Employee Benefit Trust Minutes - 04/28/2005 •
CITY OF WICHITYA FALLS
EMPLOYEE BENEFITS TRUST MEETING
April 28,2005
Present: Bill Sullivan, Chair
Darron Leiker, Interim City Manager
Jim Dockery, Director of Finance
Gail Garmon, Employee Benefits Coordinator
The meeting was called to order by Bill Sullivan at 9:00 AM.
It was decided that the minutes from the previous meeting would be tabled for another
time.
Agenda Items:
Old Business
This meeting was called to again address the appeal made by a plan participant regarding
the eligibility of procedures currently being used by her physician for her condition.
Bill Sullivan asked Gail Garmon to report on what she had been able to find out since the
last meeting of April 25 in regard to getting the opinion of another specialist. Gail
presented the names of two neurologists in Wichita Falls that the Board could possibly
use to evaluate the participant's condition and course of treatment. The Board discussed
what would be involved in referring the participant to one of these doctors. It was
decided that Gail should call the two physicians and make an appointment for one of
them to see the participant. The appointment would be paid for by the Trust
Jim Dockery pointed out that the treatment was not necessarily in question as much as the
frequency of the treatment.
It was decided that a letter would be sent to the participant informing her of the Board's
decision to seek the opinion of another specialist and to notify her of the time and place.
Darron Leiker made a motion that the Board send the letter with instructions as
described. Jim Dockery seconded the motion. Motion carried.
The Board then discussed the availability of Employee Benefits Trust documents that
may have been kept in the office of the previous Administrator. It was decided that the
Board would ask for those documents to be made available for their review. In further
discussion it was decided that Cassie Stennett , the Trust's broker of record, would be
asked to meet with the Board to discuss her role and what services she might be able to
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offer the Board in the future. Gail Garmon was asked to set this meeting and then report
back to the Board.
The Board also discussed the possibility of finding a consulting service to review the
City's current plan and assist the Board in making whatever changes might be needed in
order to bring the plan more in line with what would be most beneficial to the employees
and the City.
In other business, the Board discussed the Employee Benefit Trust office workload and
what might be done to assist that office as far as personnel, etc. Also discussed was the
role of the On-Site Clinic in regard to the referral process (Plan D) and actual patients
treated in the On-Site.
New Business
There was no new business for discussion.
The meeting was adjourned at 10:05 AM
Respectfully submitted,
Gail Garmon
Employee Benefits Coordinator