Employee Benefit Trust Minutes - 04/06/2000 CITY OF WICHITA FALLS
EMPLOYEE BENEFITS TRUST MEETING
April 6, 2000
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Present:
Greg Humbach, Chair
James Berzina, City Manager
Jim Dockery, Director of Finance
Jan Stricklin, Employee Benefits Administrator
Gail Garmon, Employee Benefits Coordinator
The meeting was called to order by Greg Humbach at 2: 00 PM.
Jan Stricklin made a motion to accept the minutes of the
last meeting with no corrections.
Motion was seconded by Jim Dockery. Motion carried.
Agenda Items:
Financial Statement:
The Financial Report for February 1, 2000 through March 15,
2000 was presented by Jan Stricklin. The report showed a
beginning balance of $151,355.70, Deposits of $198,200.18,
Claims and Expenditures of $836,636.35, with an ending
balance of negative $484,859.79.
Gail Garmon noted that the deposits included revenues from
the On-Site Clinic and time share from the cities of Vernon
and Iowa Park.
Ms. Stricklin then presented the graphs for Employee,
Spouse, and Dependent paid claims. She noted that the in-
hospital and the prescription charges are still areas where
we have a lot of expense. It was pointed out that a total
of $446,875.37 in claims expenses was paid out for
employees, $245,847.03 for spouse, and $38,781.58 for
dependents.
Mr. Dockery inquired as to how many employees and dependents
(including spouse) we have represented. Ms. Stricklin said
that the employee section is rounded to 1,000 as it varies
from one payroll period to another, and the dependent figure
is 1042 for a total of 2,042.00. She further explained that
from October 1, 1999 through March 15, 2000, the total paid
out for employees was $1,045,663.71 or $2,091.00 per
employee; the total paid for spouse and dependents for this
same period was $646,095.12 or $1,241.00 per person, which
means that the City is supplementing dependents by $256.73
(based on these charges) . Ms. Stricklin reminded the Board
that these figures do not include the costs for Dental
claims.
Ms. Stricklin said that we will be getting a reimbursement
from our stop loss carrier of approximately $35, 000. 00 on
one employee.
Ms. Garmon then presented the Claims Comparison report,
noting that by the end of March, 2000 she expects that the
Trust will have paid out a total of at least $750, 000.00,
the largest amount to date for a single month. She further
noted that the total so far for the fiscal year is past the
two million dollar mark.
Old Business
Jan Stricklin reported that the revised Health and Dental
booklets, as well as the Prompt Payment Provider booklets
were printed and distributed to all participants in
January.
New Business
Ms. Stricklin reported that the Fire and Police associations
have compiled a document to be presented to the Council
asking that the Council go out for bids to fully insuranced
companies to see what other avenue is available. She will
analyze the document fully and get back to the Board at a
later date.
The meeting was adjourned at 2 :30 PM.
Respectfully submitted,
Jan Stricklin
Director of Administrative Services