Employee Benefit Trust Minutes - 02/17/2000 4 • r
CITY OF WICHITA FALLS
EMPOYEE BENEFITS TRUST MEETING
February 17,2000
Present:
Greg Humbach, City Attorney
James Berzina, City Manager
Jim Dockery, Finance Director
Jan Stricklin, Employee Benefits Administrator
Gail Garmon, Employee Benefits Coordinator
The meeting was called to order by Mr. Humbach,Chair of Employee Benefits Trust, at 4:06 PM.
Ms. Stricklin made a motion to accept the minutes of the last meeting with no corrections.
Motion was seconded by Mr. Berzina. Motion carried.
Agenda Items:
Financial Statement:
Gail Garmon presented the financial statement with the first item being the Claims Comparison.
Claims paid for the period of 10/01/99 through 01/31/2000 were: Dental - $72,443.53, Medical -
$1,085,293.31, and Prescription Card $224,613.06 for a total of $1,382,349.90 compared to
$1,251,751.17 for this same period last year.
The next item was the graphs for claims submitted and paid for employee, spouse and dependent .
Ms. Garmon stated that the graphs are merely a chart to show the types of claims processed for this
period of time and what types of services are used in these claims. The costs are not necessarily the
total of claims paid for the period.
Ms. Garmon then presented the Health and Dental Financial Report which showed a balance as of
October 1, 1999 of $522,008.25 (representing the first quarter City contributions), deposits of
$1,131,591.48 (which included the second quarter City contributions), and claims and expenditures
paid out of $1,510,128.38, leaving a balance as of January 31, 2000 of $151,355.70. Ms. Stricklin
pointed out that also included in these deposits was a $40,000.00 refund from the Stop Loss carrier,
U.S. Benefits and over$8,000.00 clinical rebate refunds from Advance Paradigm. It was also noted
that the Trust will receive an additional $212,000.00 (approx.) during the remainder of the second
quarter through employee contributions.
Ms. Garmon then presented a chart showing the number of employees enrolled on the three health
plans (A.B, and C) on December 31, 1999 and comparing them to the employees enrolled on the
four health plans(A,B,C, and D) as of January 1, 2000. It was explained that prior to January 1 there
were 716 employees enrolled in Plan B and that on January 1, there were only 376 enrolled. Plan D
had 472 employees enrolled. It was noted that most of the 472 switched from Plan B with a few
switching from Plans A and C.
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The next item was a chart showing total contributions to the Trust in 1998-99 were $3,298,962.75 and
the total projected contributions for 1999-00 are $3,585,641.75, an increase of $248,844.50. It was
noted that the City had increased its Contributions from $1,750.00 per employee to $1,875.00 per
employee. Employee contributions were projected at $1,229,847.00, an increase of $173,847.00
over last year's$1,056.000.00. The retiree contributions were projected at approximately the same as
last year of$267,761.00.
The final item was the 5 Year Paid Claims Comparison showing the total paid out in 1994/95 was
$2,311,075.82 and the total paid out in 1998/99 was$4,309,281.83.
Jim Dockery then presented a summary of the Employee Benefits Trust revenues and expenses for
1997 through 1999. Based on these figures he has estimated the lowest shortfall for the year 2000 to
be approximately$470,000.00 and the highest shortfall to be$1,010,000.00.
The subject of asking the City Council for additional funds was discussed and tabled until the next
meeting to be held in April.
There being no old business and no new business,the meeting was adjourned .
Respectfully submitted,
Gail Gannon
Employee Benefits Coordinator