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4B Sales Tax Corporation Minutes - 09/12/2012MINUTES OF THE WICHITA FALLS 4B SALES TAX CORPORATION September 12, 2012 PRESENT: Jim Ginnings, President § Members Dominique Calhoun § Darron Leiker § Joe Nieto § Tim Ingle, Councilor District 4 § City Council Jim Dockery, Asst. City Manager /CFO § City Staff Kevin Hugman, Assistant City Manager § Miles Risley, City Attorney § Dennis Burket, Transit Administrator § Lin Barnett, MPO Director § Linda Merrill, Recording Secretary § ABSENT. Alan Donaldson § Members Tony Fidelie § Dustin Nimz § 1. CALL TO ORDER Jim Ginnings called the meeting to order at 3:04 p.m. He called for a motion to proceed with discussion and action without a motion and second on each individual item. Dominique Calhoun moved to suspend the rules. Seconded by Joe Nieto, the motion carried. 2. APPROVAL OF MINUTES The minutes of the August 13 meeting were approved. 3. PUBLIC HEARING AND APPROVAL OF BUDGET WITH EXPENDITURES AND APPROVED PROJECTS Mr. Ginnings opened the public hearing at 3:06 p.m. Kevin Hugman noted three changes to the budget from what was presented at the Board's August 13 meeting: o $23,000 added for FY 2012 — funding for Lake Wichita Improvements Project (approved at the Board's August 13 meeting) o $147,000 added for FY 2013 — annual debt service for the Wichita Falls Municipal Airport Project (approved at the Board's August 13 meeting) o revised outdoor warning siren project from $160,000 to $167,000 based on new price quotes from the vendor (occurred after the Board's last meeting). H:\—Iegal\4A & 413\413 Corp \413 Minutes\2012\2012.9.12 Downtown Travel Ctr\Minutes.413 2012.9.12.doc WFEDC — Minutes of September 12, 2012 Mr. Ginnings asked if the MSU Athletic Field Lighting Project was completed. Mr. Hugman said the project is anticipated to be completed by the end of the calendar year; the City has made one reimbursement payment in the amount of approximately $100,000 toward the $350,000 award. Mr. Ginnings asked about the different expenditure amounts toward the TIF No. 2/Rehab Road Project. Mr. Hugman said the Fiscal Year 2013 numbers are different; the debt service payment can vary each year depending upon the schedule set when the bonds were sold. Jim Dockery said the $229,650 figure will most likely be the annual amount for the 20 year schedule. Mr. Ginnings closed the public hearing at 3:14 p.m. The Board unanimously approved the proposed FY 2012 -13 budget and total expenditures of $3,377,946. 4. PUBLIC HEARING AND CONSIDERATION OF THE DOWNTOWN TRAVEL CENTER PROJECT Mr. Ginnings opened public hearing at 3:15 p.m.. Mr. Dockery said this travel center is to be located on Scott Street. The estimated cost is $5.287 million. The City has identified $4,242,000 of that cost, to come from FTA grant money, City funds ($500,000) and 4A funds ($211,000). The City was hopeful it would receive a bus livability grant, but was unsuccessful. The backup plan was always to seek the remaining funds from the City and the 4A and 4B Boards. The request before the 4B Board today is a loan of $348,333, with the understanding that the money could be repaid within the next three years from annual FTA grants. The same amount is being requested of the 4A Board, and the City has budgeted $348,334 toward the project deficit. These funds would provide all the necessary financing needed to award the bids and move forward with construction. The Center would be open for business around June 2013. The money could be repaid either equally among the entities annually, or the 4B Board could be paid back first, since it has the lowest amount of funds available of the three entities. Mr. Ginnings asked the definition of a bus livability grant. Lin Barnett said it is a transit - oriented development, aimed at promoting livability within a quarter to a half mile of a transit hub or main transit corridor. Councilor Ingle noted that regular federal transit dollars can be used to improve the hub livability, as well. Mr. Nieto asked if the City anticipated traffic jams involving the buses. Mr. Burket said no; the City buses come in once every hour and stay about 10 min. They will be parked at the bus barn on Seymour Highway. He would later like to go in the same area on Scott and build a new transit facility for maintenance, repair and storage of the buses. Mr. Ginnings closed the public hearing at 3:40 p.m. WFEDC — Minutes of September 12, 2012 Mr. Calhoun said he is in favor of the project, but would like for the 4B Board to be paid back first, if possible. Mr. Dockery said that he would recommend that the Board make that stipulation in its motion. Mr. Ginnings remarked that he would want the repayment to be more flexible, as no one knows what may happen in the future. He is satisfied with the assurance from the City that the 4B Board could be repaid first if necessary. The Board unanimously voted in favor of the proiect. 8. ADJOURN Mr. Calhoun moved, seconded by Mr. Nieto, to adiourn the meeting. The motion carried, and the meeting was adjourned at 3:45 p.m.