Employee Benefit Trust Minutes - 08/11/2025 City of Wichita Falls
Employee Benefits Trust Board
Meeting Minutes
August 11, 2025
The meeting was held in the Conference Room of Big Blue Tower, 719 Scott Ave., Wichita
Falls, TX 76301 .
Present: Jeffery Jenkins, City Manager
Paul Menzies, Assistant City Manager
Kinley Hegglund, City Attorney
Christi Klyn, Director of Human Resources
Stephen Calvert, Chief Financial Officer
Agenda Items:
Meeting was called to order at 3:34 PM.
II. The minutes from the previous meeting were reviewed and approved unanimously.
III. The five trustee members scored each bidder for the Benefit Consultant RFP on a
predetermined scoring sheet. The scores were tabulated and HUB International received
the highest score.
a. Christi Klyn provided feedback from her conversation with Brent Weegar:
i. HUB will assign a new account representative to work with the HR staff. The new
representative will focus on providing a high level of customer service and
responding quickly to customer needs
ii. HUB will organize technology demonstrations for the HR staff, projected to occur
late fall to early winter. After new technology is selected, implementation of the
software is projected to occur after Open Enrollment, likely in 2nd quarter of 2026.
IV. Trustee members discussed terms of agreement with HUB for the following durations:
a. Initial two-year term. After evaluation of initial two years, award additional five-year
term. Evaluation again after 2nd term for award of another 5-year term. Potential total
term of 12 years.
V. Kinley Hegglund made a motion to award the benefit consulting contract to HUB. Christi
Klyn seconded the motion. Motion passed unanimously, 5-0.
a. Noted by members that voting for the two and five-year terms must be conducted in
the upcoming EBT meeting.
VI. With no further business, the meeting was adjourned at 3:46 PM.
Prepared by:
Nikki Fyock, Employee Benefit Specialist, City of Wichita Falls/HR-EBT