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4B Sales Tax Corporation Minutes - 06/05/2025 MINUTES OF THE WICHITA FALLS 4B SALES TAX CORPORATION (WF4BSTC) JUNE 5, 2025 PRESENT: Tony Fidelie, President § WF4BSTC Members Glenn Barham, Vice-President § Nick Schreiber, Secretary-Treasurer § Dave Clark § Craig Reynolds § Michael Grassi § Steve Garner § Tom Taylor, Councilor, District 5 § Mayor& City Council Paul Menzies, Assistant City Manager § City Staff Blake Jurecek, Assistant City Manager § R. Kinley Hegglund, Jr., City Attorney § Stephen Calvert, CFO & Finance Director § Russell Schreiber, Public Works Director § Kalee Robinson, Parks& Rec Director § Scott McGee, Recreation Coordinator § Paige Lessor, Executive Legal Assistant § Kathryn Hager, Board Member § Holy Family Classical Academy Dick Bundy, CEO § BYSP Architects Tina Hanson, Senior Project Manager § Garver Jonathan Langford, Marketing Team Leader § Michael Turner, Director § Falls Town Courts Ron Kitchens, CEO § Chamber of Commerce Anthony Inman, Owner § Anthony Inman Construction, Inc. Lynn Walker, Writer § Times Record News Absent: 1. Call to Order. Mr. Tony Fidelie called the meeting to order at 3:06 p.m. 2. Report of financial condition (current, past & planned budget & expenditures); and other administrative actions. Mr. Paul Menzies addressed the Board to give the financial report. Mr. Menzies noted that sales tax revenue for the current month is expected next week and is trending flat overall for the year, with a slight increase. The available fund balance is approximately $6.5 million, excluding an anticipated $350,000 in additional sales tax revenue for the current month. This figure does include an upcoming interest payment. Since the last meeting, payment was issued for the Hotter'n'Hell Hundred Start/Finish Line Arch project, first and second payments were made to the YMCA for the Aquatic Center commitment, and a payment was made to the City for the second turf project. WF4BSTC Minutes Page 1 of 7 6/52025 Mr. Nick Schreiber inquired about the Hotel by the Falls project, noting that the original funding approval was "up to $381,000," but final expenditures have slightly exceeded that amount. Mr. Menzies responded that the overage was likely due to legal or surveying expenses and would be balanced during the year-end budget discussion. There were no further questions or comments. 3. Consent Agenda a) Approval of Minutes of February 6, 2025. Mr. Dave Clark moved to approve the minutes as presented. Seconded by Mr. Michael Grassi, the motion carried 7-0. 4. Public hearing regarding a funding request by Holy Family Classical Academy to assist in renovating the athletic/recreation facilities at 2201 Speedway Avenue in Wichita Falls as part of the larger renovation of the former Fain Presbyterian Church to a school. Mr. Fidelie opened the public hearing at 3:09 p.m. Mr. Menzies introduced the request, noting the academy is seeking funding to cover approximately 10% of the overall renovation costs. If approved, this would effectively fund most of the costs associated with renovating the gymnasium facility. Mr. Clark inquired whether previously known foundation issues at the site had been addressed. Mr. Menzies confirmed that those concerns would be part of the discussion. Ms. Kathryn Hager, representing the Holy Family Classical Academy Board of Directors, presented the academy's background and vision. She shared that Holy Family was established in the summer of 2021, following the closure of Notre Dame Catholic School. A committed group of families and community members founded the academy with a unified goal: to preserve Catholic education in Wichita Falls. The school currently serves students from pre-kindergarten through eighth grade. It offers a classical curriculum grounded in beauty, goodness, truth, and a love of learning, with a strong emphasis on moral formation and deep thinking. Ms. Hager highlighted the longstanding presence of Catholic education in the community, noting its 120-year legacy in Wichita Falls. Presently, the academy operates out of the religious education rooms at Sacred Heart Catholic Church—a space always intended to be temporary. As enrollment continues to grow, so does the necessity for a permanent facility. Ms. Hager explained that the academy's board and building committee were deeply impressed by the historic Fain building during a tour, recognizing its architectural beauty and potential. She expressed Holy Family's board's belief that the building could be transformed into a permanent and inspiring home for the academy, one that aligns with their mission and could serve as an educational beacon for the community. She then introduced architect Dick Bundy to discuss the architectural plans in greater detail. Mr. Bundy provided a detailed overview of the existing conditions and proposed renovations for the former Fain Presbyterian Church, which is proposed to become the permanent home of Holy Family Classical Academy. He began by noting that although the building has long been known to have some structural issues, they are not as severe as in other preservation projects he has worked on, such as the steel-framed Holt Hotel. He emphasized that the Fain building, originally constructed in 1950 and expanded in 1955, is an iconic and architecturally significant structure, designed by prominent architects who also worked on landmark projects in Dallas. The building includes a beautiful Gothic sanctuary, a two-story wing, and a three-story addition with a basement. He presented various photographs and described the site layout, including areas to WF4BSTC Minutes Page 2 of 7 6/52025 be used for classrooms, playgrounds, and key structural elements such as the sanctuary and gym. Notably, the project includes plans to replace modern single-pane windows with historically appropriate glass, remove a non-original portico, and construct two elevators and fire stairs to bring the facility up to accessibility standards. Bundy also described how various parts of the building would serve specific functions: the south wing for younger students, the west wing for the cafeteria and administrative offices, and the basement gym with ample natural light. The sanctuary will serve as a chapel and could double as an auditorium, seating around 450 people. Ms. Hager added that the school is entering its fifth year, with growing enrollment projected to reach 70 students in the 2025-2026 school year and a balanced budget aimed at supporting up to 90 students. If the renovation project proceeds, they plan to occupy the facility in the 2026-2027 school year. Their strategy is to begin debt-free, relying on fundraising through endowments, grants, and scholarships. She presented a funding request of $560,000 from the WF4BSTC—roughly 10% of the total renovation cost— specifically for athletic and recreational improvements, which comprise about 25% of the usable space when including outdoor areas. Mr. Bundy closed by outlining the three renovation phases: (1) interior renovations and asbestos abatement, including accessibility improvements like elevators; (2) site and playground upgrades; and (3) restoration and stabilization of the sanctuary. The total estimated cost is $5.6 million. He also presented a traffic circulation plan to improve drop-off and pickup flow and detailed floor plans for each level, with corresponding elevator access and facilities for students of varying ages. Both Mr. Bundy and Ms. Hager asked if there were any questions. Mr. Clark inquired about school security measures. Mr. Bundy confirmed that the main entrance is designed with controlled access through administrative offices, which is consistent with modern school security standards. Mr. Garner inquired about enrollment projections and long-term plans. Ms. Hager stated the school will remain a Pre-K through 8th-grade operation, separate from the newly established Chesterton Academy Catholic high school. She explained that the new facility will provide dedicated classrooms for each grade, allowing for 15 students per class, and will support continued growth as current facilities near capacity. Mr. Garner also addressed staffing plans. Ms. Hager noted that as enrollment has increased, the school has been able to hire more staff within its budget. Mr. Nick Schreiber expressed concern about allocating tax dollars—estimated at approximately $6,300 per student—for a project that would primarily serve a limited number of students at a private Catholic school, questioning the broader economic benefit to the city. Ms. Hager emphasized that the funding would be used strictly for athletic and recreational purposes, not for religious or academic components. Mr. Kinley Hegglund confirmed that under Texas Local Government Code 505.152, 4B funds can legally be used for children's sports facilities and public park space. He noted that oversight could ensure the funds are used specifically for the playground and gymnasium. Mr. Fidelie noted that this funding would be similar to the funding given to the YMCA, a membership-based organization, for their aquatics facility. Ms. Hager and Mr. Bundy also clarified that the playground would be open to the surrounding neighborhood, though the gymnasium would remain for school use. Ms. Hager added that the gym would support inter-school sports events, providing some community engagement. Mr. Nick Schreiber questioned whether similar support had been given to other private schools, to which the response was no, at least not in recent memory. Mr. Nick Schreiber then discussed the question of whether the Board would support a funding request from WFISD for athletic facilities. Mr. Fidelie noted that the Board entertained funding for Memorial Stadium upgrades, but he could not remember what the Board ultimately decided. WF4BSTC Minutes Page 3 of 7 6/52025 Mr. Hegglund addressed the question from a legal standpoint, explaining that it would be legally permissible if the Board chose to fund such a project. Mr. Fidelie asked if there were any more questions or public comments. None being made, Mr. Fidelie explained the process of the executive session and the vote to Ms. Hager and Mr. Bundy, and explained that if they did not want to stay for the entire meeting, Mr. Menzies would email the organizations to let them know of the Board's decisions. He then closed the public hearing at 3:35 p.m. 5. Public hearing regarding a funding request by the City of Wichita Falls to study and provide options to improve the waterfalls adjacent to 1-44 and the Wichita River in Wichita Falls, otherwise known as The Falls. Mr. Fidelie opened the public hearing at 3:35 p.m. Mr. Russell Schreiber addressed the Board and explained the desire to enhance both the operational reliability and water quality of The Falls, which has been a city landmark since the early 1980s. After an initial unsuccessful attempt to work with a swimming pool company, the City issued an RFQ and received proposals from two engineering firms. Mr. Russell Schreiber and the new Parks Director, Ms. Kalee Robinson, selected Garver Engineers to proceed with a formal evaluation. Ms. Tina Hanson with Garver presented the proposed scope of work, including a detailed assessment of the existing conditions—structural, electrical, and mechanical components—and options to improve water clarity, maintenance access, lighting, and trail connectivity. The first phase involves a comprehensive assessment of existing conditions, including the surrounding landscape, hardscape, lighting, rock structures, pumping equipment, and electrical systems. She noted visible deterioration, such as the separation of rock from adjacent sidewalks, and emphasized the need for a structural and systems analysis to understand the site's current condition fully. Following this assessment, Garver would develop a "menu of alternatives" outlining a range of improvement options. This approach would give the City flexibility to determine the desired level of investment and whether to implement improvements all at once or in phases. The most basic alternative would involve repairing or replacing existing infrastructure and addressing any identified structural, electrical, or piping issues. Ms. Hanson also introduced three potential strategies to improve the clarity and aesthetics of the water flowing through the falls. One option would involve recirculating clearer river water after rain events. A second alternative proposes supplementing the system with potable water sourced from a nearby fire hydrant, requiring treatment to prevent environmental contamination. A third option under consideration is the possible use of groundwater, contingent on a high-level feasibility analysis to determine availability and viability. Maintenance access is another key focus. The team would evaluate the load capacity of the existing pedestrian bridge to determine if it can support heavy equipment, or if shoring or replacement is necessary. Additional alternatives include constructing a new bridge or trail from the north side of the river, where the City recently acquired property, and potentially utilizing cranes from the cemetery area. However, this could incur high ongoing costs. They will also study options to widen the existing trail or create a turnaround near the Public Works sanitation yard to allow for easier vehicle access and equipment movement. To enhance visitor experience, the proposal includes evaluating two potential parking areas: one on the north side of the river near the recently acquired property, and another on the east side near the Riverside Cemetery, where some regrading and retaining wall construction might be needed. Ms. Hanson concluded by noting other possible site WF4BSTC Minutes Page 4 of 7 6/5/2025 enhancements, such as installing high-efficiency lighting for both security and aesthetics. The project timeline includes presenting the full range of alternatives and associated costs to the Board by October, followed by conceptual design work for the selected improvements to be completed by early January. The total proposed fee for this scope of work is $129,580. Mr. Barham asked whether the final report would include reliable construction cost estimates. Ms. Hanson confirmed that the October report would include such figures to guide investment decisions. Mr. Barham also inquired about the structural capacity of the pedestrian bridge, and Mr. Russell Schreiber clarified that while the bridge had been reinforced to allow certain lighter City vehicles, it was not strong enough for heavy equipment. This limitation led to a discussion about possibly relocating the pump station and intake to the more accessible side of the river. Multiple Board members, including Mr. Reynolds and Mr. Garner, asked about water source options and recirculation systems. Ms. Hanson explained that alternatives would include a closed-loop recirculating system and options to use potable water or groundwater, with costs identified for each to aid in decision-making. Mr. Nick Schreiber discussed the issue of muddy or silt-laden river water disrupting operations, prompting discussion on combining water sources to maintain clearer water. Mr. Russell Schreiber noted that even a recirculation system could be overwhelmed during flooding events, which typically occur every 3-5 years. Ms. Hanson confirmed that operational and maintenance concerns, such as algae control, would be considered, and that phased options may allow the upper pools to function during flooding of the lower ones. The conversation then turned to cost expectations and project timelines. Tina Hanson estimated that the most basic rehab option might cost around $5 million, excluding major structural work. Board members, including Mr. Fidelie, asked whether the investment of $130,000 in the study was justifiable if overall project costs proved too high. Ms. Hanson emphasized the flexibility of phased approaches. Mr. Fidelie also confirmed that a conceptual design would follow the October presentation of alternatives, with potential construction beginning in 2026. Mr. Russell Schreiber added that a full design contract and construction bidding would follow Board approval. Funding sources were also questioned, with Mr. Nick Schreiber asking whether the full project cost would fall to the 4B Board or include other funding streams. Mr. Barham noted that those discussions had not yet taken place. Mr. Grassi raised the idea of using effluent water. Mr. Russell Schreiber pointed out that effluent water had been previously studied but deemed unreliable and insufficient in volume. The Board also discussed potential access and parking options, particularly the value of recently acquired City property across the river, which could be used to construct a hike-and-bike pedestrian bridge. Mr. Garner strongly advocated for this idea, noting its benefit for base personnel and general connectivity. Ms. Hanson supported this as a valuable multi-purpose improvement. Clarification was requested on property lines near the old hotel site. Mr. Menzies explained that the City only owns the floodway portion, not the structure site, and that construction in the floodway is heavily restricted. Mr. Nick Schreiber asked about the longevity of the study's usefulness. Ms. Hanson noted that while findings would remain valid, cost estimates would need to be escalated over time due to inflation. Finally, Mr. Garner asked whether Board members could attend the in-person workshop scheduled as part of the draft alternatives evaluation. Mr. Russell Schreiber welcomed Board participation and indicated the contract could be amended to add additional meetings. Mr. Fidelie noted the Board could form a subcommittee or post a meeting to allow member attendance. After no further discussion, Mr. Fidelie closed item number five at 4:01 p.m. WF4BSTC Minutes Page 5 of 7 6/5/2025 6. Presentation by the City of Wichita Falls related to a potential future funding request to assist in the renovation of the tennis facility at Hamilton Park. Mr. Blake Jurecek introduced a presentation on a potential future funding request related to renovations at the Hamilton Park Tennis Center. While not a formal funding request at this time, the City and Falls Town Tennis provided a detailed overview to gauge the Board's interest. Mr. Jurecek noted that Wichita Falls was once a major hub for tennis in North Texas, previously hosting major tournaments across several facilities, including Hamilton Park, Weeks Park, and the local country club. Due to changing trends and the growth of pickleball, facilities have decreased from three full tennis locations to approximately one and a half. Mr. Jurecek introduced Kalee Robinson, the City's new Parks and Recreation Director, and Mr. Michael Turner, Director of Falls Town Tennis. Mr. Turner provided the main presentation to the Board. Mr. Turner detailed the dramatic increase in programming and participation since his organization began managing the center in 2023, including a 600% rise in daily use, expanded staffing, and increased community engagement. Mr. Turner outlined the following proposed improvements: • New, larger pro shop with better layout and aesthetic appeal. • Improved and ADA-accessible entry plaza and drive-up/drop-off area. • Additional restrooms to accommodate increased programming and meet tournament requirements. • Construction of two new outdoor courts and coverage of four existing courts to create an indoor play space. • Enhanced amenities including a viewing patio, garage doors for ventilation, heating and cooling systems, and better spectator accommodations. Mr. Turner highlighted the potential economic impact of hosting regional and national tournaments, estimating up to $2.5 million annually, enabled by the improved facility: • USTA Junior and Adult Tournaments (six 2-day events per year, estimated at $64,000 each in economic impact). • UIL and TAPPS tournaments, potentially attracting 80 teams and generating over $100,000 per event. • Texas Slam and Universal Tennis Rating (UTR) tournaments, previously hosted in Wichita Falls, could return. • MSU tennis partnerships, including practices and NCAA-hosted indoor tournaments. • Return on investment figures based on the City's Parks and Recreation economic impact calculator. • Mr. Turner emphasized Wichita Falls' appeal due to its proximity of courts, hotel infrastructure, and central location,which makes it ideal for tournaments. The project is estimated to cost approximately $5.5 million, and potential funding sources include USTA grants, private donations, and possibly support from the sales tax corporation. The City plans to apply for grants in the summer and revisit the proposal with the Board later in the year or early next year, based on fundraising progress. The presentation concluded with an invitation for questions and a brief discussion about possible enhancements like a fitness center and stadium viewing areas. A planned flyover video could not be shown due to technical issues, but materials would be emailed to the Board. Mr. Reynolds suggested planning space for a future city-run fitness center and a center court with spectator seating. Mr. Turner explained that the current design includes a partially enclosed patio with garage doors on both ends for airflow and viewing of the main indoor court, offering a stadium-like feel. He also confirmed that the courts that already exist will be covered, while the two new courts will be added at the south end of the site. WF4BSTC Minutes Page 6 of 7 6/5/2025 Clarifying further financial points, Mr. Garner confirmed the figures referenced were economic impact estimates, not direct income to the City or organization. Mr. Jurecek concluded by outlining the project's funding strategy, which includes applying for USDA grants estimated at$250,000—$300,000, pursuing private donations, and potentially seeking support from the sales tax corporation. The City plans to revisit the project's status at the end of the year or early next year based on fundraising progress. Mr. Fidelie concluded the item with an invitation for any final questions or public comments. 7. Executive Session. Mr. Fidelie adjourned the meeting into executive session at 4:25 p.m. pursuant to Texas Government Code sections 551.087, 551.071, and 551.072. He announced the meeting back into regular session at 5:42 p.m. The subjects posted in the Notice of Meeting were deliberated, and no votes or further action were taken on these items in executive session. 8. Consideration of a funding request by Holy Family Classical Academy to assist in renovating the athletic/recreation facilities at 2201 Speedway Avenue in Wichita Falls as part of the larger renovation of the former Fain Presbyterian Church to a school. Before the motion, Mr. Fidelie noted for the record that his wife serves on the board of directors at Holy Family Classical Academy. He asked the City Attorney if he needed to disclose that as a conflict, and the City Attorney indicated that he did not. Mr. Hegglund clarified for the record that Mr. Fidelie does not have a legal conflict of interest in the issue before the WF4BSTC Board, and he has every ability to vote on this issue. Mr. Fidelie then noted that he has been informed that he has no legal right to abstain. Mr. Hegglund confirmed that Mr. Fidelie has no legal right to abstain. Mr. Clark moved to authorize funding to assist Holy Family Classical Academy with the renovation of the athletic/recreation facilities at 2201 Speedway Avenue in the amount of $560,000 as a reimbursement payment once the project is complete within three years and a CO has been issued. Seconded by Mr. Garner, and no further comments or questions, the motion carried 5-2, with Mr. Reynolds and Mr. Nick Schreiber voting in the negative. 9. Consideration of a funding request by the City of Wichita Falls to study and provide options to improve the waterfalls adjacent to 1-44 and the Wichita River in Wichita Falls, otherwise known as The Falls. Mr. Fidelie moved to approve funding for the City's funding request to study and provide options to improve The Falls in the amount of$129,508. Seconded by Mr. Barham and with no comments or discussion made by the public, the motion carried 6-1, with Mr. Grassi voting in the negative. 10. Adjourn. No further discussions took place, nor actions taken. Mr. Fidelie adjourned the meeting at 5:46 p.m. 6L ce)/6/\ President Wichita Falls 4B Sales Tax Corporation WF4BSTC Minutes Page 7 of 7 6/5/2025