Helen Farabee Centers Board of Trustees Minutes - 05/01/2025 HELEN FARABEE CENTERS
\%\ BOARD OF TRUSTEES
‘'‘\‘‘ May 1, 2025
11:00 AM
TELEVIDEO &
1000 Brook Ave., Sue Nunn Conference,Wichita Falls, TX
Board of Trustee J. Brian Eby, Chairman; Cindy Barksdale, David Cook,Kathy Thorp,
Members Present: Jessica Traw; Lou Vail
Board of Trustee Joan Murray, Tom Johnson,Jan Driver Ward,Sheriff Laughery,
Members Absent: Sheriff Babcock
Staff Present: Gianna Harris,Executive Director; Andy Martin, Associate Executive Director;
Linda Poenitzsch, Director Financial Operations; Kelly Wooldridge, Human
Resources Director; Amanda Cantu, Director Child and Adolescent Services
Connie Johnston, Director of Consumer Affairs; Morgan Pham, Accountant III,
Sandra Rapson, Quality Assurance Coordinator
Other Staff and Jonathan Smith, CPA with Scott, Singleton, and Fincher
Guests Present:
Melissa Collins, Board of Trustee Liaison, Recorder
AGENDA TOPICS
050125-1 CALL TO ORDER
Kathy Thorp, Board Vice Chair called meeting to order at 11:01 A.M. with six (6) Board Members in
attendance.
050125-2 PRESENTATIONS
A. Open Citizen Comment to The Board
No comments were presented to the Board.
050125-3 APPROVAL OF MINUTES
Recommended Action: That the Board of Trustees approves the minutes of the March Board of Trustee
meeting.
The Board of Trustees reviewed and approved the minutes of the March Board of Trustee meeting.
Motion: Lou Vail Affirmative: 6
Second: Jessica Traw Negative: 0
Citizen Comment: None
050125-4 TRAINING
Andy Martin,Associate Executive Director provided training on Adult Behavioral Health Services.
Presentations were distributed to all members in the board packet, available for review upon request.
Amanda Cantu,Director Child and Adolescent Servcies provided training on Child and Adolescent Mental
Health Services. Presentations were distributed to all members in the board packet, available for review upon
request.
050125 - 5 RECOMMENDATIONS
A. BOARD OF TRUSTEES
No Agenda Items
B. BUDGET AND FINANCE
1) Financial Statements
Recommended Action: That the Board of Trustees approves the financial statements for February 2025 and
March 2025.
The Board of Trustees reviewed and approved the financial statements for February and March 2025.
Motion: Cindy Barksdale Affirmative: 6
Second: Jessica Traw Negative: 0
Citizen Comment: None
2) Status of Investments
Recommended Action: That the Board of Trustees review and approve the status of investments.
The Board of Trustees reviewed and approved the status of investments.
Motion: Jessica Traw Affirmative: 6
Second: Cindy Barksdale Negative: 0
Citizen Comment: None
3) FY 2025 Revised Budget
Recommended Action: That the Board of Trustees approve the FY 2025 Budget Revisions.
The Board of Trustees reviewed and approved the FY25 Budget Revisions.
Motion: Lou Vail Affirmative: 6
Second: Cindy Barksdale Negative: 0
Citizen Comment: None
4) FY 2024 AUDIT
Recommended Action: That the Board of Trustees approve and authorize the chair to sign the resolution
indicating the Fiscal Year 2024 audit performed by Scott, Singleton, Fincher and Co,P.C. has been reviewed and
approved.
The Board of Trustees reviewed and authorized the chair to sign the resolution indicating the FY24 audit has been
reviewed and approved.
Motion: Jessica Traw Affirmative: 6
Second: Lou Vail Negative: 0
Citizen Comment: None
C. CONTRACTS AND PLANS
1) Audit Firm Selection Announcement
Recommended Action: That the Board approve the selected Audit Firm for Fiscal Year 2025 -2030.
The Board of Trustees reviewed and approved the selected Audit Firm Condley and Company LLP,
302 Pine Street, Abilene, TX 79604.
Motion: Lou Vail Affirmative: 6
Second: Cindy Barksdale Negative: 0
Citizen Comment: None
2) Cultural Diversity (Competency) Plan
Recommended Action: That the Board of Trustees reviews and approves the Cultural Competency Plan for
Fiscal Year 2025.
The Board of Trustees reviewed and approves the Cultural Competency Plan for Fiscal Year 2025.
Motion: Jessica Traw Affirmative: 6
Second: David Cook Negative: 0
Citizen Comment: None
D. FACILITIES AND EQUIPMENT
No Agenda Items
E. POLICY AND PROCEDURE
1) Policy Statement Summary
Recommended Action: That the Board of Trustees review and approve these Policy Statements:
100.1. Policy Statement—Board of Trustees
100.2 Policy Statement—Administration
200.1.2 Policy Statement—Performance-Based Work from Home
300.2 Contracts and Purchasing Policy Statement
300.3 Property Management Policy Statement
300.4 Reimbursement Policy Statement
500.1.1 Restraint/Seclusion Policy Statement
500.2 Policy Statement—Community Relations
700.2 Infection Control Policy Statement
700.2.1 Vaccine Policy Statement—ARCHIVED
800.2 General Services for Individuals Policy Statement
800.3 Utilization Management Policy Statement
800.4 Medical Records Policy Statement
900.5 Policy Statement—IDD Authority Services
900.10 Policy Statement—Hospital Transition Pilot Program
The Board of Trustees reviewed and approved all Policy Statements as presented.
Motion: David Cook Affirmative: 6
Second: Jessica Traw Negative: 0
Citizen Comment: None
F. PROGRAM AND PERSONNEL
No Agenda Items
050125-6 QUARTERLY REPORTS
A. ESSENTIAL SERVICES AND CLINICAL ACCOUNTABILITY
1) 2na Quarter Report
Recommended Action: Information Only Item
Cara Mullenix-Artigue reported.
B. PLANNING AND NETWORK ADVISORY COMMITTEE
1) 2na Quarter Report
Recommended Action: Information Only Item
Connie Johnston reported.
C. EXTERNAL AUDITS
1) 2na Quarter Report Substance Abuse
Recommended Action: Information Only Item
Cara Mullenix-Artigue reported.
D. TEXAS COUNCIL BOARD OF DIRECTORS MEETING
No Agenda Items
E. FACILITIES MANAGEMENT
No Agenda Items
050125 -7 EXECUTIVE DIRECTOR'S REPORT
Legislative Session
The legislative session is just getting started so not much to report yet,but she is attending the virtual Executive
Directors Consortia and the TX Council will have an update on the things they are watching/following. She will
send email out once she learns any information.
050125-8 CLOSED SESSION
No Agenda Items
050125-9 OPEN SESSION
No Agenda Items
050125-10 ANNOUNCEMENTS
A. Next Meeting- The next meeting will be held at 11 A.M., Thursday, July 3,2025 at the Sue Nunn
Conference Room, 1000 Brook Ave., Wichita Falls, TX.
050125-11 OTHER BUSINESS
No other business
050125-12 ADJOURN
The Board of Trustees meeting was adjourned by Board Vice Chairman,Kathy Thorp at 12:11 p.m.
Approved as presented: Approved as corrected:
July 3, 2025 July 3, 2025