Helen Farabee Centers Board of Trustees Notice - 07/03/2025 Wichita Falls Administrative Office
Helen Fara bee P. O.Box 8266,Wichita Falls,TX 76307-8266
1000 Brook Street,Wichita Falls,TX 76301
\\71 ( ' 1 1 1'. R. Phone(940)397-3100
a commitment to caring — Fax(940)397-3150
www.helenfarabee.org
ANNOUNCEMENT OF MEETING
FULL BOARD MEETING
THURSDAY
JULY 3, 2025
11:00 a.m.
Sue Nunn Conference Room
1000 Brook Ave.
Wichita Falls, TX 76301
Essential personnel will attend the meeting in person.
Some staff& other board members will attend via televideo.
If you need additional assistance to effectively participate in or observe this
meeting, please notify Melissa Collins at 940-397-3102, at least 24 hours prior
to this meeting, so that reasonable accommodations can be made.
The attached agenda will be observed.
Supporting documentation of agenda items is available upon request by calling Melissa Collins at 940-397-3102.
CERTIFICATION
I certify that the above notice of meeting was posted on the bulletin board at the Wichita Falls Public Library,
Wichita Falls, Texas on the 30th day of June, 2025 at 10:00 o'clock a.m.
/77aALBC
City Clerk
Providing Behavioral Health,Intellectual and Developmental Disabilities,and Substance Abuse Outpatient Services
Announcement of Meeting
Helen Farabee Centers
Page 1 of 1
`. ldl I HELEN FARABEE CENTERS
e-- BOARD OF TRUSTEES
July 3, 2025
11:00 AM
1000 Brook Ave., Sue Nunn Conference, Wichita Falls, TX
Agenda Topics
MEETING STARTS AT 11:00 A.M.
070325-1 CALL TO ORDER J. Brian Eby
A. INTRODUCTION OF GUESTS
070325-2 PRESENTATIONS
A. OPEN CITIZEN COMMENT TO THE BOARD "Texas law in the Open
Meetings Act permits a member of the public or a member of the governmental body to
raise a subject that has not been included in the notice for the meeting, but any discussion
of the subject must be limited to a proposal to place the subject on the agenda for a future
meeting."
070325-3 APPROVAL OF MINUTES J. Brian Eby
Recommended Action: That the Board of Trustees approves the minutes of
the May Board of Trustee meetings. Page 4
Citizen Comment:
070325-4 TRAINING
Utilization/ Quality Management Cara Mullenix-Artigue Page 9
070325-5 RECOMMENDATIONS
A. BOARD OF TRUSTEES
1) Executive Director Performance Evaluation Melissa Collins
Recommended Action: That the Board of Trustees approve the Executive
Director's Evaluation Tool prior to the Fiscal Year 2026 Evaluation, and that
the Chairman appoint a coordinator. Page 31
Citizen Comment:
2) Appoint Ad-Hoc Committee to Recommend Slate of Officers Melissa Collins
Recommended Action: That the Chair of the Board of Trustees appoint an
ad-hoc committee to review the functions of the officers and recommend a
slate of officers for fiscal year 2026. Page 39
Citizen Comment:
3) Meeting Schedule for Fiscal Year 2026 Melissa Collins
Recommended Action: That the Board of Trustees approves the Meeting and
Training Schedule for fiscal year 2026. Page 40
Citizen Comment:
B. BUDGET AND FINANCE
1) Financial Statements Linda Poenitzsch
Recommended Action: That the Board of Trustees approves the financial
statements for April 2025 and May 2025. Page 42 April
Page 51 May
Citizen Comment:
2) Bank Signer Changes Linda Poenitzsch
Recommended Action: That The Board of Trustees approve and authorize
the Board Chair and Secretary to sign the attached resolution to add new
signers on all Center related bank accounts and investment accounts and to page 60
delete those no longer with the center.
Citizen Comment:
3)Auditors Letter of Engagement Linda Poenitzsch
Recommended Action: That the Board of Trustees accept the attached Letter
of Engagement(LOE) from Condley and Company, LLP and authorize the
Chair to sign the letter. Page 62
Citizen Comment:
4) Resolution Appointing Investment Officer Linda Poenitzsch
Recommended Action: That the Board of Trustees approve and authorize the
chair to sign the resolution indicating the Fiscal Year 2024 audit performed by
Scott, Singleton, Fincher and Co,P.C. has been reviewed and approved. Page 79
Citizen Comment:
5) Status of Investments Linda Poenitzsch
Recommended Action: That the Board of Trustees review and approve the
status of investments. Page 81
Citizen Comment:
C. CONTRACTS AND PLANS
No Agenda Items
D. FACILITIES AND EQUIPMENT
No Agenda Items
E. POLICIES AND PROCEDURES
1) Policy Statement Summary Cara Mullenix-Artigue
Recommended Action: That the Board of Trustees approve the Policy
Statements.
• 300.5 Lease Policy Statement—No changes Page 84
• 500.1 Clients Rights Policy Statement—(TAC)Updated
• 900.2 Continuity of Care Policy Statement—All contracted hospitals listed
Citizen Comment:
F. PROGRAM AND PERSONNEL
1) Holiday Schedule Kelly Wooldridge
Recommended Action: That the Board of Trustees approve the proposed
Holiday Schedule for fiscal year 2026 beginning September 1, 2025. Page 95
Citizen Comment:
070325-6 QUARTERLY REPORTS
A. ESSENTIAL SERVICES AND CLINICAL ACCOUNTABILITY
No Agenda Items
B. PLANNING AND NETWORK ADVISORY COMMITTEE
1) 31 d Quarter Report Connie Johnston
Recommended Action: Information Only Item
Page 97
Citizen Comment:
C. EXTERNAL AUDITS
1) TCOOMMI 3RD Qtr Report Cara Mullenix-Artigue
Recommended Action: Information Only Item
Page 108
Citizen Comment:
D. TEXAS COUNCIL BOARD OF DIRECTORS MEETING
No Agenda Items
E. FACILITIES MANAGEMENT
No Agenda Items
070325-7 EXECUTIVE DIRECTOR'S REPORT Gianna Harris
A. ADMINISTRATION AND BOARD OF TRUSTEES
B. BUDGET
C. LEGISLATIVE ISSUES
D. SERVICES
E. HUMAN RESOURCES
070325-8 CLOSED SESSION
No Agenda Items
070325-9 OPEN SESSION
No Agenda Items
070325-10 ANNOUNCEMENTS J. Brian Eby
A. NEXT MEETING
11 a.m., Thursday,August 7, 2025 at the Administration Building, Sue Nunn Conference Room,
1000 Brook Ave., Wichita Falls, TX.
070325-11 OTHER BUSINESS
070325-12 ADJOURN J. Brian Eby