Ord 07-2025 Amend Code of Ord. Chapter 2, Art. VII, Div. 3 Records Management 02/04/2025 Ordinance No. 07-2025
Ordinance of the City of Wichita Falls, Texas, amending the Code of
Ordinances by amending Chapter 2 Administration, Article VII Public
Records, Division 3 Records Management, and providing for
severability
WHEREAS, the Texas Local Government Records Act (Title 6, Subtitle C, Local
Government Code) provides that each local government must establish an active and
continuing records management program, and the City of Wichita Falls desires to adopt
a plan to prescribe policies and procedures consistent with the Local Government
Records Act and in the interests of cost-effective and efficient recordkeeping.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF WICHITA FALLS, TEXAS, THAT:
Section 1. The Code of Ordinances of the City of Wichita Falls, Texas, be
amended by amending Chapter 2 Administration, Article VII Public Records, Division 3
Records Management, to read as follows:
§ 2-1032. Definition of Records of the City of Wichita Falls
All documents, papers, letters, books, maps, photographs, sound or video recordings,
microfilm, magnetic tape, electronic media, or other information-recording media,
regardless of physical form or characteristic and regardless of whether public access to
it is open or restricted under the laws of the state, created or received by the City of
Wichita Falls or any of its officers or employees pursuant to law or in the transaction of
public business, are declared to be the records of the city and shall be created, maintained,
and disposed of in accordance with the provisions of this ordinance or procedures
authorized by it and in no other manner.
§ 2-103. Records declared city property.
All city records, as defined in section 2-1032, are declared to be the property of the
city. No city official or employee has, by virtue of his position, any personal or property
right to such records, even though the official or employee may have developed or
compiled them. The unauthorized destruction, removal from files, or use of such
records is prohibited.
(1966 Code, sec. 2-243; 2001 Code, sec. 2-1033)
§ 2-1034. Policy.
It is declared to be the city's policy to provide for efficient, economical, and effective
controls over the creation, distribution, organization, maintenance, use, and
disposition of all city records through a comprehensive system of integrated
procedures for the management of records from their creation to their ultimate
disposition, consistent with the requirements of the Texas Local Government Records
Act, and accepted records management practice.
(1966 Code, sec. 2-244; 2001 Code, sec. 2-1034)
§2-1035 Records Management Officer
The City Clerk will serve as the Records Management Officer for the City of Wichita Falls
as provided by law and will develop policies and procedures to ensure that the
maintenance, preservation, security, destruction, electronic storage, and other disposition
of records are carried out in accordance with the requirements of the Texas Local
Government Records Act.
§2-1036 Records Retention Schedules
Appropriate records control schedules issued by the Texas State Library and Archives
Commission shall be adopted by the Records Management Officer as provided by law.
The Records Management Officer shall prepare amendments to the schedules as needed
to reflect new records created or received, or revisions to retention periods established in
a records retention schedule issued by the Commission. Any destruction of records will
be in accordance with these schedules and the Local Government Records Act.
§ 2-1037 through § 2-1090. (Reserved)
PASSED AND APPROVED this the 4th day of February 2025.
MAYOR
ATTEST:
City Clerk