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AGD 07/02/2024 City of Wichita Falls City Council Agenda Tim Short, Mayor Bobby Whiteley, Mayor Pro Tem/At Large Michael Smith, District 1 Larry Nelson, District 2 / s�4; Jeff Browning, District 3 444.40 IJc44 Mike Battaglino, District 4 7 4 TEXAS Tom Taylor, District 5 "� &/ue e�:4o/der�Oyportumities: �/y� 'P- Darron Leiker, City Manager A,LL Kinley Hegglund, City Attorney Marie Balthrop, City Clerk Notice Of Regular Meeting Of The Mayor And City Council Of The City Of Wichita Falls, Texas, To Be Held At The MPEC, 1000 Fifth Street, Seminar Room, The City Council Chambers, Memorial Auditorium, 1300 Seventh Street, Tuesday, July 2, 2024, Beginning At 8:30 A.M. This meeting can be accessed and viewed at the following locations: 1. A livestream will be shown on the Spectrum/Time Warner Cable Channel 1300 2. A livestream will be shown on the City's Facebook page (City of Wichita Falls, Texas Government) (https://www.facebook.com/citvofwichitafalls) 3. A video of the meeting will be posted on the City's YouTube page (https://www.voutube.com/citvofwf) Item # 1 . Call to Order 2. (a) Invocation: Minister Scott Franks Edgemere Church of Christ (b) Pledge of Allegiance 3. Presentations (a) Employee of the Month — Stephanie Willson, Public Works (b) Proclamation and Comments Regarding Tennis Day 4. Comments from the public to members of the city council concerning items that are not on the city council agenda. People wishing to address the council should sign up prior to the start of the meeting. A three-minute time frame will be adhered to for those addressing their concerns. Since comments from citizens are not posted agenda items, the City Council is prohibited from deliberating or taking any action, other than a proposal to place the item on a future agenda. Staff may provide factual statements in response to inquiries or recite existing policy. CONSENT AGENDA 5. Approval of minutes of the June 18, 2024 Regular Meeting of the Mayor and City Council. 6. Receive Minutes (a) Library Advisory Board, March 5, 2024 (b) Landmark Commission, May 21 , 2024 REGULAR AGENDA 7. Public Hearings (a) Public Hearing on the Proposed Substantial Amendment to the 2019 Annual Action Plan to Reallocate $207,354.80 and Continue Certain Previously Awarded Funding Through the Community Development Block Grant—Coronavirus (CDBG — CV) program (b) Public Hearing on Action Plan to allocate $1 ,202,286 in FY 2024-2025 Community Development Block Grant (CDBG)funds, Reallocate $200,000 in Prior Year CDBG Funding, and $349,481 in FY 2024-2025 HOME Investment Partnership Program (HOME) funds 8. Resolutions (a) Resolution authorizing the City Manager to execute all documents necessary to purchase 144 computer workstations from Unique Digital Technology, LLC in the amount of $128,504 (b) Resolution authorizing the City Manager to execute all documents necessary to purchase products and services from CDW Government LLC to upgrade the City Business Phone System in the amount of $140,561 .36 9. Other Council Matters (a) Announcements concerning items of community interest from members of the City Council. No action will be taken or discussed. 10.Executive Sessions (a) Executive Session in accordance with Texas Government Code §551.071 , consultation with attorney on matter involving pending or contemplated litigation or CITY COUNCIL AGENDA PAGE 2 OF 3 other matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Texas Open Meetings Act (including, but not limited to, legal issues related to City of Wichita Falls v. Wichita Falls Hospitality, Inc.). 11.Memorial Auditorium Tour to meet at the City Council Chambers, Memorial Auditorium, 1300 Seventh Street. 12.Adjourn from 1st floor of Memorial Auditorium, 1300 Seventh Street. Spanish language interpreters, deaf interpreters, Braille copies or any other special needs will be provided to any person requesting a special service with at least 24 hours' notice. Please call the City Clerk's Office at 761-7409. Every item on this agenda shall be considered a public hearing. Regardless of the agenda heading under which any item is listed, any word or phrase of any item listed on this agenda shall be considered a subject for consideration for purposes of the Texas Open Meetings Act and other relevant law, and City Council may deliberate and vote upon any such subject and resolutions related thereto. Resolutions, ordinances, and other actions concerning any word, phrase, or other subject may be voted upon, regardless of any language of limitation found in this agenda or any document referring to such action. Any penal ordinance, development regulation or charter provision of the City of Wichita Falls or item which is funded by the current or next proposed City of Wichita Falls budget, including, without limitation, any street, water pipe, sewer, drainage structure, department, employee, contract or real property interest of the City of Wichita Falls, may be discussed and deliberated, and the subject is hereby defined as such without further notice. Any item on this agenda may be discussed in executive session if authorized by Texas law regardless of whether any item is listed under "Executive Sessions" of this agenda, regardless of any past or current practice of the City Council. Executive sessions described generally hereunder may include consideration of any item otherwise listed on the agenda plus any subject specified in the executive session notice. Executive sessions described generally hereunder are closed meetings, may include consideration of any item otherwise listed on the agenda plus any subject specified in the executive session notice, and may include items under Texas Government Code Sections 551.071, 551.072, 551.073, 551.074, 551.076, 551.084, and/or 551.087. CERTIFICATION I certify that the above notice of meeting was posted on the bulletin board at the Wichita Falls Public Library, Wichita Falls, Texas on the 26th day of June, 2024 at 5:30 o'clock p.m. OatLv-- ,61C,Aliii)Ar- ` City Clerk CITY COUNCIL AGENDA PAGE 3 OF 3 CITY COUNCIL AGENDA July 2, 2024 ITEM/SUBJECT: Employee of the month. INITIATING DEPT: Public Works NAME: Stephanie Willson DEPARTMENT: Engineering HIRE DATE: 4/1/2016 PRESENT POSITION: Administrative Secretary Utilities Administration COMMENTARY: Presentation of the Employee of the Month Award (plaque, letter of appreciation, gift card for dinner at a local restaurant, and a check for $200). ® Director of Human Resources ® Budget Office Review ® City Attorney Review ® City Manager Approval PAGE 1 OF 1 PAGES AGENDA ITEM NO. 3.A City of Wichita Falls City Council Meeting Gam . A),,.. 4454 ro ..,.� Minutes June 18, 202445, T E X A 5 <60 R $/ueSkies 4o/dew 97forteetee5 Item 1 - Call to Order The City Council of the City of Wichita Falls, Texas, met in a regular session at 8:30 a.m. on the above date in the Seminar Room at the MPEC with the following members present. Tim Short - Mayor Bobby Whiteley - Mayor Pro Tem/At-Large Mike Battaglino - Councilors Jeff Browning - Larry Nelson - Michael Smith - Tom Taylor - Darron Leiker - City Manager Kinley Hegglund - City Attorney Marie Balthrop - City Clerk Mayor Short called the meeting to order at 8:30 a.m. Item 2a — Invocation Reverend David Sapata, DAV TX Chapter 41 , gave the invocation. Item 2b — Pledge of Allegiance Mayor Short led the Pledge of Allegiance. Item 3 — Comments from Citizens 8:32 a.m. PAGE 1 of 13 AGENDA ITEM NO.5. Pete Bolf, 538 West Third, Burkburnett, TX, addressed the Council regarding the property he built without a permit that the City wants him to tear down. Mr. Leiker stated that staff have been working with Mr. Bolf for six months, and the issue is not a City regulation, but a FEMA regulation that the City must follow. The City has reached out to FEMA to ask for a waiver, and they said no, and if we do not follow FEMA regulations, we can be kicked out of the FEMA Flood Insurance program. Mr. Leiker discussed the options provided to Mr. Bolf and offered to meet with him to discuss those options. Michael Patrick Damron, 18702 E. 1220 Road, Sayre, OK, wanted to follow up with the Council from when he spoke at the June 2023 meeting and discussed the autobiography he has written. Steve Ginger, 3411 McNiel, Ste. 302, addressed the Council regarding Police Pay and Benefits. He expressed his appreciation for their consideration during the budget process and asked that the City consider something comparable to what Abilene did to assist with recruitment and retention. Item 4-6 — Consent Items 8:43 a.m. Darron Leiker, City Manager, gave a briefing on the items listed under the Consent Agenda. Moved by Councilor Nelson to approve the consent agenda. The motion was seconded by Councilor Browning and carried by the following vote: Ayes: Mayor Short, Councilors Battaglino, Browning, Nelson, Smith, Taylor, and Whiteley. Nays: None Item 4 — Approval of Minutes of the Mayor and City Council (a) June 4, 2024 Regular Meeting (b) June 7, 2024 Special Meeting Item 5a — Resolution 67-2024 CITY COUNCIL MINUTES June 18, 2024 PAGE 2 OF 13 PAGE 2 of 13 AGENDA ITEM NO.5. Resolution authorizing award of 25 chemical bids and 1 bid extension, and rejecting 1 bid to various vendors for the City's annual supply of bulk chemicals for water and wastewater treatment. Item 5b — Resolution 68-2024 Resolution authorizing the City Manager to award bid and contract for the 2024 Concrete Street Rehabilitation Project to Scales Concrete Construction Co., Inc. in the amount of $1 ,470,035. Item 6 — Receive Minutes (a) Landmark Commission - March 26, 2024 Item 7a — Ordinance 24-2024 8:44 a.m. Ordinance making an appropriation to the Special Revenue Fund for the Tuberculosis Prevention and Control Program in the amount of$58,498; received from the Department of State Health Services; authorizing the City Manager to execute contract accepting same. Moved by Councilor Nelson to approve Ordinance 24-2024. The motion was seconded by Councilor Browning and carried by the following vote: Ayes: Mayor Short, Councilors Battaglino, Browning, Nelson, Smith, Taylor, and Whiteley. Nays: None Item 7b — Ordinance 25-2024 8:46 a.m. Ordinance making an appropriation to the Special Revenue Fund for the Women, Infants, and Children (WIC) Grant Program in the amount of $78,000 received from the Texas Health and Human Services Commission (HHSC), and authorizing the City Manager to execute contract accepting same. Moved by Councilor Nelson to approve Ordinance 25-2024. CITY COUNCIL MINUTES June 18, 2024 PAGE 3 OF 13 PAGE 3 of 13 AGENDA ITEM NO.5. The motion was seconded by Councilor Browning and carried by the following vote: Ayes: Mayor Short, Councilors Battaglino, Browning, Nelson, Smith, Taylor, and Whiteley. Nays: None Item 7c — Ordinance 26-2024 8:48 a.m. Ordinance amending the code of ordinances Chapter 50, Article II, Section 34 to increase the number of Fire Captains from 15 to 16 for the purposes of adding a Deputy Fire Marshal position to assist with fire code enforcement and fire investigation (City Council requested item). Moved by Councilor Nelson to approve Ordinance 26-2024. The motion was seconded by Councilor Taylor. Mr. Leiker recommended that the Council wait on this item until we hear if we are awarded the federal grant, which should be by the end of July. If we are not successful in receiving the grant, this position can be added during the normal budget process. Mr. Leiker stated that if the position is funded before the grant is awarded, we will need to withdraw our grant application, as it would be considered supplanting. There was discussion regarding how the position would be funded in the future if the grant is awarded, how the position is being backfilled with current staff, overtime costs, and the possibility of bringing this item back at a later time during the budget process Councilor Smith moved to amend this item to add to be effective October 1 , 2024. Mr. Leiker suggested that we change the wording of the amendment to reflect after we hear from the grant. There was a brief discussion on various ways to address this matter, with the staff recommending that we revisit it after we find out if we are awarded the grant. Councilor Nelson seconded the motion. Chief Hughes asked that the Council wait until we find out if we were awarded the grant. Councilor Smith asked if his amendment, which is to be effective no sooner than October 1 , 2024, still affects the grant, and it was stated that it would. Kinley Hegglund, City Attorney, recommended bringing this item back after we hear the grant results. Councilor Smith withdrew his motion. CITY COUNCIL MINUTES June 18, 2024 PAGE 4 OF 13 PAGE 4 of 13 AGENDA ITEM NO.5. Moved by Councilor Browning to table the item until the August 20, 2024, meeting. The motion was seconded by Councilor Battaglino. Al Vitolo, 5408 Blazing Star, President of the Wichita Falls Professional Fire Fighters Association, thanked the Council for their work and preparing this item. He discussed how the positions are being backfilled with an individual from operations. He feels we are paying for the positions twice, and he discussed the duties of the position. Councilor Browning reiterated that the Council is for the position, but it is not in the City's best interest to forfeit the grant by funding the position today. He assured Mr. Vitolo that this position would be added in the future. Councilor Taylor asked how the overtime hours are affecting morale, and there was a brief discussion regarding this. Councilor Battaglino expressed his frustration about not understanding that we would be supplanting the grant when this item was requested to be placed on the agenda. There was a brief discussion regarding the unusual nature of this item being requested by the Council, the lack of communication prior to the meeting, and appreciation for the process the Council works through. The motion to table carried by the following vote: Ayes: Mayor Short, Councilors Battaglino, Browning, Nelson, Smith, and Taylor. Nays: Councilor Whiteley Item 7d — Ordinance 27-2024 9:21 a.m. Ordinance amending the code of ordinances Chapter 50, Article II, Section 34 to increase the number of Fire Lieutenants from 27 to 28 for the purposes of adding a position to coordinate emergency medical training operations within the Fire Department (City Council requested item). Moved by Councilor Nelson to approve Ordinance 27-2024. The motion was seconded by Councilor Battaglino. Donald Hughes, Fire Chief, stated that the majority of fire calls are medical, and this position is needed due to Vernon College no longer providing the training. CITY COUNCIL MINUTES June 18, 2024 PAGE 5 OF 13 PAGE 5 of 13 AGENDA ITEM NO.5. Al Vitolo, 5408 Blazing Star, President of the Wichita Falls Professional Firefighters Association, discussed how this position is being backfilled with an individual from operations, that the position will save the City money, and it will improve the services provided to our community. The motion carried by the following vote: Ayes: Mayor Short, Councilors Battaglino, Browning, Nelson, Smith, Taylor, and Whiteley. Nays: None Item 8a(i) —_Public hearing and resolution of no objection from the City of Wichita Falls for an application from OPG Sun Valley Apartments, LP. to the Texas Department of Housing and Community Affairs for 2024 Housing Tax Credits at 1315 E. Central Fwy., Wichita Falls for acquisition/redevelopment of property by developer Overland Property Group and NORTEX Housing Finance Corporation; and authorizing approval of a Payment in Lieu of Taxes (PILOT) agreement; providing effective date 9:31 a.m. Mayor Short opened the public hearing at 9:31 a.m. Terry Floyd, Director of Development Services, discussed the project and the proposed Resolution, which includes a State tax credit and a Payment in Lieu of Taxes (PILOT) agreement with the City. Karen Montgomery Gagne, Principle Planner, discussed the State program and funding opportunities through TDHCA. This program assists with providing affordable housing and is being completed through a partnership with the NORTEX Housing Finance Corporation. The property will become a tax-exempt property, is located close to the new Wichita Falls Legacy High School, and rejuvenates the existing apartment complex. The PILOT agreement will be for 20 years, will be paid annually, can be renewed, and will continue regardless if the property changes ownership. April Engstrom, Director of Development for Overland Property Group, presented the plans for the redevelopment of Sun Valley Apartments and discussed their history in Wichita Falls. This project will increase the family friendliness and safety of this complex. Dave Clark, Executive Director of the Nortex Housing Finance Corporation, discussed their role in the project and stated that if the property is sold, it will become taxable. CITY COUNCIL MINUTES June 18, 2024 PAGE 6 OF 13 PAGE 6 of 13 AGENDA ITEM NO.5. Mayor Short closed the public hearing at 9:50 a.m. Item 8a(ii) — Resolution 69-2024 9:50 a.m. Resolution of no objection from the City of Wichita Falls for an application from OPG Sun Valley Apartments, LP. to the Texas Department of Housing and Community Affairs for 2024 Housing Tax Credits at 1315 E. Central Fwy., Wichita Falls for acquisition/redevelopment of property by developer Overland Property Group and NORTEX Housing Finance Corporation; and authorizing approval of a Payment in Lieu of Taxes (PILOT) agreement; providing effective date. Moved by Councilor Browning to approve Resolution 69-2024. The motion was seconded by Councilor Nelson and carried by the following vote: Ayes: Mayor Short, Councilors Battaglino, Browning, Nelson, Smith, Taylor, and Whiteley. Nays: None Item 8b — Resolution 70-2024 9:51 a.m. Resolution establishing an advisory Citizen Committee for Public Safety facility needs. Moved by Councilor Whiteley to approve Resolution 70-2024, adding Ford Swanson Jr. to the fifteenth position and making Councilor Battaglino the chair. The motion was seconded by Councilor Browning and carried by the following vote: Ayes: Mayor Short, Councilors Battaglino, Browning, Nelson, Smith, Taylor, and Whiteley. Nays: None Item 8c — Resolution 71-2024 9:55 a.m. CITY COUNCIL MINUTES June 18, 2024 PAGE 7 OF 13 PAGE 7 of 13 AGENDA ITEM NO.5. Resolution announcing the termination of Stage 1 Drought Watch water restrictions and the resumption of the regular water conservation measures described in Section 106- 186(a) of the Code of Ordinances of the City of Wichita Falls (Mayor requested item). Moved by Councilor Browning to approve Resolution 71-2024. The motion was seconded by Councilor Smith. Russell Schreiber, Director of Public Works, discussed the exceptionally wet and cool spring, which has put the City in a great position going into the summer. Even under the worst summer conditions, staff does not expect the combined lake level to drop below 65% and trigger stage 1 water restrictions through November. The Water Resources Commission unanimously approved the recommendation. Mr. Schreiber discussed the importance of selling water when we have the resources to provide money for projects in the Water Fund. Otherwise, in order to meet budget requirements, the only other option is to raise water rates. Mr. Schreiber stated that year-round water restrictions are still in effect, and we have a sound drought contingency plan in place. Staff recommended approving this Resolution and reiterated that they would closely watch lake levels and make future changes as needed. There was a brief discussion regarding how the 65% lake level was decided as the point to trigger Stage 1 restrictions and how our community is very water conscious. It was noted that Lake Kemp is 100% full, and the Army Corp of Engineers is requiring that we release water from Lake Kemp. Mayor Short discussed the importance of following the guidelines set and how if levels drop below 65% restrictions automatically go back into place without further Council action. Glenn Barham, 3506 Copperas Cove, Chair of the Water Resources Commission, stated that the vote two weeks ago when this item failed was probably due to misinformation. He stated that the Water Resources Commission discussed this issue at length, taking drought awareness into consideration, and the Commission supports passing this Resolution. The motion carried by the following vote: Ayes: Mayor Short, Councilors Battaglino, Browning, Nelson, Smith, Taylor, and Whiteley. Nays: None Item 8d — Resolution 72-2024 10:10 a.m. CITY COUNCIL MINUTES June 18, 2024 PAGE 8 OF 13 PAGE 8 of 13 AGENDA ITEM NO.5. Resolution approving the programs and expenditures of the Wichita Falls Type B Sales Tax Corporation Board of Directors and amending the fiscal 2024 budget to increase funding for the Downtown Improvement Grant Program. Moved by Councilor Browning to approve Resolution 72-2024. The motion was seconded by Councilor Smith and carried by the following vote: Mayor Short, Councilors Battaglino, Browning, Nelson, Smith, Taylor, and Whiteley. Nays: None Item 8e — Resolution 73-2024 10:14 a.m. Resolution approving the programs and expenditures of the Wichita Falls Type B Sales Tax Corporation Board of Directors and amending the budget to include funding up to $210,000 to River Bend Nature Center to support a forthcoming renovation of their current facility in Wichita Falls. Moved by Councilor Nelson to approve Resolution 73-2024. The motion was seconded by Councilor Battaglino. Jennica Lambert, 1338 T Bone Rd, Executive Director of Riverbend Nature Center, discussed the capital campaign and renovation project. She also discussed the center's importance in our community and the programs it provides. The motion carried by the following vote: Mayor Short, Councilors Battaglino, Browning, Nelson, Smith, Taylor, and Whiteley. Nays: None Moved to Item 9 CITY COUNCIL MINUTES June 18, 2024 PAGE 9 OF 13 PAGE 9 of 13 AGENDA ITEM NO.5. Item 9a - Announcements concerning items of community interest from members of the City Council. No action will be taken or discussed. 10:18 a.m. Councilor Taylor thanked the Parks Department for their work cleaning up our parks and roadways. Councilor Whiteley agreed with Councilor Taylor, and thanked Code Enforcement for their work resolving an issue he reported. Councilor Smith stated that this Friday is Bring Your Dog/Cat to Work Day. He discussed the ribbon cutting for Panda Biotech and the benefits this facility brings to our community. Council attended the Change of Command Ceremony at SAFB and stated he was impressed with the new Commander, General Select Paul Filcek. Councilor Taylor discussed Juneteenth celebrations being held at Jalonick Park and the importance of the holiday. Councilor Battaglino thanked Mayor Short for mentioning his graduation from the Department of Defense Executive Leadership Development Program. He stated that he was selected for the program prior to being elected to the Council and discussed the importance of Sheppard Air Force Base in our national defense. He wished a Happy Early Birthday to Councilor Taylor who will celebrate his birthday on Thursday. He discussed two cycling accidents and encouraged citizens to be mindful of cyclists. He will host a District 4 Town Hall Meeting on July 15, 2024, at 5:00 p.m. at the Thomas Fowler American Legion Post 169, located at 4615 Lakeshore Dr. Councilor Nelson discussed why he voted no two weeks ago. He spoke with April with Sun Valley, as this project is in his area, and he believes this is a good project. Mayor Short discussed the Proclamation being presented at Jalonick Park on Juneteenth from 10:00 a.m. to 11 :00 a.m. Friday is National Daschund Day, Weinerfest will be held at the dog park beginning at 6:00 p.m. Item 10 — Executive Sessions City Council adjourned into Executive Session at 10:26 a.m. in accordance with Texas Government Code §551.071 and § 551 .087. Mayor Short reconvened in open session at 10:55 a.m. and announced that no votes or polls were taken. CITY COUNCIL MINUTES June 18, 2024 PAGE 10 OF 13 PAGE 10 of 13 AGENDA ITEM NO.5. Returned to item 8f. Item 8f— Resolution 74-2024 10:55 a.m. Resolution approving the programs and expenditures of the Wichita Falls Type B Sales Tax Corporation Board of Directors and amending the budget to include funding up to $835,000 to the City of Wichita Falls for the acquisition of a 12.7± acre tract of land, otherwise known as 100 Central East Freeway. Moved by Councilor Browning to approve Ordinance 74-2024. The motion was seconded by Councilor Smith. Paul Menzies, Assistant City Manager, discussed the proposed acquisition of the property and stated that if acquired, the property would be used for a public park project. The motion carried by the following vote: Mayor Short, Councilors Battaglino, Browning, Nelson, Smith, Taylor, and Whiteley. Nays: None The meeting was recessed at 11 :05 and moved to rooms 8-10 for the pre-budget workshop. Item 11 — Pre-Budget Workshop for Fiscal Year 2024-2025 to be held at the MPEC Rooms 8- 10 11 :05 a.m. Stephen Calvert, CFO/Director of Finance, discussed historical tax rate reductions, improvements to employee pay and benefits, stewardship, transparency, monitoring economic factors, sources of funding, fund balance projections and policy, property tax value projections, the decrease in sales tax revenue and projections, inflation, employment costs, and strategic plan goals. CITY COUNCIL MINUTES June 18, 2024 PAGE 11 OF 13 PAGE 11 of 13 AGENDA ITEM NO.5. The meeting was recessed for lunch at 11 :31 a.m. and reconvened at 12:14 p.m. Mr. Calvert provided an overview of the General Fund, including departments it supports, and revenue sources. He discussed property tax rates, revenue, and per capita amounts and how Wichita Falls brings in the lowest amount of revenue when compared to peer cities, even though our tax rate is on the higher end. There was a brief discussion regarding exemptions and the possibility of the new local option for Child Care Providers per SB 1145. Councilor Battaglino requested this exemption be figured into the budget. Mr. Calvert discussed our current tax rate of $0.68, estimated rates for the No New Revenue Rate of $0.6563, the Voter Approval Rate of $0.6886, and tax rate options. He stated that Sales Tax Revenues have decreased and are currently 1 .71% less year to date than last year, and estimated sales tax revenues for the next fiscal year are flat. Christi Klyn, Director of Human Resources, discussed historical pay plan adjustments over the past five years and the Employment Cost Index (ECI) for Local Government Workers. She noted that Police and Fire are above the ECI, and civilian pay rates are below. She discussed vacancy improvements, mostly due to previous pay increases. Mr. Calvert discussed the cost per percent for pay rate increases in the general fund, above current requests for new personnel, and proposed General Fund capital expenditures. He noted that property values are up, sales tax is down, and inflation is level, and discussed decisions that still need to be made for one-time and recurring expenditures. Mr. Calvert discussed utility bill charges, which are the major funding source for the Water, Sewer, and Sanitation funds. Our current rates are 5.8% lower than the group average of comparable cities. He suggested a modest 2-3% rate increase to keep up with inflation. Mr. Calvert also discussed Water Fund and Sewer Fund capital expenditures and recommended reappropriating the remaining budgeted funds for Lake Ringgold permitting costs to FY 25. He provided an overview of the Sanitation Fund and stated that our sanitation rates are 5.8% lower than the average of other peer cities. He discussed the rising cost of operating and maintaining services and recommended a modest increase of 2-3% to keep up with inflation. A list of proposed Sanitation Fund capital expenditures was presented. Mr. Calvert gave a brief overview of all other funds, their revenue sources, services provided, and budget considerations for proposed expenditures. He recommended closing the Duplicating Services fund and merging it with administrative charges. Directors provided overviews of their proposed above-current requests. Mr. Calvert discussed various General Fund budget scenarios with various tax rates and personnel increases. Without voter approval, there is not much room between the lowest CITY COUNCIL MINUTES June 18, 2024 PAGE 12 OF 13 PAGE 12 of 13 AGENDA ITEM NO.5. tax rate and the highest tax rate that can be approved without an election. He discussed the next steps and asked for Council input between July 29th —August 2nd Mr. Leiker encouraged the Council to email or set up a meeting to discuss any questions or input they have. Item 12 — Adjourn Mayor Short adjourned the meeting at 2:19 p.m. PASSED AND APPROVED this 2nd day of July 2024. Tim Short, Mayor ATTEST: Marie Balthrop, TRMC, MMC City Clerk CITY COUNCIL MINUTES June 18, 2024 PAGE 13 OF 13 PAGE 13 of 13 AGENDA ITEM NO.5. LIBRARY ADVISORY BOARD MINUTES March 5, 2024 MEMBERS PRESENT: Amy Bobrowitz Zachary Carlton Marianne Dowdy Kristen Garrison Suhua Huang Daniel Juarez Betty Richie Jana Hausburg MEMBERS ABSENT Katherine Love Shunta McFadden Blake Jurecek Librarian's report Before the meeting began, Ms. Hausburg took pictures of board members to post on the library's webpage and gathered biographies to accompany the photos. In the absence of Ms.Adams, who had to withdraw from the board due to personal reasons, Ms. Hausburg called the meeting to order at 4:30 p.m. She introduced the newest board member, Zachary Carlton, who had been sworn in earlier by deputy city clerk Theodore Stoll. Ms. Hausburg called for a volunteer to be the new board chairperson. Suhua Huang volunteered. Ms. Huang then called for a motion to approve minutes from October of 2023. Motion passed. There being no old business to discuss, Ms. Hausburg shared an infographic with statistics pulled from the state report gathered for the last fiscal year. She then discussed two grants she was seeking from The Priddy Foundation— one for$170,000 worth of new computer and technology equipment and one for$80,000 which may be used to purchase a light commercial van to use as an outreach vehicle to attend community events such as Art Walk and the back- to-school fair as well as visit retirement communities, schools, neighborhoods, and so forth. The library will be migrating to a new integrated library system (ILS) platform on March 25.The library will close that day for staff training and open with limited hours March 26 and 27 (9 am to 5 pm). Regular hours resume on March 28. PAGE 1 of 2 AGENDA ITEM NO.6.a Ms. Hausburg announced that the adult non-fiction shifting project which began last year was completed last week. The board was invited to take a look after the meeting was over. All wayfinding signs on the shelf ends have been corrected, and some shelf-talkers (similar to what is seen in bookstores) have been added. The Summer Reading kick-off party will be held June 1, and all board members are encouraged to attend. Ms. Hausburg then announced her retirement date of Dec. 31, 2024. There being no further business, meeting was adjourned at 4:55 p.m. The next meeting will be June 18, 2024, at 4:30 p.m. Signature:_ Suhua Huang, Chairperson PAGE 2 of 2 AGENDA ITEM NO.6.a LANDMARK COMMISSION MINUTES May 21, 2024 MEMBERS PRESENT: Michele Derr ■ Member Christy Graham •vice-Chair Andy Lee ■ Member Marcela Medellin ■Chairperson Janel Ponder Smith ■ Member John Dickinson • Member John Yates ■ Member Monica Aguon, Assistant City Attorney • City Staff Terry Floyd, Development Services Director • City Staff Karen Montgomery-Gagne, Principal Planner/HP° ■ City Staff ABSENT: Joel Hartmangruber ■Member Noros Martin ■ P8Z Liaison Michael Smith ■ Council Liaison GUESTS: None I. Call to Order, Introductions and Welcome Chairperson Marcela Medellin called the meeting to order at 12:05 p.m. Ms. Medellin had Commission members, staff and guests introduce themselves. Ms. Montgomery- Gagne welcomed and introduced new member Mr. John Yates. Mr. Yates was appointed by City Council May 7th to fill the Commission's vacant position as a representative from the Museum of North Texas History. II. Review & Approval of Minutes from: March 26th, 2024 Chairperson Medellin called for review and approval of the March 26, 2024 Landmark Commission meeting minutes. Ms. Michele Derr made a motion to approve the minutes as presented, Ms. Janel Ponder Smith seconded the motion. Minutes were unanimously approved 7-0. Regular Agenda III. Action Item: Design Review—2908 10th New Design Review Case to Consider: • Completion of Partially Constructed Metal/Wood Carport; No Building Permits • Design Review Expired November 23, 2023 PAGE 1 of 4 AGENDA ITEM NO.6.b Landmark Commission 2 May 21. 2024 Chairperson Medellin introduced the case. Staff directed Commission members to the power point and highlighted the design review case history associated with this property. Alterations began in 2021 with fence supports erected along 10th St property line prior to any design review approval; owner worked to complete design process and Commission authorized the fence/gate system. By mid-2022 metal framing and concrete slab appeared void of design review, permits and inspections; owner given various options to address illegal structure and pursued replat to combine 2908 and 2910 10th St allowing an option for an accessory structure on a formerly vacant residential lot. A design review application for the illegal metal carport was reviewed by the Commission in November 2022 at which time it was approved with a detailed set of conditions, including material specifications such as wood trim covering metal components, gable covered with wood lap siding, false window, exposed rafters, fascia boards, etc. to replicate architectural character of historic residence and only metal shingles or composition shingle roof no standing seam metal roof permitted. Design review approval expired November 2023, owner had not requested an extension prior to expiration. Stop work order issued March 4 as construction conducted void of any building permit/inspections and outside window of design approval. Owner requested extension but legally deemed beyond limits of ordinance provision therefore options of either removing carport framework, roof decking and concrete slab or request a new design review case. Staff explained the owner/applicant was not present to answer questions due to a work conflict. Commission members had numerous questions, specifically regarding amount of exposed metal. Mr. Andy Lee commented there has to be a commitment to a design adding that the façade should meet the Design Guidelines provisions which includes appearance of elements visible from the street. The facade design and materials are important in this case and it's also important to be consistent with how the Guidelines are applied throughout the WFH Historic District. Ms. Ponder Smith had concerns with the angle/scale of the design sketch as it appeared the roof would overhang the fence. Staff referenced photos in the power point taken looking eastward toward the carport, house and fence and the carport roof/overhang would not extend beyond the fence line. There appeared to be about a 2-3ft gap between carport roof and the fence area; the fence was setback at least 25ft from the property line as Design Guidelines require any fence construction not documented as historic be placed behind the 25ft front building setback. The fence was previously approved by the Commission in August 2021. Staff noted the owner provided the same design drawing as the Commission considered and then approved with a list of conditions in November 2022. Ms. Ponder Smith had questions about the exposed metal beams not being covered with wood as report indicates painted metal and would there be rafter tails covered in wood as on the west and east facades of the historic house. Staff referred members to their case packet and the sample design sketch/written explanation, owner was attempting to add wood components to cover metal framework to reflect the architectural design, form and materials on the historic residence. The roof support beams on the 10th St facade were noted to be painted metal. Discussion continued with questions about the design plan for the west and east facades as those were also visible from the public right-of-way. After discussion there was group consensus the exposed PAGE 2 of 4 AGENDA ITEM NO.6.b Landmark Commission 3 May 21, 2024 metal beams along the roof line (west and east façade) should be covered with wood trim (rafter tails) and not just painted metal. There was a legal point of order that there was no standing motion at this time. Mr. John Dickinson stated, in his opinion, there should be a new drawing provided with clear dimensions. Discussion continued regarding items of concern with the existing metal framework. Legal requested a point of order to clarify discussion based on understanding from the Commission's discussion. Ms. Aguon, legal liaison, stated the Commission needs to: a) determine what they believe are appropriate conditions for this case; b) require case return with a new site plan, helpful to owner if they provided clear guidance; and c) if the items being requested by the owner are not considered realistic, legal options available include move to table or require owner return with revisions. Mr. Dickinson commented through this process, owner should know the requirements and be able to furnish the Commission with a new rendering. Ms. Ponder Smith requested a new site plan showing the elevation for each visible side of the carport and not just the south façade (10th St façade). Discussion among members regarding items they would like included with a revised application. Mr. Lee commented on the Building Code elements and if a new detailed rendering was provided to Landmarks it may save time in the future obtaining a building permit. Staff indicated the application was part new/part old as the site plan had not been revised since Landmark approval in 2022. Ms. Graham inquired if the columns would be painted metal or covered with wood. Ms. Ponder Smith stated all columns should be wrapped in wood. Chairperson Medellin commented there should be no exposed metal; all visible components covered with wood. There was a question from members if they could require a new drawing/site plan. Staff responded the Commission can require an updated design plan noting specific material. Ms. Graham clarified that all exposed metal on all facades should be wrapped with wood. Ms. Derr concurred that a revised design drawing with dimensions/materials needs to be provided for Commission review. Members inquired about the deadline for June case materials; staff indicated May 31, but would be willing to work with the owner through June 5. Chairperson Medellin stated she was understanding the consensus was the owner would need to provide further clarification that all exposed metal must be covered by wood to ensure design elements similar form/material to the historic residence and provide new detailed drawings. A point of legal order requested again whether the case was being tabled. Ms. Aguon stated the Commission seemed to be moving toward requiring additional information to comply with the order. Ms. Derr introduced a motion that the design review application needs additional information to be resubmitted with timely consideration for the following: 1. Drawings need to include more specifics including elevations, detailed dimensions for the east, west, and south facades (10th St) as all are visible from the public ROW. 2. Detail/outline showing covering on exposed metal rafters, supports, specifically,wood coverings to more closely match the historic residence. 3. Completed and submitted in time to be considered at the Landmark Commission's June 25, 2024 meeting. Chairperson Medellin called for any public comments; there were none. Ms. Ponder Smith wanted full wood covering the metal components from roof to concrete slab not PAGE 3 of 4 AGENDA ITEM NO.6.b Landmark Commission 4 May 21,2024 just what was visible above the fence line. Mr. Lee seconded the motion. Motion passed unanimously 7-0. Staff indicated they would coordinate a meeting with the owner/applicant. IV. Other Business: a) Monthly Report: Depot Square Historic District: Ms. Derr briefed members about upcoming downtown Depot activities. However, she noted since no longer at the downtown office it may be beneficial having another person provide the monthly report. Ms. Graham indicated she could provide updates and encouraged everyone to look at 615 7th St which was previously considered by the Commission for design approval related to a restoration/rehab project. Façade work is moving forward and Mr. Dickinson explained he's working on the transom windows and rebuilding components of the storefront. West Floral Heights Historic District: Ms. Ponder Smith provided updates on the historic plaque project noting they had begun working with the Association Executive Committee and WFH HD Volunteer Design Review Com. members for initial installation. She indicated with some contentious illegal alterations recently it has resulted in some neighborhood issues making it harder to demonstrate the value of having the plaques installed on all 208 homes in the district. Ms. Ponder Smith stated that once all the plaques are installed there will be no excuse for realtors or prospective buyers to not know a property is located within a designated historic district. b) Updates: Staff referred members to updates in their meeting packets, highlighting some of the historic preservation activities conducted during May, specifically the 'lunch & learn'on refurbishing historic markers at the Museum of North Texas followed by volunteers getting hands-on experience working on a THC marker. In addition, Wichita Co. Historical Com. submitted a THC Marker nomination for the Memorial Auditorium on May 1st. Staff highlighted some issues regarding 1611 Buchanan and an unauthorized brick archway demolition; as of May 17, owner submitted a design review application requesting to rebuild arch/abutment with salvaged bricks; case pending consideration in June. c) Resources/Webinars: National Trust— Preservation periodical (spring 2024) d) Design Review— Staff Authorized: - 1505 Buchanan (West Floral Heights HD) replace roof same materials - 1717 Grant(West Floral Heights HD)— replace roof—same materials - 129 Pembroke (NRHP District)- Informational purposes only electric service upgrade - 111 Pembroke (NRHP District)- Informational purposes only foundation repair - 135 Pembroke (NRHP District) - Informational purposes only house addition V. Adjourn: Next regularly scheduled meeting June 25, 2024 -- 12 p.m. Meeting adjourned at 1:02 p.m. Ms. Marcela Medellin, Chairperson Date PAGE 4 of 4 AGENDA ITEM NO.6.b CITY COUNCIL AGENDA July 2, 2024 ITEM/SUBJECT: Public Hearing on the Proposed Substantial Amendment to the 2019 Annual Action Plan to Reallocate $207,354.80 and Continue Certain Previously Awarded Funding Through the Community Development Block Grant— Coronavirus (CDBG — CV) program. INITIATING DEPT: Development Services / Neighborhood Resources STRATEGIC GOAL: Accelerate Economic Growth and Actively Engage & Inform the Public STRATEGIC OBJECTIVE: Revitalize Depressed and Declining Neighborhoods and Strengthen Supportive Partnerships with the Non-For-Profit Community COMMENTARY: During 2020 Congress passed the CARES Act authorizing the City of Wichita Falls to receive funding through the Community Development Block Grant (CDBG)— Coronavirus (CV) program to prevent, prepare for, and respond to the COVID- 19 threat. The U.S. Department of Housing and Urban Development rolled this funding out in waves and allowed each entity to amend its 2019 Action Plan once per year. In 2021 , the City amended the PY 2019 Action Plan and received an additional $594,749, for a total allotment of $1 ,328,013 in CARES Act funding. This subsequent year's amendment will allow the City to reallocate the unspent funds from the second round of CARES Act funding for use in the upcoming FY 2024 program year. Several projects previously awarded were completed under budget, resulting in the reallocated amount of $207,354.80. On June 13, 2024, the City Council Subcommittee on Outside Agencies (Councilor Battaglino, Councilor Browning, and Councilor Nelson), met with various agencies and city departments who applied for CDBG-CV funding. In order for projects to be eligible for CDBG-CV funds, the projects must be used to prevent, prepare for, and respond to the COVID-19 pandemic. Projects in parks provide for outdoor recreation and allow for social distancing. By recommendation and approval of the City Council Subcommittee on Outside Agencies, the following informational table are proposed to use CDBG-CV funds in the amounts as follows: CDBG-CV: City Departments Parks/Arts Alliance: Bridwell Park Murals and court painting $60,000.00 Parks: Bridwell Park multi-purpose court $41,451.60 Parks: Bridwell Park baseball diamond features $30,451.60 Parks: Conoco Dog Park $75,451.60 PAGE 1 OF 2 PAGES AGENDA ITEM NO. 7.A TOTAL CDBG-CV Funds $207,354.80 A public hearing is required due to the substantial amendment to the 2019 Annual Action plan. A second public hearing, as required by HUD, and subsequent action to approve the Resolution approving the funding will take place at the August 6, 2024 at the City Council meeting. No action is required today. ® Neighborhood Services Manager ® Director of Development Services ® Assistant City Manager ASSOCIATED INFORMATION: ® Budget Office Review ® City Attorney Review ® City Manager Approval PAGE 2 OF 2 PAGES AGENDA ITEM NO. 7.A CITY COUNCIL AGENDA July 2, 2024 ITEM/SUBJECT: Public Hearing on Action Plan to allocate $1 ,202,286 in FY 2024- 2025 Community Development Block Grant (CDBG) funds, Reallocate $200,000 in Prior Year CDBG Funding, and $349,481 in FY 2024-2025 HOME Investment Partnership Program (HOME) funds. INITIATING DEPT: Development Services / Neighborhood Services / Neighborhood Resources STRATEGIC GOAL: Accelerate Economic Growth and Actively Engage & Inform the Public STRATEGIC OBJECTIVE: Revitalize Depressed and Declining Neighborhoods and Strengthen Supportive Partnerships with the Non-For-Profit Community COMMENTARY: Each year, the U.S. Department of Housing and Urban Development (HUD) requires the city to develop an Annual Action Plan to address local needs identified in the current Five-Year Consolidated Plan, a document that serves as the basis for establishing annual CDBG and HOME program funding allocations. A public hearing provides an opportunity for citizen comments on the proposed PY 2024-25 Annual Action Plan. The Action Plan identifies federal resources available during the upcoming fiscal year and describes the activities expected to be undertaken. The allocations being recommended to the City Council by the Council Subcommittee on Outside Agencies (Councilor Battaglino, Councilor Browning, and Councilor Nelson) are a result of the June 13, 2024, meetings with various agencies and city departments interested in applying for CDBG funding. Funding requests totaling $1 ,741 ,774.00 were submitted to the subcommittee. CDBG funds available for projects totaled $1 ,402,286.00, including the 2024-2025 allocation of $1,202,286 and $200,000 in reprogrammed funds from the prior fiscal year. Funding for public service-type activities is further limited to no more than 15% of the new annual grant amount. To be considered an approved activity eligible for funding, HUD requires that projects meet local needs and priorities identified in the Consolidated Plan. Activities must also meet specific criteria for eligibility defined in federal regulations and meet one of the following three national objectives: 1. Benefit low and moderate-income persons 2. Aid in the prevention or elimination of slum and blight, or 3. Meet an urgent need to remove a serious and immediate threat to health or safety. We must also make certain that no less than 70% of CDBG expenditures will be used for activities that benefit the low and moderate-income population within our community. PAGE 1 OF 3 PAGES AGENDA ITEM NO. 7.B By recommendation and approval of the City Council Subcommittee on Outside Agencies, the following informational tables are proposed to use FY 2024-25 CDBG, reprogrammed funds, and HOME entitlement funding in the amounts as follows: CDBG: Outside Agencies Arts Council: Sound Gardens at Jalonick Park & Lamar Park $100,000.00 Child Care, Inc.: Child care subsidies for low-income working families $126,239.00 (70% of Public Service Cap) Child Care, Inc.: Zale Center Window Replacement $60,000.00 Senior Citizens Services of North Texas: Meals on Wheels Program $54,103.00 (30% of Public Service Cap) Senior Citizens Services of North Texas: Roof Rehabilitation $67,000.00 Christmas in Action: Home repair for elderly and disabled owners $150,000.00 TOTAL CDBG Funds: Outside Agencies $557,342.00 CDBG: City Departments Grant Administration: Operational & administrative costs for CDBG $240,456.00 Program Code Enforcement: Administration & operational costs $70,000.00 Code Enforcement: Demolition and clearance of hazardous structures $225,000.00 CDBG Program Delivery Costs: Minor & Emergency Repair Programs $35,000.00 Emergency Repair Program: Immediate-need home repair for low- $118,988.00 income homeowners Minor Repair Program: Minor home repair for low-income homeowners $92,500.00 Martin Luther King Center: Childcare Inc. area restroom drain $18,000.00 rehabilitation Martin Luther King Center: Counter and cabinet replacement areas used $45,000.00 by Green Door and Childcare, Inc. TOTAL CDBG Funds: City Departments $844,944.00 HOME Program HOME Administration: Operational & administrative costs for HOME $34,981.00 Program First-Time Homebuyer Program: Acquisition assistance costs for down $232,077.00 payment and closing costs CHDO Set-Aside: Habitat for Humanity 15% of entitlement amount $52,423.00 Affordable Housing Program: Closing costs/principal reduction for $30,000.00 Habitat for Humanity homebuyers TOTAL HOME Funds $349,481.00 A public hearing is required as part of the process of adopting FY 2024-25 CDBG and HOME entitlement funding. A second public hearing, as required by HUD, and subsequent action to approve the Resolution approving the funding will take place at the August 6, 2024, Council meeting. No action is required today. PAGE 2 OF 3 PAGES AGENDA ITEM NO. 7.B ® Neighborhood Services Manager ® Director of Development Services ® Assistant City Manager ASSOCIATED INFORMATION: ® Budget Office Review ® City Attorney Review ® City Manager Approval PAGE 3 OF 3 PAGES AGENDA ITEM NO. 7.B CITY COUNCIL AGENDA July 2, 2024 ITEM/SUBJECT: Resolution authorizing the City Manager to execute all documents necessary to purchase 144 computer workstations from Unique Digital Technology, LLC in the amount of $128,504. INITIATING DEPT: Information Technologies & Facilities STRATEGIC GOAL: Actively Engage and Inform the Public STRATEGIC OBJECTIVE: Practice Effective Governance COMMENTARY: The 2023-24 Budget includes $144,000 to replace 144 computer workstations for the Police and Fire Departments. The new Dell workstations will be put into service for the Public Safety Sector over the next several months. The workstations being replaced have been in service for 5 years or longer, are no longer supported by the manufacturer, and have an outdated Operating System. The Information Technology Staff solicited proposals from vendors on the State Department of Information Resources (DIR) list for the purchase of this equipment. We only received quotes from 2 different DIR Vendors: Company Price CDWG (HP) $138,471 .84 Unique Digital (Dell) $128,504.00 It is recommended that the City Council authorize the City Manager to sign all documents necessary to purchase 144 Dell computer workstations from Unique Digital Technology, LLC in the amount of $128,504. ® Assistant City Manager ASSOCIATED INFORMATION: Resolution ® Budget Office Review ® City Attorney Review ® City Manager Approval PAGE 1 OF 2 PAGES AGENDA ITEM NO. 8.A Resolution No. Resolution authorizing the City Manager to execute all documents necessary to purchase 144 Dell computer workstations from Unique Digital Technology, LLC in the amount of $128,504 WHEREAS, the City's 2023-24 budget includes$144,000 to replace 144 computer workstations that are in excess of 5 years old or older, are no longer supported by the manufacturer, and have an outdated Operating System; and, WHEREAS, Bids were received from various State DIR Vendors for the purchase of these computers. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WICHITA FALLS, TEXAS, THAT: The City Manager is authorized to execute all documents necessary to purchase 144 computer workstations from Unique Digital Technology, LLC in the amount of approximately $128,504. PASSED AND APPROVED this the 2nd day of July, 2024. MAYOR ATTEST: City Clerk PAGE 2 OF 2 PAGES AGENDA ITEM NO. 8.A CITY COUNCIL AGENDA July 2, 2024 ITEM/SUBJECT: Resolution authorizing the City Manager to execute all documents necessary to purchase products and services from CDW Government LLC to upgrade the City Business Phone System in the amount of $140,561.36. INITIATING DEPT: Information Technologies & Facilities STRATEGIC GOAL: Actively Engage and Inform the Public STRATEGIC OBJECTIVE: Practice Effective Governance COMMENTARY: The 2023-24 Information Technology Budget includes $315,154 to replace and upgrade existing server and network equipment for the City. Some of these funds will be used to upgrade our existing City Business Phone System. This system is over 17 years old, exceeding its useful life, and is no longer supported by the manufacturer. We have upgraded the software twice during this time, but the hardware cannot run the current versions. This system is critical for communication between City departments as well as with our citizens. The existing desk phones/handsets will not need to be replaced as they will work with the upgraded system. The IT staff requested quotes from multiple vendors but only received them from 2 different vendors. CDW Government LLC provided a quote in the amount of$140,561 .36 for new hardware, software licenses, and installation services. Netsync Network Solutions provided a quote for the same products and services in the amount of $218,264.32. CDW Government LLC is an authorized reseller for Cisco Systems and they are on the Texas Department of Information Resources (DIR) purchasing contract. It is recommended that the City Council authorize the City Manager to sign all documents necessary to purchase products and services from CDW Government LLC to upgrade the City Business Phone System in the amount of $140,561.36 ® Assistant City Manager ASSOCIATED INFORMATION: Resolution ® Budget Office Review ® City Attorney Review ® City Manager Approval PAGE 1 OF 2 PAGES AGENDA ITEM NO. 8.B Resolution No. Resolution authorizing the City Manager to execute all documents necessary for products and services to upgrade the City Business Phone System from CDW Government LLC in the amount of $140,561.36 WHEREAS, 2023-24 Information Technology Budget includes funds to replace and upgrade existing server and network equipment for the City; and, WHEREAS, the current Phone System is over 17 years old, exceeding its useful life, and is no longer supported by the manufacturer; and WHEREAS, CDW Government LLC is an authorized reseller for Cisco Systems and they are on the Texas Department of Information Resources (DIR) purchasing contract. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WICHITA FALLS, TEXAS, THAT: The City Manager is authorized to execute all documents necessary to purchase products and services from CDW Government LLC to upgrade the City Business Phone System in the amount of $140,561.36. PASSED AND APPROVED this the 2nd day of July, 2024. MAYOR ATTEST: City Clerk PAGE 2 OF 2 PAGES AGENDA ITEM NO. 8.B