4B Sales Tax Corporation Minutes - 10/19/19984B Sales Tax Corporation Board Meeting Minutes
City Council Conference Room
October 19, 1998
Members: Present:
Rick Boone, President
Ikard Smith, Vice - President
Benay Ayers
Ray Gonzales
Leon Mallonee
Arnold Oliver
Absent
Tommy McCulloch, Jr. Sec - Treasurer
City Officials: Councilor Johnny Burns
City Staff: Jim Berzina, City Manager
Greg Humbach, City Attorney
Robert Powers, Assistant City Manager
Jack Murphy, Director of Parks & Rec.
Glenn Jamison, Recreation Supt.
A meeting of the 4B Sales Tax Corporation Board of Directors was held on
Monday, October 19, 1998 in the City Council Conference Room, Memorial
Auditorium. President Rick Boone called the meeting to order at 1:00 p.m.
Mr. Mallonee moved and Mr. Oliver seconded that the minutes of the June 30,
1998 be approved as read. Motion carried unanimously.
The next item of business was to receive the financial report. Mr. Powers
reported the revenues and expenses and commitments for the 4B Fund through
September 30, 1998, including the October sales tax check which, along with the
November check will be accrued to FY 1998. Receipts through the first eleven
months (December 1997 - October 1998) are approximately 8.3 percent ahead
of the budget estimate for a total of $2,128,745.
The next item of business was a public hearing to consider a request from the
Rotary Clubs of Wichita Falls for $12,000 for improvements to Rotary Park,
principally a metal picnic shelter. Tables would be included if funds permit. Mr.
Robert Brotherton made the presentation on behalf of the three clubs. This
amount would be combined with approximately $8,700 remaining in a special
Minutes - October 19, 1998
Page 2
revenue account maintained by the City of Wichita Falls from previous donations
from the rotary clubs for improvements to Rotary Park. A handout was
distributed to the board which overviewed the history of the park and
improvements as well as the specific request before the board. Mr. Brotherton
stated that if sufficient funds were not available to include all the picnic tables
necessary, then he felt confident that the three clubs could raise the additional
money necessary.
Mr. Mallonee asked if Rotary had always been the sponsor of the park. Mr.
Brotherton replied that his information was that that was correct, then in 1956,
the park was deeded to the City. Mr. Boone asked about maintenance. Mr.
Murphy stated that the City is responsible for maintenance. After further
discussion, Mr. Oliver moved and Mr. Gonzales seconded that the project be
recommended to the City Council for approval. Motion carried unanimously.
Next item was a public hearing to consider a request for $400,000 for
improvements to the second floor of the library at 600 Eleventh Street for
recreational activities. Mr. Murphy presented an overview of the history of
recreational activities at the site from when the building was used as the City's
Activity Center. He reported on the work of the Council committee with
professional services from Bundy, Young, Sims & Potter. The proposed scope
of work would entail bringing the second floor into compliance with building
codes as well as cosmetic changes to lighting and flooring and better utilization
of floor space.
Mr. Boone asked when was the last time this area was remodeled. Mr. Bundy
replied that it was in the 1970's, other than some vinyl wallcovering and carpet
installed approximately ten years ago. He also stated that the two primary
accomplishments of the project would be (1) to take in usable space which is
currently wasted and (2) provide circulation on the second floor not only for code
requirements but for recreational walking which is popular. Mr. Murphy stated
that when the project first began, early estimates were as high as $800,000 to
$900,000. The proposal before the board was considerably scaled back down.
Mr. Boone asked Mr. Bundy how confident he was with the estimate. Mr. Bundy
replied that the Library renovations came in at budget and he felt confident about
this one. Gary Patrick, Park Board Chairman, stated the budget does not
include any furniture or fixtures.
Mr. Oliver asked which programs would be added and which would be expanded
as a result of this project. Glenn Jamison, Recreation Superintendent responded
by reviewing a handout of expanded activities as well as proposed new uses.
Minutes - October 19, 1998
Page 3
Mr. Oliver stated that although he thought that this was a worthwhile project and
that the city of Wichita Falls was fortunate to have Mr. Murphy and his staff, he
was very concerned that the City was not keeping faith with the voters in the
sales tax election. Drainage was one of the items listed on the ballot and yet
nothing has been forthcoming from the City administration. Mr. Berzina
responded that 4B funds could not be used for residential drainage and that
there were conceivably anywhere from 70 -80 projects which need to be
prioritized and a funding source identified. He stated that the City Council in the
very near future would be holding work sessions on this very topic.
After further discussion, Ms. Ayers moved approval of the project. The motion
failed for lack of a second.
Next item was to consider amendment to the By -laws. Mr. Boone opened
discussion with background of the issue and the proposal before the board to
delete the requirement for the fidelity bonds for the president and secretary-
treasurer as long as the City of Wichita Falls maintained the books and finances.
Mr. Mallonee moved and Mr. Oliver seconded that the By -laws be amended.
Next item was to consider selection of an auditor per the By -laws. Mr. Smith
moved and Mr. Gonzales seconded that City staff solicit a proposal from the
City's outside auditor, Mathis West Huffines & Co. and proceed if the proposal
was reasonable for the work involved. Motion carried unanimously.
There being no other business, Mr. Smith moved and Ms. Ayers seconded that
the meeting be adjourned. Motion carried unanimously. Meeting adjourned at
2:25 p.m.
Tommy McCulloch, Secretary- Treasurer
RECEIVED IN
CI l')' CLERK'S OFFICE
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