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AGD 04/02/2024 City of Wichita Falls City Council Agenda Tim Short, Mayor ;`> Bobby Whiteley, Mayor Pro Tem/At Large Michael Smith, District 1\TAl - Larry Nelson, District 2 Jeff Browning, District 3 rA a IJc4� Q a �S Mike Battaglino, District 4 TEXAS Tom Taylor, District 5 &/ue- e�:4o/deo Oyportumities: r 'P Darron Leiker, City Manager A,LL Kinley Hegglund, City Attorney Marie Balthrop, City Clerk Notice Of Regular Meeting Of The Mayor And City Council Of The City Of Wichita Falls, Texas, To Be Held At The MPEC, 1000 Fifth Street, Seminar Room, Tuesday, April 2, 2024, Beginning At 8:30 A.M. This meeting can be accessed and viewed at the following locations: 1. A livestream will be shown on the Spectrum/Time Warner Cable Channel 1300 2. A livestream will be shown on the City's Facebook page (City of Wichita Falls, Texas Government) (https://www.facebook.com/citvofwichitafalls) 3. A video of the meeting will be posted on the City's YouTube page (https://www.voutube.com/citvofwf) Item # 1 . Call to Order 2. (a) Invocation: Pastor Chris Swinford Faith Village Church of Christ (b) Pledge of Allegiance 3. Presentations (a) Employee of the Month, Rosalyn Berry, Health Department (b) Proclamation — Child Abuse Prevention Month, Early Childhood Coalition of Greater Wichita County (c) Proclamation — Poetry Month, Wichita Falls Poetry Society (d) Proclamation - National Public Health Week, Wichita Falls Health Department (e) Proclamation — National Communicator Week, Police Department (f) Presentation — National Safe Digging Month, Atmos Energy Corporation, Pam Hughes Pak 4. Comments from the public to members of the city council concerning items that are not on the city council agenda. People wishing to address the council should sign up prior to the start of the meeting. A three-minute time frame will be adhered to for those addressing their concerns. Since comments from citizens are not posted agenda items, the City Council is prohibited from deliberating or taking any action, other than a proposal to place the item on a future agenda. Staff may provide factual statements in response to inquiries or recite existing policy. CONSENT AGENDA 5. Approval of minutes of the March 19, 2024 Regular Meeting of the Mayor and City Council. 6. Resolutions (a) Resolution authorizing the expenditure of $69,040.70 from the General Fund to purchase Rear Cargo Window Barriers and Patrol Rifle Mounts from Dana Safety Supply, Inc. to provide secure storage for Police SUV's 7. Receive Minutes (a) Lake Wichita Revitalization Committee, February 13, 2024 (b) Landmark Commission, March 5, 2024 REGULAR AGENDA 8. Public Hearing and Ordinances (a) Conduct a public hearing and take action on an ordinance to establish the minimum Standards of Care for the Summer Day Camp Program i. Public Hearing ii. Take Action (b) Ordinance approving an appeal of the Landmark Commission's denial of a request to install a new butted-glass window wall system inset behind the 7th St main entry portals enclosing the entry vestibule as part of the Memorial Auditorium remodel (c) Ordinance making an appropriation to the Special Revenue Fund in the amount of $4,000 for reimbursement funding from the Treasury Executive Office for Asset Forfeiture (TEOAF) Reimbursement Program administered by the Office of the Secret Service Administration CITY COUNCIL AGENDA PAGE 2 OF 4 9. Resolutions (a) Resolution authorizing the City Manager to execute all documents necessary to purchase 172 Panasonic Toughbooks from CDW Government LLC in the amount of $727,099.04 (b) Resolution authorizing the City Manager to award bid and contract for the 2024 Seal Coat Project to Freeman Paving, L.L.C. in the amount of $415,245.75 (c) Resolution authorizing the City Manager, or his designee, to make application to FEMA for the Staffing for Adequate Fire and Emergency Response (SAFER) in the amount of$2,118,624.03 to allow for the hiring of up to nine (9) new firefighters (d) Resolution authorizing the City Manager or designee to apply for the Fire Prevention and Safety Grant from FEMA to fund the addition of a Deputy Fire Marshal at the rank of Captain in the Fire Marshal's Office for fire investigation, public education, and code enforcement (e) Resolution accepting the 2024 Strategic Planning Workshop Report and directing City staff to develop approaches to implement the strategies outlined therein 10.Other Council Matters (a) Staff Reports — Update on the Central Wichita Falls Revitalization Area initiative — Terry Floyd, Director of Development Services (b) Announcements concerning items of community interest from members of the City Council. No action will be taken or discussed. 11 .Executive Sessions (a) Executive Session in accordance with Texas Government Code § 551 .072, to deliberate the purchase, exchange, lease, or value of real property interests due to the fact that deliberation in an open meeting would have a detrimental effect on the position of the City in negotiations with a third party (including, but not limited to, the purchase and/or value of Lake Arrowhead and Lake Kickapoo real estate) 12.Discussion and possible direction to staff related to City-owned properties at both Lake Arrowhead and Lake Kickapoo. No action will be taken. 13.Adjourn Spanish language interpreters, deaf interpreters, Braille copies or any other special needs will be provided to any person requesting a special service with at least 24 hours' notice. Please call the City Clerk's Office at 761-7409. Every item on this agenda shall be considered a public hearing. Regardless of the agenda heading under which any item is listed, any word or phrase of any item listed on this agenda shall be considered a subject for consideration for purposes of the Texas Open Meetings Act and other relevant law, and City Council may deliberate and vote upon any such subject and resolutions related thereto. Resolutions, ordinances, and other actions concerning any word, phrase, or other subject may be voted upon, regardless of any language of limitation found in this agenda or any document referring to such action. Any penal ordinance, development regulation or charter provision of the City of Wichita Falls or item which is funded by the current or next proposed City of Wichita Falls budget, including, without limitation, any street, water pipe, sewer, drainage structure, department, employee, contract or real property interest of the City of Wichita Falls, may be discussed and deliberated, and the subject is hereby defined as such without further notice. Any item on this agenda may be discussed in executive session if authorized by Texas law regardless of whether any item is listed under "Executive Sessions" of this agenda, regardless of any past or current practice of the City Council. Executive sessions described generally hereunder may include consideration of any item otherwise listed on the agenda plus any subject specified in the executive session notice. Executive sessions described generally hereunder are closed meetings, may include consideration of any item otherwise listed on the agenda plus any subject specified in the executive session notice, and may include items under Texas Government Code Sections 551.071, 551.072, 551.073, 551.074, 551.076, 551.084, and/or 551.087. CERTIFICATION I certify that the above notice of meeting was posted on the bulletin board at the Wichita Falls Public Library, Wichita Falls, Texas on the 27th day of March, 2024 at 5:30 o'clock p.m. 1Va, B� - City Clerk r CITY COUNCIL AGENDA PAGE 4 OF 4 CITY COUNCIL AGENDA April 2, 2024 ITEM/SUBJECT: Employee of the month. INITIATING DEPT: Health NAME: Rosalyn Berry DEPARTMENT: WIC HIRE DATE: 4/7/2008 PRESENT POSITION: Public Health Nutritionist COMMENTARY: Presentation of the Employee of the Month Award (plaque, letter of appreciation, gift card for dinner at a local restaurant, and a check for $200). ® Director of Human Resources ® Budget Office Review ® City Attorney Review ® City Manager Approval PAGE 1 OF 1 PAGES AGENDA ITEM NO. 3.A City of Wichita Falls City Council Meeting ...�. Minutes March 19, 2024\--1;t1/117c4i4 A T E XAS It4:1 F/ueSRieS:l?e/dew 0piraj-tureie,. Item 1 - Call to Order The City Council of the City of Wichita Falls, Texas, met in a regular session 8:30 a.m. on the above date in the Seminar Room at the MPEC with the following members present. Tim Short - Mayor Bobby Whiteley - Mayor Pro Tem/At-Large Mike Battaglino - Councilors Jeff Browning - Larry Nelson - Michael Smith - Tom Taylor - Darron Leiker - City Manager Kinley Hegglund - City Attorney Theodore Ham - Deputy City Clerk Absent: Marie Balthrop, City Clerk Mayor Short called the meeting to order at 8:30 a.m. Item 2a — Invocation Pastor Bob McCartney, First Baptist Church, gave the invocation. Item 2b — Pledge of Allegiance Mayor Short led the Pledge of Allegiance. PAGE 1 of 7 AGENDA ITEM NO.5. Item 3b — Proclamation — Absolutely Incredible Kid Day, Camp Fire North Texas 8:33 a.m. Mayor Short read a proclamation proclaiming March 21 , 2024 as Absolutely Incredible Kid Day in Wichita Falls. Item 3a — Proclamation — American Red Cross Month, American Red Cross 8:36 a.m. Mayor Short read a proclamation proclaiming March 2024 as American Red Cross Month in Wichita Falls. Item 4 — Comments from Citizens 8:39 a.m. There were no comments from the public. Item 5-6 — Consent Items 8:39 a.m. Darron Leiker, City Manager, gave a briefing on the items listed under the Consent Agenda. Moved by Councilor Browning to approve the consent agenda. Motion seconded by Councilor Nelson and carried by the following vote: Ayes: Mayor Short, Councilors Battaglino, Browning, Nelson, Smith, Taylor, and Whiteley. Nays: None Item 5 — Approval of Minutes of the March 5, 2024, Regular Meeting of the Mayor and City Council Item 6 — Receive Minutes (a) Library Advisory Board, October 4, 2023 CITY COUNCIL MINUTES March 19, 2024 PAGE 2 OF 7 PAGE 2 of 7 AGENDA ITEM NO.5. Item 7a — Ordinance 06-2024 8:39 a.m. Ordinance authorizing the City Manager to execute all documents necessary to apply for and accept $1 ,329,000 in Texas Department of Transportation Aviation Division grants for hangar and utility projects at Kickapoo Downtown Airport. Moved by Councilor Nelson to approve Ordinance 06-2024. Motion seconded by Councilor Browning and carried by the following vote: Ayes: Mayor Short, Councilors Battaglino, Browning, Nelson, Smith, Taylor, and Whiteley. Nays: None Item 8a — Resolution 28-2024 8:43 a.m. Resolution authorizing the City Manager to execute a new Potable Water Purchase Contract with the City of Holliday Moved by Councilor Browning to approve Resolution 28-2024. Motion seconded by Councilor Smith and carried by the following vote: Ayes: Mayor Short, Councilors Battaglino, Browning, Nelson, Smith, Taylor, and Whiteley. Nays: None Item 8b — Resolution 29-2024 8:45 a.m. Resolution authorizing the City of Wichita Falls' continued participation with the Atmos Cities Steering Committee and authorizing the payment of five cents per capita to the Atmos Cities Steering Committee to fund regulatory and related activities related to Atmos Energy Corporation. Moved by Councilor Nelson to approve Resolution 29-2024. CITY COUNCIL MINUTES March 19, 2024 PAGE 3 OF 7 PAGE 3 of 7 AGENDA ITEM NO.5. Motion seconded by Councilor Smith and carried by the following vote: Ayes: Mayor Short, Councilors Battaglino, Browning, Nelson, Smith, Taylor, and Whiteley. Nays: None Item 8c — Resolution 30-2024 8:48 a.m. Resolution authorizing the City Manager to execute all documents necessary for the purchase and installation service to Allison Aquatics Group in the amount of $1 ,675,700 for a new Mat Racer Attraction and Timing Light System at Castaway Cove Water Park. Moved by Councilor Browning to approve Resolution 30-2024. Motion seconded by Councilor Taylor. Blake Jurecek, Assistant City Manager, spoke on the importance of adding a new attraction to the Castaway Cove Water Park and stated that the City's plan has been to add a new attraction every five years. The Aqua Loop was the last item added back in 2015 and that COVID-19 caused some delays to the timeline, preventing the City from adding or updating any attractions prior to now. The proposed addition would be an update to an existing attraction with the funds coming from fund balance and the Castaway Cove Operating Budget. The City originally anticipated on adding a new attraction in 2023 but H-Two Management & Marketing suggested that the City reinvest back into the park before making any additions. After realizing there had been some deferred maintenance, H-Two Management & Marketing and staff created a five-year capital improvement plan to take a look at what needs to be addressed at the water park and stay on top of regular maintenance. James Holmes, H-Two Management & Marketing, addressed staffing issues and stated that part of the issue was COVID-19 and that many businesses struggled to hire people as late as 2022. Pay was increased in addition to the inclusion of morale boosting opportunities to encourage staff retention. Mr. Holmes stated that H-Two Management had several goals in mind when taking over management of the water park including making the park look better and less haggard, improve the guest experience, and performing other necessary maintenance. Attendance, overall revenue, and net profit increased thanks to the updates done to the park last year. He said that 2024 is the 20- year anniversary of the park and they have plans to market that as well as the new attraction which would be available for guest use in the 2025 season. Mr. Holmes stated that the Mat Racer is popular and would have a positive economic impact for the City. CITY COUNCIL MINUTES March 19, 2024 PAGE 4 OF 7 PAGE 4 of 7 AGENDA ITEM NO.5. Councilor Browning said that we have to invest in this quality of life feature and that we need to keep advancing. Councilor Taylor agreed with Councilor Browning. This is an important addition for quality of life and the economic impact it will provide. Councilor Whiteley stated that Castaway Cove has previously received a lot of negative commentary in the past but that it has proven its worth over time. He also commented that with the updates to the softball fields this will draw families who come to attend and participate in games to the water park. He commended staff for their work. Councilor Battaglino asked if this attraction will draw more people to our park versus making a drive to the DFW metroplex. Mr. Holmes confirmed that the attraction has proven very popular in other water parks and that it would draw more people to Wichita Falls. Motion carried by the following vote: Ayes: Mayor Short, Councilors Battaglino, Browning, Nelson, Smith, Taylor, and Whiteley. Nays: None Item 9a — Staff Reports — Short Update on Strategic Planning Process — Paul Menzies, Assistant City Manager. 9:04 a.m. Paul Menzies, Assistant City Manager, gave a brief update on the drafted strategic plan highlighting that of the 33 goals, 27 of them are brand new to the plan. Mr. Menzies reviewed the six items that are staying and confirmed that although redeveloping downtown is no longer listed as a specific goal, it still remains vital to the City of Wichita Falls. Mr. Menzies indicated that this update was for informational purposes and that the final draft of the plan would be brought forward to Council at a later date for approval and discussion. Item 9b - Announcements concerning items of community interest from members of the City Council. No action will be taken or discussed. 9:09 a.m. CITY COUNCIL MINUTES March 19, 2024 PAGE 5 OF 7 PAGE 5 of 7 AGENDA ITEM NO.5. Councilor Taylor gave kudos to the Fire Department after witnessing several fire fighters assist a stranded motorist in moving their vehicle out of the roadway. He also wanted to give a shout out to the Park Master Plan community input meeting next week on March 26th and encouraged members of the public to come out and say what they believe should be included in the plan. When he arrived at 7:30 a.m., he noticed that the Delta Hotel parking lot was at least three-quarters full. A comment he recently received from a citizen is that the Delta Hotel is a great experience for the City. It is the only hotel venue of its quality here and is good for attracting new people and businesses. He also complimented staff on the new meeting space and set up. Councilor Whiteley has heard good things recently about how well the Delta Hotel and restaurant are doing. He echoed that the strategic plan is not going to forget about downtown and that it is still a priority. Anyone who participated in the events downtown this past weekend in the rain can say how busy they were with the St. Paddy's Day Festival and Guns & Hoses BBQ Competition. The Guns & Hoses BBQ Competition has been a conduit of charitable funds to the tune of a few hundred thousand dollars since its inception which goes right back into the community. He gave kudos to the Chiefs and the community for their involvement. Councilor Browning gave kudos to City Council for choosing to support the new waterslide at Castaway Cove and showing that Council is forward thinking and positive. He complimented staff on the new meeting place and addressed some small concerns for possible adjustments for future meetings. Councilor Smith commented on the strategic planning process. It is done every other year with Council receiving input from City staff and citizens. He wishes more members of the public would come and participate. From what he saw, he thinks the plan looks good, and we are on the right track. He introduced Mark Southard who is the new Utilities Operations Manager and keeps Council updated weekly with the current lake levels. He has noticed over the last few weeks that the lake levels are dropping. He reminded everyone that we have a drought protection plan and reviewed the five different levels. He asked that the public be aware and hopes that we'll get more rain in April and May. This is an ongoing thing and asked for the community's cooperation. Councilor Battaglino said that he had an awesome time downtown this weekend. There was a blood drive at our American Legion, and there is always a need for blood donations so please donate if you can. On March 26th at 11 a.m. is a ribbon cutting for the Lake Wichita parking lot. Some events to look forward to next month are Thor on the 13th, and Cajun Fest the following weekend. He will be the MC for the tug of war at Cajun Fest and encouraged everyone to please come out for that. On April 27 and 28, there will be an airshow at Sheppard Air Force Base. He has never seen airshow line up this exciting and strongly encouraged the public to attend if possible. He also expressed his appreciation for the Circle Trail and encouraged everyone to get out and enjoy it. CITY COUNCIL MINUTES March 19, 2024 PAGE 6 OF 7 PAGE 6 of 7 AGENDA ITEM NO.5. Councilor Nelson stated that another feasibility study needs to be done on the other park for the turf out there and that in general, more staff directly involved with day to day operations should be involved in feasibility studies. There will be another pizza place coming downtown next month. He thanked staff on the work done for the new meeting place. Mayor Short thanked everyone for showing up and congratulated Mark Southard on his new position. He also congratulated Downtown Development on their hard work on the St. Patrick's Day Festival and said that it is a great time to be in Wichita Falls. Item 12 — Executive Sessions City Council adjourned into Executive Session at 9:22 a.m. in accordance with Texas Government Code §551 .071 and §551 .072. City Council reconvened at 10:43 a.m. Mayor Short reconvened in open session and announced that no votes or polls were taken. Item 11 —Adjourn Mayor Short adjourned the meeting at 10:44 a.m. PASSED AND APPROVED this 2nd day of April 2024. Tim Short, Mayor ATTEST: Marie Balthrop, TRMC, MMC City Clerk CITY COUNCIL MINUTES March 19, 2024 PAGE 7 OF 7 PAGE 7 of 7 AGENDA ITEM NO.5. CITY COUNCIL AGENDA April 02, 2024 ITEM/SUBJECT: Resolution authorizing the expenditure of $69,040.70 from the General Fund to purchase Rear Cargo Window Barriers and Patrol Rifle Mounts from Dana Safety Supply, Inc. to provide secure storage for Police SUV's. INITIATING DEPT: Police STRATEGIC GOAL: Efficient Delivery of City Services STRATEGIC OBJECTIVE: Practice Effective Governance COMMENTARY: The Wichita Falls Police Department established funding in the amount of $176,000 to purchase Storage Vaults to protect Patrol Weapon Systems and other sensitive equipment that are stored in Police Vehicles. The Storage Vault solution was found to be problematic in that the large vault obstructed the rear view of the driver when mounted in the rear compartment. Other solutions were identified. The installation of Rear Cargo Window Barriers in Police SUV's would secure the rear cargo area for the storage of sensitive equipment. Patrol Rifle Mounts were identified that when installed in those vehicles would protect the weapons systems. Both the Rear Cargo Window Barriers and Patrol Rifle Mounts would increase the level of secure storage needed in the Police SUV's. The Wichita Falls Police Department intends to purchase 115 sets of Rear Cargo Window Barriers and 115 Patrol Rifle Mounts through the BuyBoard Purchasing Cooperative from Dana Safety Supply in the amount of $69,040.70. ® Police Chief ASSOCIATED INFORMATION: Resolution ® Budget Office Review ® City Attorney Review ® City Manager Approval PAGE 1 OF 8 PAGES AGENDA ITEM NO. 6.A Resolution No. Resolution authorizing the expenditure of $69,040.70 from the General Fund to purchase Rear Cargo Window Barriers and Patrol Rifle Mounts from Dana Safety Supply, Inc. to provide secure storage for Police SUV's WHEREAS, the Wichita Falls Police Department intends to purchase 115 sets of Rear Cargo Window Barriers and 115 Patrol Rifle Mounts through the BuyBoard Purchasing Cooperative from Dana Safety Supply using General Funding in the amount of $69,040.70; and, WHEREAS, the use of these funds by the Wichita Falls Police Department will provide secure storage for Police SUV's. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WICHITA FALLS, TEXAS, THAT: The City Manager is hereby authorized to execute all documents necessary to authorize the amount of $69,040.70 from the General Fund to purchase the rear cargo window barriers and patrol rifle mounts for the Police SUV's from Dana Safety Supply, Inc. PASSED AND APPROVED this the 2nd day of April 2024. MAYOR ATTEST: City Clerk PAGE 2 OF 8 PAGES AGENDA ITEM NO. 6.A 0 i k i r Ill 1 i I r 4 II 1 PAGE 3 OF 8 PAGES AGENDA ITEM NO. 6.A `t a "t+y; 6 ." t ',maw....,._.. • . '.., II ( c1 ±V // / r � � 110, PAGE 4 OF 8 PAGES AGENDA ITEM NO. 6.A 70%°wtki."'' T,,...: ,, `. f pli r r'k"s�; ,, ,k hk� p X ti , / / � f :... t v ... �..�. 7 , F , �" , r PAGE 5 OF 8 PAGES AGENDA ITEM NO. 6.A DA►NA 1111 0 ,„ r A Setlna TAM Single Weapon Mounting System For Use With All Vehicles(Partition Or I'reeslanding Base Required,Sold Separately) S249.63 ID:Ct01746 SI(U.GIT.DSS Your estimated Lead time 6 1 a 14 Weeks.Noce.All Dana Safety items rrlcludc mounting hardware Select Lock OLUuIrLJ Add Vehgie SpeciFic Freestanding laser Honk I Zo17.2019 Fyd imerreator ut-0it1 PAGE 6 OF 8 PAGES AGENDA ITEM NO. 6.A S DANA SAFETY SUPPLY,I C' ale Quote 4809 KOGFR BLAD GREENSBORO,NC 27407 Sales Quote No. 524718-N Telephone: 800-845-0405 Customer No. WICHFALLS Ball To t I Ship To CITY OF WIC WICHITAFAT T S POLICE DEPARTMENT. PO Box 1431 610 HOLdIDAY ST Wichita Falls.TX_`_.,- WICHITA FALLS,IX 76301 Contact:Jennifer Babineauu Contact:dONALD mCEWEN Telephone: 940-761-7466 Telephone: 940-761-7734 E-mail:Jennifer.Babineaue4rouichitaTh su.gav E-mail: paLENE.E.LooNgWFPD.NET Quote Date Ship Via ] F.O.B. C ustorner PO Number Payment Method • 03114.24 GROUND SHIPMENT 0 QUOTED FREIGHT NET30 Entered By Salesperson Ordered By Resale Number Jeremy Ross Jeremy Russ Fort Worth Scott Vaughn 75-6000714-2 Order Approve UnitTax Extended Quantity Quantit; Item Number f DescriptionnPrice Price 1 1 N LNFO 0.0000 0.CO CARGO WINDOWBARS&GUN LOCKS Warehouse:DROP 1 1 N INFO 0.0000 0 0') BUYBOARD 4 698-23 Warehouse:DROP 94 94 N GK1027113HK 272.3000 25...J96 2') SMC S TRAIL MOUNT 1 UNIVERSAL HK Warehouse:DROP C3f1027IUffi S T-RAIL MOUNT I UNIVERSAL 1 94 94 N WK0440£I'U20 342.3000 32,176.20 SMC 3 PC HORIZ REAR CARGO WINDOW BARRIERS 2020 Warehouse:DROP 21 21 N WK0040ITU20 342.3000 7,188.30 SMC 3 PC HORIZ REAR CARGO WINDOW BAP.RIE,RS 2020 Warehouse:FIWC} 21 21 N LNSIALL 120.0000 2,520.00 DSS INSTALLATION OF EQUIPMENT Warehouse:DROP Pour. I .itt ,•13 1724 Pr rL€Tim. 11:5-5:11 AM P.ize N., 1 Printed By.Jeremy Ross Continued on Next Page PAGE 7 OF 8 PAGES AGENDA ITEM NO. 6.A DANA SAFETY SUPPLY,LAC Sales Quote 4809 KOGFR BLVD GRE E N S.B O RO,NC 27407 Sales QuoteNu. 524718-N Telephone: 800-845 0405 Customer No. WICFIFALLS Bin.To Ship To... CITY OF WICHITA FALLS WICHITA FALLS POLICE DEFARTMEN'T PO Box 1431 610 HOLLIDAY ST Wichita Falls_TX 76307 WICHITA FALLS,TX 76301 Contact:Jennofer Babineaux Contact:dONALD rnCEWEN Telephone: 940-761-7466 Telephone:940-761-7734 E-mail:Jenni.er.BabinealzeuvZchitafallsts.gov E-mail:E-mail:...5iRLENE.EATOWWTPD.NET Quote Date Ship Via F.O.B. Customer PO Number ParuleutMethod D314'24 GROUND SHIPMENT QUOTEDFRE=C-H= NET30 Entered By Salesperson Ordered By Resale Number Jeremy Ross Jeremy Rost. Fort Wort-: Scott Vaughn 75-6000714-2 Order Approve Tax Item Number Description Extended Quantity- Quantity- Price Price Approved By: ❑Approve All Items&Quantities Quote Good for 30 Days Print Date 03 2 24 Subtotal 67,480.70 Print Time 11:55:11 Aid Freight 1,560.00 Page No. 1 Printed By.Jeremy Ross Order Total 69,040.70 PAGE 8 OF 8 PAGES AGENDA ITEM NO. 6.A MINUTES LAKE WICHITA REVITALIZATION COMMITTEE February 13, 2024 PRESENT: Austin Cobb, Chair •Members David Coleman, Secretary Mike Battaglino, City Council Rep John Pezzano Sharon Roach Jack Roe Josh Whittiker Blake Jurecek, Asst City Manager •Staff Terry Points, Parks Administrator •Guests ABSENT: Steve Garner, Matt Marrs, Alison Sanders. Alicia Castillo, Adam Arruda 1. Call to Order: Austin called the meeting to order at 11:30 2. Introduction of new members: Austin introduced our two new members, Jack Roe and Josh Whittiker. 3. Approval of Minutes: January meeting minutes were approved unanimously. 4. Project Updates: 4.a. Veteran's Plaza Project: Terry stated the Lake Wichita Park parking lot repaving contractor is now placing asphalt, and should be complete in one week. David has informed Austin Stone &Monument that the parking lot will be done soon, and is waiting to hear back regarding the schedule for doing the brick engraving. David will also notify Marrs Patriot Construction that they can now schedule construction of the Thomas Fowler monument—when we have a good idea of a completion date,we will plan a dedication ceremony, perhaps on Memorial Day, May 27th. 4.b. Lake Deepening: Austin summarized the project for our new members, and informed the committee that we have a prospective property for the dredge spoils, on the west side of the lake, which would be available at no cost. Steve Gamer will make a trip to the site tomorrow and will report back regarding its suitability. We might need to take new soil core samples, and the Committee unanimously approved up to $5,000 if necessary. 4.c. Parks Master Plan: Blake stated the consultant, Halff&Assoc, held the first Steering Committee meeting and is now working to formulate a citizens survey to roll cut around d March 1st with a big media splash. February 13,2024 PAGE 1 of 2 AGENDA ITEM NO.7.a 5. Discussion of Brick Sales and Fundraising Initiatives: Brick engraving sales are now at 26. Revenue was $4,525 and the cost to engrave the bricks will be$2,220 so the net is $2,305. David stated the Wells Fargo checking account balance is$27,549.47 with two pending obligations: $2,220 for Brick Engraving and up to $500 for a concrete apron for the Fowler monument. We also have a balance of approximately $6,000 in the City of Wichita Falls account, left over from construction of the Veterans Plaza. John Pezzano stated that the LWRC does NOT have a debt to Lakeside City from the boat ramp work. David stated he got a call from Darrell Coleman,who is Harry Patterson's fund manager for the Community Foundation accounts. Darrell said he has some leftover money in that account, and David explained the Thomas Fowler monument project and encouraged Darrell to donate those funds for that project. 6. Other Business Matters: Austin stated that Rick Hernandez resigned from the Committee, and that we have an applicant, David Bender. After some discussion, the vote was unanimous to recommend that City Council appoint David Bender to the Committee. Austin stated the City Clerk requested we move our Chair to a regular committee position, and change a new member to a Voting Alternate. After some discussion, the vote was unanimous to recommend that City Council swap Austin and Jack's positions. 7. Adjournment: The meeting adjourned at 12:12 pm. —29 )--- 7 l L' Aus n Cobb. air / Date 7 February 13, 2024 PAGE 2 of 2 AGENDA ITEM NO.7.a LANDMARK COMMISSION MINUTES March 5, 2024 MEMBERS PRESENT: Christy Graham ■Acting Chairwoman Joel Hartmangruber •Member Andy Lee •Member Noros Martin •P&Z Liaison Marcela Medellin •Member Janel Ponder Smith •Member Monica Aguon, Assistant City Attorney •City Staff Terry Floyd, Development Services Director •City Staff Karen Montgomery-Gagne, Principal Planner/HPO •City Staff Jennifer Loeffler, Senior Admin Assistant •City Staff Derek Brown, IT/Facilities Administrator •City Staff Michael Smith •Council Liaison ABSENT: Michele Derr • Chairwoman John Dickinson • Member GUESTS: Steve Wood, BYSP •1300 7th St. Matt West, BYSP • 1300 711'St I. Call to Order, Introductions and Welcome Acting Chairwoman Christy Graham called the meeting to order at 12:04 p.m. Ms. Graham had Commission members, staff and guests, introduce themselves. II. Nominations: 2024 Chair and Vice-Chairperson Acting Chairwoman Graham opened the floor for nominations for the 2024 Chairperson and Vice Chairperson. Mr. Andy Lee nominated Ms. Marcela Medellin for Chairperson. Mr. Noros Martin seconded the nomination. A vote unanimously approved Ms. Medellin as the 2024 Chairperson. Ms. Janel Ponder Smith nominated Ms. Christy Graham for Vice-Chairperson. Mr. Lee seconded the nomination.A vote unanimously approved Ms. Graham as the 2024 Vice-Chairperson. III. Review &Approval of Minutes from: Nov 28th, 2023 Acting Chairwoman Graham called for review and approval of the Nov 28th, 2023 Landmark Commission meeting minutes. Ms. Smith made a motion to approve the minutes, Mr. Joel Hartmangruber seconded the motion. Minutes were unanimously approved 5-0. PAGE 1 of 5 AGENDA ITEM NO.7.b Landmark Commission 2 March 5,2024 Regular Agenda IV. Action Item: Design Review— 1300 7th Street (Memorial Auditorium—City Hall) Acting Chairwoman Graham introduced the item. Ms. Montgomery-Gagne noted for the record that Mr. Hartmangruber had declared and filed the necessary conflict of interest forms with the City Clerk's office prior to the meeting due to his professional work on the Memorial Auditorium case as a project architect with BYSP Architects. Staff highlighted the proposed exterior components of the Memorial Auditorium renovation project which triggered design review consideration by the Commission: 1) Replace 116 windows in the city hall portion of the building; 2) Remove drive up kiosk/awning and replace with a new arched topped window and infill with salvaged brick and patch awning attachment holes; 3)Repoint brick facade and on city hall portion of building repair cast terracotta elements as needed up to 10ft on the first floor; 4) Install a new recessed butted-glass window wall behind the 7th St facade main entry portals enclosing the entry vestibule; and 5) Redesign the entry plaza/grounds/accessibility leading to the main entrance with a two-tiered plaza, new landscaping, ground lighting, signage and move in existing monuments to a more prominent location. Staff went through a detailed power point presentation for the Commission noted a 40-year commitment to historic preservation with the building's designation as a landmark in 1984. The Memorial Auditorium was built in 1927 and took 60 years to renovate in 1960, and another 60 years to renovate in 2024. BYSP Architect representatives and project spokesperson, Mr. Steve Wood, followed up with additional renovation details and explanation regarding why items were being repaired/replaced. Ms. Smith moved to break down Agenda IV alterations into five separate motions. Ms. Medellin seconded. After a vote, the motion was unanimously approved. Mr. Steve Wood of BYSP, project architect, explained his team wanted to keep the historical integrity of the building. They want to update the historic building while being respectful of its architectural character and community significance. BYSP in concert with City leadership worked to find quality windows from manufacturers. - Double-pane to increase energy efficiency. - No interior changes. - Match standard aspects by using the same steel aluminum. - Arched window installation where kiosk is currently would be an improvement. Mr. Wood said they were tasked with defining a space for gathering during events at the auditorium. Representatives from BYSP Architects, Derek Brown, City IT/Facilities Administrator, and Blake Jurecek, Assistant City Manager, toured Tobin Center in San Antonio where they had created a divider look while keeping the transparency of the historic façade. He stated that there is an extra cost to create a design that maintains historical facade, and that enlarging the foyer by using the existing vestibule will keep transparency to allow the building to be displayed still, as well as keep air and heat maintained in the building. PAGE 2 of 5 AGENDA ITEM NO.7.b Landmark Commission 3 March 5,2024 Landscape Entry - BYSP redesigned the entry steps to eliminate the side ramp, and created 2 new ADA ramps on both sides that allow for easier access. - Create outdoor gathering space. - New monument style signage added to flank the central entrance. Discussion: Ms. Smith asked Mr. Wood if there would be another place for people to pay their water bills. Mr. Wood stated that the new home at the renovated Auditorium building for Utility Collections would be on the 1st Floor along with Public Works, Planning and Building Inspections/Permitting and as of now, there would be no kiosk installed on the property. The plan was to have the public offices on the 1st floor as more accessible to the public. Mr. Brown said they were looking at the possibility of remote locations where people could pay their water bills. Mr. Martin asked how many people currently utilize the drive- up kiosk. Mr. Brown was not able to provide an answer at the time. The new council chambers location will be on 3rd floor with easy accessibility by the public for meetings. Ms. Smith was concerned about the proposed glass window-wall system to enclose the 7th St/south facade vestibule and the amount of reflection that the glass in the foyer would create since she stated we get so much sunlight in Texas. She was also concerned about birds flying into the glass and dying, and people seeing dead birds while walking up to the building. Mr. Wood stated the improvement of lighting in the foyer, and the curve of the glass would prevent the birds from flying into the area. Mr. Wood stated that by adding the glass to the entryway, tickets could be scanned at the entrance for improved access, and there would be airlock in the enclosed vestibule. He said this would allow for more freedom to move around during events while being protected from the elements,and not having to rescan tickets which have caused issues in the past. Ms. Smith wanted a study on the glass wall provided as relates to thermal efficiency, bird hazards, and reflectivity. Mr. Wood said they reviewed these things, but did not specifically assess the bird impact. Ms. Smith wanted to know if the lights would stay on all day and night, since that was supposed to keep the birds from flying into the glass. Mr. Wood stated that was the plan, and also that a film could be applied to the glass that is invisible to the human eye, but not to birds. Mr. Lee mentioned that he had been to San Antonio several times for conventions/events at the Tobin Center, and that he never saw any problems with reflection coming off of their glass entryway. Mr. Wood said he would reach out to The Tobin Center to get glass samples and discuss if they experienced any issues with birds. Ms. Smith said that the acoustics in Kay Yeager and Midwestern State Coliseums were two examples of how people hoped for something but received a poor outcome that was not addressed post-construction, and that she wanted to prevent a similar scenario from happening again. Ms. Medellin wanted to know if the developers had viewed samples of the glass since two different manufactures were being used. She stated that the glass could look different coming from two different places. Ms. Medellin also asked if the interior doors were under consideration. Mr. Wood responded that the plan is to replace hardware, and if the budget allows, to be able to replace doors. PAGE 3 of 5 AGENDA ITEM NO.7.b Landmark Commission 4 March 5,2024 Ms. Smith wanted to know what kind of monuments were going to be used in the front, as related to the picture in the presentation. Mr. Wood said that the two monuments currently on the grounds would be moved closer to the entry plaza to better highlight their importance as they memorialize fallen soldiers. Councilor Smith thought this was good because it would emphasize that Memorial Auditorium is named to pay respect to what the word memorial means. Acting Chairwoman Graham asked if there were any comments from the public. With no other comments, Acting Chairwoman Graham asked if there was a motion for replacing the 116 non-original aluminum-steel windows on the north, south, east and west facades. With no comments, Mr. Lee made a motion to approve. Ms. Smith seconded the motion. The motion passed unanimously 5-0 in favor of the proposal. Acting Chairwoman Graham asked if there were any comments from the public on removing the non-original kiosk/drive-through awning (south facade) and replacing it with a new arched topped aluminum-steel window and infill with salvaged brick and patch awning attachment holes. With no comments, Ms. Smith made a motion to approve the item, and Mr. Martin seconded the motion. The motion passed unanimously 5-0 in favor of the proposal. Acting Chairwoman Graham asked if there were any comments from the public on re- pointing the brick facade and use of cast terracotta elements on city hall building areas up to 10ft on the 1st floor. With no comments, Mr. Martin moved to approve the item, and Mr. Lee seconded the motion. The motion passed unanimously 5-0 in favor of the proposal. Acting Chairwoman Graham asked if there were any public comments on installing an inset butted-glass window wall system behind the 7th St. main entry portals enclosing entry vestibule. No public comments were made. Mr. Martin asked about the cost. Mr. Wood stated that it was between $175,000-$200,000, and that this cost included the glass, I-IVAC, and lighting as a package deal. With no other comments, Mr. Lee motioned for the item to be approved, and Ms. Medellin seconded the motion. The vote was approved by 4, and denied by 1 member, Ms. Smith. Ms. Smith stated she was still concerned the glass would be a distraction and wanted empirical data about birds flying into the glass. Mr. Martin asked Ms. Smith what information she wanted, and Ms. Smith restated that she wanted to see more empirical data about reflection and bird issues. With less than the required 5 votes, the motion failed. Acting Chairwoman Graham asked if there were any public comments on the redesigned entry plaza grounds/accessibility leading to the main entrance with a two- tiered plaza, signage, ground lighting, and monuments. With no comments from the public, Mr. Martin moved to pass the item, and Ms. Graham seconded the motion. The motion passed unanimously 5-0 in favor of the proposal. PAGE 4 of 5 AGENDA ITEM NO.7.b Landmark Commission 5 March 5.2024 V. Status Update: Design Review 3008 10th St.: The case withdrawn by applicant as they were able to work with a local craftsman (Mr. James Paylor)to refurbish the existing historic door. Therefore, the tabled case from November 2023 for a replacement door was no longer necessary. Staff noted refurbishment is always a preferred option over replacement and follows the Secretary of the Interior Standards for Rehabilitation. Acting Chairwoman Graham asked if there were any comments from the public, and with no comments the case was withdrawn. VI. Other Business: Monthly Report: Depot Square Historic District: Report skipped due to Ms. Derr's absence. West Floral Heights Historic District: Ms. Smith stated that the West Floral Heights Historic District would be celebrating their 20th anniversary in 2025 and they were planning two activities with one in the spring and one in the fall. Ms. Smith also stated that the Homeowners Association was rewriting their bylaws to prevent past issues, and that they are planning to use grants to install new sidewalks and to plant more trees where the drought had killed them in previous years. Ms. Karen Montgomery- Gagne discussed the installation of new plaques during 2024 for each home in the Historic District that would help potential buyers/real estate agents be more aware that a property was in a designated district with additional design standards in place in order to protect the unique architectural and historic character. VII. Adjourn: Next regularly scheduled meeting March 26, 2024— 12 p.m. New location: Multi-Purpose Events Center(MPEC). Meeting adjourned at 1:20 p.m. Ms. Christy Gr am, Acting Chairperson Date PAGE 5 of 5 AGENDA ITEM NO.7.b CITY COUNCIL AGENDA April 2, 2024 ITEM/SUBJECT: Conduct a public hearing and take action on an ordinance to establish the minimum Standards of Care for the Summer Day Camp Program. INITIATING DEPT: Parks & Recreation STRATEGIC GOAL: Efficiently Deliver City Services STRATEGIC OBJECTIVE: Practice Effective Governance COMMENTARY: The City of Wichita Falls provides several youth-oriented activities including a summer day camp. State law considers summer day camps in many instances as "day care facilities" which requires state licensing as a daycare. However, statute also allows municipal operated day camps to be exempted from the state licensing requirement by, after a public hearing, adopting an ordinance outlining the "Standards of Care" for such programs. The proposed standards are included in the attached ordinance and, at minimum, require: • That such standards are provided to the parents of each program participant, and • That such standards shall include staffing ratios, minimum staff qualifications, minimum facility, health, and safety standards, and mechanisms for monitoring and enforcing the adopted local standards; and • That parents be informed that the program is not licensed by the state and the program may not be advertised as a child-care facility. Staff recommends approval of the ordinance. ® Assistant City Manager ASSOCIATED INFORMATION: Ordinance ® Budget Office Review ® City Attorney Review ® City Manager Approval PAGE 1 OF 5 PAGES AGENDA ITEM NO. 8.A Ordinance No. Ordinance to adopt established minimum Standards of Care for the Summer Day Camp Program WHEREAS, the City's Parks and Recreation Department has determined that certain minimum standards of care are necessary to health, safety, and welfare of individuals participating in the Summer Day Camp Program; and, WHEREAS, the State of Texas Human Resources Code Chapter 42 exempts certain after - school and summer recreation programs from state licensing requirements as identified in Subsection 42.041 (b)(14) stating "an elementary-age (ages 5-13) recreation program operated by a municipality provided the governing body of the municipality annually adopts standards of care by ordinance after a public hearing for such programs, that such standards are provided to the parents of each program participant, and that the ordinances shall include, at a minimum, staffing ratios, minimum staff qualifications, minimum facility, health, and safety standards, and mechanisms for monitoring and enforcing the adopted local standards; and further provided that parents be informed that the program is not licensed by the state and the program may not be advertised as a child-care facility;" WHEREAS, the City Council, at a meeting on April 2, 2024, held a public hearing prior to adopting this ordinance regarding established Standards of Care for the Summer Day Camp Program. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WICHITA FALLS, TEXAS, THAT: The attached minimum standards of care for the City's summer camp program are hereby adopted by the City of Wichita Falls. PASSED AND APPROVED this the 2nd day of April 2024. MAYOR ATTEST: City Clerk PAGE 2 OF 5 PAGES AGENDA ITEM NO. 8.A Standards of Care for Summer Day Camp Program. Definitions. A. "Camp Program Staff" means a person responsible for the direct care or supervision of participants, including volunteers and contractors. The term excludes a person whose primary duties include administration, clerical support, or facility maintenance. B. "Department" means the Parks and Recreation Department. C. "Administrator" means an administrator of the Parks and Recreation Department. D. "Designee" means a person appointed by the administrator to act on the administrator's behalf. E. "Facility" means a building or improvement operated or used by the department in conducting a recreational program. F. "Participant" means a child age 5 to 13 years old that is enrolled in a recreational program and is under the supervision of department staff. G. "Recreational Program or Program" means a fee-based children's program or activity offered and supervised by the department that requires a participant to enroll or register to participate. H. "Staff" means a person who is employed by the department to work in a recreational program. I. "Parent" means a legal guardian of a participant. Purpose. The Standards of Care set forth in this chapter are intended to be the minimum standards by which the City of Wichita Falls Parks and Recreation Department will operate its Summer Day Camp program which is recreational in nature and not designated as a child care program. Pursuant to section 42.041(b)(14) of the Texas Human Resource Code, adoption of these Standards of Care will allow the City to qualify as being exempt from the state licensing requirements of the Texas Human Resource Code. Participant and Camp Program Staff Ratios. A. Camp programs shall have no greater than a 12/ 1 ratio of participant to camp program staff for children 5-13 years of age. B. Each participant should have a program employee who is responsible for him or her and who is aware of details of the participant's habits, interests, and any special problem. PAGE 3 OF 5 PAGES AGENDA ITEM NO. 8.A Minimum Camp Program Staff Qualifications. A. Camp program staff must be at least 16 years of age. B. At least 50% of camp program staff must possess certification from a nationally recognized body in First Aid; and Community CPR or equivalent. C. Camp program staff must complete a camp program staff orientation including but not limited to: 1. An overview of the City of Wichita Falls Standards of Care; and 2. Policies including discipline, guidance, and the release of participants; and 3. An overview of symptoms of child abuse, neglect, and sexual abuse and the responsibility of reporting these; and 4.The procedures to follow in handling emergencies including but are not limited to:fire, explosion, tornado, toxic fumes, volatile persons, and severe injury or illness of a child or adult; and the use and locations of fire extinguishers and first aid equipment. Employment Restrictions. A. Criminal background checks will be conducted on prospective camp program staff. Criminal background checks shall conform with the policies and procedures of the City of Wichita Falls Human Resources Department. Minimum Building Standards. A. The facility and equipment used do not present any known fire, health, or safety hazards and are kept free of accumulations of objectionable debris. B. The facility shall be subject to an annual safety inspection. C. The facility shall reasonably be kept free of insects, rodents, and stray animals. D. Facility buildings shall maintain clearly marked emergency exits. E. A disaster and evacuation procedure shall be posted at the facility. F. First-aid kits and infection control kits shall be available at the facility and taken to other locations at which the participants are engaged in program activities. G. First-aid guidelines shall be on file and available at the facility. H. The facility shall have a sufficient number of restrooms maintained in good repair and equipped for independent use by children and designed to permit staff supervision as needed. PAGE 4 OF 5 PAGES AGENDA ITEM NO. 8.A Minimum Health and Safety Standards. A.A participant who is ill or injured shall be supervised until the participant is released to a parent or other authorized person. B. A participant whose illness or medical condition requires a degree of supervision by staff that would compromise the health or safety of the other participants shall be kept separate from the other participants until the participant is removed from the facility. C. A participant whose illness or medical condition prevents the participant from comfortably participating in program activities or places other participants at risk may not be admitted or readmitted to the facility for the duration of the illness or condition. D. A staff member will not administer medication to a participant. Parents are highly encouraged to come to the camp and administer medication by pre-arranging with the Camp Supervisor. E. Parents must complete a medication administration form with the Camp Supervisor. F. A staff member shall maintain a medication and first aid log. Mechanisms for Monitoring and Enforcing Standards. The administrator or designee shall monitor the camp programs for performance. Compliance with these standards will be a factor in rating the performance of the youth program. Review. This Chapter will expire one year after its effective date. Recommendation for Amendment or Re -Adoption. No later than May 1st of each year the administrator or designee shall recommend to the City Council adoption of the local standards of care. PAGE 5 OF 5 PAGES AGENDA ITEM NO. 8.A CITY COUNCIL AGENDA April 2, 2024 ITEM/SUBJECT: Ordinance approving an appeal of the Landmark Commission's denial of a request to install a new butted-glass window wall system inset behind the 7th St main entry portals enclosing the entry vestibule as part of the Memorial Auditorium remodel. INITIATING DEPT: Community Development/Planning STRATEGIC GOAL: Efficiently Deliver City Services STRATEGIC OBJECTIVE: Urban Renewal COMMENTARY: Memorial Auditorium/City Hall has a local "historic" designation requiring approval by the Landmark Commission of any significant alterations. At the March 5th meeting, the Landmark Commission considered a total of five (5) applicable design items related to the Memorial Auditorium/City Hall renovation project, including: 1) Replacement of exterior windows 2) Removal of the kiosk and awning (7th St. facade) with window/brick infill 3) Brick re-pointing and exterior elements (1st floor exterior) 4) Inset butted glass window wall enclosing main entrance vestibule (7th St. facade) 5) Redesigned entry plaza/grounds/signage/accessibility and lighting (7th St/south facade entrance). Approvals of these types by the Landmark Commission require no fewer than five (5) votes in favor for the item to be approved. At the March 5 meeting, there were six (6) voting members in attendance; however, one member abstained from voting due to a conflict of interest related to being part of the project design team. Items 1, 2, 3, and 5 were unanimously approved 5-0-1; however, item 4 did not pass by a vote of 4-1-1 (4 in favor, 1 against, 1 abstention). City ordinance provides for the denial of a Landmark Commission item to be appealed to the City Council. Such is today's item. Staff recommends approval of the request, as: 1) The item is in complete compliance with all of the required elements of the adopted Design Review Guidelines for the City of Wichita Falls Historic Landmarks and Historic Districts; 2) The addition of the window wall will provide additional space to assist in the public's use of the building during events in Memorial Auditorium; 3) The proposed modification is respectful of the historic architecture while providing modern enhancements that allow improved facility function; 4) These additions have proven successful for other similar historic buildings; PAGE 1 OF 50 PAGES AGENDA ITEM NO. 8.B 5) The item received four (4) votes in favor by the Landmark Commission vs only one (1) against. Staff recommends approval of the ordinance. ® Development Services Director ® Asst City Manager ASSOCIATED INFORMATION: March 5th Landmark Commission Agenda Item; Ordinance ® Budget Office Review ® City Attorney Review ® City Manager Approval PAGE 2 OF 50 PAGES AGENDA ITEM NO. 8.B Ordinance No. Ordinance approving an appeal of the Landmark Commission's denial of a request to install a new butted-glass window wall system inset behind the 7th St main entry portals enclosing the entry vestibule WHEREAS, the Landmark Commission denied with a vote of 4-1 the proposed installation of a new butted-glass window wall system inset behind the 7th St main entry portals enclosing the entry vestibule as part of the Memorial Auditorium remodel located at 1300 7th Street; and, WHEREAS, the applicant appealed the action of the Landmark Commission by filing a letter with the City of Wichita Falls City Clerk on March 21, 2024, and has requested a decision by the City Council; and WHEREAS, after examining the merits of the case, the City Council deems that the renewal application be approved. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WICHITA FALLS, TEXAS, THAT: 1 . The City Council hereby approves the installation of a new butted-glass window wall system inset behind the 7th St main entry portals enclosing entry vestibule PASSED AND APPROVED this the 2nd day of April 2024. MAYOR ATTEST: City Clerk PAGE 3 OF 50 PAGES AGENDA ITEM NO. 8.B 4Ak.1 APPLICATION FOR DESIGN REVIEW � � TEXAS (Certificate of Appropriateness) me-_sk rm n C(Forturv7k,, Please read instructions before filling out this form. Please type or print all entries and complete all sections. 1. NAME AND LOCATION OF LANDMARK Memorial Auditorium Memorial Auditorium Current Name Historic Name(s) 1300 7th Street 76301 n!a Number Street Zip Code Historic District(if applicable) Legal Description: Lot Number Block Number Subdivision 2. NAME AND ADDRESS OF APPLICANT Name Steve Wood,AIA of BYSP Architects 1005 9th Street Ste. 200 Wichita Falls Texas 76301 Number Street City State Zip Code Telephone No. (Bus.): (940)761-2404 Home: (940)733-8926 swood ai@bysp.com Email Address Fax No. 3. RELATIONSHIP OF APPLICANT TO PROPERTY Type of ownership: sole owner lessee agent Other(please explain): Architect 4. NAME AND ADDRESS OF OWNER Name City of Wichita Falls-Derek Brown, IT& Facilities Director 1300 7th Street Wichita Falls TX 76301 Number Street City State Zip Code Telephone No.(Bus.): (940)761-7444 Home: derek.brown@wichitafallstx.gov Email Address Fax No. City of Wichita Falls—Application for Design Review Page I PAGE 4 OF 50 PAGES AGENDA ITEM NO. 8.B 5. DESCRIPTION OF PROPOSED MODIFICATION, IMPROVEMENT, OR CONSTRUCTION Minor alteration or construction Clean _ X Major alteration or construction X Repoint masonry X Sign Remove architectural elements Lighting X New architectural elements Demolition, removal,or relocation New construction Addition Awning or canopy X New type windows _!Other: Please specify below New type doors New type surface materials Paint Describe: Use Continuation Sheet if necessary This Project is a full renovation of the existing Wichita Falls City Hall offices located inside the historic Memorial Auditorium. Memorial Auditorium is a very unique design with the municipal auditorium set as the center piece with the city ofces wrapping around the auditorium on multiple floors.The City hall portion of the building which consist of the 1st,2nd,partial 3rd,partial 4th,and the 5th floor of the facility will receive full interior demolition down to the existing concrete structure. Each of these areas will be fully renovated into new city office suites and public spaces serving both the city offices and the auditorium. The scope of work for the exterior of the building will be minimal as the goal is to maintain the historic facades and preserve them for many more decades.Exterior work will include new aluminum steel replacement windows to replace the replacement windows installed in the 1965 renovation. These new windows will be double pane energy efficient windows with profiles and mullion patterns to match the original windows.Other exterior work will include the removal of the existing UC kiosk on the 3rd floor fora new arched topped window to be install as was original to the bulking prior to 1965. Brick will be salvaged during removal and reused to create the detailed brick work around the new window.Work will also include re-pointing of the existing brick facade and cast terracotta elements on the City Hall portions of the building and up to 10'on the first floor portion of the building.Exterior work will also include a new butted-glass window wall system to be inset behind the three entry portals at the main entry.We will erect a free standing glass wall with new doors to enclose the front entry vestibule while still keeping the openness and visual sight lines of the existing entry area.Lastly the existing plaza area will be re-imagined with a new two tier plaza with more centralized ramps for accessibility. This space will include new landscaping and monuments to be a memorial to the solider who fought bravely to defend our freedoms. Architect Name or Designer for the Change: Steve Wood,AIA of BYSP Architects 1005 9th Street Ste. 200 Wichita Falls Texas 76301 Number Street City State Zip Code Approximate cost of construction: $14,000,000 Work Done By: X Licensed/Bonded Anthony Inman Construction Contractor name, company Other: Please specify: Anticipated Start-Up Date:(no later than) March 2024 Anticipated Date of Completion;(no later than) March 2026 City of Wichita Falls--Application for Design Review Page 2 PAGE 5 OF 50 PAGES AGENDA ITEM NO. 8.B 6. COMPATIBILITY OF PROPOSED MODIFICATION WITH HISTORIC SIGNIFICANCE General Area(s)of Significance of Landmark: X historical cultural X architectural engineering archeological geographical Present Designation: X Local State National Year of Construction: 1927 Explain the compatibility of the proposed changes to the historic qualities of the Landmark. Use Continuation Sheet if necessary. New aluminum steel replacement windows to replace the replacement windows installed in the 1965 renovation.These new windows will be double pane energy efficient windows with profiles and mullion patterns to match the original windows. The basis of design windows specified for the project will be Graham Architectural Product SR67OO steel replica window.See attached information sheet. Work will also include re-pointing of the existing brick facade and cast terracotta elements on the City Hall portions of the building and up to 10'on the first floor portion of the building, This work will be historic preservation work meeting requirements set injolace by the Secretary of Interior Standards. Enclosure of front entry vestibule has been design in a way to retain the historic facade and allow all of the original architecture to be visible from the public right-of-way. The butted glass system is the most minimal approach to achieve the desire result and still maintain the historic facade.Attached are an example of this system and how it will look once completed. 7. REQUIRED ACCOMPANYING ITEMS Sufficient materials shall accompany this application in order to enable the Landmark Commission to make an informed decision. For example, the following items: X historic photograph X photograph of each facade other required photographs X drawings X elevations X site plan samples, and/or X catalogue illustrations of all new materials. 8. PENDING REGULATORY ACTIONS Is there a building permit or any approval pending by any other regulatory or administrative authority,which may have a bearing on the proposed modifications, improvements,construction, or demolition? Yes X No If so, please specify. City of Wichita Falls-Application for Design Review Page 3 PAGE 6 OF 50 PAGES AGENDA ITEM NO. 8.B 9. REPRESENTATIVE OF APPLICANT (Representative should have authority to commit applicant to make changes that may be suggested or required by the Commission.) Name: Steve Wood,AIR Title or Relationship to Applicant: Vice President/Principal BYSP Architects 1005 9th Street Ste. 200 Wichita Falls Texas 76301 Number Street City State Zip Code Telephone No. (Bus.): (940)761-2404 Home: (940)733-8926 swood@bysp.com Email Address 7 Fax Na. SIGNATURE OF OWNER SIGNATURE OF APPLICANT DATE 1/30/2024 FOR PLANNING STAFF USE ONLY: Received by: Planning Division:Historic Preservation Officer Date: 02-05-2024 Date Scheduled for Review: 02-27-2024 Tax Map Identification: City Landmark File No. FOR DESIGN REVIEW COMMISSION USE ONLY: Application Approved: Certificate Granted Application Approved on Condition of: City of Wichita Falls—Application for Design Review Page 4 PAGE 7 OF 50 PAGES AGENDA ITEM NO. 8.B BY Date Condition(s)Met: Date: Certificate Granted Application Disapproved For the Following reason(s): FOR OFFICE USE: Date Building Inspection notified: Date Certificate sent: ;or Date applicant notified approval denied: City of Wichita Falls-Application for Design Review Page 5 PAGE 8 OF 50 PAGES AGENDA ITEM NO. 8.B Memorial Auditorium Renovation Project-Design Review Case General Location: 1300 7th Street, between 6th-7`h Street and Broad-Bluff Street City Landmark#2- Memorial Auditorium, designated 1984 4 , ,, ,,,,,,,„ •4 ... , .. ;: .., . t,„ \ .,,,,i4 ., .. ..,,,, a , ...,, , L.r, i.0 ''''i '4, \ ,_ 1 w j)'` t='� ,a; ill i- i s µ, ' ,�^� ,- } i '+''.4.74,' • , , \ \A- 4,..""::‘t&11,* '', - � a�"M: d "W A .. gyp. .. 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I+� y (��p3j yr'CD 10 3 _ 7" 'i J�*� D a m C 9 d ❑ .. 0) N-c V N U Q �� 'i C a 1— ir';iirri..1 ra►rairr:` C C 7 rn u� m 0 �R E m U ' t9 L: � ilt111\1\. , U . 2.5 O iiui C : : • a vr� moro �e.- - `li O W $ - .CLL _...... a +g,N-,= Q.§ CU •d L F5 C N 0 C or I IReplacement Window-Basis of Design I 0AGRARCHITECTURHAM UCTS SR6700 STEEL REPLICA WINDOW HISTORIC ELEGANCE ®N , The innovative 5R6700 aluminum r' 9711 l window system is designed to N. V� - replicate the original steel windows i . 01r1l used in many historic buildings.It .-- r. g 1,' A.:m .. _. features a true"floating vent' t fl Ent L ai large openings with minimal sight 1 t lines.Historic concave true muntins 1 .. J and applied grids add to the authentic ' W V «i ♦" x .per steel window look.The 5R6700's one- --�- 1 of-a-kind design has been approved - for use on several National Park Service registered landmark projects. 4. FEATURES&BENEFITS Narrow Adi Ilk iII slghtl'tne5 f True matching original steel 1-A .._ ' - '' floating hill III windows gym' I � vent ;INN IIP I'' + ` Overlapr ii . : 4 Monumental g 3 of vent to - a sizes , frame for ' V,l ' available ' .' r _.; historic s' n � replication difili f Concave . Available in exterior ii al dual finish glazing leg 111 {two-tone) Check website for most current information including detail drawings and hardware caftans: www,grahamwindews.mm 1551 Mr.Rase Avenue,York,Pennsylvania 17403.2909(800)755.6274(717)849-8100 PAGE 11 OF 50 PAGES AGENDA ITEM NO. 8.B SR6700 STEEL REPLICA WINDOW GRAHAM �AHC14iTECTURAL PRODUCTS T rixow 7 T(4w, mt-i ,. co i,77__. 1 ' ,rl I TYPICAL L) FLOATING VENT t0 / DETAIL ol (3) ..111,,.1•2:1 I. o O —0 0 �4J 0 CJ 11 12 41.IN @ IIU- • . Imo'_ � - -r ice,-_ _ -g Strong 40 psf design pressure for floating vent configuration 100 psf for fixed window "'. .,. .' i -' i configuration 4111 Thermally Efficient M' , ,,e 1Ii ©ramatic improvement in heat lossfromoriginalsepanesteeli!tiiii AirtightLess than 0.04 cfm/ft -iz Watertight ' 12 psf water test pressure Check websire for most current information including detail drawings and hardware options.WO) www.grahamwindowncom 1551 Mt.Rose Avenue,York,Pennsylvania 17403-2909 0J 755.6274 1717)849-8100 1/20 WP IH PAGE 12 OF 50 PAGES AGENDA ITEM NO. 8.B FULL G LASS Enclosing of Entry Vestibule- FIN SUPPORT Basis of Design Fin support systems are considered the workhorse of structural glass walls. This system offers a very high degree of transparency,especially if low iron glass is used for the fins. r ! y y lillt 'rr• ' 1 . _ e . ; .. _ r- Erni Fin Head Connector ► University of Alberto SUB(Edmonton,AB1 Glass Fittings ► r • de ' System Details Splice Plates ► i 1I • Glass fins can be suspended from above or rested on the structure below. • Typical max height is up to 1Om[33 ft], Glass Fin ► although longer spans can be achieved. • Spider or(lac&pin fittings are usually II bolted at the side of the fins. • Stainless steel shoes and connector Glass Fin Support plates keep fins in place. • Splice plates allow fins to be segmented into reasonable lengths for fabrication and install. • Spider fittings often combined with splice plates for a cleaner look. Fin shoe ,ii. maim PAGE 13 OF 50 PAGES AGENDA ITEM NO. 8.B Glass Entry Examples e'r -----Lik,• • • ,..,,. ,,,,,,,, i . ,... •.. 1 a. • . , . •,•iir,.. ••• - • •-‘, 1—fiC1:7— , !ill '. ' ...'' 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PAGE 15 OF 50 PAGES AGENDA ITEM NO. 8.B New Front Ent Plaza tk, v .ram l o v 4 t s4 r.. tm m y rib fi�� ^�. � � { r -.1, ,-, n 19 ..7,.t.'' T ! t r .� x BYSPa PAGE 16 OF 50 PAGES AGENDA ITEM NO. 8.B Agenda Item IV—Design Review: 1300 7th St Memorial Auditorium Renovation Project:Exterior Alterations General Location: 1300 7"Street, between 6th- 71h Street and Broad-Bluff Street City Landmark#2-Memorial Auditorium;designated 1984 -' * f' .,....41‘'-" \ \' \''''' 7- 4.44 ' ' l'n '\ : ' :• N 9, \ qy t ii .1")\ \ , op...\ea x •.\ , / ,, r \ Y F r Y c� VIA.. f � . �� ,, 6 \ a4 \ � 3 i 13�]n �� , , , .�� _ r Na ,,fi ,, „e„.....„ ,...._._ .,,_......, .„,...,_ 64C} i3NAsa 4. ...., sas yrA 4 � 4tPxW1 * a •i � V , 'P-----,,zet, ..%,. , '14'.. ..., : '' . \ \ , c , 7!"{<:\,- '''''-'' PAGE 17 OF 50 PAGES AGENDA ITEM NO. 8.B cn CO w • O Q O °- z O ., Lo w O — oo 0 a N z a II [_t'5 3 }3 4 h �'M" d ;` .� 1. En zw J . •N iv 4 p !4{k pg. 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" IF $' Agenda Item IV— Design Review: 1300 7th St Memorial Auditorium Renovation Project: Exterior Alterations 1) Windows -replace non-original aluminum steel BYSP Architects: Exterior ElevationsMlindow Replacements January 2024 Total windows for replacement in city hall portion of building: 116;and 1 new arched topped window North facade—20 windows;various sizes/configurations East facade—20 windows; rectangular/arched 7 („ ,,,0:, .,eF.'# .,,. t- _ 1_ - — . �,- -�" . a s 1 NORTH ELEVATION 2 rmfaws — _ _ .:,0,C) Q.)(I),":._1 ( i r i (,:ti - y ! q s4i7 " 1 4 L -r 0 1 l rl .fir -! :'i,.Z� 1 :�:a. j�T 1 7 Fli 1 4.N� Q - �.""f r % ';i'= r `, _ .lam✓: � __ ,. ,° ..rs`' r,�,u. .. 2 FAST ELEVATION PAGE 23 OF 50 PAGES AGENDA ITEM NO. 8.B Agenda Item IV—Design Review: 1300 7th St Memorial Auditorium Renovation Project: Exterior Alterations 1) Windows-replace non-original aluminum steel BYSP Architects: Exterior Elevations/Window Replacements January 2024 South facade(7th St)—57 windows West facade—19 windows Total arched topped windows for replacement: 29(north, east,west, south facades) IIII PET.Al, ,F_J,Y..5.NE0 WEE FJF f£NSlALAlCN 41,11:CP@.MATC1...WY COW,OF ti1ti96 01I17O56.POCH:.45,1Ei FENET,11.3 FYJkuf1.0.1.CAM,'Ern. 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INITIATING DEPT: Police STRATEGIC GOAL: Efficiently Deliver City Services STRATEGIC OBJECTIVE: Practice Effective Governance COMMENTARY: The City of Wichita Falls has been invited to participate in the TEOAF Reimbursement Program funded by the Office of the Secret Service Administration with funding totaling up to $4,000 with no cash match required. This is a reimbursement program which requires the City to expend the funds and then submit for reimbursement. The Wichita Falls Police Department intends to use these funds to assist in the purchase of equipment used in the investigations of Financial Crimes. Staff recommends approval of the ordinance. ® Police Chief ASSOCIATED INFORMATION: Ordinance ® Budget Office Review ® City Attorney Review ® City Manager Approval PAGE 1 OF 2 PAGES AGENDA ITEM NO. 8.0 Ordinance No. Ordinance making an appropriation to the Special Revenue Fund in the amount of $4,000 for reimbursement funding from the Treasury Executive Office for Asset Forfeiture (TEOAF) Reimbursement Program administered by the Office of the Secret Service Administration WHEREAS, the City of Wichita Falls has been notified that it is eligible to receive TEOAF funding from the Secret Service Administration in the amount of $4,000.00 with no cash match required; and, WHEREAS, the use of these funds are planned to be used by the Wichita Falls Police Department to assist in the purchase of equipment used in the investigations of Financial Crimes. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WICHITA FALLS, TEXAS, THAT: There is appropriated $4,000 in the Special Revenue Fund from the TEOAF Reimbursement Program administered by the Secret Service Administration, and the City Manager is authorized to execute all documents necessary to accept said funds on behalf of the City of Wichita Falls. PASSED AND APPROVED this the 2nd day of April 2024. MAYOR ATTEST: City Clerk PAGE 2 OF 2 PAGES AGENDA ITEM NO. 8.0 CITY COUNCIL AGENDA April 2, 2024 ITEM/SUBJECT: Resolution authorizing the City Manager to execute all documents necessary to purchase 172 Panasonic Toughbooks from CDW Government LLC in the amount of $727,099.04. INITIATING DEPT: Information Technologies & Facilities STRATEGIC GOAL: Efficiently Deliver City Services STRATEGIC OBJECTIVE: Practice Effective Governance COMMENTARY: The fiscal year 2024 budget includes $760,000 to replace 172 Panasonic Toughbooks for the Public Safety vehicles. The laptops are on a 3-year replacement schedule. The current laptops are now four years old, exceeding their expected life cycle, and are no longer under warranty. The Information Technology Staff solicited proposals from vendors on the State Department of Information Resources (DIR) for the purchase of this equipment. The four responses from DIR Vendors received are below and CDW Government LLC provided the lowest proposal. CDWG has provided this Toughbooks in the past and staff is confident in their ability to deliver. Company cost CDWG $727,099.04 Law & Order Technology $1,085,923.72 Rugged Depot $1,045,244.00 Mobile Concepts Technology $1,034,236.00 It is recommended that the City Council authorize the City Manager to sign all documents necessary to purchase 172 Panasonic Toughbooks from CDW Government LLC in the amount of $727,099.04. ® Assistant City Manager ASSOCIATED INFORMATION: Resolution ® Budget Office Review ® City Attorney Review ® City Manager Approval PAGE 1 OF 2 PAGES AGENDA ITEM NO. 9.A Resolution No. Resolution authorizing the City Manager to execute all documents necessary to purchase 172 Panasonic Toughbooks from CDW Government LLC in the amount of $727,099.04 WHEREAS, the City's 2023-24 budget includes funds to replace 172 Panasonic Toughbooks that are in excess of 4 years old and are no longer supported by warranty; and, WHEREAS, bids were received from various State DIR Vendors for the purchase of these computers. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WICHITA FALLS, TEXAS, THAT: The City Manager is authorized to execute all documents necessary to purchase 172 Panasonic Toughbooks from CDW Government LLC in the amount of approximately $727,099.04. PASSED AND APPROVED this the 2nd day of April 2024. MAYOR ATTEST: City Clerk PAGE 2 OF 2 PAGES AGENDA ITEM NO. 9.A CITY COUNCIL AGENDA April 2, 2024 ITEM/SUBJECT: Resolution authorizing the City Manager to award bid and contract for the 2024 Seal Coat Project to Freeman Paving, L.L.C. in the amount of $415,245.75. INITIATING DEPT: Public Works STRATEGIC GOAL: Provide Adequate Infrastructure STRATEGIC OBJECTIVE: Complete Public Improvements Projects COMMENTARY: On March 19, 2024, bids were opened for the 2024 Seal Coat Project. This project is generally described as the application of a seal coat surface treatment to various City streets, and associated work. The Engineer's estimate for this project is $416,500.00. The bids received for this project, for which the amount shown below includes the Base Bid, Perigo St (Add/Alt #3), Trigg Ln (Add/Alt #5), and Valley View Rd (Add/Alt #8), are as follows: COMPANY AMOUNT Freeman Paving, LLC - Vernon, TX $415,245.75 Construction of this project should require approximately 90 consecutive days to complete. Freeman Paving, LLC has successfully completed similar projects for the City and staff recommends award of the contract to Freeman Paving, LLC in the amount of $415,245.75, which includes the Base Bid, Perigo St (Add/Alt #3), Trigg Ln (Add/Alt #5), and Valley View Rd (Add/Alt #8), based on unit price quantities. ® Director, Public Works ASSOCIATED INFORMATION: Resolution , Bid Tab, Location Map ® Budget Office Review ® City Attorney Review ® City Manager Approval PAGE 1 OF 6 PAGES AGENDA ITEM NO. 9.B Resolution No. Resolution authorizing the City Manager to award bid and contract for the 2024 Seal Coat Project to Freeman Paving, L.L.C. in the amount of $415,245.75 WHEREAS, the City of Wichita Falls has advertised for bids for the 2024 Seal Coat Project; and, WHEREAS, it is found that the lowest responsible bidder is Freeman Paving, LLC who made a unit price bid with an estimated total of $415,245.75. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WICHITA FALLS, TEXAS, THAT: The unit price bid for the 2024 Seal Coat Project is awarded to Freeman Paving, L.L.C. in an estimated total amount of $415,245.75, and the City Manager is authorized to execute a contract, in a form approved by the City Attorney, for the City with said Contractor for the construction of such project. PASSED AND APPROVED this the 2nd day of April 2024. MAYOR ATTEST: City Clerk PAGE 2 OF 6 PAGES AGENDA ITEM NO. 9.B 2024 Saari Coat Project CWF24-100-04 Bid Darla:March 19, 2024 BASE BID Freeman Paving LLC -ORDER OF BIDS FROM LOWEST TC'HIGHEST^ Vernon,TX Proj Pay Item Description Unkt �t Unit Price TotalTota 2001.1 SITE PREPARATION&MCIBILIZATION LS t $20,000.00 $20,000.00 4a4.A-SC SINGLE COURSE SEAL COAT SY 24.148 $4.25 $1C°2,529.00 404.4-DC DOUBLE COURSE SEAL COAT SY 25.489 $8.021 $203,9t2.0O 504-1SYD 4'SINGLE YELLOW DASHED STRIPING LF AO S IC.00 $3,91;{?.1:10 -4OY .1 DOUBLE YELLOW SOLID STRIPING LF .9.3G2 $3.26 $30.42e.50 8C i "?..1PO.RAR''TR.;F'iC OC•,a TR.v L LS S20,000.01 $20000.00 Totat Mee aid $384,EG7.50 AWARDED AD DITIVEiALTERNATES Pay Item Description Unit PraJecl Unit Price Total �.- -._Totals , 4104.4-SC Add7Alt 3 Sit4E COURSE AGGREGGATE SY 1,613 $4.26 $6,856.25 404.4-SC Adwfdt 5 SINGLE COURSE AGGREGGATE SY 55.200 _ .._.._ S-4.2S $22.100.06 404.45C Adu1At 9 SINGLE COURSE AGGREGGATE SY 1t,27S $4.25 $6_423:00 Toiai Awarded Add/Alta $ 4,31(1 2 AWARD TOTAL Base Bid+Add/Alt No.,3, $415.245.75 5S.8 ADDRIONNAL IKAI-AWARDS 4 ADDITIVEJALTERNATES Project Pay Item Description dolt Unit Price Total 404.4 SC AndiAlt 1 SINGLE COURSE AGGREGGATE SY 3,745 S4 25 $15.916.25 404.4-S7C MdlAlt 2 SINGLE COURSE AGGREGGATE SY 2,540 $4.25 $10.795.00 404.4-SC AddtAit 4 SINGLE COURSE AGGREGGATE SY 9.f78 54.25 $41,556.50 404.4 SC AddIA1t6 SINGLE COURSE AGGREGGATE SY 2,333 $4.25 $91,015.25 804-4S1ID-AddIA1t6 4'SINGLE YELLOW DASHED STRIPING LF 210 $4.25 5892.50 8434-4D1-Add1A1t 8 4"DOUBLE YELLOW STRIPING LF 383 $4.25 $4.827.7$ 404.4-SC AdddAlt 7 SINGLE COURSE AGGREGGATE SY 5.00 $4.25 $21.534.75 4104.4-,SC AddiAlt g SINGLE COURSE AGGREGGATE SY $4.25 `i3,465.154 404.4-SC Ad1AJt 10 SINGLE COURSE AGGREGGATE SY 880 $4.25 $3,740.00 0.00 404.4-SC AddIM t1 SINGLE COURSE AGGREGGATE SY t.04? $4.25 $7,849.75 Total Additional $117,312.75 Acid Arts PAGE 3 OF 6 PAGES AGENDA ITEM NO. 9.B 2024 Seal Coat Project C WF24- 100-04 wyn,r ll'%IiD 40. rt � LSI _.f SOU t I LWE i'lift,NORTHEAST DR HILLTOP'AVE.HAMPTON RD AS E"I:�R mB7tAN.n4 IIhLF�F+�r4 • .Yy. ..: 1 CROW TRACT DR .` AS ROW11Ehf3 E}R SaMY."kT I CIF 4 PAGE 4 OF 6 PAGES AGENDA ITEM NO. 9.B 2024 Seal Coat Project CWF24- 100-04 f\\N,, Lh LAKE SHORE DR NOT TO SCME PAGE 5 OF 6 PAGES AGENDA ITEM NO. 9.B 2024 Seal Coat Project W F24- 1 0-04 ADD/ LT 11 11 -.ELA I /y SIr71 rUilM- TU l -- � - -__ __ ifs 9 .r.j►EY +. /I i;l� v vipw LB iiiiik WILLOW DI!(AI?JJ ALT!y,F'EAuLINE ST(ADDdALT9?, sILLFF11?J.b DK 1AJD ALT 10).VALLE?VIEW RD IALJJ ALT8).I..FL:A I.N.:ADD'Ai.T III , , .,,,, ! ....._. y5 1 ,.. .._.. , _„. 1 t ,,,. ,,,,,, , ,, , _ J \l''' M: t .. r,: i 1, :. 1 t 'i ?. it_ l 4 d21 `Cf.�r lo f .'' �. .� t ..,ram.:. PERLCiO ST(ADD1ALT 3),BAR'RY LN(MXYALT!2) TRIC.C1 h.N(ADC1+ah1,:T S) SIt .-r, PAGE 6 OF 6 PAGES AGENDA ITEM NO. 9.B CITY COUNCIL AGENDA April 2, 2024 ITEM/SUBJECT: Resolution authorizing the City Manager, or his designee, to make application to FEMA for the Staffing for Adequate Fire and Emergency Response (SAFER) in the amount of $2,118,624.03 to allow for the hiring of up to nine (9) new firefighters. INITIATING DEPT: Fire STRATEGIC GOAL: Efficiently Deliver City Services STRATEGIC OBJECTIVE: Practice Efficient Governance COMMENTARY: The fire department would like to make application through FEMA for the Staffing for Adequate Fire and Emergency Response (SAFER) in the amount of $2,118,624.03 to allow for the hiring of up to nine (9) new firefighters. The Staffing for Adequate Fire and Emergency Response (SAFER) is funded through federal legislation on an annual basis. Under the SAFER program guidelines, FEMA will cover all salary and benefit costs associated with new firefighters for a three-year period without any local match. If we were awarded the grant, this could allow us to do so with no salary or benefit cost for the first three years. The city would remain responsible for providing personal protection equipment and uniforms. The three reasons for considering additions to staff are the reduction of overtime, being more capable of complying with federal and state-mandated "two-in, two-out" standards, and NFPA 1710 response standards. The grant application process is a competitive process, based upon size of community, call volume, and articulated need. There are no assurances that we will receive the grant nor that we will be awarded the full amount. The anticipated grant award date would be on or after July 31, 2024, allowing us several months to analyze the need and implications of accepting the grant. The performance period for the grant is three years from the date of receiving the grant. The city would retain the right to reject the grant if offered. Staff recommends approval of the resolution. ® Fire Chief ASSOCIATED INFORMATION: Resolution PAGE 1 OF 3 PAGES AGENDA ITEM NO. 9.0 ® Budget Office Review ® City Attorney Review ® City Manager Approval PAGE 2 OF 3 PAGES AGENDA ITEM NO. 9.0 Resolution No. Resolution authorizing the submittal of grant applications to FEMA for the Staffing for Adequate Fire and Emergency Response (SAFER) WHEREAS, The City Council finds it in the best interest of the citizens of Wichita Falls that the Staffing for Adequate Fire and Emergency Response (SAFER) be applied for through FEMA. WHEREAS, if awarded, FEMA shall reimburse the city for 100% of all salaries and benefits of up to nine (9) new firefighters for the first three years of employment without any requirement that the City provide matching funds. WHEREAS, The City Council agrees that in the event of loss or misuse of the Staffing for Adequate Fire and Emergency Response Grant funds, the City Council assures that the funds will be returned to FEMA in full. WHEREAS, The City Council retains the right to reject some or all of the award if granted. WHEREAS, The City Council authorizes the City Manager to apply for the Staffing for Adequate Fire and Emergency Response grant on behalf of the applicant agency. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WICHITA FALLS, TEXAS, THAT: The City Council approves submission of the grant applications for the Staffing for Adequate Fire and Emergency Response (SAFER). PASSED AND APPROVED this the 2nd day of April, 2024. MAYOR ATTEST: City Clerk PAGE 3 OF 3 PAGES AGENDA ITEM NO. 9.0 CITY COUNCIL AGENDA April 2, 2024 ITEM/SUBJECT: Resolution authorizing the City Manager or designee to apply for the Fire Prevention and Safety Grant from FEMA to fund the addition of a Deputy Fire Marshal at the rank of Captain in the Fire Marshal's Office for fire investigation, public education, and code enforcement. INITIATING DEPT: Fire STRATEGIC GOAL: Efficiently Deliver City Services STRATEGIC OBJECTIVE: Practice Efficient Governance COMMENTARY: The fire department would like to make application through FEMA for the Fire Prevention and Safety Grant. The Fire Prevention and Safety Grant (FP&S) is funded through federal legislation on an annual or semi-annual basis. The grant application process is a competitive process, that requires, if the grant is awarded, a 5% match. The purpose of this grant is to add one (1) additional personnel to the Fire Marshal's Office. The anticipated performance period for the grant is one year, therefore we would anticipate developing a plan for meeting the 5% match as a part of our FY 24/25 budget. Staff recommends approval of the resolution. ® Fire Chief ASSOCIATED INFORMATION: Resolution ® Budget Office Review ® City Attorney Review ® City Manager Approval PAGE 1 OF 2 PAGES AGENDA ITEM NO. 9.D Resolution No. Resolution authorizing the City Manager or designee to apply for the Fire Prevention and Safety Grant from FEMA to fund the addition of a Deputy Fire Marshal at the rank of Captain in the Fire Marshal's Office for fire investigation, public education, and code enforcement WHEREAS, the City Council finds it in the best interest of the citizens of Wichita Falls that the Fire Prevention and Safety Grant (FP&S) be applied for through FEMA; and, WHEREAS, the FP&S is a competitive process, the City Council agrees that it is in the best interest of the citizens to apply for various departmental needs; and, WHEREAS, the FP&S total grant amount would be for $141,156.09; and, WHEREAS, if awarded, the City must, during the performance period, provide matching funds in the amount of 5% of the grant; and, WHEREAS, the City Council agrees that in the event of loss or misuse of the Fire Prevention and Safety Grant funds, the City Council assures that the funds will be returned to FEMA in full; and, WHEREAS, the City Council authorizes the City Manager to apply for the Fire Prevention and Safety grant on behalf of the applicant agency for the purpose of a Deputy Fire Marshal Captain for fire investigation, public education, and code enforcement; and, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WICHITA FALLS, TEXAS, THAT: The City Council approves submission of the grant application for the Fire Prevention and Safety Grant. PASSED AND APPROVED this the 2nd day of April 2024. MAYOR ATTEST: City Clerk PAGE 2 OF 2 PAGES AGENDA ITEM NO. 9.D CITY COUNCIL AGENDA April 2, 2024 ITEM/SUBJECT: Resolution accepting the 2024 Strategic Planning Workshop Report and directing City staff to develop approaches to implement the strategies outlined therein. INITIATING DEPT: City Manager's Office STRATEGIC GOAL: All/Actively Engage and Inform the Public STRATEGIC OBJECTIVE: All/Practice Effective Governance COMMENTARY: The current FY 2024 budget included funds to hire a facilitator to assist the City Council and Executive staff in developing an updated strategic planning document. Late last year, the City entered into an agreement with Ron Cox for these services. The scope of this professional services agreement included: • Conduct individual interviews with the Mayor and Council members, City Manager, and Assistant City Managers • Facilitate a one and half-day strategic planning workshop • Meet with the combined senior management staff (Directors) on implementation strategies and metrics. • Prepare and a written report summarizing the planning process and its results and provide recommendations for activities necessary to further refine the City's strategic direction, priorities, and performance objectives going forward The one and half-day workshop was conducted at the MPEC on January 29-30, 2024, and resulted in the development on a framework to guide the decision of both elected leaders and managers over the next two to three years. The report identified several factors and trends (societal trends, political factors, economic factors, community trends, technological factors, citizen needs, and uncertainties) that impacted the strategic planning effort; and solidified the specific strategic goals of the City Council and identified strategies to accomplish those goals. The final draft of the report is attached, and is essentially identified by the following four goals of the City Council: • Accelerate Economic Growth • Provide Quality Infrastructure • Actively Communicate and Engage the Public • Optimize Engagement with the City and City Services Staff recommends the City Council approve the resolution accepting the Strategic PAGE 1 OF 34 PAGES AGENDA ITEM NO. 9.E Planning Workshop Report and directing the staff to develop approaches to implement the strategies and objectives contained therein. The City Manager will prepare biannual reports on progress and present such to the City Council. ® Assistant City Manager ASSOCIATED INFORMATION: Strategic Planning Workshop Report ® Budget Office Review ® City Attorney Review ® City Manager Approval PAGE 2 OF 34 PAGES AGENDA ITEM NO. 9.E Resolution No. Resolution accepting the 2024 Strategic Planning Workshop Report and directing the staff to develop recommended approaches to implement the strategies outlined therein WHEREAS, the City Council hired Ron Cox to provide professional services in the development of a Strategic Planning document for the City organization; and, WHEREAS, consultant Ron Cox conducted several individual interviews with the City Council and Executive Staff, facilitated a one and half-day strategic planning workshop, and prepared a final report with state goals and objectives for the City organization; and, WHEREAS, the City Council wishes to accept this report as the strategic goals and objectives for the City and direct the City staff to develop recommended approaches to implement these strategies. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WICHITA FALLS, TEXAS, THAT: The City Council hereby accepts the Strategic Planning Workshop Report (as attached) and directs the City staff to develop recommended approaches to implement the strategies outlined in the report. PASSED AND APPROVED this the 2nd day of April, 2024. MAYOR ATTEST: City Clerk PAGE 3 OF 34 PAGES AGENDA ITEM NO. 9.E o w • 0 67 CL O z r, 2 y - y W U J _ ,� aO. l 0CL a c a qC7 �:° 0 " rn c w C a> E y ^ Tij al C, ›, C C C C y fJ c«E E wy c 7 w c `.° Go E 8 H = co _ .r • �1 a� 7. Leytt O t00� — ems CC hra 0— � o Fj, 04 - c_ac _ v ,3 - zc w� El la = .c0cCa.� col- cE ts ma Eca mpij 0. mom 0M C7uc. aacco-oc°.cE4c .Ec Ec40g› m° ›,. EErcca ^^I C7 rri' t,CC m C = s,��cQ -W°w��° jp ce cn0g3�EC] ('p�sa,.c'A O4, m c�o ca ?g°o CI? -c=c>- cC,c5L"E,, at -gs c -- 0 aza— m cc a�,cc �EuCom C.cm 0 c °+gym 0b c ,.3 20 a u,ccri 6� ,to coaa,, a �ci�5 C Cam 7 O Ufa 'La--C of G.,C,0�0 2 0 Cq,0Q E "y "e'n-rj `°cg T7:82ci.1.,z., ET`Q�v �C ^ _(;.,oc=' Dac c C C x�p7 ,:vL ti C Qk+.0w cc Gn -J,a_ SJ .` L E � cn Z .Ne-€aauz�u, w _„=E 4 '5-c ca`AC, Cyaaf�-E m ca�E C1 4, 7- 0)c�c''c o a,� m c > >C1 a, m c-a ai0aa<1,7E o 0,c7-.., -, E-0a ="w -a)cu c I .1°L v..pCD t in 7 G= 7 �, ]0 4u=to ck -,=---c Sa — cp E}c CU — F F F 4 . / • 1 . 0 r I i l r 1 i 1 • I 1 1 1 1 " , l w I e l " 1 C rNMV;14Q0N•cO 7rr r—cicn L,U7r c 141q r N CV1LC)CC: rrrrr�r‘ r‘ 'r NtVNNC'skV[VttiN C'7C7(c.,4 nr.)C.0 ti—.4 '4V- L.L 1p 9a t C ta 11) Y ' 0 -. .0 � CC L) I.) O I.Y. U C 4'. 0 t C- C na we arc ¢uU5a Ow tiva o D 1 i i_._i i__1 I -P% me. 4ikr a TEXAS $4 SA 4ola'aP Cpp rt ies: Report and Strategic Plan Adopted TBD Prepared and Facilitated By Ron Cox Consulting PAGE 5 OF 34 PAGES AGENDA ITEM NO. 9.E FCC Ron Cox Consulting Helping Cities e'` Manage Better REPORT ON GOVERNANCE.AND STRATEGIC FOCUS AREAS MAYOR AND COUNCIL PLANNING SESSION CITY OF WICHITA FALLS January 30&31,2024 Introduction On January 311-31,2024,the Mayor,City Council(Council),City Manager,and executive staff of the City of Wichita Falls met for a planning session.The purpose of this meeting was twofold. • Prepare a governance philosophy for the Council and staff.Included in that is identifying key elements of the Council's vision and mission for Wichita Falls. • Establishing Key Strategic Focus Areas for Council and staff.The intent is to take these Focus areas and develop a strategic plan for the city with short term and long-term strategies and goals. The Mayor,Council and staff freely worked together,and their work was exemplary in all respects.Ron Cox facilitated the process. Governance In their initial session,the Council established the basics of their governance model.The intent in these discussions was to ensure consistency among members regarding the overall vision and mission for the city.The Council also participated in discussions about their role,together and their leadership responsibilities.The elements of a strong governance model are having and following clear vision and mission, establishing leadership and communications philosophies, and identifying the expectations of each other as Council members,and the City staff and of identifying and recognizing the expectations has staff of the Council. PAGE 6 OF 34 PAGES AGENDA ITEM NO. 9.E The i.k.;;;; „ ; l,.;.1.;‘,1•op..conatianieation and tuiderNtanding;Ind defining expectations.These Annun d,line what the strategies and goals are r, ielata ',1r.o.1 . iiII i i ipii, ii. •. Governance Model Thc !.,IkertiArLco model lirs1 icpini. ii iii letkichip. Itchl ra,•niher or the.Council asked to provide input into how they will lead. The I.icilitmir In) ccl. I H.dli., 1,• ,!tcc ran and nerve on the Council.'They responded fallawa: Mayor and('iiillil IV).11114.I.,',Ai for the office • Move in a pLk;:;.. • I•::' .;,. • 0; I. :ad!Mild a ,P. 1.[LprOce • 111` : I 1.-I1:10.4:1 11111,!up community In the More. • I u I. i cnihivne and citizens. • 1\ Mayor and Council ha'i Ii ii'Iii it,„! ii I 1imt.., • Have a eons-troop,: • • i'/ vl counige,emu, .con', • Abiln% I. loon di,•! i,,,F4,111!, ( in 1,111 ii,.liii iii IIi nye 101,1M In ritcolve differences. • 1 olL, acid, r”pro • tio,d at t:;L111 ..,1 titd IL lli,Harl iiidua who gets the credit. The Mayor and Council of the City of Wichita Fall!'will lead by • lL'c a ill with.l,L'cIliCr. • 11, ' I 1,1.: niihjecls-educate youraell. • • q!. • II. • 11.1, yr place_ •• Del it.! And Report and Strategic Plan 2024 January 30-a 1.2024 Strategic Planning Process PAGE 7 OF 34 PAGES AGENDA ITEM NO. 9.E The Mayor and Council of the City of Wichita Falls will eonanrunirrrte with citizens,staff and each other by... • Give timely responses: • Follow the"WAIT principle-µ'hi Am I Talking' • II: :old factual. • 1:k ed!,cal.d h.ellrre you.communicate. • FE,rr,l,ecllttl ni rOr.:ui,.liaice. • 1'ul,n,us.11'in r•[h:rti •lm..cs e,und rst¢nd- • Pr,,adv,ci.anJ Ivrr.r•I c•,,Ih reinI rcc[Err innss�c- • 1.?ors!K'alr-,i.lt.•-rd- • .q,prnpnatelV:. • E),+n r pr:•.:- II,• ...:•unl h,iiiSnn Lo r}uieklr. • I7nrt,pl:,,u,:„r nd •.:<n+i orhtrs. • Be aware of i:nlnc�ali•u:-.,I sla:rt .said The Mayor and Conrn•il of the t iI of Foils expert the following of each other... • tlu.nGtn cnrrtnxouc:nlinu between nt.•rul+,;. • I:tln: n 011,1 s iigrul. • Ft n:ar,l,,irent-say why? • Fl:n.,n, iti.ldsn agendas. • Ft xl,,•et-:ach.uh r.and -pact respect from oilier,: • ESssnr r<.p5cl and build Mist. The Mayor and Council of the City of Wichita Falls expect the lhllowing of the straft•... • Fir CnnrFwicnt in your job. • Pi,o.n6:i.,rrecl inRirmalion. • }i,p:ninn n tin t:nnuri!and otter.. ,..remise and..+llalc,r.:an n of„114tr.s. • .\nsu,r.iu'•aiuu,dirretIs;tnd faelually. • Karp t.nun�il CLIII_atrd. • Avoid.urpris�. • Etrrrr,n::tell ponces changes to Ct,nncil. • It:•.r i I I i n•.to change directions. • Ha 11111k7n alive and responsive. • Provide honest risk assessment to issue. • Keep Council informed. The Mayor(as newly elected)outlined his expectations of the City Council and staff as follows... • E3i,ild rzl:,lir+u:drips xrril bust • Ln•ur.+ .:h:r,..ar.+tn h.uP.l: rr I nl'•nnnliaot. • 1I,a[ram nI C,uncil mid rt: t t* c[h.r.rr.+r6-in•toward the sante goals. • E[ di':rr.•..I,04 Ieau:•;I i.,iiuL Irec-un;tl. Wichita Fills Report and Strategic Plan 2024 4 Sann:mr, tl!-;l.'r -I Strategic Planning Process PAGE 8 OF 34 PAGES AGENDA ITEM NO. 9.E • .I,j+or will listen. • It i.inn,:t„tat action-Nottimcte tap the brakes. • I?.l,e'n • lt,i, .. alr:u,lI..d„ hie'luntg+s- • Ela+e idea.and elan.them. • fSc cream e in thinking and solutions. • Leader.Lad CI are:ill here In serve. • man.�r a.»:r. n,+nr,�,i.e._I,. run» -stair'and security The staff expects the rnIhnsinj of flrr]l:2,ur aril t'outwit(as stated he the members nit minds)... • Te read all the information. • le:..1.hef,ra:r Cnnncil meeting. • :L.h early widItrn • lt:-ir;cl the i;;itt tint:ilot exec!,thing is an emergency). • Foll,•v. Cruin-0 l- oiunt.nnlltrn;,, o� • I.i.teii I eG.tre.„u�Ircab.. • C'vr:rnrrniicat.:ti lilt tle'ni. • \r .urprices • Ile.:vie h.rcli.Stirprrt the decision made at the Council dais- Vision and Mission 'tile Council dt,:cu..eel the cicvreiit, +ise n bier have for Wichita Falls, Vision Statement Current Wichita Falls is a vibrant.grim snip-I milk-oriented community of unlimited opportunity and civic pride. Proposed Wichita Labs.(sat(is)it nag,Lanny-oriented 4LLittettrrrrlti•i lit ci i. pride Awl elidle5ti tlpptrrrllllith.. Visipn Elements The Mayor and City Council then di:.cu:escd the hey elements of their vision li,r Wichita Falls. The key elements for the City's vision from the Council perspective are are follows, • Cirowth • Social growl Et • lint ing ecum,itn. Wichita Falls Report;nut Strategic Ilan Wft'-I 5 January 30-31.2024 PAGE 9 OF 34 PAGES AGENDA ITEM NO. 9.E nr:t„h.in the workforce and better salaries. • ll {,u.iaar..fri.ti It ]lainlairt ih ha lrtat,raan reefing. • !.;:rid:,hand i•,trci••hM,rrinti�,incnuniCieS- • Its.th,-haul)ltiar Mc North l es.as and Soother)Oklahoma area. • ltl':rtcr,r.:uiritr • h:.■rrl[an.r i,.II!rduc.uion(pre-K thru 16) • Pm r[lu:�lin„ 1 tt: • a rk1:1;io■ti.cnicC•+ public safely.Streets.etc. • G.,•:it health care. • i�+r:nu rrannnn■ • ahpragmat;-0,..:17i011 forpe..fi.• :i,i ai-.d.,,•park) • • Nnon_....l:ni„n-itips,�ith.a....I- Mission Statement Consent On behalf of the citizens of Wichita Palls,the City Council will promote the safety,health,and general well-being of our eonlmuuity within the hounds,,l li'rul renparrl+ibalit!.while preserving and advancing the quality uflife foi lta citizen. Prnpatsed The mission of thei'it)of Wichita hills is to enhance our quality of life,through responsive services,hltinncial stew mtsllip and diverse business partnerships. Values The Council confirmed key values that both Council and staff should live and work by. The Employees and Misled(Alicia",pt:lrtiec these values: Escellcitr l • :rodrtct.fl cr are emo muffed to aeeihence in a( use tic lnir.rit■ r ,.1+•r�„...i t ore uind/id of the prrhlic's trust in our work. .�a cuuII(Ihilit■ - �. ,.,i , •ru••� .r.. .r Orr,+etuonx and decisions. i c:rtrpurcrrr�-';: v ,++rd open,rr our communication with the public. awl:ItI ll- [',ich very bf•evaluating and introducing new methods,idena,and programs. Wichita Eslis Report and Strategic Plan 2024 (i .�iltisl:ir� lt!-t 1.'sr�-a Strategic Planning Process PAGE 10 OF 34 PAGES AGENDA ITEM NO. 9.E Strategic Planning SWOT Analysis •Ihe Council and stall.participated in a SW()I•analysis--identifying strengths and weaknesses.•Ihe weaknesses were categorized u iihm the Straie grt Faar, \real.and Ilnally_,eats and nlrjecni cs n crc rdcntiI r,d the identified weaknesses. Fulluo i is an o ervieu of Thal%%urk. Council and staff here divided into four groups,Each group hail loth Conn.i1:Ind stall rtt.mhnrs l.ach group n orhtil together Ihrnni•hn[u the pruness 1.:rch group had Cmlu:rl nl,l,u,nrmu\ Ii,arhh-..c urn »c:r4.ncss ealeg,rvcrl o.ahrn:r aria. Strengths Croup 1 Strrueths of tin,(uuuutmih.,,,. �f rru�[hs nl ihi f 11iL,ruiculi1111 nl„Ilnea `II':`n•'Ih•n-•,•.,{II n.ta..,rl. 1'I I`.�I:-•:rica (i,,,.r.Iran,.,rrl.;lien na•.,ark I.)-.ant :.•;..il .h,ir.d •..I••:r _ ilirh.r • .Ju:..r.:•ri I�!).. �.rr.anl L:.n1:r.hil> alrr i:. ..I_•:rP•, Ur.:.. I sr..'.'l't,an, r..... ,..,,i...•I li,in: h., cr.,i .,I... ill{und.r om[rnt__ Ci•rnhetent staff Croup 2 Strengths of the('ummunity strrneths of the()I•gmeiration 1..trl.�dtr.Jli� I.y,.11:er.;l...ai:r,llip }::'..:h:•l:l C.�n,n,ilnr.::..1 r'I•Ial l 1.I1'I1 I:n:•,a'.I•m> (ire.n hcmi.I it Circle trail-e.vnC,in hi trail.hi4.ine, Strung city council chill--tillit. 1 Ir],I:�r,i. In; _ Stt•n_.�n•I uin.,.,l,il,l,�•In;i•n('�`In,.•il•.trill_ 4 star l l'rrk-16) [. ,.,mi::i la-,ri•.e•l'•,'I'.n.::..d : lamer \.m•ur.,:'It:•Innlllnil� [n:r..i.:.i::nununicarn•n a n.i.I!.:Irr•:.:nt ith Strollr, ali'I r•lit*-v.fill partner, ..:anlh:r.did Engaged chamber of commerce Staff i ': •,hl. -.hill;a,;n.9 inm atice Great parks and recreation. Wichita Falls Report and Strategic Plan 2024 7 January 30-31,2024 Strategic Planning Process PAGE 11 OF 34 PAGES AGENDA ITEM NO. 9.E 4:1& II;..Jc.kr...Ir•i r.011.n111, 4 r:l •rlunili,.I••i•..;!l•:.`•'ac:':.:r�,•'.'..�IJ. development 4.1 7.•II ..il:••1:'• ,.,I Crimp 3 strimuths of the C'ommunitl strinoihs of theOrEaniaotlon _ If.•l it LJ in!t. �.. :..' .,I I'.''I:._ g1,.,.:.'l..i.1 .-- - Ir1:.."I i1 i r,r, '.i'•:11 '1.,..r 1';,•r,II'._ :.I:I11':n1. ..: :; I:•:'.li y..,_`I I[;f q:.:•..II:•1 3 '1,.1 [1 ,..,:� . i'i.f I'.,. ..I ili1'. .•I 11111 r'._c•. l''. I...I•..i 1. b•11 l',P1{ \ rani'..1 .1'•.1>1't Croup 4 Strx.'oZt1/.of rtre(luonnmih titres Ohs of the 11riornie:rrinn 1)11LT,i11 In Illy i"Ilinluriit\ u':.•''Y!ill:iud,'•Ilrriltuti,ni.•'1•t;111 IL,n lit tll<'I 1 1!,ilit I ''.;1.I IIIII.r_L.n nY sC.'m 11•i llh 1V illingnr.;i'ltcl['c.Icll 011141 Uitcr in 'a'•a.:I1 _.. I in to '1.<ic 1'1:••: .rr"1.•r Sluill 'xi.,. II i•liii in .t.• e i tI I..,;1.:1' �1 hu Ili V I rkrsln C'li111(1 llcil .r il• I.II�.i'.::.I'.� - . III: HIV,'1.",IIII11LIIIiC:r1Pi}r1 1,Pri}I,r1::11':I-:' I,-I•,' ..'.I..'.I.':' r.. 1,r'Ittl'r;1�111�.1:111 II 1. 1.:•1 a,.1 I..i...1III, '!!11,!I, .I 11i i'[ rlh _.. ti', '.i..,l:.•„.l'":`':i:l.:i'.i'I:I I''•i'•I,.the 11.t1:1 .,.i._n1 r._.:1... .Illi•.,'.:111,111 C•'Inrnn,l;n .'ctll;li- 'i,l':'>II'![';ul hdin toexpand kohl,n:u[obi Iil: Wenknriates Croup l Weaknesses of the Community Wm/messes of the Organization Disengaged citizenry Recruitmenlirelentiou of employees Lack of'water security' Outdated tarilities and infrastructure Staguale eccnlo mV Incomplete succession planning Wiehita Palls Report and Strategic nun 202.4 January 30-31.2°24 Strategic Planning Process PAGE 12 OF 34 PAGES AGENDA ITEM NO. 9.E 1 �._1 �.1 iii'I'•1!l.�i I. .'I •.r.11r:.�-r, 1111r1.•..'.-i a,en'..,`o:^..1a111 !1u11,rtePr IL. ] I „1 I.,nill': •.,'i;!i.... ,iitii.'..i r..:it'n.:.:i;Fl;u1,crs t.< .�,._!I•:.,l..n:. ...i_ I...,. .i..h., r ;•..'f.:1,;1 ii,.I 1,1!'::n_ini,d:.es:•In�'udI ] ,.Croup.' 1Vii,;hnrs+t•.t if fir(•rrm vomit, 1{r•nkuc':so•r,f fir f)r,_uui,atinn IL _ l I•1 .11 i_'c 1 i J 1�1inilalr 1,in�.I r hlic.l. Ih rlac::.?•.Y;n.r.iur.da lnl;;:ru:ni•:,n n:illr;i.lru lllrr '.iil',:i1 1.111":f 1aE'l c•'.LCF I•StIC. II1 i 1111i f• n 1lntrtrl 1 II n;. I,»s ill 11o.an�,:.. 11r_•:mt:.ilir•n.;Y.il,�•-r_,.:�,•••;tphi�IIL. Lad; 1 ..',.�ih Ihrrcn1FI .aa•_nxlioan.) [loin,. ,•.ilh 1 - „.in•1•1.r11r '•nl]I;.I]Ila:n1-.tn!I.'1111111: flll:1-or. u 11%a I'•Il i,'1t111111111,,d11'•n-l'•1'Ir; 1h11i[�. tr•.'.'a:,lnic 1'.-"�rlr.i[ti.1F13 there I ;lndn!dill I'',r...114111L. !L ::r.llnlrc•.(c.d...in 111. I lr:2,.'ei1”.2 r.p l;a i;•n -ylt;v I`a LCI..linn 111:11!arh all Me rl1. [;loop 11 rsl:ncs,;r.or Ihr Community 11 ral.ucssr.nt Ihr I lrrinni7.adun 1• L r L.J2il. mtwnc I:Us1111d1_1J.,1',tii.rll `�lrr'iI�n ra•ui1•:nlre C,+1 it i;li,;n-r:;�-.,n•.•.ilh Ih•:r''t llntnm1V 11"no..14',nosy 11IIC'. C7u1 tIL..:.L1e,W..,,l)aungtalent -''I.. 11,1,i�1.•:�.11••,.li•�1.:1_Cn41'.11(1\°er _kbitin to"pantie 11]peu'l..il adequaleiv R ;1:11., nl,•1 .1;,ns proactive Lack of trust in government Interstate connectivity - Aging community stnk'tures and neighborhoods L:rlrup-V .11 ra 1,ro•..,r,nf'flie•(Llllmmlili hl cal.uev ';f Ihr f rr"]frnitAtilrrf l Orr ;: .;1I,'.1 .i . IIn 'I..i.;1;•. 1' 1,11Id 1 .,i 1.,''[1��rP'•I led1'�,•n y;1.'�i:li`.i.ilGa 1.,., .i•. !1�11..�1 �.1�,. L..;IIF,.,'L Wichils l':1117.; • ['LW 192- 9 Januan -4,-11.202 PAGE 13 OF 34 PAGES AGENDA ITEM NO. 9.E oLit ru1i2FLEILori expertise. hou,ing.I usFs hnildinys Et,ilities.infrastructtirc inli;kNirtkluN LIor por Ckir•iin in CI inie Harder to rind employees to work in public services twin I N I if es.e.t.m.ze ilei1Jn0,: 11:1:11 IL[Vkays t....nsiderable reliance on Ms is nnii...si Iscu IlIII.mC dentand ..11.115,,2 ••••:;,1 1.;HIE': C. :11,:111:;.111, .111.1.• I ••.• ihim 1 Strategic Focus Areas All the 1, ;I then)categnrixed into four ]hiss areas had pres.inusly been identified in I• I 1;•1h,,.,• pfot-ICI,2:1 1.;,•• 111.r di. .liiIi:- IF I a,zI., ;Li his 115'iIiFiIIiF II • .k,..L41v1.04 • "PrtlAitlt. • _Actively Engage and 1111,•r•niLI- II • OpliMilte Englleeinenl with the 'iiy am!City Servitei AVeaknesses Categorized within Common Strategic Fortis Areas wcos revic‘st•ti and estegorLted into the fora Strutegi...-Fozus Area I15 rOili)W5C. • • ' • .11.•1'vlenite Econiiinie Growth 11:0-2 F'Lreepiiimli 11.11 bcine. Vs`ichim rid!, 'smiteeie['Lin 202-1 Ill 2.".".I PAGE 1 4 OF 34 PAGES AGENDA ITEM NO. 9.E �:.-:.,.I .;,I„r•L�n I•...1:•.:rl ::•,.11llliil.-• I.n,tllits 1,,,I•._ .Ilala 1,. ..... •ld.`Ill:li! ,• ,-III!. II I'...-.Ir•IIl'• • '•Provltle Qua Vrrl7 ob tfvattrr 1-11;(Iu:liltl :I.Il .rl. 11r.anlin_. fa rhl ,:And:l iug-1,,trli.udarl,I']J-Fl).CH) There I.:!I.IeI,.,f v.:n Ll:.zcurtily. There i.:t lac/.of interstate highway connectivity _ !lousing stock throughout the city is aging. Limited commercial air service • �rtil rh F;naaee anti Inform the Puhlie l Ies¢,,:II^ar, th I,nhlic p:•snil el•. l•n I:nuui e,lu rl1•t+uh e it inantsisteit 1;4 4.•,t Se I:tll:b Gll,bl lll:li'r',1'being disseminated by others �':tll i i lbbnl•-1•�l 111;itll•. I.,r i it:la?I_:, l.:t Iln•.lcrsall.lill•, I ln.li:i:-and'pro,:ednres 1�1'i 1tt:.,11,,I,11 t'.:I1:•tbeisU the eIll ti!:Alit ].in_'11IIC 1i,1A:1110J isuites Irr;lhtlit�tcl g.:I ill.:lets out consistently l.iucl.of pride it' '._Ilnrrnunity I)ptimire Flnea2ernent with the City and City Men irts I.ti11".,:IIU'. III t-.Illlllnenl and 1..l•II:I';I•. _ll` r.`.... 1 nrl, 1 Ir •LI,•;Ir.c.er,,r rLulrr•r r.I.lrn,,,r,.,.i,. ..._.:Il,ru.;:,IJ•. ,,h:..,I. ,.,.I,,.I ..i lit l'...I..:r.i,•f•I •,rtl'.i1..,J,...ri.•..•.:nl.•••; .,I i •il ..•1 I. pt.:ltll.r ilttl l�ta .I.I. 'll'a :GIII:a:o.Hlll C,Pgllrllll..III•II ',111117�•. ••I'I"•!III:II-. I11'.P-i1.1111cr6CH1•-li�:l'tellIll.„I.-!III,^Ki9 1..1.1.[•lilnil:ktc..,ndb:uttlttachll Ii:,6:011IIII,1J:nt cities Opportunities flu Council and staff then began to review the weaknesses and identified a series of opportunities.These are then converted into strategies.goals anti objectives that would address those weaknesses within the focus areas.At die end of the session.each member of the Cite Council was provided five dots to place on he opportunitieu identilied.These are denoted by and aslcrik(')at the hegitming ill-the statement. • ••""'Accelerate 1•:t,.,n,lrnie Cron ih t tppurtuntttea ••`"Review,is.i.s.:Is up1'I"1,r;n:;Ind sit ci ties 4 1 and 4i3 sales tat incentives for business development "sr Work more cio:-ef, It nh r_'h.nni•<r I•I C irulnrr« Wichita Palls Report and 4lrateeie f'1:in 2024 1 I January 30-31.2024 I'Iolll,ln...Process PAGE 15 OF 34 PAGES AGENDA ITEM NO. 9.E • I • ..4414.44,1 hnsinesses tint participating with the Churn her or Commenco • A\I dilAn. L.",11n,,' AA,,A • A drunherbase fainilv support. • '••••• •:11:Ill117Q1 J11,1 I:I %IC%A,p111,..111 ofIfir1oi.•1.444-4r.erviee •••4.4114,1 for husineFs attraction .•44..444. 1:,-.4444414--.11.4-.•',1St .44,•1'...-444-41,,4414,-.4.141.:•-•...ox......I• ...-444r.'4.......,•11:4.,:444,4414, I.p; i',1:11.d WI All nit ci 11 II:MI.111,2, irk!i,..,;;;11,1111, 7 PLIT•41.::11:i1l'.1,-111,11k11.,,.k.",17f1:111,,I1 Join a prir-1,....3111,:-Eni.,1.. connectiNity • "Prolific Quoin) 11111.111,11-11dtdrC a I A. :Ind COIl CCI!inure water resourwv De%eluo pldr,Hid 1,..•2 I •:• Create funding oud. 1--4444.41..4 IltrantrIn tin pwkieetr: C4,4rider ..11% 1111, i•s1;i1.11-11,1 [mid!, 11115111.2 Collaborotf-11111.1.b 44.4-4.-,44•im.o44,4-... 2. WF Dav - Actively Engage and • f-Ov.-• • fiw • An :oil,1,1,1d,Of IIIL42.1,,FA 1,i'll110.11, • (.,$1111,,,, 'Ad I II- '111/111. • Fro, ref.ariir urofth • F.+1;.i,,!•,h i and citizen engagement • De,14....4r.• r1.4e • r,,4-7. • kv,ii pro' iity on valiol$-topics 1Viehila Fulls Rep,44 iii SirstitnicF'[in 202-1 12 January 30-31.2024 PAGE 16 OF 34 PAGES AGENDA ITEM NO. 9.E • Establish touts to ri,.• [1 l ire ci he's wehzite for Eti .l i,n l 1_�.,1 1 :•_l ,+1 n h;pa.•11•: ▪ (]ptinriir CH) :nut f it,ern irr• E.Ial,li,h a rohu•:1 1.-cnt11n1,rd.:n,l r_+:111i� .,n•:••.=.n1 • 1'.':1:1111 • Ci ildinrlc • SBI1Cr-,•Ill[T U"'I-',I:I.'_'L'.1,11...,11,”..:111•17 'r..i..1•.. L.., i1'...•.�.. • F?cl:,E�G=I.., .,.:11 n�.:.i..i :,1 r11� .nt.1,1.1��•.ir • •I'iCtt'. 1 4i i.,•i�.111I11 L...I •1 I.itl1'I'.4:11 I)-1 rrnilty 11 c ;1 r;r1 2:,it un1 E]Yi E'10%,:l id..I-11!!'rr.iI I:iiiL E79'•.'1;1 n.. • .Ja11:111•nnit„I • 1'-.:1k,I•.11 I��I,"rlii ll:\dl^ti111C11t E,!„ljl:Iii�I.,1 1.11n1•.•1-.Ii '. I^I'111,'111 • I .1.',,;:•.1.':II!:1 .-�.itit"r}l�r.�, .:1:.ae�Il.';�1...;�,ili1 • Mai, -..:1111,1,.1.• 1.;11... II 1n1•r,.L,Vll i.,- _ 0,1 • I ;! • I .;•!S„. .! rn. :.1. 1.. 1r1�1,; n1..1 .1.:'.-.. .... .[.�1� • I•.1:1!•;••11 ii. .:r11•!. ••111•:11IL.. • C].n!c 1111,,:rC[i1:I,•:1r :,, .n 1.1n.I.ci i:r Threats. .rIh!.,t 1;_11.n;! :.:Il 1,:,r1111l-, h:::1e I.:::: them from accomplishing the initiatives.goals and objectives thial bttvc he 7l t tanuEi 1. • Lack of cater. • Competing priorities. • Explodinghonelessness. • '9_'n"s ik ing idle_ Kr.l :1r..1 warriors controlling the nor • CI irsn.:harafnd. • tk'i'„1111,:13 .,'r9J • Di;,.tl tlln ii 1Et.��„i•,1111- • Sh.p!I•.ir•3 1E I!J;n roar. • Er.'JiuL pu.hlr:iru�[. Wichita Palls Report and Strategic Plan 2024 13 January 30-3 i.2024 Strategic Planning Process PAGE 17 OF 34 PAGES AGENDA ITEM NO. 9.E City Staff Implementation Sessions February'f 2.24124 Srn I dlr11,Ar 1?. 7034 1h. the C'in �larras;cr, Issicl;url C.'it� \lui1 iccr, [7eh.irun:nt E1 id , 17ii1sio11 !leads,and t••r. .•.•n i.:. ..1 .1. ,hC de,ehq'nlcul of the hi!pleuli•ntati,nt Phu !'I I,,,, ! ..r:•I!.. . t. s.• rr..:,! ,Incllp Ilie inip1:2nd nlaern: p.m.i ea.of!lie planning I•. ...:J.,111i!I_ 'll. -.1.;:Incll..I:dr: I'11: 17nuii: Ih, .I•._.. •i,ir. ., Lill Ilie t1:1111 Iasd11:11ol IN the Ir ..nl I' III,i.1:ln: i ll..II l.1 r:I.i I, l i,;r. . I1.:i,,a:•s, r I il, crli.i t.l 3 s_I.p.i.l,,II<trl,,.„nh I>n7r tsacl unl_lIll-,. lI the end n1 the .:di di mrl.:ln•:n!.rN Il I•I:II l::n.i i....,...t.:blr.!;:ri. ih:a ipl:I11:riL.LII nI!i.I11 I..I..:p:;r:uc d.•cunrcn.S. Reporting 1:inall}. .,1a11 esdahlnik,! rrI'"II:::.• "I„t•�..'I... iil.: .Ne•I: IlI: pit . ••1 Lynx'. Ih, ,.:I. Ni ..,_�lllllr nh!: cIx • inrpl:nl.nl,nirni' '. .1 1 .,�. i nlri:,ucnt.uin ii ,f tllc .r 1. ,::.1 .-Ii:l:.adn. llrir l:raa id.n tor hsng 1,1,7 �l�i�!.I..I. •il11 7'r:�1L.l.ihilt[} and to.surd t11. Illlplr,llillldl i•@?•�l llrc Nil II,.•�. !'l.n' Reporting Frutuerrls t'tinned ....r�. '•:'IIII-.II N'.I::, Ill•.::1 I,r..I.'':li ii' ..11I•`I 1:.'I�•,•:,...•I:LIL:.I I•.• -Il.r:'I:I•I41. l.aarsc,I rnl:ai.,l.lr rcplrt..uieludmgan an1111.11 ryn,n Ihmr st:111 tr•thr i.aunnl. • City%tanager City Manager receives quarlerl} rll„i:n.. ;,,n1•t.111,:t regular star meetings on lrrl•t I..•.•.„c:r"I_nrrl.itl (.11hncil Apirruial \'larch 19,21124 On 1.,I11L1,. :1 ill:i•ee I;,...,,,Illr_1 .,.•16., ..II lhrworkof the staff since ihepl:lnnutgsessi(ntin January,Ail:r a ihuruuLh ckis.euysi•n 11w Ntpur1 nos urlprrn r i a,attended un;inirnru.l}. Cunclu.inn Ih:'',i l 1.f_o•.inrii 1111•E:d!,,f the Cll�,ICIt'iCI II.s f_r11., „Il.e.l lhr,•u_•!: r_ .cl'illriCc.,ud piallnlnv l n•eNs.1i1aI Ai.III c•l C',nm.it t•1.rc:rlc:r,•,•�cn+:ul[c mn,lcl. And lui„i„n:lcn eat,and id:olds :nni rslahlis11 and.,hl-illl'.. +r ull,sun•ehc cu•. I.+:'n ar d. 17r:I,rr•.c,•.hrul lit Iii::dal!::adcrdnr,And idou,hil c1,1•:cr u•;trihrr :1 Ie:lln and.1,,r1.'1'Cd au ilnplrrncnt:t�n-�prn.r,>t.,.:�r-:u,.Ill s NI4atc�ic.arc.:ddr.`:,:,I and asomplishrd mrr lilnr. Wichita I=;aIIN Report and Strategic Phan 2024 1-1 Jan,l:Ii ll1_t 1 ,Sr,--I Strategic Planning Process PAGE 18 OF 34 PAGES AGENDA ITEM NO. 9.E 4iid. , 1 TEXAS Neeee,5M.40/ Opm•tcrosrtre. Strategic Plan 2024 Council Governance and Planning Session January 30-31,2024 Staff Implementation Session February 12,2024 Adopted TIIu Prepared and Facilitated By Ron Cox Consulting WiuhitaFalLs Rcpuri and Slriicgic Plan 2024 1 7wrutry 30-31,2024 S7rt icgic Planning Prams PAGE 19 OF 34 PAGES AGENDA ITEM NO. 9.E Vision Statement 2024 Wichita Falls,(as)(is)a vibrant,growing,family-oriented community with civic pride and endless opportunity. Wichita Falls Report and Strategic Plan 2024 2 January 30-31,2024 Strategic Planning Process PAGE 20 OF 34 PAGES AGENDA ITEM NO. 9.E Key Vision EIements 2024 • Growth • Sustainable growth. • Thriving economy. • More jobs in the workforce and better salaries. • Be business friendly. • Maintain the hometown feeling. • Lend a hand to neighboring communities. • Be the hub for the North Texas and Southern Oklahoma area. • Water security. • Excellence is all education(pre-K thru 16) • Thriving Quality of Life • Quality services—public safety,streets,etc. • Great health care. • Vibrant economy • Age-appropriate recreation for people and animals(dog park) • Arts and entertainment • Variety of housing. ▪ Keep our young people(our greatest asset)in town • Strong relationships with schools,other governments,SAFB Wichita Falls Report and Strategic Plan 2024 January 30-31,2024 Strategic Planning Process PAGE 21 OF 34 PAGES AGENDA ITEM NO. 9.E Mission Statement 2024 The mission of the City of Wichita Falls is to enhance our quality of life through responsive services,financial stewardship,and diverse business partnerships. Wichita Falls Report and Strategic Plan 2024 4 January 30-31,2024 Strategic Planning Process PAGE 22 OF 34 PAGES AGENDA ITEM NO. 9.E Values The Employees and Elected Officials practice these values: • Excellence—We are committed to excellence in all we do. • Integrity—We adhere to high moral principles and are mindful of the public's trust in our work. • Accountability- We will accept responsibility for our actions and decisions. • Transparency-We will be visible, accessible, and open in our communication with the public. • Innovation-We will strive to improve service delivery by evaluating and introducing new methods, ideas, and programs. Wichita Falls Report and Strategic Plan 2024 January 30-31,2024 Strategic Planning Process PAGE 23 OF 34 PAGES AGENDA ITEM NO. 9.E City of Wichita Falls Council Leadership Philosophy 2024 The Mayor and Council of the City of Wichita Falls will lead by... • We will work together. • Lead with purpose. • Be knowledgeable of subjects—educate yourself. • Assume good intent. • Respect others' opinions. • Be positive and stay positive. • Be patient yet persistent. • improve what we have. • Help others understand the processes in place. • Define expectations and hold others accountable. Wichita Falls Report and Strategic Plan 2024 January 30-31,2024 Strategic Planning Process PAGE 24 OF 34 PAGES AGENDA ITEM NO. 9.E City of Wichita Falls Council Communication Philosophy 2024 The Mayor and Council of the City of Wichita Falls will communicate with citizens, staff,and each other by... • Give timely responses. • Follow the"WAIT"principle—Why Am 1 Talking? • Be ethical and factual. • Be educated before you communicate. • Be respectful of the audience. • Put yourself in others' shoes to understand. • Proactively and persistently reinforce the message. • Don't be afraid to ask. • Discern when to communicate appropriately. • Don't press the"send"button to quickly. • Don't placate or condescend others. • Be aware of implications of what is said. Wichita Falls Report and Strategic Plan 2024 January 30-31,2024 Strategic Planning Process PAGE 25 OF 34 PAGES AGENDA ITEM NO. 9.E City of Wichita Falls Mayor's Expectations 2024 The Mayor(as newly elected)outlined his expectations of the City Council and staff as follows... • Build relationships and trust. • Ensure we have enough and correct information. • Be a team of Council and staff together,working toward the same goals. • It is OK to disagree,but realize it is not personal. • Mayor will listen. • It is time to take action.Not time to tap the brakes. • Expect results. • Don't be afraid to do"big things." • Have ideas and express them. • Be creative in thinking and solutions. • Leaders lead—we are all here to serve. • Move ahead on things that matter—water. Economic de%elopment. safety and security. Wichita Falls Report and Strategic Plan 2024 }t January 30-31,2024 Strategic Planning Process PAGE 26 OF 34 PAGES AGENDA ITEM NO. 9.E City of Wichita Falls Council Expectations 2024 The Mayor and Council of the City of Wichita Falls expect the following of each other... • Quality communication between members. • Value everyone's input. • Be transparent—say why? • Have no hidden agendas. • Respect each other and expect respect from others. • Earn respect and build trust. Wichita Falls Report and Strategic Plan 2024 • January 30-3 1,2024 Strategic Planning Process PAGE 27 OF 34 PAGES AGENDA ITEM NO. 9.E City of Wichita Falls Staff Expectations 2024 The Mayor and Council of the City of Wichita Falls expect the following of the staff • Be competent in your job. • Provide correct information. • Be patient with Council and others. • Recognize the knowledge and expertise and collaboration of others. • Answer questions directly and factually. • Keep Council educated. • Avoid surprises. • Bring needed policy changes to Council. • Be willing to change directions. • Be innovative and responsive. • Provide honest risk assessment to issues. • Keep Council informed. Wichita Falls Report and Strategic Plan 2024 Ili January 30-31,2024 Strategic Planning Process PAGE 28 OF 34 PAGES AGENDA ITEM NO. 9.E City of Wichita Falls Staff Expectations of Council (as defined by the Council) 2024 The staff expects the following of the Mayor and Council (as stated by the members of Council)... • To read all the information. • To ask before a Council meeting. • Ask early and often. • Respect the staffs time(not everything is an emergency). • Follow Chain-of-command protocols. • Listen before you speak. • Communicate with them. • No surprises. • Be one body. Support the decision made at the Council dais. Wichita Falls Report and Strategic Plan 2024 I January 30-31,2024 Strategic Planning Process PAGE 29 OF 34 PAGES AGENDA ITEM NO. 9.E City of Wichita Falls Strategic Focus Areas Guiding Principles • Accelerate Economic Growth • Guiding Principle—The City of Wichita Falls will promote a strong and diverse economy that strengthens the local sales tax and property tax base while also contributing to a high quality of life. • Provide Quality Infrastructure • Guiding Principle-The City of Wichita Falls will have and maintain a strong infrastructure and up to date facilities to continue to provide superior services for our citizens. • Actively Engage and Inform the Public • Guiding Principle—The City of Wichita Falls will actively engage and inform the public on matters of public concern. • Optimize Engagement with the City and City Services • Guiding Principle-The City of Wichita Falls will operate in a transparent,efficient, accountable,and responsive manner by preparing the organization and the staff for the future,focusing on core services,attracting,and retaining the best employees and wise stewardship of financial resources.The City will find ways to encourage citizens to engage in the community. Wichita Falls Report and Strategic Plan 2024 12 January 30-31,2024 Strategic Planning Process PAGE 30 OF 34 PAGES AGENDA ITEM NO. 9.E Strategic Focus#1 *""Accelerate Economic Growth Guiding Principle—The City of Wichita Falls will promote a strong and diverse economy that strengthens the local sales tax and property tax base while also contributing to a high quality of life. Initiatives 1.10 Identify and expand economic development opportunities, 1.1.1****Review,revise as appropriate and advertise 4A and 4B sales tax incentives for business development. 1.1.2***Work more closely with Chamber of Commerce. 1.1.3.1 *Work with Chamber and MSU supporting small businesses. I.1.3.2 Be intentional about engagement with businesses not participating with the Chamber of Commerce. 1.1.3.3 Establish a better collaboration between the city/chamber/SAFB base family support. 1.1.3 Expand the Military Support Board to include enlisted families. 1.1.4 Establish a formal community leadership group for business development and attraction. 1.1.5 Conduct outdoor advertising in key major cities. 1.1.6 Formalize the MSU and Vernon Outreach program for employee placements. 1.1.7 Improve access to private capital for start-up companies. 1,1,8 Establish an entrepreneur training program. 1.1.9 Capitalize on hydrogen production in the region. 1.1.10 Capitalize on electric grid availability. 1.I.11 Celebrate the wins publicly. l 2 0***Create Parks and Recreation Foundation. 1.3.0**"Right size"development regulations. 1.4.0*Seek out opportunity for additional commercial air services. 1.5.0*Prioritize code enforcement resources. 1.6.0 Determine need to update the Downtown Master Plan. 1.7.0 Establish dedicated funds for street maintenance. 1,8.0 Pursue music friendly designation for the city. 1,9,0 Join a highway coalition to pursue interstate highway connectivity. Wichita Falls Report and Strategic Plan 2024 13 January 30-31,2024 Strategic Planning Process PAGE 31 OF 34 PAGES AGENDA ITEM NO. 9.E Strategic Focus#2 **Provide Quality Infrastructure • Guiding Principle-The City of Wichita Falls will have and maintain a strong infrastructure and up to date facilities to continue to provide superior services for our citizens. Initiatives 2.1.0*****Create a Lake Ringgold Committee to plan,identify funding sources,and construct future water resources. 2.2.0**Develop a neighborhood redevelopment plan and program. 2.3.0 Create funding and construction opportunities for major infrastructure projects. 2,3,1 Consider future bond issue for city facilities, 2.3.2 Search for alternate funding sources.(Grants,street maintenance fees,4A,4B,ARPA.) 2,3.3 Pursue public/private partnerships, 2.4.0 Establish a Public Safety/Citizen Committee for public safety and other facilities. 2.5.0 Create a facilities master plan and financing plan. 2,6.0 Continue to improve recreational amenities. 2.7.0 Collaborate with local non-profits to establish a Beautify Wichita Falls Day. Wichita Falls Report and Strategic Plan 2024 14 tauuary 30-31,2024 Strategic Planning Process PAGE 32 OF 34 PAGES AGENDA ITEM NO. 9.E Strategic Focus#3 Actively Engage and.Inform the Public • Guiding Principle—The City of Wichita Falls will actively engage and inform the public on matters of public concern. Initiatives 3.1.0******Improve the city's reputation. 3.1.1 Define the city's reputation. 3.2.2 Reach out to civic organizations for informational programs. 3.2.3 Establish tours to city facilities for the public. 3.2.4 Utilize city's wcbsite for problem reporting from the public. 3,2,5 Establish a social media program to promote the city; 3,2.0 Establish and utilize information platforms to provide information consistently and persistently. 3.2.1 *Establish public training courses on various topics of interest for citizens. 3.2.2 Establish online"WF Listens"platforms for citizen input. 3.2.3 Provide regular update weekly to the public. 3.2.4 Establish a staff training program for emotional intelligence and citizen engagement, 3.2.5 Dedicate web page updating accurate information for the public. 3.2.6 Use PIO Studio for community outreach and programs. 3.2.7 Post City Council recaps on various media venues.. Wichita Falls Report and Strategic Plan 2024 IS January 30-31,2024 Strategic Planning Process PAGE 33 OF 34 PAGES AGENDA ITEM NO. 9.E Strategic Focus#4 Optimize Engagement with the City and City Services • Guiding Principle-The City of Wichita Falls will operate in a transparent,efficient, accountable,and responsive manner by preparing the organization and the staff for the future,focusing on core services,attracting,and retaining the best employees and wise stewardship of financial resources.The City will find ways to encourage citizens to engage in the community. Initiatives 4,1,0****Establish a robust employee recruitment and retention program. 4.1.1 Establish a recruitment incentive program. 4.1.2 Continue to modernize benefits. 4.1.3 Better communicate the total compensation package for employees. 4.1.4*Focus on the younger generations market for recruitment. 4.2.0**Determine the need for establishment of a Charter Review Committee. 4.3.0*Improve employee leadership training programs, 4.3.1 Establish a central point of contact for HR training. 4.3.2 Establish internal development program for leadership development. 4.3.3 Establish annual customer service training programs. 4.3.4 Increase the tuition reimbursement to grow existing staff. 4.4.0*Improve intra-agency-cooperation. 4.4.1 Establish an intra-agency communication program. 4.4.2 Explore opportunities for improving interoffice cooperation. 4.4.3 Establish an Innovations Committee. 4.5.11 Create an employee culture of support and compliance in the community. 4,5,1 Create a proactive focus for customer service. Wichita Falls Report and Strategic Plan 2024 16 January 30-31,2024 Strategic Planning Process PAGE 34 OF 34 PAGES AGENDA ITEM NO. 9.E