Res 025-2024 Consulting Services for Pavement Program at Airport, Garver LLC 03/05/2024 Resolution No. 25-2024
Resolution authorizing the City Manager to execute a Consulting
Services Agreement with Garver, LLC for the purpose of developing a
Pavement Management Program Update for Wichita Falls Regional
Airport
WHEREAS, the City of Wichita Falls desires to update its Pavement Management
Program for Wichita Falls Regional and Sheppard Air Force Base; and
WHEREAS, the Federal Aviation Administration has agreed to pay for 90% of the
project cost associated with updating the Wichita Falls Regional Airport Pavement
Management Program; and,
WHEREAS, the Wichita Falls Regional has agreed to pay for the 10% local match
required to update the Wichita Falls Regional Airport Pavement Management Program;
and,
WHEREAS, the City of Wichita Falls desires to enter into a consulting services
agreement to update the Wichita Falls Regional Airport Pavement Management Program;
and,
WHEREAS, Garver LLC is proposing to update the Wichita Falls Regional Airport
Pavement Management Program in an amount of$267,000.00.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF WICHITA FALLS, TEXAS, THAT:
The City Manager is authorized to execute an agreement for the Wichita Falls
Regional Airport Pavement Management Program update, with changes thereto in a form
approved by the City Attorney, with Garver, LLC in an amount of $267,000.00.
PASSED AND APPROVED this the 5th day of March, 2024.
MAYOR
ATTEST:
t]'7aAL
City Clerk
EXHIBIT A
(SCOPE OF SERVICES)
Generally,the Scope of Services includes professional services for the evaluation of airfield pavements
at Wichita Falls Regional Airport (SPS). Pavements to be evaluated within this Scope are shown in
Exhibit C.The Scope of Services is divided into two parts as described below.
1. Part 1—Inspection Services
2. Part 2—PowerPM (Pavement Management Tool)&Executive Summary
A.1 Part 1—Inspection Services
A.1.1 Preliminary Inspection Services
Garver will compile inventory data and review construction history from available sources for airside
improvements including airfield pavements.The client shall provide Garver historical data pertaining to
the pavements including construction, maintenance,and rehabilitation records.The airfield pavements
will be divided into branches, with a branch being a readily identifiable part of the airport that has a
distinct function.Each branch will then be broken into sections. Each section will be divided into sample
units that are 5,000±1,000ft2 in size for asphalt pavements and 20±8 slabs for concrete pavements.
Each subdivided branch, section, and sample unit will be input into PAVER. Available historical data,
including construction, rehabilitation, and maintenance information, will also be input into a PAVER
database for each section.
A.1.2 Pavement Condition Index(PCI)Site Inspection
Garver will conduct a PCI survey in accordance with ASTM D 5340 for the airfield pavements shown
within Exhibit C.Garver will coordinate field survey activities with the airport.A schedule for the airport
surveys will be developed and distributed to all parties concerned in advance of any field activities.
Prior to arrival, Garver will coordinate with the airport and discuss the need for any closures required
to perform the condition survey. If necessary, the airport will issue any NOTAMs required to close
sections of the airfield.
All inspections will be completed during daytime hours excluding those locations specifically detailed
within this Exhibit A.The Airport will provide one(1)escort to accompany a Garver inspector(s)while
daytime inspections are performed. One (1) Garver inspector shall complete badging and safety
training to facilitate self-escorting at locations where aircraft traffic is less frequent.
PCI survey of Runway 15L-33R, Runway 15C-33C, and Runway 15R-33L, including all connector
taxiway pavements within these runway RSAs, will be completed during nightly runway closures as
deemed necessary by the Airport. Inspections performed at night will be performed by a three-man
crew consisting of two pavement inspectors and a designated escort provided by Garver.
Prior to beginning the inspections, Garver will provide a briefing for the airport staff involved with the
work. Once cleared by airport staff to operate on the airfield, the PCI survey team will begin the
inspection by laying out the sample units and evaluating the surface condition of each sample unit.
During the inspections, the PCI survey team will verify the accuracy of the initial section layout and
sample unit maps and make field changes as necessary.
The PCI surveys will be conducted by inspectors using tablets and walking the sample units identified
for inspection and recording distresses.The recorded data in the field will be downloaded to the PAVER
database. Digital photographs will be taken for each section to show typical conditions or any unusual
distresses.The digital photographs will be provided to the client upon completion of the project via the
PowerPM tool(see Section A.2.1).
Exhibit A—Scope of Services
SPS Airside Pavement Management Program Garver Project No.A11-2302333
GARVER
A.1.3 Site Inspection QC Review
Garver will examine data and photographs collected during the PCI site inspection phase to perform a
general quality control review of all data obtained through site inspections.
A.2 Part 2—PowerPM and Executive Summary
A.2.1 PowerPM Pavement Management Tool
Garver will analyze the results of the pavement condition surveys and generate pavement condition and
distress information for the Airport in accordance with ASTM D 5340. Garver will compile pavement
condition data within the PowerPM online dashboard.Garver will host and provide access to the online
dashboard fora period of 3-years from the date of distribution of final deliverables.
The Interactive PowerPM online dashboard will include:
• Site Conditions:
o Pavement Inventory and Map:
• Section names
• Pavement use(runway,taxiway,apron,etc.)
• Pavement age(if record data is available)
• Pavement structure(if record data is available)
o Condition Information
• Pavement Condition Index(PCI)
• Distress Index
• Inspection Photographs
• Work History Data
o Limited to data provided to Garver by airport prior to draft project deliverables
• Extrapolated Distress Data:
o Performance Models
o Forecasted PCI
• Capital Planning(Limited to SPS Civilian Use Pavements)
o Work Types and Typical Sections
o Unit Costs
o Unconstrained Project List
o Budget Scenarios
A.2.2 Summary Report
Garver will develop a Summary Report including overall pavement conditional values at the Branch
level.For all SPS Civilian Use Pavements,the Summary Report will document work types evaluated in
maintenance planning scenarios,estimated unit costs and inflation parameters for future projects,and
PAVER budget scenario summaries (no budget and constrained budget). The Summary Report will
outline up to five(5)major pavement projects recommended to be included within the airport CIP.
A.3 Project Deliverables
The following deliverables will be submitted to the Client.Unless otherwise noted below,all deliverables
shall be electronic.
• PowerPM Pavement Management Tool via online access
o Airport will be provided Username and Password Credentials
Exhibit A—Scope of Services
SPS Airside Pavement Management Program Garver Project No.A11-2302333
o Summary Report via electronic PDF file
A.4 Additional Services
The following items are not included under this agreement but will be considered as additional services
to be added under Amendment if requested by the Owner.
1. Submittals or deliverables beyond those listed herein.
2. Landside pavement evaluation.
3. Evaluation of pavement marking condition.
4. Subsurface exploration to determine existing pavement sections.
5. Structural evaluation of existing pavements.
6. Pavement Classification Rating(PCR)or PCR determination.
7. Project Recommendations or Capital Planning for pavements not identified as SPS civilian use.
8. Engineering,architectural,or other professional services beyond those listed herein.
9. Bid documents,specifications,or details for performing pavement maintenance.
10. Project Work History updates based on future construction and rehabilitation.
11. Future PCI updates or Additional PCI Surveys.
A.5 Schedule
Garver shall begin work under this Agreement within ten(10)days of execution of this Agreement and
shall complete the work within a mutually agreeable schedule.
Exhibit A—Scope of Services
SPS Airside Pavement Management Program Garver Project No.A11-2302333
Exhibit B
Wichita Falls Regional Airport
Pavement Management Program Update
FEE SUMMARY
Title I Service Estimated Fees
Lump Sum Part 1 - Inspection Services $ 185,000.00
Lump Sum Part 2- PowerPM and Executive Summary $ 82,000.00
Subtotal for Title I Service $ 267,000.00
Fee Type
Exhibit B
Wichita Falls Regional Airport
Pavement Management Program Update
Part 1 -Inspection Services
WORK TASK DESCRIPTION E-5 E-4 E-2 E-1 D-2 C-1
hr hr hr hr hr hr
1. Preliminary Inspection Services
Existing Data Compilation and Record Document Review 16 20 8
Section/Inspection Area Layout 8 80
PAVER Database and Map Updates 2 38
Subtotal-Preliminary Inspection Services 0 26 0 20 126 0
2. Site Inspection
2.1 Inspection Coordination and Enabling
Develop Inspection Plan and Sequence 10 4
Kickoff Meeting 2 4 2 2
Badging/Driver Training(1 Inspector/1 Crew Lead) 20 20
Progress Updates 12 12
2.2 Phase 1 Inspections-Daytime
Phase 1 Coordination Meeting 1 2 1
On-site PCI Survey 110 110
2.3 Phase 2 Inspections-Night
Phase 2 Coordination Meeting 1 2 1 1
On-site PCI Survey 140 140 140
Subtotal-Site Inspection 4 30 0 175 278 250
3. Site Inspection QC Review
QC Review 12 30
PAVER Exports for Analysis 3 8 24
Subtotal-Site Inspection QC Review 0 15 38 0 24 0
Hours 4 71 38 195 428 250
Salary Costs $1,316.00 $19,241.00 $7,334.00 $32,175.00 $71,904.00 $35,000.00
SUBTOTAL-SALARIES: $166,970.00
DIRECT NON-LABOR EXPENSES
Document Printing/Reproduction/Assembly $93.00
Light Plant Rental(3 weeks) $1,200.00
Lodging(74 nights @.$130/night) $9,620.00
Meals and Incidentals(74 days g$59/day) $4,366.00
Travel Costs($0.655/mile x 4200 miles) $2,751.00
SUBTOTAL-DIRECT NON-LABOR EXPENSES: $18,030.00
He
SUBTOTAL: $185,000.00
SUBCONSULTANTS FEE: $0.00
TOTAL FEE: $185,000.00
Exhibit B
Wichita Falls Regional Airport
Pavement Management Program Update
Part 2-PowerPM and Executive Summary
WORK TASK DESCRIPTION E-5 E-4 E-2 D-2 AM-4
hr hr hr hr hr
1. Analysis and PowerPM Development
1.1 Pavement Inventory
Branch and Section 8
Work History 2 2 8 8
Pavement Age 2
Pavement Structure 4 4 8 8
1.2 Pavement Conditions
PCI Index 8 4 10 8
Inspection Photos 12 8
Distress Index 8
1.3 Performance Models and Forecasted PCI 4 4 16
1.4 Capital Planning(Limited to SPS Civilian Areas)
Work Types 8 8 8
Unit Costs 8 10 8
Typical Pavement Sections 8 4
Unconstrained Project List 4 8 8
PAVER Budget Scenarios 4 8 8
Subtotal-Analysis and PowerPM Development 0 42 56 40 100
2. Executive Summary
2.1 Project Recommendations(Limited to SPS Civilian Areas)
Rehabilitation Strategy and Project Prioritization 5 16
Project Cost Estimates(CIP Level) 5 8 20
2.2 Summary Report
Report Preparation 20 40
QC Review 5 6
Subtotal-Executive Summary 15 50 60 0 0
Hours 15 92 116 40 100
SUBTOTAL-SALARIES: $81,975.00
DIRECT NON-LABOR EXPENSES
Document Printing/Reproduction/Assembly $25.00
Postage/Freight/Courier $0.00
Travel Costs $0.00
SUBTOTAL-DIRECT NON-LABOR EXPENSES: $25.00
SUBTOTAL: $82,000.00
SUBCONSULTANTS FEE: $0.00
TOTAL FEE: $82,000.00
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