Arts Commission Minutes - 01/17/1984 MINUTES
WICHITA FALLS ARTS COMMISSION
JANUARY 17, 1984
The Wichita Falls Arts Commission met at noon on January 17 , 1984 at
the Activities Center. The following people were present:
*Gwendolyn Jackson At-Large Appointee
C. E. Jackson Guest
*Henry Dvorken Wichita Falls Ballet Theatre
*Cathryn Whaling At-Large Appointee
*Betty Wagner Civic Chorus of Greater Wichita Falls Area
*David Murray At-Large Appointee
Don Burkman Aud/Activities Center
*Dorcas Chapman At-Large Appointee
*Troy Jensen At-Large Appointee
*Bob Arnold Backdoor Theatre
Otis Polk Guest
*Patricia Bradley At-Large Appointee
Charlye 0. Farris Guest
*Polly Cox Wichita Falls Art Association
*Don Maxwell MSU Music Department
Norma Crane Guest
The meeting was called to order by Chairman Murray at 12:25 P.M. and a
quorum was declared present. It was moved and seconded by Arnold and
Maxwell that the minutes of the October 3, 1983 meeting be approved as
mailed.
Explaining the purpose of the meeting, the Chairman stated that there was
$11,562.23 remaining unallocated of the total $50,000 appropriated by the
City Council for grant considerations. Since all unspent funds must be
returned to the General Fund by September 30, it would behoove us to get
together now and discuss project possibilities rather than wait until the
end of the fiscal year to make funding recommendations for the $11,562.23.
The Commission would welcome new, fresh and unique funding ideas that would,
of course, subscribe to requirements.
Three possibilities were presented for discussion as follows:
Gwendolyn Jackson, Charlye Farris and Otis Polk described project called:
Booker T. Washington Alumni and Community Archives, $8,000 amount requested,
for immediate use in Phase I (putting on new roof and repairing interior walls
and electrical repairs) toward restoration and renovation of existing brick
structure to house community archives containing artifacts and memorabilia
from the original Booker T. Washington School (1909-1969. ) Building also will
be used as permanent headquarters and office for Booker T. Washington High
School Alumni Association, Inc. , where local and national alumni meetings
and projects will be held. Building will be available for selected community
functions, particularly those of a culturally enhancing nature.
*Commission Members
Wichita Falls Arts Commission
January 17, 1984
Page 2
The second project was presented by Henry Dvorken who detailed a need
which fits a general broad category of performing arts at the Memorial
Auditorium. The problem is two-fold and involves the correction of
inadequate lighting (stage. ) The total approximate cost is $3,162;
perhaps financial help from the City would reduce the cost to $1,661.
(Problems: 1) Dimmer boards too old to be efficient, 2) Lighting instru-
ments in need of service or replacement) Removal of stage footlights
also discussed.
The third project, "Grace Street Corridor," was presented by Norma Crane,
Coordinator for Clean Community System for City of Wichita Falls. This
particular project is the outgrowth of one of the five top priorities
to make the City look better - trees and greenery median improvement pro-
gram. The Corridor is an area which ties the two hospitals, Wichita
General and Bethania, together, and would benefit Wichita Falls as it
instigates and promotes itself as a medical center. Estimated cost for
trees (liveoaks) $11,000 to be planted along the three-block area. The
City picks up the water cost (irrigation.)
•
Since the public had been informed that the Commission would only accept
applications once a year, it was felt that any action on above considera-
tions should be deferred to next meeting set for that purpose. Additional
consideration should be given to publicizing availability of funds, fol-
lowed up by Screening Committee.
Dvorken moved and Chapman seconded the motion that these three proposals
be considered at the next meeting. Notice was taken that the word "only"
did not appear, and that other proposals could be considered.
The following Commission members' five-year terms expire on April 5, 1984:
Mary Honoure Wolverton Polly Cox
Don Maxwell Dorcas Chapman
Gwendolyn Jackson
The Chairman appointed Nominating Committee consisting of Chapman, Chairman,
Cox, Burkman and Jackson to meet prior to next meeting to select a slate of
officers.
The next Arts Commission meeting will be February 21, Noon, Activities Center.
There being no further business, Dvorken moved that the meeting adjourn, 1:50 PM.
Respe fully submitted,
Betty W gne , Secretary
BW/s
Enclosures
ARTS C.OMMI S.'ION TUNDING BALLOT 1984
ORGANIZATION PROJECT $ REQUESTED $ VOTED
BACKDOOR PLAYERS, INC. GUEST & ASSOCIATE $ 7 , 500.00 $
ARTIST PROGRAM
BALLET THEATRE ACQUISITION OF 3 , 950 . 00
PERMANENT SOUND
EQUIPMENT
EMBROIDERER' S GUILD TEXTILE PRESERVA- 6, 922 .77
OF AMERICA TION AT KELL HOUSE
KELL HOUSE - RESTORATION OF PRO- 7 , 160 . 00
HERITAGE SOCIETY DUCING GRAND PLAYER
PIANO
MIDTOWN FINE ARTS ANNUAL GUEST ARTIST 1, 380. 00
LEAGUE EXHIBIT
MSU DEPT. OF ART VISITING ARTIST 2 , 000 . 00
PROGRAM
RED RIVER LYRIC ORCHESTRA FEE SUP- 7 , 500 . 00
THEATRE PORT, 1984 SEASON
YWCA "CHILDREN' S CHILDREN' S THEATRE OF 2 , 025. 00
THEATRE OF TEXAS" TEXAS ANNUAL MAJOR
PRODUCTION
$38 ,437 .77 $
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PLEASE READ INSTRUCTIONS BEFORE COMPLETING
1.1 APPLICANT 1.2 PROJECT TITLE Booker T. Washington
Booker T. Washington High Alumni and Community Archives
z School Alumni, Inc.
c 700 Flood Street 1.3 PROJECT DIRECTOR (Mrs.) Beulah
can VD Wichita Falls, Texas 76301 Bateman, President 817+766-2816
N P. 0. Box 540, 76307
Q Wichita County, Texas 1.4 PERSON WHO CAN ANSWER ALL
�O S2 X Tele: 817+766-2816 QUESTIONS Beulah Bateman
H --y F., P. 0. Box 540, Wichita Falls, Texas 76307
vJ
a 1.5 PROJECT DATES (Be Specific)
Q O w Immediate
a H 1.6 LOCATION OF PROJECT 1.7 FACILITY The former Booker T.
W 700 Flood Street Washington Cafeteria-Auditorium
Wichita Falls, Texas
U 1.8 PROJECT DESCRIPTION
The restoration and renovation of the existing brick structure con
taining approximately 4,050 square feet to house a community archives
containing artifacts and memorabilia from the original Booker T.
Washington School (1909-1969) . The building will also be used as the
permanent headquarters and office for the Booker T. Washington High
School Alumni Association, Inc. , where both local and national alumni
meetings and projects will be held. The building will be available
for selected community functions, particularly those of a culturally
enhancing nature, eg. , community theatre, art exhibits.
In Phase I of the project, we are putting on a new roof and
• repairing the interior walls and electrical repairs.
z
0
1.9 BUDGET SUMMARY 1.10 DATE COMMISSION FUNDS ARE
a ACTUALLY NEEDED
Immediately
TOTAL PROJECT
COST $16.000.00 1.11 TOTAL ORGANIZATION'S FISCAL
(Must be the same as 3.10) ACTIVITY
INCOME Current Year $3,000.00
CASH $3.000.00
Estimate Next Year $10,000.00
IN KIND -0- 1.12 ESTIMATED NUMBER OF PEOPLE
TOTAL PROJECT TO BENEFIT FROM PROJECT
INCOME 53.000.00 NJA
(Must be the same as 4.15)
project No. page No.
REQUESTED OF
WFAC $8,000.00
2.1 ORGANIZATION IS: ® 501 (c)3 (Attach letter of determination) applied for
❑ Governmental Entity
❑ College/University
❑ Independent School District
❑ Other(explain)
2.2 LIST BOARD OF DIRECTORS(attach)
attached
2.3 LIST PROJECT PERSONNEL(attach resumes and a 50 word summary of each)
attached
2.4 EXAMPLES OF PAST PUBLICITY(attach)
attached
2.5 BRIEF ORGANIZATIONAL HISTORY(attach)
2.6 LIST EXAMPLES OF PROGRAMS YOUR ORGANIZATION WILL DO THIS YEAR:
All of our programs for the year 1984 will be centered around fund-rais-
ing. This is only Phase I of our project-and once we have replaced the roof,
repaired the interior walls, we must work on an air-conditioning system, other
interior repairs and furnishings.
2.7 WHAT OTHER PROGRAMS OF THIS NATURE ARE BEING OFFERED IN YOUR COMMUNITY?
BY WHOM? Because of the obviously unique nature of our organization, there are
no similar projects in our immediate community. The only other public or quasi—
public buildings in the general area are the East Branch Y.M.C.A. , the Martin
Luther King, Jr. Multipurpose Center, Women's Federated Club Center and the
Eastside Girl's Club. Thise facilities do not sponsor the. projects, activities
or programs that we propose.
2.8 WHY DO YOU BELIEVE THE COMMISSION SHOULD SUPPORT THIS PROJECT? We are attempting to
promote and preserve the cultural heritage of the Eastside community and its
residents. The building that we have been given is the only, remaining link to
early educational and cultural activities in this community. As all of the
children in the area are now attending schools in other locations they have had
no opportunity to become acquainted with the cultural history of their environs.
This we hope to accomplish and we need help.
2.9 OUTLINE PLAN OF ACTION FOR IMPLEMENTING AND EVALUATING THE PROJECT
This project is to be under the careful supervision of the local Booker T.
Washington Alumni Association's Board of Directors and Steering Committee.
Phase I is the roof and interior walls. Re-wiring, plumbing, heating, air-con-
ditioning and furnishings will follow in later phases. Donations of in-kind
labor, etc. will be requested and gratefully accepted.
Letters and brochures are being mailed to alumni and friends locally and
throughout the country. Material for the Archives is being assembled by the
Archives Chairperson, (Mrs.) C.E. (Gwen) Jackson.
Art and historical exhibits, banquets, public forums, concerts and other
such activities are being planned through various committees.
Project No. Page No.
3.1 FEES(Performers,speakers,guest artists)
N/A
3.2 PERSONNEL
cost per hr. or %of time
title/type no. of personnel average salary to project N/A
3.3 TRAVEL
no. of travelers from to
subsistence N/A
no. of travelers no. of days daily rate
3.4 SUPPLIES
N/A
3.5 PROMOTION/PUBLICITY
N/A
3.6 OTHER ADMINISTRATIVE(explain)
N/A
3.7 EQUIPMENT RENTALS
N/A
3.8 SPACE RENTAL
N/A
3.9 OTHER(stage hands, additional production costs)
Rpairs, replacements, roof and interior
walls
$16,000.00 $16,000.00
$16,000.00
3.10 TOTAL PROJECT COSTS
Project No. Page No.
"4.1 ORGANIZATIONAL FUNDS BUDGETED
.4.2 BUSINESS/INDUSTRY CONTRIBUTIONS
AMOUNT
TOTAL
4.3 INDIVIDUAL CONTRIBUTIONS attached
4.4 FOUNDATION FUNDS —0"
4.5 OTHER CITY FUNDS —0-
4.6 COUNTY FUNDS —0-
4.7 FEDERAL FUNDS(note received/pending) —0—.
4.8 STATE FUNDS(explain) —0-
4.9 TUITION/REGISTRATION/WORKSHOP FEES
No._0of participants cost per person
TOTAL
4.10 TICKET SALES N/A
Adults at $ students at $
Sr. Citizens at $ other at $
No.of seats available
No. of performances
%of house estimated sold
TOTAL SALES
•
4.11 PROGRAM ADVERTISING —0-
4.12 CONCESSIONS —0-
4.13 OTHER
4.14 TOTAL CASH(4.1 thru 4.13)
4.15 IN-KIND(List.goods&services contributed by source&dollar value)
AMOUNT
TOTAL IN-KIND
4.16 TOTAL PROJECTED INCOME(4.14+4.15)
project director date executive director date
project no. page no.
REPORT ON INADEQUATE LIGHTING
for
WICHITA FALLS BALLET THEATRE AT MEMORIAL AUDITORIUM
PROBLEM: inadequate lighting at Memorial Auditorium (hereinafter refer-
ed to as WFMA) with existing lighting equipment. The problems are two-
fold: 1) dimmer boards which are too old (1920' s vintage and 1965) to
be efficient, and have too few dimmers, and 2) lighting instruments
which are badly in need of service, if not replacing. The main prob-
lem with the instruments is the 30 ellipsoidals ( spots) (24-8x12s and
6-6x9s) : 1) the "caps" , the part which holds the lamp socket and
"aligns" or focuses internally, the instrument via three adjustment
screws, no longer function well, and 2) the reflectors and lenses
need to be cleaned.
SOLUTION: replace the dimmer boards at a cost of $20,000 - 40,000,
which is probably impossible;
concerning the lighting instruments: 1) replace the 30
instruments at a cost of $4, 650 ( 30 x $155) , or 2) recondition the
instruments at a cost of approximately $3;162 ( reconditioning: 30
x approx. $50 = $1, 500, labor: 23 man hours (45 minutes x 30 units)
x $7 = $161 , new lamps (light bulbs) 30 x $50 = $1 , 500, TOTAL APPROX-
IMATE COST $3,162; perhaps the City would pay for the new lamps (light
bulbs) reducing the cost for the WFBT to $1, 661. )
PROPOSITION: In a conversation with Mr. Don Webster of Little Stage
Lighting, 10507 Harry Hines, P.O. Box 20211 , Dallas, TX 75220 - the
orginal supplier of the lighting instruments to WFMA - he suggested
a solution for the ellipsodial instruments which would give definite
results, though obviously NOT as optimal as buying new, more sophis-
ticated instruments. Mr. Webster' s solution is to replace the "caps"
so that the instruments can be aligned_ properly, and to install new
sockets (part of the cap) . The reason to replace the socket is that
the instruments now, use a lamp which is costly and old, and is being
phased out by G.E. and Sylvania - a time will come when no new lamps
can be bought. The old lamp is a T 14, the new one for the new socket
would be a T 12; the following is a retail cost comparison for the
two, which might be interesting for the City:
T 14: T 12:
1000 Watt - no longer available $54.82
750 Watt - $82.23 $52.03
The 1000 Watt lamp is necessary for the catwalk instruments; 750 Watt
for on stage; prices retail single lot, Little Stage Lighting. Anyone
can easily see the $30 savings between the T 14 and T 12.
Mr. Webster would like to have an instrument sent to him, which
he has agreed to service according to the above description, free of
cost, so that a comparison can be made, and an exact price determined
to supply the new caps, sockets and lamps for the 30 instruments.
This servicing could then be done in Wichita Falls , along with clean-
ing the reflectors and lenses, by the local stage hands ( the 23 man
hours calculated above) , to avoid shipping costs WF-Dallas-WF.
To reiterate, this servicing would give definite results, but
not as optimal as new instruments.
Submitted by: Richard Lane
2629 Countryside Ln.
Fort Worth, TX 76133