1964 Annual Financial Report JARRATT & TOO MBS
ACCOUNTANTS AND AUDITORS TELEPHONE 322-3103
FIRST WICHITA NATIONAL BANK BUILDING
WICHITA FALLS,TEXAS
78301
January 8, 1965
The Honorable Mayor and Board of Aldermen
of The City of Wichita Falls, Texas
Dear Sirs:
We have examined the Balance Sheets of the General Fund, Participation
Paving Fund, Airport Fund, Water and Sewer Utility Fund, Interest and Sinking
Fund, Bond Funds, Trust and Agency Funds, General Fixed Assets and General Bonded
Debt and Interest of The City of Wichita Fails, Texas, as of September 30, 1964
and the related statements, as applicable, of unappropriated surplus, revenues,
appropriations and expenditures, operations, authorizations, expenditures and
encumbrances and reserve for future debt payments, and the supplemental schedules
as of September 30, 1964 and for the year then ended, listed below:
City of Wichita Fails, Texas
Financial Statements:
Balance Sheets, By Funds Exhibit A
Statements of Unappropriated Surplus, By Funds . Exhibit B
General Fund Revenues Exhibit C
Statement of Appropriations and Expenditures:
General Fund Exhibit D
Water and Sewer Utility Fund Exhibit E
Statement of Operations:
Water and Sewer Utility Fund Exhibit F
Airport Fund Exhibit G
Statement of Authorizations, Expenditures and
Encumbrances - Bond Funds Exhibit H
Statement of Reserve for Future Debt Payments -
Interest and Sinking Fund Exhibit I
Supplemental Schedules:
Balance Sheet - Water and Sewer Utility Fund . . . Schedule 1
Balance Sheet - Airport Fund Schedule 2
Balance Sheets - Trust and Agency Funds Schedule 3
Schedule of Bonded Debt and Interest Maturities. Schedule 4
Statement of Cash Receipts and Disbursements:
General Fund Schedule 5
Participation Paving Fund Schedule 6
- 1 -
Airport Fund Schedule 7
Water and Sewer Utility Fund Schedule 8
Interest and Sinking Fund Schedule 9
Bond Funds Schedule 10
Trust and Agency Funds Schedule 11
Statement of Bonds Authorized - Unissued Schedule 12
Our examination was made in accordance with generally accepted auditing standards,
and accordingly included such tests of the accounting records and such other
auditing procedures as we considered necessary in the circumstances, except as
stated in the following paragraph.
Our examination and similar examinations for prior years did not
include examination of General Fixed Assets account balances nor of the Water
and Sewer Utility fixed asset account balances as these accounts are stated at
values developed by employees of the city as determined by periodic physical
inventories and appraisals. Accordingly, our examination of General Fixed assets
and Water and Sewer Utility fixed assets was limited to a test of transactions
of current year additions and retirements.
In our opinion, the accompanying financial statements and supplemental
schedules of funds referred to in the first paragraph, except for the General
Fixed Assets Balance Sheet and the Water and Sewer Utility fixed asset account
balances as to which we do not express an opinion due to the reasons set forth in
the preceding paragraph, present fairly the financial position of the various funds
at September 30, 1964 and the results of their operations for the year then ended,
in conformity with generally accepted accounting principles applied, with the
exception of the changes of which we approve described in Note 1 of the notes to
financial statements on a consistent basis.
JARRATT & TOOMBS
BY
Alton M. Toombs,
Certified Public Accountant
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• Exhibit B
CITY OF WICHITA FALLS, TEXAS
STATEMENT OF UNAPPROPRIATED SURPLUS, BY FUNDS (NOTES 1 AND 2)
For the Year Ended September 30, 1964
Water and
General Airport Sewer Utility
Total Fund Fund Fund
Balance, October 1 , 1963 $15,974,560.15 $1 ,115,111 .46 $ $14,859,448.69
Additions:
Net income for the year 635,355.93 6,479.80 628,876.13
Revenues 4,220,605.00 4,220,605 .00
Transfers from water and
sewer utility fund
• (note 10) 800,000.00 800,000.00
Adjustment applicable to
prior year
encumbrances 82,393.00 82,393.00
Capital improvements
during the current
year from general
obligation bond funds 11 ,958.20 11 ,958.20
Total 21 ,724,872.28 6,218,109.46 6,479.80 15,500,283 .02
Deductions:
Expenditures 4,966,891 .70 4,966,891 .70
Transfers to general
fund (note 10) 800,000.00 800,000.00
Provision for allowance
for estimated losses,
prior years taxes
receivable 456,742.47 456,742.47
Adjustment of prior years
• depreciation 111 ,544.61 111 ,544.61
Total 6,335,178.78 5,423,634.17 911 ,544.61
Balance, September 30, 1964 $15.389.693.50 $ 794.475.29 $6.479.80 $14.588.738.41
The accompanying Notes to Financial Statements are an integral
part of this statement.
•
Exhibit C
CITY OF WICHITA FALLS, TEXAS
GENERAL FUND REVENUES
For the Year Ended September 30, 1964
Taxes:
Ad valorem taxes:
Current (less $27,594.74 allowance for
estimated losses) $2,599,707.78
Interest and penalties 39,102.27
Payments in lieu of taxes - housing authority 6,871 .47
Water control and improvement district #2 7,129.94
Occupation tax 7,935.05 $2,660,746.51
Street Rental Charges 273,009.04
Sanitation Service 626,078.39
Fines And Forfeitures:
Corporation court 163,157.00
Library 4,231 .97 167,388.97
Parking Meter Revenue 128,843.90
License And Permits 60,231 .58
Revenue From Use Of Money And Property:
Rentals 19,699.23
Interest on certificates of deposits, investments,
etc. 2,361 .97 22,061 .20
School Nurse Program 36,000.00
Service Charges And Fees:
Tax collection fees 89,678.66
Cemetery service 14,178.50
Golf green fees 39,333.95
Street repairs, etc. 30,445.62
Inspection 13,763 .88
Street and alley paving 19,469.39
Other 18,993.64 225,863.64
Other Revenue:
Sales of equipment, etc. 725.00
Concession commissions, etc. 4,240.43
Insurance proceeds 8,771 .18
Other 6,645.16 20,381 .77
Total revenues $4,220.605.00
The accompanying Notes to Financial Statements are
an integral part of this statement.
•
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Exhibit F
CITY OF WICHITA FALLS, TEXAS
STATEMENT OF OPERATIONS - WATER AND SEWER UTILITY FUND
Year Ended September 30, 1964
Operating Revenues:
Water service $1 ,695,929.15
Sewer service 325,842.56
Connections and extensions 52,365.86
2,074,137.57
Maintenance And Operating Expenses:
Salaries and wages $ 530,309.38
Supplies and materials 169,264.52
Maintenance of structures and improvements 10,742.64
Maintenance of equipment 104,523.20
Electric service 97,803.20
Rentals 3,678.43
Insurance 6,793.81
Telephone 2,409.26
Employee insurance and retirement
fund contributions 44,543.20
Utility' s share of electronic data
processing costs 50,000.00
Bad debt losses 7,291 .11
Miscellaneous 11 ,857.64
Total 1 ,039,216.39
Less portion reimbursed by others 29,465.33 1 ,009,751 .06
Operating profits before depreciation 1 ,064,386.51
Other Income:
Interest income 105,833.10
Value of capital assets contributed by developers 145,663.41
Contributions in aid of construction 8,000.00
Other 10,505.46 270,001 .97
1 ,334,388.48
Other Charges:
Depreciation (Note 7) 478,174.29
Interest on revenue bonds 202,562.73
Fiscal and paying agents fees 24,775.33 705,512.35
Net income for the year $ 628.876.13
The accompanying Notes to Financial Statements are an
integral part of this statement.
Exhibit G
CITY OF WICHITA FALLS, TEXAS
STATEMENT OF OPERATIONS - AIRPORT FUND (NOTE 4)
Period From Acquisition of Facilities, June 15, 1964 to September 30, 1964
Operating Revenues $21 ,533.30
Maintenance And Operating Expenses None
Income from operations 21 ,533.30
Other Charges:
Fiscal agents fees $10,563.29
Interest on revenue bonds 3,997.52
Other 492.69 15,053.50
Net income for the period $ 6.479.80
The accompanying Notes to Financial Statements are an integral
part of this statement.
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Exhibit I
CITY OF WICHITA FALLS, TEXAS
INTEREST AND SINKING FUND
STATEMENT OF RESERVE FOR FUTURE DEBT PAYMENTS
For the Year Ended September 30, 1964
Balance, October 1 , 1963 $1 ,146,259.83
Add - Revenues:
Property taxes (less allowance for estimated losses -
current year $ 8,949.75) $843,759.98
Accrued interest and premiums on bonds sold 36,893.24
Interest on certificates of deposit 29,856.86
Interest on investments 4,701 .28 915,211 .36
Total 2,061 ,471 .19
Deduct - Expenditures (A) :
General serial bond maturities 731 ,000.00
Interest on general bonds 412,147.50
Paying agents fees 1 ,551 .55 1 ,144,699.05
Total 916,772.14
Less - Allowance for estimated losses prior years
taxes receivable 126,713.04
Balance, September 30, 1964 $ 790.059.10
(A) Expenditures were in the same amount as revised appropriations
for the year ended September 30, 1964 and there were no
encumbrances outstanding at the beginning or end of the
year.
The accompanying Notes to Financial Statements are an
integral part of this statement.
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Schedule 5
CITY OF WICHITA FALLS, TEXAS
STATEMENT OF CASH RECEIPTS AND DISBURSEMENTS - GENERAL FUND
Period October 1 , 1963 to September 30, 1964
Balance, October 1 , 1963 - Cash in Bank:
Demand deposits $ 226,669.11
Certificates of deposit 60,000.00
Cash on hand 4,804.63 $ 291 ,473.74
Receipts:
Transfers from water and sewer utility fund 800,000.00
From Tax Collection - Trust And Agency:
Ad valorem taxes current and
non-current $2,567,077.45
Interest and penalties 39,102.27
Tax certificates 3,453.50
Occupation tax 7,935.05
Court costs 2,619.76 2,620,188.03
Fines and forfeitures 167,388.97
Street rental charges 273,009.04
Sanitation service 598,218.86
Parking meters 128,843.90
License and permits 61 ,659.01
Service charges and fees 222,152.97
School nurse program 36,000.00
Other revenues 41 ,710.52
Other receivables, including other funds 101 ,524.55
Payables, deposits, rebates, etc. 28,543.57
Expenditure reimbursements, etc. 136,137.63
Total receipts 5,215,377.05
Total 5,506,850.79
Disbursements:
Expenditures 4,915,991 .88
Advances to participation paving fund 150,000.00
Payables and encumbrances as of 10-1-63 127,694.03
Refunds, rebates, etc. 44,030.78
Total disbursements 5,237,716.69
Balance, September 30, 1964 - Cash in bank:
Demand deposits 208,384.10
Certificates of deposit 60,000.00
Cash on hand 750.00 $ 269.134.10
Schedule 6
CITY OF WICHITA FALLS, TEXAS
STATEMENT OF CASH RECEIPTS AND DISBURSEMENTS - PARTICIPATION PAVING FUND
Period October 1 , 1963 to September 30, 1964
Balance, October 1 , 1963 - Cash in bank - Demand deposits $ -0-
Receipts:
Advance from general fund $150,000.00
From property owners 1 ,687.36
Total receipts 151 ,687.36
Disbursements - Street projects 4,434.59
Balance, September 30, 1964 - Cash in bank -
Demand deposits $147.252.77
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Schedule 9
CITY OF WICHITA FALLS, TEXAS
STATEMENT OF CASH RECEIPTS AND DISBURSEMENTS - INTEREST AND SINKING FUND
Period October 1 , 1963 to September 30, 1964
Balances, October 1 , 1963 - Cash in bank:
Demand deposits $339,468.36
Certificates of deposit 450,000.00
Total $ 789,468.36
Receipts:
Taxed receivable 831 ,844.63
Interest on certificates of deposit 29,856.86
Interest on investments 82.50
Total receipts 861 ,783.99
Total 1 ,651 ,252.35
Disbursements:
General serial bond maturities 731 ,000.00
Interest on general bonds 412,147.50
Fiscal agents fees 1 ,551 .55
Refund to tax refunds 310.46
Total disbursements 1 ,145,009.51
Balances, September 30, 1964 - Cash in bank:
Demand deposits 52,242.84
Certificates of deposit 454,000.00 $ 506,242.84
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Schedule 12
CITY OF WICHITA FALLS, TEXAS
STATEMENT OF BONDS AUTHORIZED - UNISSUED
BOND FUNDS AND WATER AND SEWER UTILITY FUND
As of September 30, 1964
Authorized Issued Amount
Date Amount Date Amount Unissued
Bond Funds
Water Reservoir 1960 $ 6,000,000.00 $ 6,000,000.00
Water And Sewer Utility Fund
Water Reservoir 1960 6,500,000.00 6,500,000.00
Total all funds $12,500,000,00 $12.500,000,00
Nommimmimi
CITY OF WICHITA FALLS, TEXAS
SUPPLEMENTAL INFORMATION
September 30, 1964
INSURANCE IN FORCE
Description of Coverage
Property or Risk Type of Coverage Amount
All city properties Fire and extended coverage $2,153,500.00
All employees Dishonesty, disappearance
and forgery 10,000.00
Autos and trucks Property damage 5,000.00
Bodily injury 25/50,000.00
City manager Honesty bond 25,000.00
City clerk Honesty bond 25,000.00
Tax assessor - collector Honesty bond 50,000.00
Boilers, water heaters Bodily injury and property
damage 50,000.00
Auditorium Liability 1 ,000,000.00
Airport Fire and extended coverage 200,900.00
WATERWORKS SYSTEM AND SEWER SYSTEM
9-30-64 9-30-63
Meters connected - active water 26,208 28,594
Sewer connections 25,900 28,290
Gross revenues:
Water $1 ,695,929.15 $1 ,692,520.44
Sewer 325,842.56 334,276.42
Unmetered customers - water -0- -0-
Gallons water sold (Ths. of gallons) 5,024,150 5,047,864
The above information is presented for informative purposes only;
no expression of any opinions is intended.
CITY OF WICHITA FALLS, TEXAS
NOTES TO FINANCIAL STATEMENTS
September 30, 1964
1 . Changes in Accounting Procedures:
The city made substantial changes in its accounting procedures during
the year. The changes consisted of the combining of the former water and
sewer departments into a water and sewer utility fund, the separation of the
applicable portions of the general fund into interest and sinking fund, bond
funds, trust and agency funds, general fixed assets and general bonded debt
and interest and changes with respect to outstanding checks, allowances for
losses in collection of taxes, unissued bonds, fixed assets acquired through
contingent reimbursement contracts, interest to maturity on general obligation
bonds, and donations received by the general fund.
The realignment of funds was in compliance with water and sewer Revenue
Bond provisions as to the establishment of the Utility Fund. The separation of
the General Fund was effected to provide more readily usable financial infor-
mation and to comply with principles recognized by the National Committee on
Governmental Accounting.
The policy with respect to outstanding checks, as revised, provides for
reducing cash fund book records for all checks disbursed without consideration
as to their subsequent payment by the bank. At September 30, 1963 the amount
of $350,889.89, representing such checks was restored to the respective cash
accounts and a like amount stated as warrants payable.
Current procedures with respect to provisions for losses on collection
of ad valorem taxes assessed provide for establishment and maintenance of
appropriate allowances for losses at all times. Previously no allowances were
maintained. The allowance determined as appropriate at September 30, 1964
was $620,000.00. Of this amount $583,455.51 relating to prior years was
charged to surplus accounts and $36,544.49 relating to the current year was
charged to current expenses.
Revised procedures with respect to bonds authorized consists of
recording general obligations bonds in the bond funds at the time they are
approved. At September 30, 1964 there were $6,000,000.00 general obligation
tax bonds authorized but unissued, and at September 30, 1963 there were
$9,285,000.00 of general obligation bonds authorized but unissued. In prior
years bonds were not recorded until sold. The City will continue to record
revenue bonds at the time they are sold.
Procedures for accounting for facilities acquired through contingent
reimbursement contracts currently consist of combining such facilities with
all other capital improvements in the year they are accepted by the City. In
prior years such assets were combined with other facilities in the amounts of
payments on the reimbursement contracts. September 30, 1963 financial statements
included $394,960.88 of unpaid balances with respect to these items as deferred
payment assets.
- 1 -
1 . Changes in Accounting Procedures: (continued)
Accounting procedures for general obligation bonds provide for recording
all interest specified in the bonds from effective date to maturity at the time
the bond is issued. Interest to maturity at September 30, 1964 aggregated
$4,718,445.00 of which $1 ,091 ,955.00 related to bonds issued in the current
year. In prior period interest was recorded as it was paid.
The recording procedure of donations, other than the Utility Fund, was
changed during the current year. Donations of fixed assets, aggregating
$187,278.14 for the year ended September 30, 1964, were recorded directly into
General Fixed Assets as a surplus entry. Donations to General Fund, for the
year ended September 30, 1964, were minor and for specific purposes and were
offset by the specified expenditure. In prior years, donations were included
as elements of income and $431 ,157.83 of funds and property were received in
the year ended September 30, 1963.
2. Basis of Accounting:
The accompanying financial statements have been prepared generally on
an accrual basis, except revenues aggregating approximately $930,000.00 are
stated on_ a cash basis. City officials are of the opinion that the accrual
basis applied to these revenues would have an insignificant effect. Lia-
bilities (encumbrances) and expenditures are on an accrual basis.
3. Tax Collections for Others:
The City serves as agent in assessing and collecting ad valorem taxes
for the Wichita Falls Independent School District. It also served the
Wichita Falls College District in a similar capacity during its existence
and currently serves as collector and as custodian of delinquent tax records
for successors to the former district.
Taxes levied for the school district uncollected at September 30, 1964
amounted to $1 ,175,466.89 and delinquent taxes due the college district at
that date amounted to $242,696.69. These uncollected balances are not re-
flected in the Trust and Agency Fund balance sheet at September 30, 1964.
4. Airport:
On June 15, 1964 the city acquired airport buildings, furniture, fuel
storage facilities and other equipment, except the terminal building, for a
total consideration of $345,000.00. The facilities are situated on land at
Sheppard Field Air Force Base leased from the Department of the Air Force
for a period of fifty years begun May 15, 1959 and expiring May 14, 2009.
The terminal building is also included in same said lease. The facilities
were acquired with funds from the sale of City of Wichita Falls Airport Revenue
Bonds, Series 1964 in the amount of $375,000.00.
In accordance with an ordinance passed by the City Council on May 14,
1964, and with the bond indenture, a separate Airport Fund was established and
transactions within the fund are included herein. Airport administrative
expenses by ordinance and indenture are General Fund expenditures.
u .
- 2 -
5. Bonds Unissued:
General obligation waterworks tax bonds in the amount of $6,000,000.00
and waterworks revenue bonds in the amount of $6,500,000.00, authorized in
bond elections in 1960 for the purpose of building a new water reservoir
remained unissued at September 30, 1964 pending settlement of litigation
opposing the construction.
Subsequent to September 30, 1964 the City has obtained final decisions
upholding its position and permitting the construction. Thereby, the City
Officials plan to sell the $6,000,000.00 tax bonds in the near future and the
$6,500,000.00 revenue bonds at the appropriate time.
6. Unredeemed Bonds:
The Water and Sewer Revenue Bonds Series 1963 were issued, in part for
the purpose of refunding City of Wichita Falls. Water Revenue Bonds and Sewer
Revenue Bonds then outstanding in the aggregate amount at $2,560,000.00.
These prior bonds were subject to redemption on December 1 , 1963,, April 1 ,
1964 and December 1 , 1964 and were called for redemption on these dates.
Adequate funds to meet all remaining principal and interest requirements
to redemption dates were deposited with appropriate paying agents and require-
ments as to notification of bond holders complied with. At September 30, 1964,
paying agents advised that they were holding funds of $203,638.75 and reported
the redemption of bonds and interest coupons except for this amount.
7. Fixed Assets and Depreciation:
Fixed assets, including water and sewer utility fixed assets, are
stated at appraised values assigned by city employees. These values are
applied to the respective assets based on periodic physical inventories.
Depreciation of water and sewer facilities in the amount of
$478,174.29 based on the estimated useful lives of the respective assets
was charged to utility operations during the current year.
8. Refunding Contracts:
Prior to March 30, 1964, when the practice was discontinued by action
of the City Council , the city entered into arrangements with real estate
development contractors whereby the city would refund, from a portion of the
revenues from the specific utility properties, part or all of the costs of
the facilities. Except for this redemption provision, all of the costs of
the facilities are borne by the developer, and ownership of the facilities
vests in the city upon their acceptance by city authorities.
During the current year, facilities with costs or fair values of
$290,592.74 were accepted. Contracts negotiated provide for payments over
a ten year period of $145,296.25 from 25 % of the revenues from utility
customers served. In prior years terms ranged as long as 15 years and
portions as high as 33 1/3 %. Refunding payments on current and prior year
contracts were $117,670.58 in the current fiscal year.
- 3 -
ry
9. Contracts and Commitments:
The City of Wichita Falls has contractural obligations outstanding
as of September 30, 1964 amounting to approximately $1 ,403,420.11 . Of
these remaining costs, $600,000.00 is to be paid from a Federal Grant for
sewerage treatment works and the balance is to be paid from existing
Water and Sewer Revenue Bond Funds.
All other contracts in force as of September 30, 1964 have been
recorded in the various funds.
Subsequent to September 30, 1964 the City entered into additional
contracts aggregating approximately $1 ,200,000.00 to be paid from existing
general obligation bond funds.
10. Transfers of Surplus Utility Funds to General Fund:
During the year, $800,000.00 of surplus funds of the water and
sewer utility operating funds was transferred to the general fund. At the
time of the transfer, all requirements of bond reserve funds and interest
and sinking funds had been satisfied and after the transfer a balance in
excess of $600,000.00 remained in the utility operating funds.
The transfer was made from the surplus accounts of the water and
sewer utility fund in compliance with existing ordinances governing such
transfers and in conformance with excess revenues provision of the pertinent
revenue bond indentures.
11 . Surplus Restriction - General Fund:
As of September 30, 1964 $54,523.38 of unappropriated surplus is
restricted for library purposes. The balance of unappropriated surplus
$739,951 .91 is unrestricted as to purpose.
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