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Landmark Commission Minutes - 06/23/2009MINUTES LANDMARK COMMISSION 40 June 23, 2009 MEMBERS PRESENT: Dianne Thueson, Chairperson ■ Members Marilyn Carper ■ Cindy Cotton ■ Stacie Flood ■ Christy Graham ■ Jim Newsom ■ Pat Sullivan ■ Steve Wood ■ Karen Montgomery- Gagne, Planner III ■ Staff ABSENT: Ron Fox ■ John Kidwell ■ Councilor Charles Elmore ■ Council Liaison I. CALL TO ORDER & INTRODUCTIONS Chairperson Thueson called the Commission meeting to order at 3:10 pm after quorum was obtained. II. REVIEW & APPROVAL OF APRIL & MAY 2009 MEETING MINUTES Chairperson Thueson called for review of the minutes from both the April 28`h and May 19`h, 2009 meetings. Members reviewed the minutes and Ms. Thueson called for approval. Mr. Newsom introduced a motion to approve the April and May meeting minutes as presented and Ms. Graham seconded the motion. Motion passed unanimously. 111. OVERVIEW OF CWF 2010 CLG GRANT APPLICATION — SUBMITTED TO THC JUNE 5th Chairperson Thueson introduced this item and referred members to the application materials in the meeting packets. Ms. Gagne provided an overview of the application process noting the grant was assembled based on the premise the City would hire a professional consultant that would work in conjunction with staff and the Landmark Commission to overhaul the current Design Review Guidelines. Members reviewed copies of the grant application and Mr. Newsom questioned the grant timing. Chairperson Thueson and staff explained the TX Historical Commission (THC) will conduct their July meeting to review all applications and make preliminary determinations. However, we don't anticipate hearing any determination from THC until after October when the new federal budget begins. Staff explained the 2009 grant funding for the historic sites brochure was delayed until after the election and the City was notified in January with contracts signed in March 2009. Ms. Gagne indicated the project was included with the City's Planning Division budget as an above current item for the necessary grant matching funds. She also highlighted that during budget review & discussion, depending on priority needs and budget shortfalls above current line items are often the first items to be removed in order to fund immediate need projects. Staff and Commission Landmark Commission June 23, 2009 page 1 members discussed this issue and arrived at the same conclusion as discussed previously in May it was important to proceed with submittal of the 2010 CLG application for THC consideration even if City match funds may fall through for budget year 2010. Commission members believed in the need for overhauling the Design Review Guidelines and collectively within the community local match funds could be obtained to make the project a reality. IV. WORK SESSION — 2009 CLG GRANT — HISTORIC SITES BROCHURE Chairperson Thueson requested this agenda item be moved to the end of the meeting as a work session. Commission members were in agreement. V. OTHER BUSINESS: a) West Floral Heights Historic District update Ms. Carper and Ms. Cotton informed the Commission that Sara Johnson article in the June 215` Times Record News finally covered their 100th anniversary event of their neighborhood. They also explained the neighborhood newsletter would include ad space to help defray costs. Businesses in the community may advertise for $25.00 per ad per year with newsletters being published quarterly to coincide with quarterly Neighborhood Association meetings. Ms. Cotton highlighted the Association is developing an email listing in order to send out important information (eg. lost animals, alert about break -ins, etc.) within the District and increase awareness. b) Newsletter and Periodical update — Staff provided copies of recent THC monthly "NewsBriefs" and inquired if anyone was still missing The Medallion publication. Members noted they were now receiving the publication, however, Mr. Newsom stated he was still not receiving the publication. Staff said they would go to the THC website and request the free subscription for Mr. Newsom since he does not have email. c) Other Items for Discussion: Members discussed some key renovation /restoration projects (7 Indiana and Wichita Theatre) occurring downtown just outside the existing Depot Square Historic District boundaries. The Commission hoped long -term to see these buildings incorporated into an expanded downtown historic district. i) Morningside District — Local District Application: Ms. Gagne noted some property owners from Morningside Nat'l Historic District contacted their office inquiring about the process to become a local historic district. Mr. Newsom explained a group of property owners will work together to research and prepare the application materials for approximately 80 houses in the development. Mr. Newsom, a resident of the District, requested a copy of the application materials submitted for the Nat'l Register listing — staff indicated they would provide a copy of the information at the next Commission meeting. ii) Depot Square Building Concerns: Ms. Graham expressed concern with the City tagging 502 Ohio (creamery bldg) in the downtown Depot Square Historic District. Ms. Sullivan a Backdoor Theatre board member provided some background information since the non - profit entity owns the building at 502 Ohio. Members discussed this building along with the Keller building on 7th Street. Ms. Graham commented she is seeing much more interest in downtown buildings from out -of -town investors. She also noted that any demolition of buildings in the Depot Square may impact the National Register status. Commission members requested staff research the status regarding 502 Ohio Street. Follow -up post meeting: Ms. Gagne contacted Bldg Inspection & Code Enforcement to discover the Community Dev't Director and Building Official had prepared a field inspection /memo of potential buildings around the City for demolition. Included on this Landmark Commission June 23, 2009 page 2 ..rJ 'white elephant' demolition list were three (3) Depot Square Historic District (502 Ohio, 613/6157 1h St) buildings. Due to the national /city historic designation, Landmarks must review any proposed demolition request. The TX Preservation Officer will also require documentation and justification prior to demolition authorization. Planning staff forwarded this information to Commission members. iii) Next Meeting: Members discussed timing for the next meeting and staff requested the option to move the meeting ahead to July 14th to avoid vacation schedules. Members in attendance were in agreement for the July 14th @ 3pm meeting work session, depending on room availability. Work Session Component: CLG 2009 PROJECT — REVIEW, DISCUSSION & DETERMINATION HISTORIC SITES LIST Chairperson Thueson referred members to the worked completed at the May Commission meeting and work session and thanked everyone who was able to participate and provide feedback. Staff indicated they updated the potential historic sites listed after the May discussion and provided copies for the work session. Members continued to discuss various buildings /events and locations for consideration in the Historic Sites Booklet. Goal for the July meeting is to finalize the listing and map the locations of each site. VI. ADJOURN The regular Commission meeting and work session adjourned at 4:07pm. ianne Thueson, Chairperson Date RECEIVED IN CITY CLERK'S OFFICE J Date on t By Time �Do(, i Landmark Commission June 23, 2009 page 3