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4B Sales Tax Corporation Minutes - 02/19/2010MINUTES OF THE 4B SALES TAX CORPORATION February 19, 2010 Present: Jim Ginnings Darron Leiker Randy Schaffner Bob Seabury Rick Hatcher, Liaison Dave Clark, Director of Community Dev Jim Dockery, CFO /Asst. City Manager Kevin Hugman, Assistant City Manager Jack Murphy, Director of Parks Miles Risley, City Attorney Russell Schreiber, Dir. of Public Works Linda Merrill, Recording Secretary Laura Drury Eric Russell Cynthia Laney David White Absent: Alan Donaldson John Alexander Charles Elmore 1. CALL TO ORDER § Corporation Board Members § City Council § City Staff § Visitors § Members Jim Ginnings called the meeting to order at 3:01 p.m. 2.A. APPROVAL OF MINUTES (11/25/09) Darron Leiker moved, seconded by Randy Schaffner, that the minutes be approved as submitted. The motion unanimously carried. 2.8. UPDATED FINANCIAL STATEMENT Jim Dockery presented the budgeted and actual results of the last three fiscal years. Sales tax revenues decreased to $3.5 Million in 2010. That deficit will be offset by reimbursements from the TIF #2 district. Fiscal year 2010 began with a cash balance of $5.6 Million; the year -end revenue total estimate is $5.7 Million. The unreserved fund balance is $2.845 Million. CITY CL , a,\'S 0 F R C E Date - -- Dy Jim Ginnings noted that the bid for the South Weeks Park Pond project came in lower than anticipated. He requested that the Parks Department present a budget to the Board for other items it might wish to do in association with the project. Kevin Hugman said $1.147 Million had been approved for various repairs at MPEC. There has been a cost savings of $58,000 on these repairs. Bob Sullivan requests permission to use those savings to make emergency repairs on a compressor. Mr. Ginnings cautioned that if the cost of repairs exceeded the savings realized, an additional request to the Board would be necessary. Mr. Seabury asked if the Board saved money on the firing range. Mr. Leiker estimated about $200,000 remains in bond proceeds. Mr. Seabury said that money could pay for the construction of an elevated walkway at Lake Wichita. Mr. Ginnings said the Park Board had formed a Lake Wichita Improvement Committee. That committee's plan costs close to $1 Million. Mr. Seabury envisions a walkway at the termination of the new walkway from Rhea Road. Mr. Ginnings said he is agreeable to having this item for consideration on the Board's next agenda. 3. CASTAWAY COVE REPAIRS Bob Seabury moved, seconded by Randy Schaffner, that this item be opened for discussion. Mr. Ginnings said that when the City Council considered the purchase of the water park, the purchase price offer was reduced by the estimated cost for repairs that were necessary to get the park ready for the season. Mr. Hugman outlined the necessary repairs and costs: Item Cost Landscaping and replacement of 4 artificial palm trees $15,200 Pool drain repairs $45,000 Water slides — repainting and gel coating $93,825 Pump House /Chemical Feed improvements (exhaust system and separate chemical feed and storage area $46,400 Lazy river/ pools — re air /replaster $125,000 Activity and children's pool improvements $9,000 Wave pool equipment room improvements $10,000 Office, restroom, and front entrance improvements $25,910 Total $370,335 There remains $50,000 from the bond issuance for the purchase of the water park. It can be used for capital items, so the City is requesting the balance of $325,000. They will get most of the items done within the next 90 days; the rest at season end. Season opening is May 15. Mr. Schaffner suggested the change in ownership be used to promote the City. The Lazy River could be renamed the Wichita River, and a pool could be named the Kickapoo. Mr. Leiker noted that some of the park names have been trademarked and he would hate to get away from that. Mr. Ginnings requested the idea be presented to the water park's marketing person for response. Mr. Schaffner also noted that citizens have expressed concern over the encroachment into the family area by those with alcohol, and hoped that could be addressed. Mr. Seabury asked if the City is marketing the additional land that was purchased. Mr. Leiker said the City has not decided whether to market it, or keep it for expansion. The Board voted unanimously to approve up to $325,000 to be used for the repair of the noted items at Castaway Cove Water Park. 4. 8TH STREET INTERSECTION IMPROVEMENTS. Mr. Leiker moved, seconded by Mr. Schaffner, that this item be opened for discussion. Dave Clark said that the Vision 20/20 plan calls for improved aesthetics and pedestrian movement at intersections. The improvements proposed are for 8th Street at Lamar, Scott and Indiana. Depending upon the bids, it is likely that all of the concrete would be stamped patterns of various designs. The landscaping would be fairly simplistic and low to maintain visibility. It would be maintained by two downtown property owners (Rod Womble and David White). Mr. Ginnings said the property owners' commitment means they also put money into this project. Mr. Clark said they have done public /private projects in the past. Mr. Schaffner noted the street system improvements initially indicated approximately $600,000 dedicated to projects in 2010, and $300,000 in 2011. Mr. Leiker said the City hoped to capitalize on having one contractor do the entire project at one time. Mr. Schaffner asked if any other projects would be adversely affected by doing all of this at one time. Mr. Leiker said the Council has prioritized this project over others. Mr. Schaffner asked if there would be some mechanism in place to require subsequent owners to continue the maintenance of the landscape. Mr. White said if a buyer comes along, he will make sure they maintain it. Mr. Schaffner said the beautification would also benefit the owner, so they should share responsibility. Mr. Seabury said that he served on a downtown development committee in the late 1980s, and park central at 8th and Scott was a high priority. The intent was to expand the park down to 9th Street. The additional trees, flowers, and a waterscape would really change the environment downtown. Mr. Clark said his staff has done preliminary work to add a fountain to the park. However, it needs to be a big deal, and it will take time to get there. Cynthia Laney said a new bookstore, The Alley Cat, is opening in the old L. O. Nelson building. Last June, four new businesses opened downtown. The corner building on 9th Street is again for sale, along with an adjacent retail store building. The owner is asking $185,000. Mr. Seabury suggested buying the properties with the $200,000 saved from the firing range. V Mr. Schaffner asked if a pedestrian count had been done, or would be done, on those intersections. Mr. Clark said the idea is to keep moving forward so that people see a value to downtown. In the last 10 years, four downtown buildings have been converted to housing. Wichita and Backdoor theaters have made major strides forward. There are still government and law offices, and retail shops. The idea is to keep putting things together until it becomes the place to go. Mr. Schaffner expressed concern for pedestrian safety. Mr. Leiker said the build - outs narrow the walking space between one side of the walk to another. Drivers will naturally slow down when they see that constriction. Mr. Ginnings called the question. All members voted in favor of the project. 5. JEFFERSON SCHOOL GYMNASIUM PROJECT Darron Leiker moved, seconded by Mr. Schaffner, to open this item for discussion. Mr. Dockery said the gymnasium projects were approved 2 -3 years ago, whereby the City agreed to pay the incremental cost difference to convert elementary- sized gyms at Scotland and Jefferson schools to adult -sized gyms for the City to use for its Recreation programs. The City's obligation was $1 Million, and was paid equally from 4B funds and from the general fund. The City recently received a $53,000 bill for its share of the architectural services for these projects. It was a good deal for taxpayers, as it would cost much more to build a stand- alone facility. Mr. Dockery said the ISD, in exchange for park land, is responsible for all minor maintenance expenses under a 75 -year maintenance agreement. The City shares equal responsibility for major maintenance items. The Board voted unanimously to approve the use of 4B funds for the City's share of the architectural services for the gymnasium projects in the sum of $53,000. With the approval of today's items, the 4B Board has approximately $1.4 Million in available funds. 6. ADJOURN Mr. Ginnings adjourned the meeting at 4:20 p.m. V, on r, FRI. nwm =mw: