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Park Board Minutes - 02/27/2003Wichita Falls Park Board Meeting February 27, 2003 Municipal Auditorium City Council Conference Room 1:36 p.m. Presiding: Gary Patrick/Chairperson I CITY CLERK'S OFFICE Date gy _ _Time Members Present: Gary Patrick, Al Norris, Mark Howell, William Barnes, Kenny Haney, Elmer Emory, Steve Chaney, Matthew Bohlen, Walter Tyndale and Brett Lee. Members Absent: Staff Present: City Council Representative: CALL TO ORDER: Ed Godsey Jack Murphy, Glenn Jamison and Genice Wilson Johnny Burns Meeting was called to order at 1:36 p.m. The minutes of January 23 meeting were put before the board and Mark Howell moved to accept the minutes. William Barnes seconded the motion. Approved unanimously. OLD BUSINESS: A. Request by the CVB for waiver of Sec. 82 -68 and Sec. 82 -63 of the Code of Ordinances to permit alcoholic beverages in Lucy Park at Shelter #1, the disc golf course and the central area by the sand volleyball courts and to reserve these areas and post signs during Fire Fighters Olympics event July 23, 24, 25, 2003. The board wanted to know the specific time of day each event would be taking place. The disc golf course; washers and horseshoes will take place on Wednesday 23 starting at 9:00 a.m. and going until dark. They may also have a Bar- B -que, which will run later but right now they are not sure about the Bar -B- Que. On Thursday 24, Disc Golf will go from 9:00 a.m. in the morning until 4:00 p.m. in the afternoon. On Friday the 25th sand volleyball will take place from 9:00 a.m. until 2:00 p.m. There was a discussion needing to confine the alcoholic beverages to designated areas and not to have all over the park. Al Norris made the motion to approve the waiver, with designated areas for the alcoholic beverages and leave it up to the CVB and the Fire Fighters to police themselves. Matthew Bohlen seconded the motion. CVB needs to provide signs to let the public know that the alcoholic ordinance has been waived for this event. Approved unanimously. NEW BUSINESS: D. Presentation by Roby Christie of Streams and Valley, Inc. of their completed development of the "We- Chi -Tah Sculpture" at Berend's Landing site on the Wichita River. Roby Christie showed slides of the sculpture, a symbol from the past: A link to the future. The Streams and Valley, Inc. will try to have the grand unveiling at the Comanche homecoming in June. E. Review and comment on license agreement with the YMCA group for extended reservation privileges for baseball games and practice fields in Kiwanis and Lake Wichita Parks for the spring and summer 2003. Branden Brown with the YMCA was introduced to the board. The partnership between the City of Wichita Falls and YMCA dates back to 1950. The agreement up until about 1995 was that the Parks Department was responsible for the infield maintenance and daily game preparation. Understanding this being a difficult and time - consuming job the YMCA agreed to take on the responsibility of the hand labor associated with the infield maintenance and daily game preparation. Since 1995 the YMCA has been reimbursing the City for the cost of the electricity. The agreement allows the YMCA to use the fields for practice, ball games and some tournaments. The reason for the tournaments is to raise money for improvements to the Kiwanis and Lake Wichita Fields. There have been two tournaments in the last two years. Their season starts April 1 and goes through mid -July. The contract starts March 15 and goes through August 8. Practices are reserved through YMCA, but right now the fields are being readied for games and cannot be used for practice. Our teams have to go elsewhere for practices. Fields 8 & 9 at Lake Wichita Park will be available for any team to practice on at all times. Fields 1, 2, 5, & 6 and sometimes field 7 at Lake Wichita Park are used for games. Fields 1, 2, 3, & 4 at Kiwanis are used for games. The Staff recommends license agreement be executed with the YMCA for the current season for Kiwanis 1, 2, 3 & 4 and Lake Wichita Park 1, 2, 5, 6 & 7. The Council formed a sub - committee at their last meeting to evaluate the contract the City has with the YMCA. William Barnes made the motion that the Park Board approves the relationship with the YMCA based on the results of the contract committee and their negotiations. Seconded by Elmer Emory. Approved unanimously. H. Request by Wichita County Heritage Society to reserve land at Morningside Park and the triangle at Buchanan and 10`h Street and waiver of Sec. 82 -63 of the Code of Ordinances permit the posting of signs at these two sites on the trolley stop route and the 91h Street median for their annual home tour April 5`h. Ellen Janke and Executive Director Jessica Hartman were introduced to the board. They want to be able to post signs directing people to park away from certain areas to make room for the trolley. Plus they need permission to place portable bathrooms in Morningside Circle Park. Mark Howell made the motion to approve this waiver and William Barnes seconded the motion. Approved unanimously. DEPARTMENTAL REPORT: Jack passed out the budget summary for the last five years. The board reviewed the budget with Jack and had several questions. In particular, about how CDBG funds were used and the desire to participate in an advisory capacity on planned projects. Gary Patrick requested that an item be placed on next month's agenda for a presentation and /or maps of the areas that the CDBG money can be used in. This would provide the board with information to help their understanding of how the process works. 2. Trial construction proceeding under Old Lake Road. The contractor still has another 6 months and they are on schedule. 3. Tree planting is complete. We planted about 490 trees near Kell between Kemp and Fairway. 4. Mr. Murphy had a request from a board member on what the prices were for the flowers purchased last summer. Jack Murphy handed out a copy of the different prices and bids. 5. A contract was let for construction of a retainer wall at Wood Memorial Park as a 4B Sales Tax project. This is a $31,000 contract. 6. A reminder, the TRAPS meeting is in San Antonio this year. Next year it will be held in Wichita Falls. 7. The Health Department/Animal Control has helped us enforce the Dog leash law near Lake Wichita Park along the trail. 8. We, together with the Street Department, are landscaping the new bus stop at the Sheppard Air Force Base Main Gate. 9. Lucy Park Pond edging, Public Works is finishing their design work on the repair of this. Jack has committed to have the repair done and the pond full before late spring. OLD BUSINESS: B. Skate park: Update, two or three of the rotary clubs plan to raise $25,000 dollars each towards building a skate park. They need a place to put this skate park and have asked if the Park Board would be supportive of putting it in a City park. Mr. Patrick suggested maybe putting it in Lake Wichita Park. William Barnes made the motion to support approval of land for a Skate Park at a site to be determined at a later date. Kenny Haney seconded the motion and it was approved. OTHER: ADJOURNMENT: THE MEETING WAS ADJOURNED AT 4:02 p.m.