4B Sales Tax Corporation Minutes - 11/21/1997MINUTES OF THE
4B SALES TAX CORPORATION
November 21, 1997
Present:
Benay Ayers, President §
Rick Boone, Vice - President §
Paul Hughes, Secretary- Treasurer §
Arnold Oliver § Corporation Board Members
Ward Smith §
Ray Gonzales §
Tommy McCulloch, Jr. §
Kay Yeager, Mayor § City Council
Jim Berzina, City Manager §
Greg Humbach, City Attorney §
Robert Powers, Assistant City Manager § City Staff
Manuel Borrego, Police Major §
Ronnie James, Fire Chief §
Leah Quinn, Times/Record News § Media/Public
President Benay Ayers called the meeting to order at 11:00 a.m. All Board members
were present. The meeting was held in the City Council Conference Room, 1300 70'
Street, Memorial Auditorium.
Approval of Minutes. September 4, 1997. Rick Boone moved and Ray Gonzales
seconded that the minutes be approved. Motion carried unanimously.
Approval of Minutes. November 3, 1997. Paul Hughes moved and Arnold Oliver
seconded that the minutes be approved. Motion carried unanimously.
Ms. Ayers asked Mr. McCulloch to give the budget committee's report. He stated that he
and Mr. Boone met with Robert Powers to review a preliminary draft of the 4B budget
which is due to the City Council in December. He reviewed a debt service scenario with
the Board which showed the amount of debt service required each year based upon
borrowing $4.0 million every two to three years and compared that to the amount of
anticipated sales tax revenue. He stated that it was the budget committee's
recommendation that the $4.0 million scenario is the most that the Board should consider
at this time.
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Ms. Ayers next asked Greg Humbach, City Attorney, to discuss the eligibility of certain
projects for 4B funding. Mr. Humbach stated that there was not any question regarding
the specific voter - approved projects. However, in regards to the various drainage
projects, the statute requires that the project must include a business - related aspect. He
stated that he would review all projects for this requirement as they are submitted by
staff.
Mr. Hughes requested that Mr. Powers include a spot on the project application form
which is to be developed for the City Attorney's signature and approval. Ms. Ayers
stated that the working session with City Council and staff which has been discussed
would help all sides better understand priorities.
Mr. Oliver suggested that Mr. Humbach and George Bonnett, Public Works Director, get
together now and review the list of drainage projects to see which ones would qualify for
4B funding.
The Board reviewed the detailed line -items of the draft budget. After discussion, the
consensus of the Board was to add a line -item, "reserve for future projects." In this
account would be the balance of the $3,890,000 in public facility projects, less the
$715,000 for the emergency warning sirens which would remain in that account per Mr.
Powers' recommendation. In addition, Mr. Powers was asked to review the debt service
requirements and payment schedule for the $4,000,000. The record is to reflect that the
inclusion of the $4,000,000 is not a recommendation at this time that this amount be
borrowed. That decision would come later as more information is gathered on the
specific projects on which City staff is working. Mr. McCulloch moved and Mr. Hughes
seconded that the budget be approved. Motion carried unanimously.
Old Business.. Mr. McCulloch asked Mr. Berzina about the status of the training center
feasibility study. Mr. Berzina answered that the City Council approved the hiring of an
outside firm to assist with a two -day workshop with the police and fire departments to
develop a preliminary concept plan and budget estimate for the training center. This is
seen as the first step before hiring an architectural firm to begin the actual design of the
center.
New Business. The Board approved to set a public hearing for Tuesday, December 16,
1997 at 9:00 a.m. in the Council Conference Room, Memorial Auditorium to comply
with the statutory sixty -day requirement before 4B funds can be expended for specific
purposes. This will coincide with the regular City Council meeting.
The being no other ess, the meeting adjo �ed 1 on
obert Powers, Recording Secretary aul Hughes, Secre - Treasurer