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4B Sales Tax Corporation Minutes - 06/27/2001i MINUTES OF THE 4B SALES TAX CORPORATION Present: Benay Ayers, Secretary Treasurer Leon Mallonee Bill Altman Arthur Bea Williams Tommy McCulloch Jim Berzina, City Manager Robert Powers, Assistant City Manager Jim Dockery, Director of Finance Bill Sullivan, Acting City Attorney George Bonnett, Public Works Director Scott Taylor, City Engineer Linda Merrill, Recording Secretary Monica Wolfson, Times Record News Absent: Rick Boone, President Ray Gonzalez, Vice President I. Call to Order June 27, 2001 § § § CITY CLLI'It%'a,. Date _ 1- VA- Oa BY _--Time Corporation Board Members City Staff Visitor Corporation Board Members Prior to the Call to Order, Robert Powers noted that Rick Boone had notified him that he would be unable to attend the meeting. As Ray Gonzalez was absent from the meeting, as well, Benay Ayers chaired the meeting, and called it to order at 8:35 a.m. II. Approval of Minutes (May 9, 2001) Ms. Ayers acknowledged receipt of the minutes of the May 9, 2001 meeting. The minutes were approved, subject to the addition of Tommy McCulloch under the list of Corporation Board Members present for that meeting. III. Receive Financial Report Mr. Powers directed the Board's attention to their agenda packet, which contained the financial information to be discussed. He stated that, overall, the revenues are up 1.7 %. The sales tax history chart reflects four "up" months, and three "down" months during this fiscal year. 2 Mr. Powers stated the last two months are hard to figure out. He noted to the Board that he budgets for the next fiscal year based upon what is anticipated to be brought in during the current year, rather than budgeting for trends. Mr. Powers also noted to the Board that the Board has paid the library debt service principal. An interest payment is due in August. In response to Ms. Ayers' query, Jim Dockery responded that this would be the fourth payment. Mr. Powers also called the Board's attention to the budgeting of $311,000 for the consulting services for the Public Safety Training Center, as well as $175,000 for the Trail Extension of Lake Wichita to Jaycee Park. He stated that no money has been expended for the Fire Training Field. He also noted that no request has yet been received from Midwestern State University regarding the Sikes Lake Dredging Project. Mr. Powers further declared that the land swap between the City and the Wichita Falls Independent School District is in the works, with the School Board expected to act on the matter this summer. The fund balance looks good, with $2.7 million of uncommitted funds. Ms. Ayers asked when the Board will know how they did for this fiscal year. Mr. Powers said the check received in November is credited to September. IV. Update and Discussion of Storm Water Drainage Projects Director of Public Works George Bonnett discussed various storm water drainage projects, and their priority rankings. The rating system was developed with the City's Storm Water Committee. The highest priority ranking was given to habitable structures that flood, followed by non - habitable structures that flood, maintenance problems, threats to existing infrastructure (streets and driveways), proximity to receiving stream, and impact on upstream area. The Board received in their agenda packet a Storm Water Drainage Projects Priority Ranking, with those projects eligible for 4b funding highlighted. The third "project on the list, and the first eligible for 4b funding, is the Lindsey /9"' Street Project. Mr. Bonnett stated this area encompasses a trailer park on 9"' Street, east of Beverly, that regularly floods. He recommends starting a storm water improvement project there, take it by the post office, across Seymour Highway to the Big Wichita River, encompassing about a 180 -acre drainage area. This project is made more complicated by the fill being placed on the north side of Seymour Highway. It is not select fill, but 25 feet of rubble. The cost to complete this project, estimated at $498,000, may be slightly higher due to this fill. Mr. Bonnett continued, stating the City does not have easements through the area, so the City will either have to purchase easements, or in the alternative, proceed with condemnation to obtain the necessary easements. Mr. Powers asked whether the $498,000 included an estimate for the land purchase, and Mr. Bonnett replied affirmatively. 3 City Engineer Scott Taylor stated they had looked at both a closed system and an open channel system. The open channel system is more cost effective. Mr. Bonnett stated the plan is for the storm sewer to be of open channel design, with a concrete cross section in restricted areas, and earth channel with concrete ribbon channel in less restricted areas. He added that, based on the preliminary layout, the channel would be 48' wide. Ms. Ayers asked about the timeframe to complete this project. Mr. Bonnett stated it would probably take 3 -4 months to design; right -of -way acquisition would take another 2 -3 months; with actual construction taking 4 -5 months. Ms. Ayers stated the next project on the list eligible for 4b funds is project no. 4, the Plum Creek East Branch. Mr. Bonnett referred to this as a mini - Holliday Creek Project. This area, east of Iowa Park Road, is an unimproved channel on private property. The area is overgrown, and drains the entire area between the freeway and Iowa Park Road. The area floods around the softball facility. This would be a two -year project. Right -of -way acquisitions would be difficult, as there are multiple property owners. The land is unusable and in the floodway, but would probably still call for protracted negotiations. Mr. Bonnett stated the 22nd project on the list, Echo/Neta Lane, is a reasonable project off Jacksboro Highway. There is a sag point where Jacksboro Highway was paved in front of Big State Grinding that does not drain very well. Other large projects include Austin Street, Phases 1, 2, and 3, which includes 11 "' and Broad Streets to the Big Wichita River. A deep 6 -foot oval storm sewer was constructed by the WPA in the center of Austin. Mr. Bonnett will not put workers in there, as it is too dangerous. Scott Taylor added that water and sewer lines will be a major problem in this area. Councilor Altman stated the ranking system, adopted by the Council, is a good system. It takes care of human misery first. It is advisable to stick to this priority ranking so that the projects do not become political. Mr. Bonnett concurred. Councilor Williams asked whether the performance of any of these projects would cause problems for any of those projects to follow. Mr. Bonnett stated no, and added that only the #15 project, Brenda Hursh, would have to be done before another project ( #22, Echo/Neta Lane). Ms. Ayers stated that the Board has already earmarked $500,000 toward a storm water drainage project, and the Lindsey /9" Street falls within this commitment. However, the Plum Creek project would take a good deal of financial planning. Ms. Ayers asked whether the construction for the Lindsey /9 "' Street project would be disruptive. Mr. Bonnett replied it would be no more disruptive than the usual construction ingress and egress. Mr. Powers told the Board they could, if they desired, make a recommendation today to the Council on this project. The Council could then refer this to the Storm Water Committee. 4 There may be an issue of extra funds being needed to complete this project, and the committee could look at whether the City would wish to come back to the Board for these excess expenses. Tommy McCulloch moved, seconded by Leon Mallonee, that the Board officially approve the recommendation to use already- encumbered funds to finance the Lindsey /91h Street Storm Water Drainage Project. The motion was approved unanimously. V. Consider Approval of FY 2001 -02 Budget Mr. Powers reiterated that the revenue projection is actually what is received in the prior year. The interest earning is based on an assumed interest rate of 4 %. He added that hopefully this is a conservative estimate. Mr. McCulloch asked what the rate was for the last three months. Mr. Powers stated in May, the average interest earnings was 4.4 %, dropping from December's 6 %. Each month after May has reflected a '/4% drop. Mr. Mallonee asked the library interest rate. Mr. Powers stated he could get that information for him. Mr. Dockery stated the question has arisen in the past if there is any incentive to pay the debt off early. He believes there would probably be a penalty. When he looked at it earlier, it was not advantageous to do so. Ms. Ayers asked what was the latest news on the fire training center. Mr. Powers stated the project has been advertised, and three local firms have been interviewed. He believes recommendations can be made at the City Council's next meeting. Mr. Mallonee moved, seconded by Councilor Williams, that the 4b budget for fiscal year 2001 -02 be approved. The motion was unanimously approved. Mr. Powers then told the Board that this was to be his last 4b meeting, as he has taken the position of City Manager for the City of Cedar Park. He stated he has enjoyed working with the Board, Council and staff. Mr. Berzina stated that he knew the Board appreciated all his work, and we will work to give them the same good service in the future. He also added that Mr. Powers wanted his last day with the City to fall on this date, so that he could attend this meeting. The Board expressed their congratulations and appreciation to Mr. Powers. VI. Adjourn There being no further business, Ms. Ayers adjourned the meeting at 9:10 a.m. Benay Ayers Secretary Treasurer Linda Merrill Recording Secretary