Library Advisory Board Minutes - 05/22/2001LIBRARY ADVISORY BOARD MINUTES
May 22, 2001
MEMBERS PRESENT:
Dr. James Snowden, Chair
Irene Lambert
Ruth Jones
Gracie Gregg
Dr. James Sernoe
Andrea Williams
EX- OFFICIO MEMBERS PRESENT:
Arthur B. Williams, City Council Liaison
Robert Powers, Assistant City Manager
Linda Hughes, Library Administrator
RECEIVED I
CITY CLERK'S OFFICE
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By PC- Time �:3DAr►1
MEMBERS ABSENT:
Jun Brackett
Patsy Klein
Ms. Andrea Williams called the meeting to order at 4:25 P.M. She declared a quorum to be
present. The minutes of the April 2001 meeting were approved with a correction of the spelling of
Andrea Williams' name. Ms. Williams asked Ms. Hughes for the Librarian's report.
Ms. Hughes reported that Staff shortages had forced the closure of the Computer Lab on more
than one day. Staff vacations coupled with illness, family emergencies, prior commitments, and the
resignation of a Library Assistant created too many schedule holes to fill without impacting a service area.
Ms. Hughes said that the Library would need to close for one week beginning September 10 to complete
the migration to the new automation software. The Library would be without a system for three days and
would need three days to test and become familiar with the new software procedures. During the closure
the Staff would be putting all shelves in order and shifting the collection to make room for additional
growth. The laying of tile from the entrance to the Circulation Desk is also planned for this time
Dr. Snowden assumed Chair duties and with no New Business, called for Old Business. Ms.
Hughes presented all Board Members with a copy of the revised Library Advisory Board Handbook
published by Texas State Library and Archives Commission. She asked Members to discard their old
editions. Councilor Williams asked about the voter registration requirement for Libraries. Ms. Hughes
replied that the Library was among the public agencies mandated to provide voter registration cards for
the public.
In the absence of David Sinclair, Friends of the Library liaison, Gracie Gregg presented the
Friends report. The Friends purchased a memorial plaque for the Bookstore. This will be a continuing
memorial for deceased members who were exemplary volunteers in the various Friends' projects. Beverly
Kouri's and Rocky Rocchio's names have been inscribed.
Dr. Snowden said that in the past it had been the Library Advisory Board's procedure to adjourn
for the summer and reconvene in September. The Members voted to set the next meeting on Tuesday,
September 25, at 4:15 P.M in the Library Conference Room. He adjourned the meeting at 4:57 P.M.
Respectfully submitted,
Linda Hughes, Library Administrator