Library Advisory Board Minutes - 01/27/2004•
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LIBRARY ADVISORY BOARD MINUTES
January 27, 2004
MEMBERS PRESENT:
Andrea Williams, Chair
Ruth Jones
Shirley Harris
Dr. Philip Voegel
Irene Lambert
Patsy Klein
EX- OFFICIO MEMBERS PRESENT:
Arthur Bea Williams, City Council Liaison
Matt Benoit, Assistant City Manager
Linda Hughes, Library Administrator
MEMBERS ABSENT:
Linda Donart
Gracie Gregg
Dr. James Sernoe
Ms. Andrea Williams called the meeting to order at 4:18 P.M. A quorum was present. The
minutes of the December 9 meeting were approved as submitted. In the Librarian's Report, Ms. Hughes
said that the inventory of adult items was complete; most of the missing items are believed to be items that
have been discarded and not completely removed from the materials database. New procedures for
discarding items should eliminate that problem in the future. An annual inventory will be scheduled in
December. After the slower pace of the holiday season, business is again picking up as new projects and
research topics are assigned. Work schedules will be modified as necessary to provide adequate coverage
of the Reference Desk. An upgrade to the library automation software has been successfully installed
The upgrade fixed some problems in access to the library catalog and other services from remote
locations.
Ms. Williams opened the discussion of the one book, one community project, by asking the Board
Members if they still wanted to pursue it now that they knew how much work it would be. The members
present were unanimous in support of moving forward. Ms. Jones presented the members with a list of
possible committees to organize the project. Ms. Hughes and Councilor Williams recommended that
Board Members serve as either Chair or Co -Chair of each committee, so that coordination can be
facilitated through the Board. Dr. Voegel asked about a possible selection and timeline. Ms. Williams
said she would rather the Board took a full year to develop the project and do it right. She said that the
American Library Association had published a CD -Rom on developing such projects and asked if the
Library could purchase it. Ms. Hughes agreed to use Professional Collection funds to order the title. The
reproducible artwork and planning steps would be very helpful. Board Members agreed to e-mail Ms.
Jones as to which committees they would be interested in, and the names of possible members.
In Ms. Gregg's absence, Ms. Hughes reported that the Book Store had a net income of $3400
during the last calendar year. Currently the revenue is suffering from forced closure of the store due to
lack of volunteers to man it. Ms. Gregg is asking all Board Members and Friends to help her find
volunteers to keep the store open at least its regular hours.
Ms Williams announced that the next meeting of the Library Advisory Board would be February
24 at 4:15 in the Conference Room. The meeting adjourned at 5 PM.
Minutes approved, February 24, 2004
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Andrea Williams, Chair