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Library Advisory Board Minutes - 04/27/2004LIBRARY ADVISORY BOARD MINUTES April 27, 2004 MEMBERS PRESENT: Andrea Williams, Chair Ruth Jones Dr. James Sernoe Dr. Philip Voegel Irene Lambert Gracie Gregg EX- OFFICIO MEMBERS PRESENT: Linda Hughes, Library Administrator r—W , ; RECEIVED IN CITY CLERK'S OFFICE ' I Date (�� n - ©� �`"� By Time g : " tJ MEMBERS ABSENT: Linda Donart Patsy Klein Ms. Andrea Williams called the meeting to order at 4:20 P.M. A quorum was present. The minutes of the March 23, 2004 meeting were approved with correction of date of next meeting to be April 27, 2004 rather than May 25, 2004. In the Librarian's Report, Ms. Hughes described the activities of National Library Week, which included a bookmark contest and promotion of self - checkout. National Volunteer Recognition Week fell at the same time, and all volunteers were recognized with a gift book bag. Ms. Hughes announced that the Library's request for a consultant to develop a Teen Zone in the Youth Services Department had been awarded contingent on the State Library releasing the remaining funds owed to North Texas Regional Library System. She said that the Library had been operating with two Library Assistant positions vacant for a month. It has been necessary to pull Librarians from their duties to work in Circulation, causing problems in selection, reference, youth services, cataloging, and administration tasks. She reported that the Priddy Foundation would be conducting a site visit in May concerning the videoconferencing equipment grant applied for by NTRLS, which will be stationed at the Wichita Falls Library. She said that on Friday, May 21, the Library suffered a leak over the lease collection. Fortunately staff noticed the water dripping from the ceiling at closing time and moved the books out of harm's way. A new roof was approved as part of the current city budget, but has yet to be done. Ms. Hughes praised the staff for staying overtime and protecting a collection worth several thousand dollars. She invited the Members to visit the new photo - history display Librarian Andrew Jelen procured from the Texas Commission for the Humanities. The subject is the Dust Bowl and is a very dramatic depiction of that era. Ms. Williams turned the group's attention to forming a mission statement for the Once Community, One Book project. After much discussion, the Members voted to approve the statement "To develop an enthusiasm for reading and build community interaction through a City -wide reading program" as the project mission statement. Ms. Jones said that she had begun compiling lists of names mentioned as possible committee members. Ms. Williams asked all Board Members to re -read the project guidelines and suggested committees before the next meeting and submit names to Ms. Jones by e-mail. Ms. Jones said she would put the suggested lists together and send them out to members at the end of two weeks and again just before the next meeting in May. Dr. Sernoe and Dr. Vogel addressed the time -line for the event. The Members decided to set September 2005 as the target date for the first One Community, One Book event. Ms. Williams said they would need to discuss the number of special programs after they had a better sense of funding available and community interest in the project. She felt it might be better to start with only one or two good programs and build annually upon the success of the event. e I Ms. Gregg reported that the Book Store continues to have problems remaining open due to a lack of volunteers. Ms. Hughes reported that the Friends have recently purchased bronze sign letters like those on the front of the building. There have been complaints and confusion since the Parks and Recreation Department installed their Community Center sign on the northwest corner of the building facing Indiana Street. Having the Library sign on the southwest corner should eliminate the confusion as to which entrance to use for the Library. Ms Williams announced that the next meeting of the Library Advisory Board will be May 25 at 4:15 in the Conference Room. The meeting adjourned at 5:30 PM. Minutes recorded by Linda Hughes, Library Administrator. Minutes approved, May 25, 2004 Andrea Williams, Chair