Library Advisory Board Minutes - 02/22/2005LIBRARY ADVISORY BOARD MINUTES
February 22, 2005
MEMBERS PRESENT:
Andrea Williams, Chair
Alison Reynolds
Alexis Terrell
Ruth Jones
Irene Lambert
EX- OFFICIO MEMBERS PRESENT:
Matt Benoit, Assistant City Manager
Linda Hughes, Library Administrator
RECEIVED IN
CITY CLERK'S OFFICE
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By � • • �
MEMBERS ABSENT:
Dr. Philip Voegel
Dr. Jim Sernoe
Melinda Brinkley
Ms. Williams called the meeting to order at 4:15 P.M. A quorum was present. The minutes of the
January 25, 2005 meeting were approved as submitted.
Ms. Hughes reported that North Texas Regional Library System Board of Directors would be
considering new rules governing expenditure of menu allocation funds in fiscal year 2007. Member
libraries must have representation at one fall and one spring regional meetings annually; library directors or
administrators without an MLS degree are required to secure 10 hours continuing education credits per year
from NTRLS workshops; libraries are required to have a long -range plan and collection policy on file with
NTRLS by September 15, 2005. Failure to comply with any part of the new policies will result in loss of
half of the menu allocation funds for the succeeding year. It is also strongly recommended that each library
have a voting representative at each general assembly. Ms. Hughes said that the summer reading club
calendars are being developed and incentives purchased. The increase in fees by performers may limit the
number of special programs offered.
Discussion then turned to the One Book, One Community project. Those Committee Chairs
present gave progress updates. The Board discussed the fund- raising efforts to support the special
programs and advertising for the project, among the issues were confidentiality agreements and need to
create detailed budgets to give to the committee to present to potential donors. Ms. Williams recommended
keeping careful detailed reports of activities so that future projects would be easier to plan. The Board
discussed the length of the program and the date of public announcement.
Ms. Lister reminded everyone that the special half -price Saturdays have extended hours in the
Friends bookstore and continue to provide extra income for the Friends and the Library.
The Board will meet next on March 22, 2005 at 4:15 in the Library Conference Room. Ms.
Williams adjourned the meeting at 4:55 PM.
Minutes submitted by Linda Hughes, Library Administrator.
Minutes approved, March 22, 2005
Andrea Williams, Chair
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