Library Advisory Board Minutes - 11/15/2005LIBRARY ADVISORY BOARD MINUTES
November 15, 2005
MEMBERS PRESENT:
Andrea Williams, Chair
Dr. Jim Semoe, Vice Chair
Irene Lambert
Teresa Wilcox
Nell Lister
DeDe Chandler
Dr. Richard Sutton
EX- OFFICIO MEMBERS PRESENT:
Dorothy Roberts - Burns, Council Liaison
Matt Benoit, Assistant City Manager
Linda Hughes, Library Administrator
Lesley Daly, Library Assistant Administrator
MEMBERS ABS
Allison Reynolds
Melinda Brii -Mey
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CITY CLERK'S OFFICE
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Ms. Williams called the meeting to order at 4:15 PM. A quorum was present. The minutes of the October
25, 2005 meeting were approved as submitted.
Councilor Roberts -Burns administered the Oath of Office to Dr. Richard Sutton and welcomed him to the
Library Advisory Board.
Due to the meeting of the One Book One Community Executive Committee prior to the Board meeting,
Ms. Hughes sent the Librarian's Report to the members via email. Ms. Hughes said that area library
directors had met with Representative Farabee concerning the State Librarian's plan to transfer part of the
system funds to the Loan Star Libraries grant program. The plan, due to be enacted in 2007 will end up
taking a great deal of funding from small libraries who can least afford the loss and giving it to libraries
such as Plano and Fort Worth. The funds Ms. Rudd is moving is not state funding, but federal LSTA
(Library Services and Technology Act) funds.
Ms. Williams announced that the decision had been made to go forward with the One Book, One
Community project. The Committee needs to raise $3000 to cover the expected expenses of progr mining
and advertising. The Board will request a Council Proclamation at the first meeting in March 2007 to
officially kick off the program.
In reviewing the Library Policy Manual, Dr. Semoe asked if the fee charged to non - residents should be
mentioned in the Mission Statement. Ms. Hughes replied that the fee was Council ordained and covered in
the Circulation Policy. Dr. Semoe also mentioned that the rules and contracts governing interlibrary loan
services had not been appended. Ms. Hughes said she would get copies from the ILL Librarian and send
them out as well as appending them to the on -line policy manual. The Board will vote on approval of the
policy manual at its December meeting.
Ms. Chandler reintroduced the idea of establishing a branch library in the building that formerly housed
Grace Church. She said that a group of interested community leaders were willing to seek the funds
necessary to complete the necessary renovations. Ms. Hughes said that Bill McGregor had asked her for an
estimate of operating costs for a branch in that location, as well as an idea of necessary furnishings and
equipment. Mr. Benoit said that he felt that while a branch system might be a good idea, he questioned
whether this location was not too close to the main library and a branch farther out either North or South
might not be a better location. Other Board members felt that the building was very large and expensive
for the needs of a branch library. Ms. Chandler said that a realtors' group thought the building could be
shared space with perhaps MSU, and other non - profit groups. After discussion the Board decided to make
no recommendation concerning the property.
Friends of the Library are asking for volunteers to man the Book Store, especially during the holiday
season.
Ms. Williams announced that the next meeting of the Library Advisory Board would be December 13 at
4:15 PM in the Library Conference Room. She adjourned the meeting at 5:00 PM.
Minutes submitted by Linda Hughes, Library Administrator.
Minutes approved December 13, 2005
Andrea Williams, Chair