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Landmark Commission Minutes - 08/22/2023 LANDMARK COMMISSION MINUTES August 22, 2023 MEMBERS PRESENT: Michele Derr • Chairwoman John Dickinson • Member Christy Graham • Member Joel Hartmangruber ■ Member Andy Lee ■ Member Noros Martin • P&Z Liaison Janel Ponder Smith ■ Member Tim Brewer ■ Council Liaison Monica Aguon, Assistant City Attorney • City Staff Terry Floyd, Development Services Director • City Staff Karen Montgomery-Gagne, Principal Planner/HPO ■ City Staff Christal Cates, Administrative Assistant • city Staff ABSENT: Nadine McKown ■vice-Chairwoman Marcela Medellin ■ Member GUESTS: Kim Tigrett, WFHHD President • 1301 Grant St. Bill Andersen, Owner of 522 Ohio Avenue ■4403 Post Oak I. Call to Order, Introductions and Welcome Chairwoman Michele Derr called the meeting to order at 12:01 p.m. Ms. Derr had Commission members, staff and guests, introduce themselves. II. Review & Approval of Minutes from: July 12th, 2023 Chairwoman Derr called for review and approval of the July 12, 2023 Landmark Commission meeting minutes. Mr. Joel Hartmangruber made a motion to approve the minutes, Mr. John Dickinson seconded the motion. Minutes were unanimously approved 7-0. Regular Agenda Ill. Action Item: Design Review — 522 Ohio Avenue (Depot Square District—local& national designation) Request to Rehabilitate Ohio Facade: • New windows (3): double pane, wood frame, tempered lowE glass Landmark Commission 2 August 22, 2023 • New doors (2): Belleville smooth fiberglass entry door Ms. Karen Montgomery-Gagne presented the case and stated the owner and applicant, Mr. Bill Andersen, was requesting approval from the Commission to rehabilitate the structure located at 522 Ohio Avenue. Ms. Gagne advised the Commission the structure was a non-contributing structure, however, it still had significance having both local and national designations. Ms. Gagne stated the subject property was located at 522 Ohio Avenue, between 5th and 6th Streets. The structure, known as the H. C. Lueke Building, was built in 1909 in part of the downtown service area. In 1925 it was combined with the adjacent building for a tractor, implement and tin shop. Inventory photos from 2013 showed the brick veneer facade added in the 1950's. The second photo from the 2019 inventory showed doors repaired/replaced with wood panels. Ms. Gagne advised the proposal she was presenting was for 3 new windows and 2 new doors and that there were no changes to the facade. Both windows and doors proposed for replacement with a fiberglass smooth finish commercial style door and a Lincoln- brand wood framed double-pane tempered lowE window. Ms. Gagne stated the precedent for use of fiberglass replacement doors had previously been set in the Depot Square Historic District and reminded the Commission this was a non-contributing structure. Staff recommended the proposal as it was in keeping with the City's design standards using materials accepted in the district and the original windows were not functional. Mr. Noros Martin asked the owner the intended use of the building. Mr. Andersen stated it was currently used for storage (props and costumes) by the Backdoor Theatre and would remain storage. He added Backdoor Theatre had leased space at 600 6th St but additional space was needed for the Sixth Street Winery so he purchased abutting building. Mr. Andersen said he was petitioning to make changes for facade beautification while making the structure more secure. Chairwoman Derr asked if there were any comments from the public. With no comments from the public, Ms. Derr asked if there were any further questions from the Commission. Mr. Andy Lee made a motion to approve the design review request at 522 Ohio Ave., a non-contributing building, to install 3 commercial windows with wooden frames and 2 commercial smooth fiberglass entry doors all utilizing existing openings. Project as outlined determined to be in compliance with Wichita Falls Design Guidelines and Standards Sec. 4 Item 6 (Windows and Screens) and Item 7 (Doors). Ms. Janel Ponder-Smith seconded. The motion passed with a vote of 7-0. IV. Action Item: Design Review — Non-Compliance — 1501 Tilden Street (West Floral Heights Historic District) Non-Conforming Items: • Windows — vinyl; simulated divided lites • Front Entry Door— double door; altered glazing; no side-lites Landmark Commission 3 August 22,2023 Ms. Karen Montgomery-Gagne presented the case and stated this petition was to consider the owner's request for additional delay in enforcement to give owner another extension of time to submit a revised design review application deemed sufficient for review by the Commission at the November 28, 2023 meeting. Ms. Gagne gave a brief overview of the project and timeline. The applicant was not present due to work scheduling. Ms. Gagne apologized to the Commission and stated she still had not received a fully completed revised application from owner. Staff stated the subject property was located at 1501 Tilden Street, corner of Avenue E and Tilden Street in the West Floral Heights Historic District. The structure, built in 1920 was designated in 2004 and is contributing to the district. Inventory photos from 2013 showed the façade essentially unchanged other than paint and a missing shutter. The photos clearly show the 2nd story windows as 6 over 1 pattern, the 1st story, 5 over 1 windows and the 9 over 9 windows on the south wing. The home has a two-story entry porch with a flat roof with Greek style columns that are a defining feature. In 2017 the Commission approved design review alterations to address water leak damage to the interior; replacing the tile roof with alternate materials and flashing added along with alternate materials around the dormers. However, there were also unauthorized alterations made by a previous owner sometime in 2017/2018 that included replacing dormer windows with 2 over 2 pattern and other windows on the rear, side and upper story. A stop-work order was issued December 19, 2022 for no building permits or design review authorization for alterations. Alterations included vinyl window inserts installed with an alternate pattern 4 over 1 instead of original 5 over 1 style; simulated divided lites and single hung. Original windows were constructed of wood with exterior muntins (wood strips separating glass panes); double-hung. The owners indicated replacement windows were installed for improved energy efficiency, conservation and security. On February 10, 2023, an on-site meeting was held to view the removed windows. It was determined by an Architect and Craftsman from the Landmark Commission that the original wood windows(from Tilden façade 1st story; 5 over 1 pattern); could be repaired; deglazed and repainted. Ms. Gagne advised, the Secretary of the Interior Standards for wood stated replacement elements must match the design and detailing of the original or historic feature as closely as possible, and they must be replicated using similar elements at the site as a template or through the use of historic photographs. Ms. Gagne further advised the Design Guidelines for the City of Wichita Falls stated for windows (pages 56-57) the following: b. Retain & restore original windows, window surrounds, and screens unless deteriorated beyond repair. c. Storm windows may provide increased energy efficiency without damaging historic windows. d. If original windows or screens deteriorated beyond repair, replacement windows shall maintain the same size, profile, configuration, finish and details as the original windows. Landmark Commission 4 August 22,2023 f. False muntins inserted inside the glass are not permitted: true divided lites or dimensional muntins on outside of glass and spacers inside glass provide appearance of true divided lites. h. Although some substitute materials, such as extruded aluminum, may be used for replacement windows, the appearance of the window from the public right-of- way shall closely resemble the original in size, configuration, profile, and finish. Vinyl is not an appropriate substitute material. On March 28, 2023 the Landmark Commission unanimously voted to deny the illegally installed sunroom windows as they did not meet the requirements (City's Design Review Guidelines Sec. 4, Item 6—Windows/Screens)for replacement windows as they needed to be replaced with wood, aluminum or aluminum clad wood, exterior muntins and a 5 over 1 configuration. Also voted to deny the illegally installed replacement windows on Tilden facing facade (City's Design Review Guidelines Sec. 4, Item 6 — Windows/Screens) and recommended replace with an appropriate material with exterior muntins and same configuration of 5 over 1. At this same meeting the Commission unanimously voted to deny the illegally replaced double front doors as installed as they do not meet the City's Design Review Guidelines Sec. 4, Item 7 — Doors and submit a new application for a single front door with paired side lites that maintain the same configuration and design as original. Current photos taken August 14, 2023 clearly show the non-compliant double front doors painted black. Ms. Gagne advised since the Commission's ruling in March only a partial design review application was submitted in April for replacement door options and windows. The Commission unanimously passed a motion at the May 23, 2023 meeting requiring action from owner within 90-days for submission of a revised Design Review application deemed sufficient for consideration by Landmarks. That time frame expired August 21, 2023. Ms. Gagne stated the owner contacted staff August 7th requesting another 3 month or sooner extension after a significant 2nd floor water leak. Photos sent from the owner show damage to downstairs ceiling/walls. Insurance claim was denied as pipe burst not a faulty shower pan. Also discovered drainage pipes under house need replacement. Service Master was contacted to dry out walls and ceiling. The applicant was working with Scott Hollars at Builders Lumber, to obtain spec sheets for new door and aluminum clad windows with exterior muntins. Ms. Gagne did note that as of August 22, 2023, no permits were on file to initiate plumbing repairs. Mr. Joel Hartmangruber asked if this motion was to enforce the non-compliance issues and if any action was taken against the contractor. Ms. Gagne advised the contractor was issued a ticket that was paid and a lengthy meeting with staff to explain why they were issued a ticket. Mr. Terry Floyd stated replacing windows required a permit even if they are not historical and the contractor had previous projects replacing windows. Mr. Lee stated he felt a design review was needed with the applicant present and would like the Commission to consider possibly allowing an extension to be granted. Ms. Gagne stated staff recommended no more than a 30-day extension be given due to the Landmark Commission 5 August 22,2023 lack of progress. Mr. Martin asked if the extension was granted if staff believed the applicant would comply since they had not in the previous 6 months. Ms. Gagne stated it would be up to the Commission to grant an extension. The previous 90-day extension given was lengthy with no progress made and staff believed a 30-day extension was enough time to have all paperwork submitted with a completed design review application. Discussion among the Commission on an exact time-frame with the Labor Day weekend and exactly what would be due at the time given for voluntary compliance. Mr. Martin made a motion to approve a 30-day extension with a design review application due on September 5, 2023. After brief discussions on the correct wording, Mr. Martin recanted his motion. Chairwoman Derr made the motion granting an additional time extension for 1501 Tilden until the next Landmark Commission meeting scheduled for Tuesday, September 26, 2023 and the applicant is informed the revised design review application (sufficiently complete for consideration) shall be made to City staff in a timely manner by Tuesday, September 5, 2023 to be considered by the Landmark Commission. Mr. Martin seconded the motion that passed unanimously with a vote of 7-0. V. Action Item: Design Review — Non-Compliance — 1416 Hayes Street (West Floral Heights Historic District) Non-Conforming Items: • Windows — vinyl; simulated divided lites • Front Entry Door— solid steel; no glazing; storm door Ms. Karen Montgomery-Gagne presented the case and stated this non-compliance case was being brought before the Commission after lapse of 60-days the Commission provided to encourage owner's voluntary design review compliance, consider staff's plan to proceed with enforcement, including but not limited to issuance of any appropriate municipal court citations under supervision of the director. Ms. Gagne stated the subject property, located at 1416 Hayes Street, northwest corner of Hayes Street and Avenue E was constructed in 1925 and was a contributing structure in the West Floral Heights Historic District. A brief overview of the previous proposal was given and a photo taken in 2019 showing a screen door added to the primary front entry and the former windows on Hayes Street facade with a 6 over 1 pattern and the east facade windows 6 over 6 pattern in place. In February, City staff were alerted to window installation being conducted by Home Depot. The installation was essentially completed when staff was notified with no permits or design review having been obtained. Ten windows had been replaced on the east and south facades, with direct visibility from Hayes Street and Avenue E. At the March 28, 2023 Landmark Commission meeting the Commission unanimously approved the denial of windows as installed with vinyl which did not meet the City's Design Review Guidelines Sec. 4- Item 6 Windows/Screens. The windows would need to be replaced with either wood, aluminum or aluminum clad materials, any color, muntins on exterior and 6 over 6 configurations, with the middle single window (Hayes facade) being 8 over 8 configurations. Landmark Commission 6 August 22,2023 On March 7, 2023 a stop-work order was issued during the process of removing and replacing the primary front entry door without an approved design review. The former front door had 8-lites and beveled glass. The door appeared original based on design and unique size (43.5 x 85.75 inches). The replacement door was a JELD-WEN steel single door unit with no glazing did not match the style, materials and design to fit the Craftsman architectural style or meet the minimum design review guidelines. At the March 28, 2023 Landmark Commission meeting the Commission unanimously denied the replacement solid steel door and recommended either repair original wood door or replace with either a wood or fiberglass door that matches the same architectural style. Home Depot agreed to work with the homeowner and agreed to return the custom ordered door and replace it with a recommended door that would meet the design guidelines. A photo from May 17, 2023 showed the steel front entry door denied by Landmark Commission on March 28, 2023 then installed by homeowner. The contractor for Home Depot attempted to work with applicant/owner to exchange the custom steel door with a typical Craftsman-style accepted by Commission. Owner requested contractor leave the premises. Vinyl windows still remain in place with no compliant alternative that meets Wichita Falls Design Review Guidelines. Owner indicated in May no funds to replace. During preparation for the proposal, staff found the homeowners met with Home Depot and started designing the window project in September 2022. It was noted there would have been an abundance of time to come before the Commission for a design review approval for acceptable materials used on this project. The 60-day extension given by the Commission to submit a design review application expired July 21, 2023. During the most recent conversation with staff on August 9, 2023 the owner re-iterated, the windows and door will not be replaced due to inability to afford new replacements after already spending $15,000. Chairwoman Derr asked if there were any comments from the public, no comments made. Ms. Graham stated the Commission could enforce this case, however, it would only result in a one-time fine of$500. Assistant City Attorney, Ms. Monica Aguon, stated it could be up to $500 per day, each day the owner was in non-compliance. Mr. Floyd stated a ticket could legally be written every day but this case would be reviewed before each citation written. Ms. Aguon stated it was recommended staff prepare as it was the Commission's duty to enforce the non-compliance while staff continued to work with the property owner to bring the items into compliance. Mr. Floyd stated the frequency of the citations issued would increase with the amount of time the owner continued in non- compliance with no communication to staff. Mr. Floyd advised it was his and staffs wishes to work with the owner and move into compliance as soon as possible. Mr. Hartmangruber stated he wished to see this resolved between the contractor and the homeowner. Mr. Martin made the motion to approve staff enforcement of the non- compliant items. Mr. John Dickinson seconded and the motion which passed with a vote 6 Commission members in favor and 1 opposed. Landmark Commission 7 August 22,2023 VI. Other Business: a) Monthly Reports Depot Square: Ms. Derr gave the following updates: • August 25'h— 27th Hotter `N Hell weekend • September 15'— Burn Shop hosting Block Cook-Off on Ohio • September 7th —Art Walk West Floral Heights: Ms. Ponder-Smith gave the following updates: • Letter drafted to West Floral Heights Historic District property owners about the importance of historic preservation and adhering to guidelines. b) Updates: • Revision — Chapter 62 Historic Preservation Ordinance • 502 Ohio Ave. — Depot Square Historic District • West Floral Heights HD — Marker Project • THC — CLG Role: Monitoring State & Federally Designated Resources c) Resources/Periodicals: • Preservation - National Trust d) Design Review — Staff Authorized — Minor Alteration/Repairs: • 600 8th St— Historic Holt Hotel (Depot District/Landmark)—various site repairs (THC authorized) • 615 7th St— Depot Square HD — sewer tap • 617 7th St— Depot Square HD — fencing/shade sail permits (Landmark authorized) • 1512 Buchanan —West Floral Heights HD — HVAC change out • 1605 Buchanan — West Floral Heights HD — backflow/sprinkler replacement • 1712 Buchanan — West Floral Heights HD — replace water heater • 1300 Tilden —West Floral Heights HD — driveway approach replacement • 1509 Tilden — West Floral Heights HD — 60ft sidewalk replacement/drive approach permits • 1615 Hayes —West Floral Heights HD — in-kind replacement roof • 1413 Hayes —West Floral Heights HD — meter panel repair/storm damage • 408 Morningside (NRHP District) — Information purposes only: backflow test/replacement VII. Adjourn Next regularly scheduled meeting September 26, 2023 — 12 p.m. Meeting adjourned at 1:08 p.m. r Cl 9"/L1,0 Michele Derr, Chairperson Date