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Aviation Advisory Board Minutes - 09/16/2002MEMBERS PRESENT: Mr. Bud Beaty Mr. Bobby Lloyd Mr. Curtis Harrelson Dr. Dana Mills Dr. Vernon Nesmith Mr. Wayne Richey Capt. David Woodley COUNCIL LIAISON: Hon. Bill Altman CITY STAFF: AVIATION ADVISORY BOARD Minutes September 16, 2002 MEMBERS ABSENT: Mr. Jerry Cedron Mr. James Morris I RECEIVED IN CITY CLERK'S OFFICE Date n By _ Time Il j Darron Leiker, Assistant City Manager /Director Aviation, Traffic & Transportation Jan Stricklin, Director, Administrative Services Jerry Garmon, Municipal Airport Loretta Mengwasser, Kickapoo Airport Cheryl Elliott, Central Services GUESTS: Consultants: Tex Schmidt, URS Corporation Leslie Sagar, Leslie Sagar Associates Hangar Owners: Leslie Finnell John Hancock Dr. G. A. Pino Ralph Parker Kevin Hynes Charlie Reaves At 5:35 PM, Mr. Leiker suggested that since there were several new members and no chair that they begin with introductions. Introductions were made all around. Mr. Leiker asked the board if they wanted to name a chair now or later after the consultants' presentation. After a brief discussion, it was motioned and seconded that Dr. Vernon Nesmith be named as chair. It was unanimously agreed that Dr. Nesmith serve as chairman. Dr. Nesmith invited the consultants from URS to proceed with their presentation. Leslie Sagar, subcontractor for URS, gave brief summary of activities since acquisition of Kickapoo in June 02. • Aerial mapping (complete) • Drainage (complete) • Pavement management (complete) • Minimum standards (draft) • Storm Water Pollution Prevention Plan (SWPPP) (draft) Tex Schmidt discussed the drainage study and Storm Water Pollution Prevention Plan ( SWPPP). The SWPPP is required by the federal clean water act and permitting is required by the state. SWPPP draft plan needs to be submitted to the City and to the state. They have met with Scott Taylor, director of public works, regarding this study. Ms. Sagar discussed pavement management. This involves reconstruction of runway 17- 35; construction of new parallel taxiway on the east side to be used as a temporary runway during reconstruction of 17 -35; and new runway lighting system as well. The master plan study for the airport has started. There has never been a master plan done for Kickapoo; it should be completed by June of 2003. The Rates and Changes study was discussed; should take approximately 6 weeks to be accomplished. It was noted that the firm doing this study has a great deal of experience in this area. Mr. Schmidt discussed the Minimum Standards document that is being prepared. He said that the minimum standards could be developed from scratch and could be general or one developed to apply to both Kickapoo and Municipal. Phase I improvements were discussed. Specifically, this would include: • Build new east parallel taxiway (for use as temporary runway during reconstruction) • Reconstruct Runway 17 -35 • Reconstruct west parallel taxiway (this cannot be used as temporary runway due to size of larger aircraft and location of postal service building) • Build east detention pond • Install new MIRL, PAPI -4, airfield lighting and beacon Dr. Nesmith asked about the runway safety area. Mr. Schmidt replied that the FAA requires 300' of graded area at the end of the runway. The runway will be lengthened by 340 feet. Bobby Lloyd asked about location in relation to property line. Ms. Sager responded that there would be 300' of grass between the roadway right of way and the end of the new runway. Dr. Pino asked for the total length of the new runway. Staff responded that the current runway is 4,215 feet. With the extension of 340 feet, the new runway would be 4,555 feet. Ms. Sager stated that the Phase I improvements would be funded with FAA AIP funds with a small percentage (10 %) funded by the City. A question was raised on date of completion. Ms. Sagar responded that from time construction starts to demolish runway to completion would be approximately seven months. This has to be bid out so a definite date is not yet available. John Hancock asked about the use of east parallel taxiway once all construction was complete. Ms. Sagar replied that one scenario was for the city to acquire property east of Kickapoo and then that would be used for hangar development on that side of the airport. Mr. Hancock stated that his concern was that planes might taxi across the runway from east to west taxiways, crossing path of planes trying to land or take off. He felt this east parallel taxiway would be a waste of money. Mr. Harrelson remarked that the alternative would be to close the airport down during runway reconstruction. Mr. Hancock responded that his suggestion (rather than construct a taxiway that would have no use once construction was complete) was to pay hangar owners to relocate to - Municipal while the runway was being reconstructed. Mr. Harrelson asked if there was room for everyone at Municipal. Staff said there was not. Ms. Sagar responded that since the improvements were being funded through the FAA AIP, paying owners to temporarily relocate would not be an option. AIP would not fund this type of expense. Bobby Lloyd asked if it would be possible to change angle and build new runway (for instance 15 -33) and continue to use 17 -35 until this was completed. This would eliminate the need for a new parallel taxiway. Ms. Sagar responded that this would require an entirely new environmental study. Ms. Sager said she recalled that when the City held public hearings on the acquisition of Kickapoo, assurances were made to the landowners to the north of the airport that no planes larger than the existing planes would be brought in and that current flight patterns would not be changed. The consultants recommended that the board divide into two sub committees: 1. Master Plan (materials due soon) 2. Minimum Standards (materials available now) The board divided as follows: Master Plan Minimum Standards Bud Beaty Wayne Richey Vernon Nesmith Bobby Lloyd Dana Mills Bobby Lloyd Curtis Harrelson Dana Mills Bud Beaty Bobby Lloyd asked if the minimum standards were available in soft copy. This would make it easier to edit and submit. Mr. Schmidt said he would e -mail this to Mr. Leiker and he could forward it to committee members. Mr. Leiker asked about the time frame. Ms. Sagar responded that once they get the first working paper out, they would like to meet regarding the Master Plan and also Minimum Standards. Mr. Schmidt said he thinks the minimum standards are a very important function - it determines what the airport would be in the future. It can be as simple or as elaborate as you wish. For example, parking spaces provided for employees, customers; provide air - conditioned office space, etc. Dr. Nesmith asked about airport security and what the requirements were. Ms. Sagar replied that for general aviation, there were no set guidelines or security requirements at this time. Until you know what is going to be required by TSA it is difficult to set any requirements. Dr. Nesmith asked when the first working paper for the Master Plan would be available. Ms. Sagar said it would be in the next two weeks. She said they would probably be back sometime in late October to meet with the two subcommittees. Mr. Leiker asked if there were any other issues that needed to be discussed regarding Municipal or Kickapoo. Charlie Reaves stated he had a problem he would like the committee to resolve. He owns hangar #33 at Kickapoo and for 1300 sq. ft. paid $158 monthly, which was $1.45 sq. ft. per month. He provided a sheet that he claimed showed the land use charges per square foot per year at various airports. He said he was paying many times the average. He stated he had tried to talk to Bob Parker about this and also Mr. Leiker, but they would not talk to him about it. He said he stopped paying the rental charge in protest but only gets letters saying he owes back rent. He said at one time he inquired about building a new hangar but Mr. Parker responded that he would not discuss a new hangar until he was caught up on his back rental. Curtis Harrelson asked is this committee had any jurisdiction on this matter since it was an advisory board. The answer was no. Mr. Leiker pointed out that he had talked with Charlie Reaves about his concern several times, but that they had a difference of opinion on the matter. Mr. Leiker reminded Mr. Reaves that in addition to being behind on rent for hangar #33, it was discovered in April 2002 that since the City had acquired the airport in June 2000, he had not paid any land use rent for hangar #77. Mr. Reaves stated that he had not been back billed for the months that he was in hangar 77 at Kickapoo building. Ralph Parker stated that the rates should be the same standards as at municipal. The Bud Dillard hangar was used as an example. Mr. Leiker responded that the Dillard hangar lease was a different issue with various factors involved, and that Mr. Dillard took a huge risk in building that hangar. Mr. Parker stated that all hangar owners take risks. Mr. Leiker responded that the City owns Kickapoo outright. The City does not own Municipal. The Department of Defense owns Municipal. The City leases the land. At the tike the Dillard lease was consummated, there was no guarantee that the DOD lease would be extended beyond 2009. Also, Mr. Parker did not see why the study for rates and charges should take six weeks. He felt that staff could call around and get an average and start charging that. Ms. Sager responded that there were several factors to evaluate in doing such a study, and that simply calling other airports is not how the study will be conducted. Dr. Pino stated that John Coppage charged by the engine. The City has continued this. Ralph Parker stated that Bob Parker told them that things would not change once the City took over Kickapoo, that things and hangar rentals would continue as they were. Mr. Reaves stated that the ones who owned hangars, also paid taxes on the hangars, heating, insurance, repairs, etc. He felt the hangar owners should be treated fairly. He asked Mr. Harrelson where a citizen is to go to get this type of issue resolved. Mr. Harrelson replied that there were probably as many different contracts as there were people. Some were just handshakes with John. Mayor Altman commented that hangar owners and citizens should continue to voice their concerns to the board members. This is very important. This board in turn will advise the City Manager and City Council. Bobby Lloyd asked if Piedmont Hawthorne was going to put in a back door. Mr. Garmon replied that he was not sure, but said that the Transportation Security Administration (TSA)is considering leasing that space. The question was raised about using AIP funds to improve the FBO lobby space since many dignitaries coming in by private jet enter through there. Mr. Leiker replied that AIP funds could not be used at Municipal at this time because it requires we do not have a long -term lease. Charlie Reaves asked about meeting notices. Staff responded that meeting notices were posted several places at least 5 days prior to meeting. In the future, notices will be posted at Kickapoo and Municipal and also included in Kickapoo newsletter. Other places where meetings are posted are on Public access channel 11 and on the City's Internet site. Meeting adjourned at 7:30 PM