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Aviation Advisory Board Minutes - 05/17/2007MINUTES AVIATION ADVISORY BOARD May 17, 2007 PRESENT: Sid Gills, Chairman Kenneth Armstrong Curtis Harrelson Jon J. Rivkin Lt. Steve Smith Martha Harvey John Burrus Monica Morris Ralph Parker Charlie Reaves Tom Sanders Darrold Cannan Lonny Morrison I. CALL TO ORDER The meeting was called to order by Sid Gills at 5:35 p.m. II. ROLL CALL Board Members City Staff Local Pilots Members were asked to make sure that they had signed in for the meeting. As there were several visitors present, Chairman Gills asked everyone to introduce themselves. Lt. Steve Smith was also recognized as being Maj. O'Malley's replacement on the board in the roll of the SAFB representative. III. APPROVAL OF MINUTES The minutes from the March 22, 2007 meeting were presented. Mr. Armstrong made and Ms. Harvey seconded the motion to approve the minutes. All were in favor. AVIATION ADVISORY BOARD May 17, 2007 Page 1 of 5 V. REGULAR AGENDA Municipal Airport Taxiway "C" Rehabilitation — Ms. Morris reported that city staff had opened the bidding process for the Taxiway C rehabilitation project. A pre -bid conference is scheduled for May 22nd and bids will be opened on June 5tn. Staff continues to work closely with Sheppard AFB staff for the best coordination of this project. Sheppard AFB Lease Agreement Update — Ms. Morris reported that city staff had met with representatives from Sheppard AFB regarding the new lease agreement. The parties are waiting on a report from the Army Corp of Engineers regarding the valuation of the land and properties involved. The environmental department from base civil engineering is also working on gathering the environmental baseline information on the properties so both parties know the environmental baseline to which the city must return the property should they vacate the property under the new lease. Mr. Burrus also reported that Councilor Ginnings had made the improvement of Municipal Airport a priority in the City's strategic planning and that there appears to be willingness on the part of the city to inject the necessary funds to make that happen. Military Airports Program Grant — 2007 application update — Ms. Morris reported that she had emailed the FAA point of contact for the MAP program regarding the status of the applications but had not received a response from him. She expressed a lack of optimism in the receipt of any MAP grant funding given the status of this program in the FAA system. Tenants Meeting scheduled for May 7, 2007 — Ms. Morris reported that a tenant's meeting for Municipal Airport was held on Monday, May 7 th . There were approximately 40 ( ? ?) people in attendance and the meeting was a good forum for updates and discussions, including the upcoming construction project. Tenants were also again made aware of pending TSA additional screening under the ADASP program and only a few concerns were expressed and discussed. 2. Kickapoo Downtown Airport • Status of Construction Projects — Ms. Morris reported on the status of four airport projects: 1) Hangar Area Improvement Project — The hangar area improvement project continues to progress slowly. Airport staff has received a few complaints regarding the narrow width of their new apron. Staff wants to avoid widening aprons with AVIATION ADVISORY BOARD May 17, 2007 Page 2 of 5 gravel as they believe this will cause a significant FOD problem. Some millings of the old asphalt may be available to place at certain hangars where the width may be an issue. Staff will address this issue after all of the paving has been completed and the amount of millings available determined. 2) AWOS — The AWOS is completed and up and running. Ms. Morris reported that she had learned that because the FAA prefers for airports with AWOSs to have only lettered identifiers, the airport had received notice through our AWOS provider that our identifier would be changing to CWC. After additional research, it appears that this change will become effective July 5, 2007. Ms. Morris had visited with Guillermo Villalobos from the FAA regarding who assigns the identifiers and makes notification. It appeared from that discussion that requesting another identifier would not be an easy process. 3) Taxiway B — Taxiway B seal coating and re- painting project has been completed. This project was paid for with 50% matching from TxDOT under the Routine Airport Maintenance Program. 4) T- hangar project — Tex Schmidt has almost completed the plans for the T- hangar project and preliminary plans have been sent to TxDOT Aviation for review. We continue working with TxDOT in securing the funds for this project and the necessary items, including the minimum standards. • Discussion /Approval of Template Ground Lease — Ms. Morris explained that she has been working with Mr. Kevin Hynes in the drafting of a new lease for Hangar 87 which he recently purchased. The objective for the airport staff was to draft a lease that could be used as a standard template lease for all new leases at the airport. The draft would also incorporate the 2003 rates and charges study adopted lease rates as well as the new minimum standards that are in the process of being completed. Ms. Morris worked closely with Mr. Burrus and city attorney Bill Sullivan in the drafting of the lease which she hoped could be formally approved by the advisory board. Ms. Morris also requested Brad Altman, board member, local attorney, tenant and pilot, review the lease but had not received input from him yet. Mr. Morrison expressed his opinion that the tenants need the opportunity to have input on the matter. Mr. Armstrong also stated that they had not had ample time to review the document. Ms. Morris expressed that she understood that and that any approval could be made at a subsequent meeting to allow time for tenant and board member input. She also stated that staff would do their best to consider all input but that they may not be able to reach 100% AVIATION ADVISORY BOARD May 17, 2007 Page 3 of 5 agreement on every item. Mr. Reaves expressed concern over a lease which requires adherence to minimum standards that have not yet been adopted. Mr. Cannan inquired as to the status of entities that still have time left on their existing leases. Ms. Morris explained that staff would work with those entities and determine if they would like to continue with their existing lease or start with a new one. They would not be forced into the new lease if time still remained on the existing lease. They may, however, still be subject to the new rates and charges rate that applies to their particular hangar. There was also some concern expressed over the square footages which were adopted in the rates and charges study. Ms. Morris said they would look into how those square footages were determined and work with tenants who believed their square footages were significantly incorrect. Ms. Morris stated that she would email the draft lease to the tenants present and would be happy to take any input they wished to provide. • Update of Minimum Standards Project — Ms. Morris reported that she had made changes to the draft minimum standards that were suggested at the committee's meeting in December. She will be emailing the committee a new draft and is ready for them to schedule another meeting to go over the standards. 3. Other Aviation Items: Ms. Morris presented the board with copies of the new 3 year Capital Improvement Plans for both airports which were submitted to the FAA for their planning purposes. The CIPs call for 2008 AIP funding to be spent at Kickapoo but then spent back at Municipal Airport for subsequent years since TxDOT CIP funding should start being made available to Kickapoo in 2009. Municipal Airport's CIP address the parking apron, terminal building and master planning. On Kickapoo's CIP, Ms. Morris wanted to point out that staff had taken the input from tenant, board members and the FAA regarding specific items and used that input to re- prioritize the CIP. Specifically, the 2008 projects include fencing on the north side of the airfield as requested by the FAA, replacement of the taxiway reflectors on Taxiway A with taxiway lights and the expansion of the taxiway in front of the first row of hangars down toward Echo Lane and east to connect at A4. Ms. Morris also reported that staff had recently submitted its proposed 2007 -2008 budgets to the Finance Director and City Manager. This budget, if adopted, includes an increase in the monthly electrical charge to tenants whose privately owned hangars are shared on the city meter. Ms. Morris explained that the increasing electrical costs AVIATION ADVISORY BOARD May 17, 2007 Page 4 of 5 have now surpassed what the airport is collecting from tenants. She also explained that there has been no increase in the rates since the city purchased the airport in 2000. VI. ITEMS OF CONCERN TO BOARD MEMBERS • Mr. Reaves wanted to express his concerns over the problem with the water drainage at Kickapoo Airport behind Hangar 40 which he owns (and Mr. Parker as well who owns hangar 41). Those hangars back up to Hangar 60 which the city owns. The city staff is aware of the problem and is considering solutions to the problem. • Mr. Reaves also expressed his opinion that the segmented circle at Kickapoo should be filled in with plastic and gravel to eliminate the need for airport staff to mow that area as he has witnessed staff having difficultly navigating the mower in that area. • Mr. Sanders inquired about the status of run up pads in the Capital Improvement Plan for Kickapoo Airport. Ms. Morris explained that the pads are still in the plan but that our engineers were not optimistic about the ability to locate them properly, particularly on the north end where it is needed the most. VII. ADJOURN The meeting was adjourned at 6:35 p.m. ATTEST: Monica J. ris, Airports Administrator AVIATION ADVISORY BOARD May 17, 2007 a©SOO T O7 Date wff� Date Page 5 of 5