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Aviation Advisory Board Minutes - 07/19/2007MINUTES AVIATION ADVISORY BOARD July 19, 2007 PRESENT: Sid Gills, Chairman Lt. Steve Smith Jim McElvain Glenn Barham John Burrus Monica Morris Keaton Fox I. CALL TO ORDER The meeting was called to order by Sid Gills at 5:35 p.m. II. ROLL CALL RECEIVED IN CITY CLERK'S OFFICE Date Zff By Time f : (� Board Members City Councilor City Staff I' • •r Members were asked to make sure that they had signed in for the meeting. III. APPROVAL OF MINUTES As there was not a quorum present, the minutes of the May 17, 2007 meeting will be held over for approval at the next meeting. IV. REGULAR AGENDA 1. Municipal Airport • Taxiway "C" Rehabilitation — Ms. Morris reported that the bids were opened on June 5th for the taxiway C project. Four bids were received with the low bid submitted from JLT Corporation from Oklahoma. JLT has previously done work for Sheppard AFB and is aware of their procedures and requirements. The bid came in at $547,779 which was substantially lower than the other bids. The available grant from the FAA was $794,350. With other costs such as RPR and construction management, this allowed city staff to add additional work to the AVIATION ADVISORY BOARD July 19, 2007 Page I of 5 project to do similar much needed panel repairs to the commercial parking apron in the amount of $136,915. This was the most that could be added to the contract based on the city's 25% charge order rule. There may be excess funds available on this grant in the amount of $30,000 that could be rolled over to the 2008 funds. A pre - construction meeting is being scheduled for August 29th with a Notice to Proceed date of September 4th. This is a 90 day project and should be completed by the end of the year. It was suggested that Ms. Morris communicate with American Airlines and American Eagle regarding the likelihood of limited diversions to SPS during this time. Mr. Gills also suggested that the night flying schedule for the construction period be checked. Ms. Morris will also check with Mr. Wasson regarding any progress on acquiring his free zone letter from Security Forces. • Sheppard AFB Lease Agreement Update — Ms. Morris reported that a representative from the Army COE visited the airport on June to begin the appraisal of the property to be leased. She has provided him with financial information on the airport operations and has been answering questions for him as they proceed through the appraisal process. The COE hopes to have the appraisal completed by the end of July. In the meantime, Congressman Thornberry and Senator Hutchinson's offices have been updated on the lease renewal process and have both committed to monitoring the project and assisting as the lease progresses through the chains of command. The FAA has also reaffirmed their commitment to assist with the funding of a runway rehabilitation project. • Discussion of draft Passenger Demand Analysis — Ms. Morris reported that a draft of the passenger demand anaylsis report by Mead & Hunt was received by city staff on June 29th and the city staff responded with comments on July 17th after a review by Ms. Morris, Mr. Burrus and engineers Tex Schmidt and Leslie Sagar. The report summarized leakage to DFW, DAL, OKC and Lawton; determined the top 25 destination airports and identified the top three likely destinations directly from Wichita Falls. The consultant's conclusion was that unfortunately at this time, they do not believe SPS has sufficient catchment to attract another airline. Their conclusion was that city staff needs to work with American to reduce the average fare spread from flying out of SPS vs. DFW which is currently approximately $53 down to about $30. However, staff believes there should be other recommendations as well such as marketing to potential customers and investigating possible additional charter destinations. Staff will work with the consultants until which time the report can be finalized. AVIATION ADVISORY BOARD July 19, 2007 Page 2 of 5 Staff also would like to involve American Eagle representatives in some joint public relations /advertising initiatives. • Enplanement and Charter Activity Update — Ms. Morris provided the board with some summary enplanement activity for the year as well as a report that is maintained by the Waco airport. It appears that SPS enplanements are slightly down for the year, primarily due to the loss of one flight from December through April and significant flight cancellations during the winter. Enplanements do appear to be back up in the spring and summer months. Currently, Allegiant Air has one charter flight scheduled for July. Sun Country has three additional flights scheduled for the remainder of 2007 — August, October and December. With the mention of the charter casino flights, it was also recommended that city staff contact their operation centers regarding the upcoming construction and any impact on their flights. 2. Kickapoo Downtown Airport • Status of Construction Projects — Ms. Morris reported that construction remains slow but has proceeded to Phase V. Phases III and IV were paved on June 18th and 19th. However, some quality problems have been identified in that paving. It was decided that the best resolution to those problems would be to cut out and repave those areas after Phase V is completed. This will, hopefully, allow for additional time for the soil to dry under the affected areas. As time has elapsed, however, additional more areas are proving to have problems and staff believes it is likely to expect that the contractor will have to remove all of the pavement and completely repave Phases III and IV. AUI submitted its formal request for additional days due to rain on June 25th. After analysis by Tex Schmidt for the project period through the entire month of July (flooding rains included), the City awarded AUI 39 additional days over the expected days plus necessary recovery days. The new contract completion date is August 26th — 275 original days + 14 days with a change order + 39 rain /recovery days = 328 days. The last schedule provide by AUI estimates an August 18th completion date. • Update of Minimum Standards Project — The minimum standards committee met on June 22nd and reviewed additional proposed changes to the standards provided by committee member Kevin Hynes. Ms. Morris has begun working to incorporate several of the changes which the committee felt were appropriate. However, she is still working on some suggested changes to definitions and understanding the potential effects of such changes on the standards and the protection of the City's interests. Tex Schmidt reminded Ms. Morris and Mr. Burrus that there are still available funds on the work order from several years ago for the completion of minimum standards. AVIATION ADVISORY BOARD July 19, 2007 Page 3 of 5 Mr. Schmidt is available and willing to assist as staff and the advisory board finalize the document. A special meeting or work shop may be called if needed. • WWI Call Field Living Museum Update — The Curtis Jenny arrived at Kickapoo on June 26th and was assembled the week of July 9th. The workers have make progress in the renovation of the hangar. The pending issue now is the scheduling of an open house with the completion of the entrance road and parking lot being the biggest question to deal with. Staff is hoping for something in September. A second aircraft has been offered to the museum on loan — a post WWI bi- plane. We are uncertain if the museum will be interested in adding this piece to the exhibit. Discussion of Upcoming Events — In addition to the WWI museum opening, staff also would like to schedule an Aviation Safety Briefing as was done last May 2006. Tentatively, potential dates are Saturday, September 22nd or something in October. Staff has also scheduled the Kickapoo Tenants Holiday Party for Monday, December Td Discussion of Draft Tenant Lease Agreement — At the last meeting, members were provided with a draft land lease agreement as well as tenants in attendance. Mr. Altman reviewed the lease and offered a few suggestions to Ms. Morris. First was just to include something in the lease as to the location of a copy of the Minimum Standards for review by the lessee. Mr. Altman was also concerned if the lease contained any financial recourse for the city should a tenant either 1) abandon or terminate the lease with balances due the City or 2) a lease expired and property was returned to the city with damages. Mr. Altman suggested the possibility of requiring deposits on the leases or if the associated risk was worth the trouble of collecting, holding and accounting for the deposits. Ms. Morris will try to determine how other airports have addressed this issue. No other input has been received. 3. Other Aviation Items: Aviation Divisions Financial Updates — Ms. Morris provided the members with current financial reports for both airports through June 2007. Activity is tracking nicely along with budget. • Identifier Change - Kickapoo's identifier successfully changed to CWC on July 5 th Hangar damage at Municipal Airport — Ms. Morris reported that hangar 3 at Municipal Airport sustained significant damage during the recent wind storm. No aircraft were damaged. A few T- hangars doors were slightly damaged as well. Landmark Aviation will be providing Ms. AVIATION ADVISORY BOARD July 19, 2007 Page 4 of 5 Morris an update on the status of the repair to the T- hangar doors. Also, they had a hangar builder from Dallas come up and make suggestions on the best way to repair hangar 3 since this has been a recurring problem. City staff is waiting input from them to determine the next course of action. VI. ITEMS OF CONCERN TO BOARD MEMBERS — There were none. VII. ADJOURN The meeting was adjourned at 6:35 p.m. Mr. S' Gills, airman ATTEST: Monica J. ris, Airports Administrator a© S'W-07 Sao o/) Date Date AVIATION ADVISORY BOARD July 19, 2007 Page 5 of 5