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Park Board Minutes - 05/25/2023 Wichita Falls Park Board Meeting May 25, 2023 W.F. Recreation Center 600 11th St. Room 205 Time: 12:00pm Presiding: Thomas Taylor Members Present: Jessica Traw, Josh Phillips, Larri Jean Jacoby, Alan Donaldson, Michael Battaglino, Dorcas Chasteen Members Absent: Simeon Hendrix, Sandy Fleming, Patrick Hearn, Jim Heiman City Council Representative: Absent Other: Scott McGee, Terry Points CALL TO ORDER: Tom Taylor called the meeting to order at 1:30 p.m. 1 APPROVAL OF MINUTES: The minutes from April 27, 2023 were put before the Board for approval. Michael Battaglino made the motion to approve the minutes and Larri Jean Jacoby second the motion. 3. DEPARTMENTAL REPORT: A. Recreation: Scott McGee • See Attached Recreation Report B. Parks: Terry Points • See Attached Parks Report C. Lake Wichita Revitalization Committee: • May 29, 2023 Veterans Memorial presentation at 4:00pm D. Circle Trail Update: • No update E. Parks Review Update: • No update attached F. Other Business, Announcements, Comments: • See Attached CDBG/HOME Program & Neighborhood Resources Presentation Community Development Block Grant/Grant Process Tim Houston Rita Miller & Terry Floyd • Anndrea Harris Project Texhoma Group Seeking advice to create a safe place on Eastside for children. Meeting was adjourned at 2:30pm Signature: - 6/21/23,•2:06 PM City of Wichita Falls,TX Mail-Park Board Report April 5 Karen Robinson <karen.robinson@wichitafallstx.gov> 41*---iifk' (J►T+r 7�r!!S Park Board Report April Terry Points <terry.points@wichitafallstx.gov> Thu, May 18, 2023 at 5:17 PM To: Karen Robinson <karen.robinson@wichitafallstx.gov> Hamilton Hamilton Park new shelter slab and sidewalks being poured, shelter will be erected when slab cures. Splash Pad will open 5-26-23. Funded by WCMA. Bridwell New fountain, Tennis courts to be removed and a new Futsal Court/ Basketball Court to be installed. We are also going to remove and replace the old backstop. This will be funded by CDBG. Morningside Old playground to be removed and new one is ordered. New tables w/slab to be installed. CDBG Grant Street Nothing Lions CDBG applications have been submitted for new playground, sidewalks and a handicap ramp w/walk to the shelter. Expressway Village Nothing Harold Jones Nothing Other news from the o'l parks department. More new musical instruments were installed in Lucy. Funded by The Arts Alliance 45,000 new flowers were planted this week. Sidewalk fo Kayak Launch was constructed. Veterans Memorial near completion. Celebration set for 05-29-23. https:l/mail.google.comlmailfu/0/?ik=a5234e528a&view=pt&search=all&permmsgid=msg-f:1766272039318510225&simpl=msg-f:17662720393185102... 1/3 6121123,2:06 PM City of Wichita Falls,TX Mail-Park Board Report April :a -mow 3 , w a ,"w.. ►',,. •'F. 7f"" . t� A R , /`* .M4. • e`"l 4i.""A.i �Iw.. s� ��6' �� w '. .—110 -- 1,,„,, few 1, C),.:u-c�to=:t hidc,enl Thanks. Terry Points Assistant Director of Parks City of Wichita Falls Texas https://mait.google.com/mail/u/0/?ek=a5234e528a8o/tew=pt&search=all&pe rm msgid=msg-f:1766272039318510225&simpl=msg-f:17662720393185102... 2/3 Recreation Review May 2023 50 Plus Zone numbers steady for the month with a daily average of 239. 50 Plus Zone Annual Talent Show is today 5/25. This month's cooking classes have been full for each day. New classes beginning in May included Android Phone Use for Beginners and Porcelain Painting. Recreation class enrollment for May at 56 students, which is up 25% over the month of April. Summer camp enrollment as of today has Camp Lots A Fun at 100% and Camp Summer Fun at 67% for the first session. Camp Staff training begins next week 5/30 and Camps begin June 5th. Total Swim Class enrollment is at 51% for the summer as of today. The first two concerts of the Spring Series have seen great crowds with 300 at the first concert and over 400 people at this week's concert on Tuesday. New Recreation Coordinator is Cindy Cummings. She will begin on Tu. 5/30 New Athletic Coordinator is Quintin Walter. He started this week, Spring Softball and Volleyball seasons end next week with three days of playoffs. Through May the economic impact of the tournaments held at the Sports Complex new fields is at $652,125, Four tournaments are booked for June, three in July and three for the Fall as of today. Two tournaments have already been booked for 2024. Lucy Park Pool is down as we wait on parts that hopefully will be here today or tomorrow. The Boys &Girls Club has allowed us to train our lifeguards at their pool this week. The new Pickleball courts are open at the Weeks Center. Our first Pickleball tournament is this weekend! Tennis/Pickleball events for June include Ladies AM League, Summer Jr. Academies, Beer & Burger Social, UTR Tournament, Community Play Day and Summer Camps. 40, Vvl��(lla J a(15 TEXAS F44,$k.e.-4 17 Cr-,{ ,114. MEMORANDUM DATE: May 25, 2023 TO: Parks & Recreation Board Members CC: Terry Floyd, Director of Development Services Rita Miller, Neighborhood Services Manage Terry Points, Director of Parks & Recreation FROM: Tim Houston, CDBG/HOME Program Supervisor RE: Community Development Block Grant (CDBG) Grant Process/Info Below is an outline and short briefing on the City of Wichita Falls CDBG Program Grant. This memo is a short guide and explanation of current projects and is not an exhaustive list of all federal rules and regulations of the CDBG Program that could potentially affect the programs the city chosen to fund or not fund. CDBG Program Overview The City of Wichita Falls receives and operates the CDBG Program within the city, taking over many of the functions of the U.S. Department of Housing and Urban Development (HUD) by doing so. Each city with greater than 50,000 inhabitants, as determined by the census, is eligible to receive this direct grant from HUD as an entitlement community. The city receives annually approximately$1.2 million that must be divvied between many worthy programs. The city typically funds child care subsidies, meals for the disabled/seniors, single-family home rehabilitation, grant administration, and code enforcement for low-to-moderate income (LMI) people, or in LMI areas of the city. This leaves about$250,000-$450,000 available each year for other programs that we receive applications for. These applications come from internal city departments, and also from non-profit subrecipients. Since we are a direct recipient, the CDBG program authorizes the city undertake different projects that assist LMI people in specific ways. All programs must meet a national objective and the city typically picks programs that serve LMI people directly (a limited clientele program), or programs the serve LMI areas of the city (area-wide benefits programs). All programs, must also meet local goals and objectives as noted in our 5-year Consolidated Plan, and our annual action plan submitted to HUD each year. To determine basic eligibility for direct, limited clientele programs we review each applicant's household income to ensure income limits, issued by HUD, are followed. For area benefit programs, we must use census data collected to determine LMI areas of the city. Typically, the Census Bureau and HUD will release census tract and block group data that assists the city in determining qualifying areas of the city. Typically, our grant process is as follows: • January—Prepare Application Materials • February/March—Applications period opens for 6-8 weeks. • March/April—Staff qualifies programs • May/June —Meetings with city administration, program applicants, and the City Council • June/July—Write annual plan (on consolidated plan each 5 years) 4 • July— Final approval of plan by Council • August—Submit plan to HUD • September—Receive grant agreement with HUD • September-October—Begin environmental reviews, Programs begin when complete • October-December—Write and submit annual report to HUD NOTES: 1. A review of all applicable laws by way of an environmental review must occur before HUD will release funds for each individual program. If this is not achieved prior to beginning a program the city would need to repay the funds to HUD. 2. All internal programs must be approved by the department director before application can be made, and all executive directors/boards for subrecipients must approve of the programs they apply for. CDBG Program Phases 1. Application 2. Review Apply Reporting Set-Up Eligibility Review Environmental Written Plan Review Approval by Council HUD Approval Grant Agreement Fund Projects with HUD 3. Implementation Bids Construction Monitor Progress Submit Results to HUD :v. Current Open Park Grants • ✓In-Progress from 2021-22 (CDBG)—Total Allocation$235,300 o Holiday Creek Linear Park/Trail (Replace Wall/Trail) —$80,000 o Holiday Creek Linear Park/Trail Rehab (Replace Railing)—$100,800 o O'Reilly Park Rehab (New Restroom)—$18,000 o Scotland Park Rehab (South Shelter Replacement)—$16,000 o Scotland Park Rehab (Electrical Rehab of North Shelter) —$3,500 o Williams Park Rehab (Disc Golf) —$17,000 • In-Progress from 2022-23 (CDBG-Coronavirus)—Total Allocation $422,800 o Bridwell Park Rehab (Fountain, Baseball Diamond, Courts) - $278,600 o Morningside Park Rehab (Playground Equipment) - $75,000 o Tenth Street Pocket Park Rehab (Benches) -$4,200 o MLK Center Rehab (Fire Safety, Security, Plumbing) - $65,000 (CDBG) • Proposed 2023-24 (CDBG)—Total Requested $538,720 o Conoco Park Rehab (Off-Leash Dog Park) -$65,000 o Lamar Park Rehab (Playground Equipment) -$75,000 o Lions Park Rehab (Walking Path, Playground Equipment) -$273,720 o Williams Park Rehab (Playground Equipment) -$75,000 o Arts Council Application for Bridwell Park Rehab (Sound Garden) - $50,000 NOTES: 1. FY 2021-22 Projects were delayed due to the need to submit new environmental reviews for each of the parks. This delay was in part due to the learning process since the Neighborhood Resources had a 100% turnover in program staff from 2020 to 2021. Floodplain regulations applied to each park and delayed the process as we had to provide sufficient evidence that we had considered alternative projects, explored all contingencies, solicited public commentary, made multiple publications, and evaluated the affects on the floodplain. In some instances, program staff had to scour regulations to find exceptions to regulation to allow project to move forward. 2. The city has been fortunate to have additional funding in the CDBG-Coronavirus (CDBG- CV) funding. That allocation was a one-time special set of funds to help ameliorate the effects of COVID-19 in some way. Outdoor parks qualified since it allowed people to enjoy outdoor spaces for their mental and physical health. Funding for projects will be more constrained moving forward as there will not be as much money to go around for all the worthwhile programs proposed. 3. Projects in-progress are in various stages of completion, but have received full and final approval. For more information, please visit with the Director of Parks & Recreation, Terry Points. 4 CDBG Eligible Parks As of May 2023, the following parks are in CDBG Eligible Areas of the city: Fully Eligible Partially Eligible • Ben O'Donnell • Weeks (West of Holiday Creek) • Bridwell • Trail/Linear Park (Portions throughout • Bud Daniel city) • Conoco • Harold Jones • Indian Heights • Jalanick • Lamar • Lions • Lynwood East • Morningside • O'Reilly • Park Central • Scotland • Skate Park • Sports Complex • Spudder Lincoln • Westover Hills • Wood Memorial • Williams NOTE: The above is subject to change in 2024 as it is expected that HUD and the Census Bureau will update the LMI Census Tracts and Block Groups, which may change the eligibility of different areas in the city.