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MPO TPC/TAC Board Minutes - 07/25/2012RECEIVED N CITY CLERK'S OFFICE TRANSPORTATION POLICY COMMITTEE (TPC) MEETING ' WICHITA FALLS METROPOLITAN PLANNING ORGANIZATION July 25, 2012 Present: Glenn Barham, Mayor, City of Wichita Falls ♦ Members Danny Brown, Proxy for Larry Tegtmeyer, TxDOT District Engineer Dennis Wilde, NORTEX Regional Planning Commission, Executive Director Jim Henson, Lakeside City Mayor Russell Schreiber, Director of Public Works Tim Ingle, City of Wichita Falls, City Council Representative Woodrow (Woody) Gossom, Wichita County Judge Donnie Arbeau, WFMPO, Transportation Planner II ♦ Staff Jaimie Lee, WFMPO, Transportation Planner I Lin Barnett, WFMPO, Transportation Planning Director Tammy Marlow, TxDOT, Funding Specialist, NRSC David Rohmer, TxDOT Area Engineer ♦ Visitor John Burrus, City of Wichita Falls, Director of AT &T Jeff Watts, City of Pleasant Valley, Representative ♦ Absent Michael Smith, City Council Representative I. Welcome & Introduction Mayor Barham, the TPC chairperson, called the meeting to order at 8:30 a.m. and welcomed everyone in attendance. II. Public Comment on Agenda and Non - Agenda Items Mayor Barham asked for any public comments on agenda and non - agenda items. There were none. III. Review and Approval of the Transportation Policy Committee's April 25, 2012 Meeting Minutes Mayor Barham asked for any comments or corrections to the April 25, 2012 minutes. Receiving none, he asked for a motion to approve the meeting minutes. Judge Gossom made the motion to approve. Mr. Wilde seconded the motion, which the TPC committee unanimously approved. WICHITA FALLS MPO TPC MEETING July 25, 2012 PAGE 1 IV. Review and Approval of the Transportation Policy Committee's June 4, 2012 Meeting Minutes Mayor Barham asked for any comments or corrections to the TPC meeting minutes. Receiving none, he asked for a motion to approve the minutes. Mr. Schreiber made the motion to approve. Mr. Ingle seconded the motion, which the TPC committee unanimously approved. The committee moved on to the next agenda item. V. Review and Comment Regarding the Technical Advisory Committee's July 11, 2012 Meeting Minutes —No Action Required Mayor Barham asked for any comments regarding the TAC committee's July 11, 2012 meeting minutes. Receiving none, the committee moved on to the next agenda item. VI. Review and Approve the July 2012 Revision of the 2011 -2014 TIP: MPO Partial Allocation of $650,000 of TxDOT Funds for Downtown Travel Center Construction Mayor Barham directed the committee's attention to page 22 of the meeting packet where the FY 2012 transit project list was located. Mr. Barnett stated there was a revision to Section VI — Federally Funded Transit Projects, in the 2011 -2014 Transportation Improvement Program or TIP. The purpose of the amendment was to incorporate the $650,000 of state allocated funds from WFMPO's $2.808 million share into the TIP to help fund construction of the City of Wichita Falls' Downtown Travel Center. He stated the MPO project ID number for this project was TI -06WF and was listed under FY 2012 of Section VI as a major capital expenditure. Total estimated project cost to build the travel center was $5.3 million. Mr. Barnett asked for questions regarding the revision. There were none. Mayor Barham asked for a motion to approve the revision. Judge Gossom made the motion to approve. Mr. Wilde seconded the motion, which passed unanimously. VII. Review and Approve the 2013 Unified Planning Work Program Mayor Barham directed the committee's attention to page 33 of the meeting packet. Mr. Barnett stated there were a few last minute revisions made to the 2013 UPWP as recommended by the North Region Support Center. Based on the NRSC observations, the TAC recommended removing Appendix G from the document and keeping WFMPO's estimated travel expenses in a separate document. In subtask 1.3, the TAC recommended lowering the total amount budgeted from $21,100 to $12,000 and redistributing the remaining funds to the other subtasks inside Task I — Administration /Management in order to better align estimated travel expenses with the amount allocated in Subtask 1.3. Mr. Barnett then discussed the overall streamlining of the 2013 UPWP as compared to previous UPWP's. He stated that, with help from NRSC, he clarified Subtask 2.1 concerning the distribution of Policy Board approved and /or adopted WFMPO reports and studies. Mr. Barnett commented that Subtask 4.4, development of the Long -Range Project Readiness Plan would eventually replace Subtask 4.3, the process for prioritizing short-range and long -range projects, which produces an annual WFMPO prioritized project list. WFMPO staff would continue to analyze new projects for Environmental Justice concerns. Mr. Barnett also pointed out a change in the overall budget by an amount of $13 because the MPO received notification that it would receive $45,987 in WICHITA FALLS MPO TPC MEETING July 25, 2012 PAGE 2 FTA Section 5303 planning funds. He stated the PL -112 allocation for 2013 and the carry over amount from 2012 remained as estimates at this time. Finally, Mr. Barnett discussed the major project for the MPO in FY 2013 found in Subtask 5.1 under Special Studies. Mr. Barnett stated that once the Policy Board approved the FY 2013 UPWP he would begin writing the RFQ to find a qualified consulting firm to perform a Transit Oriented Development (TOD) study of the WFMPO area. This study will help define and determine the best TOD typology for implementation within the City of Wichita Falls and surrounding communities. Once complete, WFMPO will present the findings to the Policy Board, the Wichita Falls Transit System, and other area transit providers. Mr. Barnett stated a large carry-over of Transportation Planning Funds (TPF) from 2012 into 2013 would help fund the TOD study along with the estimated 2013 TPF allocation. Mr. Barnett asked for any comments or questions. Councilor Ingle and Judge Gossom asked questions concerning WFMPO's Urbanized Area Boundary (UZA) and the Wichita Falls Metropolitan Statistical Area (MSA) and the effect the 2010 U.S. Census Bureau would have on them. Mr. Barnett stated the MPO's LIZA changed very little after the 2010 population counts came out. In fact, the region gained approximately 400 people over the last census taken in year 2000. Mr. Barnett stated the MSA population for our region, as calculated by the Census Bureau, was 151,306, which was up slightly over year 2000 estimates. Mr. Barnett explained that a change in the MPO's boundary depended largely on a change in the UZA and required approval by the Governor. Mr. Barnett asked if there were any more questions about the UPWP. Receiving none, Mayor Barham asked for a motion to approve the 2013 UPWP. Judge Gossom made the motion to approve. Mr. Schreiber seconded the motion, which passed unanimously. VIII. TxDOT Update on Proposition 12 V2 Projects and on TxDOT $2 Billion District/MPO Allocations for State Highway Construction Projects Mr. Brown informed the TPC committee about progress regarding Proposition 12 V2 projects. He stated the Windthorst bridge project had let in June and that he expected construction would begin in the upcoming months. Mr. Brown also reported that construction on the intersection at Industrial Drive near Loop 11 should begin in July of 2013. He then reported on the $2 billion state allocation, stating $650,000 was used to fund the Downtown Travel Center project while the remaining funds were applied to the US 277/82 project west of Wichita Falls. IX. Other Business: a. Discussion S Overview of Progress on Local Transportation Projects -City and TxDOT staff (Quarterly Review) TxDOT Report: Mr. Rohmer reported that construction on the Hike and Bike Trail from Hamilton Park to Scott Street was 99% complete. US 82 from McKinney Road to Clay County Line, mill and level with overlay, was 100% complete. He reported the Hike & Bike Trail from Allen Drive to Lake Wichita is in conjunction with the transit hub and will be coordinated with the construction on that project. Mr. Rohmer reported the flash project from Archer County Line to FM 369 was on schedule and the guardrail needed to be upgraded. US 281 to SH 79 completed the pre- construction meeting and are awaiting WICHITA FALLS MPO TPC MEETING July 25, 2012 PAGE 3 FAA requirements for obstruction lighting. Lastly, US 82/287 under Windthorst road bridge should begin in late August. City Report: Mr. Schreiber reported the Hike and Bike Trail on Seymour Highway near Tanglewood as 95% complete and construction has begun on the parking lot at the end of the trail. The Lawrence Road and Call Field Road intersection realignment was approximately 40% complete and awaiting signal poles. Mr. Schreiber reported on the 2012 Street Rehab Project with various locations across the city stating it was 20% complete. He stated Kovarik Road was complete and Scott Street would begin after Hotter and Hell. The Kemp Blvd Drainage Project had been let and was awaiting construction. The 3rd and 4th street pavement improvement project will coordinate with the transit hub construction. Mr. Schreiber discussed the Scheduled Projects that will include McNiel drainage where a storm sewer system will be constructed. He stated this project should begin July of 2013. b. MPO Quarterly Financial Report (2nd Quarter FY 2012 - January, February, March) Mr. Barnett reported on the second quarter expenses for the MPO. He stated the MPO had spent 21.74% of its allocation for FY 2012. He predicted an increase in TPF expenditures because the Long -Range Project Readiness Plan development kicked off on June 15th Mayor Barham asked for any other questions or comments about the second quarter report. Receiving none, he moved on to the next agenda item. c. Long -Range Project Readiness Plan Development Report Mr. Barnett informed the committee about the meeting with AMD Engineering regarding the Long -Range Project Readiness Plan. He stated a project kick -off meeting was held with AMD on June 15, 2012 where aspects of the project scope were discussed. Mr. Barnett stated that AMD provided the TAC with an updated Project Management Plan /Project Schedule. AMD provided Mr. Barnett with weekly progress reports via email. Using those emails, Mr. Barnett informed the committee of the progress made in July and stated the first progress meeting with the TAC would take place in mid to late August. d. MAP- 21/Transportation Reauthorization Congressional Bill Update Report Mayor Barham directed the committee's attention to page 72 of the meeting packet. Mr. Barnett discussed MAP -21, Moving Ahead for Progress in the 21St Century, stating the new law, signed by President Obama on July 6, 2012, was set to expire October 1, 2014. He informed the committee about the new law in regards to transportation re- authorization and future requirements placed on all MPO's. He stated there would be Performance Targets requiring each state to consult with their MPO's to address the performance measures laid out by MAP -21. Mr. Barnett stated there was language in the law that says if an MPO represents at least 75% of the affected population, and has the technical capacity to do the job, then it should remain intact and continue to serve the region. However, this would require support from the Governor and approval by the US Secretary of Transportation. Mr. Barnett stated the most important aspect of the new law was that it did not include the Tier 1 WICHITA FALLS MPO TPC MEETING July 25, 2012 PAGE 4 and Tier 2 requirements as previously outlined in draft versions of the bill. He stated there was also an indication in the new law that area transit providers might have an opportunity to hold a seat on the Policy Board committee. Mr. Barnett stated that because the law was only a couple of weeks old there was not a lot of information readily available on requirements of MPO's. He stated that he would share information with the TAC and TPC committees as it came forward. e. Other Items Mayor Barham asked for any other business needing discussion or any announcements. Judge Gossom asked for discussion about the TEX -21 highway coalition dedicated to the improvement and enhancement of U.S. Highway 287. He stated that the TEX -21 committee was a national coalition made up of public and private entities that are committed to determining comprehensive solutions to the transportation challenges in our area, specifically US 287. He stated TEX -21 was currently focused on the Panama Canal expansion project that allows for larger vessels through the canal, which ties directly to seaports along the Texas coastline. Judge Gossom made the argument that US 281 should be included as part of TEX - 21's mission statement. Judge Gossom stated the TEX -21 coalition was something that Wichita County and the City of Wichita Falls should consider joining through connections with the North Texas Regional Planning Commission. Mr. Wilde stated he would put together a meeting to discuss the possibility of joining the coalition. There were no other comments or announcements. X. Adjourn The meeting adjourned at 10:05 a.m. Gax", _ Honorable Glenn Barham Mayor Wichita Falls WICHITA FALLS MPO TPC MEETING July 25, 2012 PAGE 5