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MPO TPC/TAC Board Minutes - 01/11/2012r WICHITA FALLS METROPOLITAN PLANNING ORGANIZATION Technical Advisory Committee Minutes Wednesday, January 11, 2012 Voting Members Present. Lin Barnett —Wichita Falls MPO, MPO Director, TAC Chairperson Allan Moore — TxDOT, Director of Construction Danny Brown — TxDOT, Director of Trans. Planning and Development Davis Powell — City of Wichita Falls, City Engineer James Kelley — TxDOT, Area Engineer Karen Montgomery-Gagne — City of Wichita Falls, Community Development Planner Mark Beauchamp — City of Wichita Falls, Traffic Superintendent Tim Hertel — TxDOT, Director of Operations MPO Staff. Jaimie Grigsby — Wichita Falls MPO, Transportation Planner I Tammy Marlow — TxDOT, Funding Specialist, North Region Support Center Visitors: David Rohmer — TxDOT Traffic Engineer Jennifer Rhone — State Rep. Lanham Lyne, District 69 John Burrus — Director of Aviation, Traffic, and Transportation Kim Hall — Sheppard AFB Mike Beaver — TxDOT, Engineer Tim Juarez — NRSC, TXDOT Ex- Officio Mark McBurnett — Sheppard AFB Absent Kevin Hugman — City of Wichita Falls, ACM /Director of Community Development I. Welcome & Introduction Mr. Barnett, the TAC chairperson, called the meeting to order at 10:00 a.m. and welcomed everyone in attendance. He informed the committee that Mr. Kevin Hugman, Assistant City Manager, would absorb the duties of Mr. Norm Standerfer, former Director of Community Development, and that Mr. Hugman would serve on the TAC committee. II. Public Comment on Agenda and Non - Agenda Items Mr. Barnett asked for any public comments on agenda and non - agenda items. There were none. Wichita Falls MPO TAC Meeting January 11, 2012 Page 1 of 5 ♦ ` III. Review and Approval of the October 5, 2011 Technical Advisory Committee's (TAC) Meeting Minutes Mr. Barnett asked for any comments or corrections to the October 5, 2011 minutes. There were none. He then asked for a motion to approve the minutes. Mr. Powell made the motion to approve. Mr. Beauchamp seconded the motion, which passed unanimously. IV. Review and Comment Regarding the October 19, 2011 Transportation Policy Committee's (TPC's) Meeting Minutes — No Action Required Mr. Barnett asked for comments on the October 19, 2011 TPC meeting minutes. Mr. Powell noted a mistake in item VII of the minutes. He stated there was a duplication of one of the prioritized projects listed for revision. Mr. Barnett asked for any other comments to the minutes. None were received. The committee moved on to the next agenda item. V. Review and Recommendation to Adopt the 2011/2012 Environmental Justice Analysis Report (See Enclosure) Mr. Barnett directed the committee's attention to the 2011 -2012 Environmental Justice Analysis Report. Mr. Barnett provided an overview of the updates and changes added to the report. These projects form the basis for environmental justice analysis by looking for any disproportionately high and adverse human health impacts and /or environmental effects of programs, policies, and activities on low- income and minority populations. He pointed out the new map feature to help readers find projects located inside the MPO boundaries. Mr. Beaver noted that the letting date on some of the projects (Prop 12 projects) needed to be updated. Mr. Barnett stated the new 2010 Census data should be available in March /April of 2012. He stated when the data becomes available MPO staff will update the Environmental Justice impact footprint for the WFMPO area. Mr. Barnett informed the committee that after MPO staff identifies the new impact footprint they will reanalyze all of the projects in the report and document any changes in analysis of the projects. Mr. Barnett asked for any other comments or questions concerning the 2011 -2012 Environmental Justice Analysis Report. None were received. Mr. Barnett asked for a motion to forward the document, with revisions, to TPC for their review and approval. Mr. Brown made the motion. Mr. Moore seconded the motion. The motion was unanimously approved. VI. TAC Discussion Concerning MPO Funded Transportation Studies Inside the WFMPO Boundary (Handout at Meeting) Mr. Barnett directed the committee's attention to the WFMPO Study Initiatives 2012 handout. Mr. Barnett and Mr. Brown explained the purpose behind Subtask 3.6 and Subtask 4.4 of the 2012 UPWP to the committee. Mr. Brown stated the WFMPO wants to develop a Long -Range Project Readiness Plan that identifies forecasted congested areas and improvement opportunities at the corridor - level. Volunteers from the TAC Committee will form a subcommittee that develops a scientific methodology to determine WFMPO's top high - priority, long -range projects. Mr. Brown, Mr. Powell, Mr. Moore, and Ms. Montgomery-Gagne volunteered to serve with Mr. Barnett on the subcommittee that Wichita Falls MPO TAC Meeting January 11, 2012 Page 2 of 5 will develop the project selection methodology. The subcommittee will also serve as the Consultant Selection Team when the time comes to select a qualified consulting firm that will provide logistical support during the development of the Long -Range Project Readiness Plan. However, before developing the plan, WFMPO needs to clearly define the scope of the task in order to clarify Subtask 4.4 of the FY 2012 Unified Planning Work Program. WFMPO will not go forward with Subtask 4.4 until the Federal Highway Administration (FHWA) and the TxDOT North Regional Support Center are satisfied with the administrative rewrite of Subtask 4.4. Mr. Barnett, Mr. Juarez, and Mr. Brown met after the TAC meeting to clarify the scope of methodology for the Long -Range Project Readiness Plan. Mr. Barnett, working with Mr. Brown, will use this scope of work to rewrite Subtask 4.4 and then submit the UPWP administrative revision to FHWA and NRSC for review and comment. Mr. Barnett asked for any comments or questions. There were none. The committee moved on to the next agenda item. VII. Other Business: a. Discussion & Overview of Progress on Local Transportation Projects -City and TxDOT staff (Quarterly Review) TxDOT Report: Mr. Kelley reported that construction on the Hike and Bike trail from Hamilton Park to Scott Street was awaiting 500 feet of handrail. The mill and overlay project from McKinney Road to Clay County line had been suspended until warmer weather. On the frontage roads, from FM 369 to Fairway Blvd, a full depth concrete pavement repair had approximately two to three weeks until completion. Spur 447, from Oak Street to Broad Street, spot full depth repair and overlay had been let and was awaiting the pre- construction meeting. US 82 from Archer County Line to FM 369, mill and hot mix overlay, had been let. Lastly, the US 82 Fairway exit ramp was awaiting the pre- construction meeting. City Report: Mr. Powell reported the Beverly Drainage project was about 79% complete and moving along very well with Cothran Construction Company. Mr. Powell moved on to the 2011 Street Rehab project with various locations across the City includin Maplewood, from Southwest Parkway to Midwestern parkway, Scott St, and from 8t street to 13th street stating that it was approximately 98% complete using the Zack Burkett Company. Mr. Powell stated this project was awaiting completion until warmer weather arrived. The Hike and Bike Trail project from Seymour Highway near Tanglewood, west of the railroad tracks and on Barnett Road from Johnson Road to Lake Wichita was about 22% complete with Luz Lerma Construction doing the work. The 2012 Downtown Water BUIP project from Scott Street from 81h Street to Wichita River, and 8th street from Scott Street to Austin Street is 0% complete with A &M Construction. Mr. Powell discussed the Scheduled Projects that will include the Lawrence Road realignment at Lawrence Road and Call Field intersection that should begin by February of 2012 and the 2012 Street Rehab Project including various locations across the city that should begin by March 2012. b. MPO Quarterly Financial Report (4th Quarter FY 2011 -July, August, September) (p. 17) Wichita Falls MPO TAC Meeting January 11, 2012 Page 3 of 5 ,r Mr. Barnett reported on the fourth quarter expenses for the MPO. He stated the MPO had spent 56.62% of its allocation for FY 2011. Mr. Barnett stated there should be a substantial carryover into FY 2012. Mr. Barnett asked for any other questions or comments about the fourth quarter report. Receiving none, he moved on to the next agenda item. c. Map -21 Progress and WFMPO FY 2012 Funding Report (p.21) Mr. Barnett informed the committee of progress on MAP -21 Legislation (Moving Ahead for Progress in the 21St Century, US Senate Bill S. 1813), the legislation proposed to replace SAFETEA -LU as the new transportation reauthorization bill. He stated MAP -21 was currently stalled in congress and probably won't pass until late 2012 or possibly into 2013. Mr. Barnett then presented the committee with the current funding allocations for FY 2012. Out of an estimated 2012 budget of $384,645, the MPO had received $264,087 of its current funding authorization (TxDOT letter dated December 2, 2011) leaving a funding gap of $120,558. The MPO has approximately $96,000 of its current authorization set aside for planning studies. Mr. Barnett stated WFMPO would continue moving forward under the assumption that it would receive its full funding authorization. He stated if full funding did not come through then he would inform the TAC and TPC committees, ask for guidance, and proceed from there. Mr. Barnett informed the committee that the Wichita Falls City Council passed resolution 122 -2011 in support of keeping active all MPO's under 200,000 population. City Council passed this resolution of their own accord without solicitation from any WFMPO staff member. d. Other Items Mr. Barnett informed the committee that he submitted a "Call for Projects" transit grant application on December 1, 2011 to the Public Transportation Division (PTN) of TxDOT in Austin for $2,104,000. This is the amount of funding needed to fully fund construction of the Downtown Transit Center. He commented that even though the City may not receive the full amount, the City should receive a substantial portion of the $2.1 million. Mr. Barnett stated TxDOT PTN will announce the grant awards in April or May of 2012. Mr. Barnett informed the committee of the upcoming Texas Transportation Forum, February 15 through 17, in San Antonio, Texas stating MPO staff would attend the forum. Mr. Barnett asked for any other business needing discussion or any announcements. There was none. VIII. Adjourn The Meeting adjourned at 11:30 a.m. Wichita Falls MPO TAC Meeting January 11, 2012 Page 4 of 5 r Iran F. "Lin" Barnett Jr. MPO Transportation Plann g Director Wichita Falls MPO �e- Wichita Falls MPO TAC Meeting January 11, 2012 Page 5 of 5