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Aviation Advisory Board Minutes - 01/15/2009J , . MINUTES AVIATION ADVISORY BOARD JANUARY 15, 2009 PRESENT: Sid Gills Ross Little Amy Bobrowitz Kenneth Armstrong Brad Altman Jim McElvain Glenn Barham John Burrus Monica Morris I. CALL TO ORDER Board Members City Council Liaison City Staff The meeting was called to order by Chairman Sid Gills at approximately 5:30pm. II. ROLL CALL Members were asked to sign the attendance sheet. New board members Amy Bobrowitz and Ross Little were introduced. III. APPROVAL OF MINUTES Minutes of the May 28, 2008, September 18, 2008 and November 20, 2008 meetings were presented. Mr. Altman made a motion, seconded by Ms. Bobrowitz, to approve the minutes as presented. All were in favor. IV. REGULAR AGENDA 1. Municipal Airport • Staff report on status of agreements with Sheppard AFB — Ms. Morris reported that staff had received the proposed Joint Use Agreement the week prior. The JUA which addresses the use of the airfield is another 50 year AVIATION ADVISORY BOARD JANUARY 15, 2009 IL agreement. Ms. Morris reported that on initial review, she and Mr. Burrus believed it to be a fairly straight forward document leaving some of the operational and fee issues to be negotiated on a local level. Mr. Burrus would be preparing an executive summary for city council and hope to have it on the agenda for approval at the first meeting in February. • Staff report on Passenger Facility Charges collections — Ms. Morris provided the board with a report on PFC collections for the first two months of implementation as well as the first quarterly report reflecting the projects the PFC collections were approved for. PFC collections are averaging around $15,000 per month. • Staff report on upcoming 2009 AIP projects and possible additional funding — Ms. Morris reported that our 2009 AIP projects include a Master Plan for SPS as well as design for the Runway 17/35 Rehabilitation and initial environmental work on new terminal area facilities. Like 2008, the 2009 AIP funds will likely be awarded in two grants. Two meetings have already been scheduled with our airport engineers from URS — one to discuss preliminary plans and scope of work on the Master Plan project and the second to meeting with SAFB Engineering staff to discuss the design and engineering for the Runway 17/35 rehabilitation project. Mr. Burrus suggested that in the preliminary Master Plan discussions, we discuss timelines for involvement by the advisory board in order to schedule meetings accordingly. Additionally, Ms. Morris reported that she had been contacted by the FAA in order to identify projects which could be ready to go quickly for possible funding through the proposed economic stimulus package. Specifically, the FAA requested projects for both 2009 and 2010 funding. Ms. Morris reported that staff submitted the Runway 17/35 rehabilitation project as a potential 2009 project for $5 million. If funded, this would be a year ahead of schedule. For 2010, she submitted possible projects for a new terminal building ($30 million), additional parking ramp rehabilitation ($2 million) and completion of the Kickapoo perimeter fence ($500,000). Preliminary information indicated these funds could possible require no city matching funds. Mr. Burrus commented that both TxDOT Highway Department and City's Transit Department were also submitting possible projects and AVIATION ADVISORY BOARD JANUARY 15, 2009 2 �r having being prepared with projects ready to go puts us at an advantage to receive the additional funding. 2. Kickapoo Downtown Airport • Staff report on 2008 AIP projects — Ms. Morris reported that the Taxiway A4 extension project and fencing projects are substantially complete and are on the next city council agenda for final approval. The lighting project is also moving along on schedule and having the lighting technicians on site has been a great help as the airport has been experiencing runway lighting malfunctions this week. All projects have remained on schedule with only very minor change orders required. • Staff report on T- hangar construction project — Staff reported that after the bid opening in November, the t- hangar project was awarded to the second low bidder, Lanco Turf and Seeding, after the first bidder was rejected due to not meeting the experience requirements. The contractor has executed contract with TxDOT and is working on getting building plans, permits and submittals. • Discussion on t- hangar leasing procedures and priorities — Ms. Morris presented the board with the current waiting list for hangars at Kickapoo, a proposed pricing plan and a proposal for accepting and prioritizing the rentals of the new t- hangars in an effort to maximize the best usage of these larger t- hangars. With some discussion, the board agreed the plan seemed fair with the interest of best space utilization in mind. Ms. Morris stated that after construction begins and a better estimate of when the units will be able to be occupied is determined, she will draft a formal letter to tenants and individuals on the waiting lists for final approval by the board before mailing. 3. Other Aviation Items - None V. ITEMS OF CONCERN FOR BOARD MEMBERS • Mr. Armstrong and Mr. Altman brought up the issue with contacting Clearance Delivery on the ground at Kickapoo. Ms. Morris explained the problems with the cost effectiveness of the technology available vs. pilot's ability to get clearance via a cellular telephone call. • Mr. Little brought up the discussion of non - aeronautical use of a hangar at Kickapoo. Ms. Morris explained that we attempt to limit as much of that as possible but what AVIATION ADVISORY BOARD JANUARY 15, 2009 currently exists is a result of some past airport business relationships. V1. ADJOURN The meeting was adjourned at 6:20 p.m. ATTEST. Monica J. Morns, Airports Administrator �EVF_,F) IN CITY CLERK'S OFFICE Date(­�1312, By rime —9 00,71 211916-)? Date Date AVIATION ADVISORY 130ARD JANUARY 15. 2009 4