Aviation Advisory Board Minutes - 03/19/2009MINUTES
AVIATION ADVISORY BOARD
March 19, 2009
PRESENT:
Sid Gills
Ross Little
Kenneth Armstrong
Glenn Beavers
H.P. Schuele
John Burrus
Monica Morris
I. CALL TO ORDER
Board Members
City Staff
The meeting was called to order by Chairman Sid Gills at approximately 5:35pm.
II. ROLL CALL
Members were asked to sign the attendance sheet. New board member H.P.
Schuele was introduced.
III. 'APPROVAL OF MINUTES
Minutes of the January 15, 2009 meeting was presented. Mr. Beavers made a
motion, seconded by Mr. Armstrong, to approve the minutes as presented. All
were in favor.
IV. REGULAR AGENDA
1. Municipal Airport
• Staff report on status of agreements with Sheppard AFB —
Ms. Morris reported that staff has completed its review of
the Joint Use Agreement and negotiated some changes
with the Air Force. The document has now been forwarded
to the Secretary of the Air Force where it will be joined with
the lease agreement and together they will be sent to the
City for final approval by the City. Anticipated timeframe
AVIATION ADVISORY BOARD MARCH 19. 2009 1
for this to happen is late April. Mr. Beavers inquired as to
the term and costs involved in the new agreements. Ms.
Morris explained the cost structure in the lease agreement
which starts with an annual cost of $33,200. The joint use
agreement includes a proportional share of airfield
expenses based on the number of civilian operations to
total operations. However, this cost has a three year delay
to allow the City and local Air Force personnel to negotiate
what costs will be included in the amounts to be shared.
• Staff report on upcoming 2009 AIP projects including the
Master Plan score of work and board involvement — Ms.
Morris reported on the start of our 2009 AIP projects,
specifically the design and engineering work for the
Runway 17/35 rehabilitation with survey and geotechnical
work expected to begin very soon. This work will require
some runway closures. Mr. Gill gave Ms. Morris some
logistical advice on the closing of the runway to keep other
areas accessible to Sheppard. Ms. Morris also reported
that the City was not awarded any economic stimulus
funding. However, the possibility still exists for 2009 rather
than 2010 discretionary funds for construction costs and
completing the design and engineering work as soon as
possible will put the City in the best possible position to
receive such funding. 2009 discretionary funds would most
likely only require a 5% local match versus 2010 funds
which will likely be a 10% local match.
Ms. Morris also reported that she had received a proposal
and scope of work from URS Corporation for the Master
Plan Project. This project is scheduled to begin around
June pending the release of the grant funds by the FAA
which will fund this project and is expected to take
approximately 10 months to complete. Specifically, Ms.
Morris explained the board's involvement in this process
with selected members serving on a committee which will
also include other interested parties to this Master Plan.
The committee is currently scheduled to meet five times at
certain milestones in the project.
2. Kickapoo Downtown Airport
• Staff report on 2008 AIP projects — Ms. Morris reported that
the all of the 2008 AIP projects are complete or
substantially complete. The taxiway lighting project has
one minor punch list item but will be resolved and final
payment made in the near future.
AVIATION ADVISORY BOARD MARCH 19. 2009 2
• Staff report on T- hangar construction project — Staff
reported that the building permit for the t- hangar project
has been issued after some minor issues being addressed
and staff anticipates work to begin within the week.
• Staff report on Museum Event on April 4th — Ms. Morris
reported on the special P -51 event being held by the WWI
Museum on April 4th which will require the entrance road to
be closed and the airport to be closed for some flying. She
explained that she communicated this information to
tenants in their monthly billing. Mr. Beavers inquired as to
who makes the decisions regarding closures of the airport
as will be required with this event. Ms. Morris explained
that she made the decision based on what the event
dictated. Mr. Beavers recommended that events requiring
airport closures be limited to one per year to prevent
disruption to the other airport users.
3. Other Aviation Items —
• Ms. Morris reminded board members of the appreciation
luncheon on March 26th. She also reported that the Blue
Grass Warbirds would be giving rides out of Kickapoo from
March 26th — 29tH
• Ms. Morris also reported on some meetings that she and
Mr. Burrus had participated in exploring additional flight
service at Municipal Airport. Both meetings were beneficial
in simply opening the lines of communications with
potential air carriers.
• Ms. Morris also reported that some work should begin soon
on our TxDOT project involving the relocation of the fuel
farm and parking apron expansion.
V. ITEMS OF CONCERN FOR BOARD MEMBERS
• Mr. Beavers inquired as to how staff dealt with noise
complaints at Kickapoo. Ms. Morris reported that she
handled most of those without too much difficulty as they
are fairly infrequent and generally involve helicopters, often
medical helicopters. Mr. Beavers offered to help address
these complaints should they ever escalate to a level
where that might be helpful. Ms. Morris agreed that was a
helpful suggestion.
• Mr. Beavers also expressed the importance of the image of
Kickapoo and specifically is concerned over the
landscaping and lawn at the terminal building. Ms. Morris
said she would ask the Parks Department to help with the
crabgrass problem. Mr. Burrus also suggested we
AVIATION ADVISORY 130ARD MARCH 19. 2009 3
consider getting some pricing for a lawn maintenance
service.
• Mr. Armstrong inquired about the status of flight school
activity at Kickapoo. Ms. Morris explained that an
individual was pursuing the placement of an aviation
related business activity at Kickapoo including a flight
school or maintenance shop.
VI. ADJOURN
The meeting was adjourned at 6:45 p.m.
Monica J. M4 )s, Airports Administrator
Date
CITY CLERK'S OFFICE.
Date �il1
By Time a i(1l�
AVIATION ADVISORY BOARD MARCH 19. 2009 4