Aviation Advisory Board Minutes - 01/21/2010MINUTES
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January 21, 2010
PRESENT:
Brad Altman
Ross Little
Sid Gills
Glenn Beavers
Jim McElvain
John Burrus
Monica Morris
Glenn Barham
I. CALL TO ORDER
Board Members
City Staff
City Councilor
The meeting was called to order by Chairman Gills at approximately 5:30pm.
II. ROLL CALL
Members were asked to sign the attendance sheet.
III. APPROVAL OF MINUTES
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Minutes of the November 19, 2009 meeting was presented. Mr. Beavers made a
motion, seconded by Mr. McElvain, to approve the minutes as presented. All
were in favor.
IV. REGULAR AGENDA
1. Municipal Airport
• Staff report on Master Plan - Ms. Morris reported that the
consultants continued to make progress on the Master
Plan including refining of the preferred terminal concept.
The major components of the plan remaining to be
completed are the development of the complete 20 year
capital improvement plan along with the complete financial
AVIATION ADVISORY BOARD JANUARY 21, 2010
feasibility plan. Staff and consultants envision having a
workshop with city council to refine the financial feasibility
plan. The other remaining component is the Airport Layout
Plan set which is one of the "deliverables" that requires
formal FAA approval.
• Runway 17/35 Rehabilitation Project, Phase 1 — Ms. Morris
also reported that staff has a meeting with the FAA the day
prior to discuss the status of our runway rehabilitation
plans with the Airport Development Office at the FAA. The
meeting was very positive and while the FAA's amount and
timing of funding is still uncertain, the recommendation was
for staff to have city council approve the acceptance of a
grant up to $5 million of a combination of entitlement and
discretionary funding in order to be prepared should funds
become available and a grant offered to the City to begin
this project. Plans and specifications are ready to bid
whenever we are directed to do so by the FAA. Staff
continues to work with Sheppard personnel in anticipation
of this project as well as Phase II which includes the
challenge of addressing the runway edge light
reconstruction.
2. Kickapoo Downtown Airport — Nothing specific to report.
3. Other Aviation Items
Report of RFQ for Professional Airport Consulting Services
— Ms. Morris reported that 12 responses were received to
our RFQ for Professional Airport Consulting Services. The
FAA requires we undergo the RFQ process at a minimum
of every five years. The selection team put together
includes Ms. Morris, Mr. Burrus, Mr. Lin Barnett, the City's
MPO Director, Mr. Russell Schreiber, the City's Public
Works Director and Mr. McElvain representing the advisory
board. One addendum was issued as part of the process
clarifying the relationship expected or not expected with
local architectural or other sub consulting firms. Ms. Morris
anticipated the selection committee would review and
narrow the respondents to 3-4 for interviews.
V. ITEMS OF CONCERN FOR BOARD MEMBERS
• Mr. Beavers inquired about the airports's snow contingency
plans. Staff reported the lessons learned from the
Christmas snow event and has established some priorities'
for clearing. The airport is dependent, however, on both
AVIATION ADVISORY BOARD JANUARY 21, 2010 2
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Sheppard's ability to clear the runway and taxiway surfaces
as well as the City's ability to release equipment for the
city's clearing responsibilities.
Mr. Little inquired about a security incident that occurred at
the airport a few weeks prior. Ms. Morris clarified what
occurred and reported that some security cameras have
now been installed in the terminal area that would be
useful for documenting such occurrences in the future.
Mr. Morris reported to the board that she and Tex Schmidt
from URS Corporation had been working together, at the
recommendation of our FAA region's leadership, to submit
a nomination on behalf of Kickapoo Downtown Airport to
the Aviation Division of TxDOT for their annual General
Aviation Airport of the Year Award which is given at their
conference in April. The nomination is due in February.
Ms. Morris also reported that City staff was working to
procure a much needed easement on a parcel of property
west of Kickapoo in which our storm water detention pond
releases in order to keep that drainage ditch clear and
assist with the flow of water.
The meeting was adjourned at 6:30p.m.
ATTEST:
Monica J. Mo His, Airports Administrator
AVIATION ADVISORY BOARD JANUARY 21, 2010
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