Planning and Zoning Commission Minutes - 08/08/2012I
MINUTES
PLANNING & ZONING COMMISSION
August 8, 2012
PRESENT:
L. O. Nelson, Chairman ♦ Members
Stephen Anderson ♦ Alternate #2
Warren Gardner
John Harmon
R. C. Taylor •
Deborah Morrow, seated in audience, did not vote ♦ Member
Mary Ward ♦ Council Liaison
Kinley Hegglund, Senior Assist. City Attorney ♦ Legal Depart.
James McKechnie, Assist. City Attorney
Marty Odom, Planner III • City Staff
Monique Coleman, Planner II
Diane Parker
ABSENT:
Jeff Browning ♦ Alternate #1
John Kidwell
Karla Miller
Vicky Payne
David Schmid
I. CALL TO ORDER
The meeting was called to order by Chairman Nelson at 2:00 p.m. Chairman Nelson then
proceeded to make the following comments:
a. This meeting is being broadcast live on Channel 11. It will be replayed at 2:00 p.m.
daily including Saturday and Sunday until the next live meeting is aired which will be the second
Wednesday of next month at 2:00 p.m.
b. Motions made by the Commission members include all staff recommendations and
developmental requirements listed in the staff report. Any deviations will be discussed on a
case -by -case basis and voted on accordingly.
c. Applicants and citizens who wish to address the Commission or answer questions
from the Commission members are asked to please speak into the microphone at the podium.
P & Z COMMISSION PAGE 2 AUGUST 8, 2012
This meeting is being taped and there is no microphone to record statements made from the
audience.
d. Please silence all cell phone ringers during the meeting. If it is necessary for you to
have a cell phone conversation during the meeting, please use the hallway outside this room.
II. PUBLIC COMMENTS
No one from the audience wished to address the Commission.
111. CONSENT AGENDA
Public Hearing on Final Plats
The Planning & Zoning Commission recommended approval of the following plats subject to the
Standard Conditions of Approval for Final Plats and Replats and any specific conditions listed:
Standard Conditions of Approval for Final Plats
Provide utility and drainage easements as required by utility companies and Director of
Public Works.
Submit water and sewer plans; street; sidewalk; and drainage plans to the Director of
Public Works and water plans to the Fire Marshall. Drainage plans must be complete
enough to include impact on surrounding property and include detention facilities as
required by Director of Public Works.
Coordinate street lighting plan and provide utility easements as required by the Director
of Traffic & Transportation.
Note: Approval of a plat does not imply approval of development of property in violation
of the Zoning Ordinance.
Staff recommended approval subject to standard conditions and any specific conditions
listed below to be met prior to plat sign -off and /or issuance of a building permit:
REGULAR PLAT:
Rolling Hills Estates, Section Six, Lots 7 -12, Block 9; Lots 10 -13, Block 10; Lots 4 -18, Block 15;
Lots 18 -21, Block 17 (August 2012)
1. Provide revised preliminary plat (due to design /layout change). (Planning)
2. Show floodplain on plat. Staff noted floodplain to west of proposed subdivision.
(Planning)
3. Street names and addressing - give new street names for cul -de -sacs.
(Planning)
4. Utility Sign -off Sheets - provide utility slips. (Planning)
5. Show 10 ft. dedicated utility easement between Lots 19 and 20, Block 17 — 5 ft.
either side — prior to plat approval. (Oncor)
6. Stormwater detention required. (Public Works)
P & Z COMMISSION PAGE 3 AUGUST 8, 2012
7. Infrastructure improvements (water, sewer, storm, streets) must be completed
prior to plat approval based on engineer's estimate. Provide engineering
estimate. (Public Works)
8. Define dedicated width of Lantana Drive. (Public Works)
9. Provide dimension of utility easement on east side of Lot 14, Block 15. (Public
Works)
10. Provide offsite utility easements for review by Public Works /Engineering. (Public
Works)
11. Provide 25 ft. drainage easement for channel and 10 ft. utility easement for
sewer. (Public Works)
12. TxDOT shall approve all access points to State Highways. (TxDOT)
CARPORTS:
1. Case C 12 -27
Carport in Front Setback
1425 East Cortez St.
Mr. Thurman Catson applied for conditional use approval to construct this carport in the front
setback of his residence on E. Cortez Street. Two (2) carports in the front setback were located
within 200 feet of the perimeter of this property.
Twenty -three (23) surrounding property owners were notified of this request. One (1) or 4.35%
replied in favor and none (0) were opposed.
2. Case C 12 -28
Carport in Front Setback
1800 Las Cruces Lane
Mr. John Clement requested approval to build a carport at 1800 Las Cruces Lane. There is one
(1) carport in the front setback within 200 feet of the perimeter of his property.
Thirty (30) surrounding property owners were notified of this request; five (5) or 16.67%
responded in favor and none (0) were opposed.
3. Case C 12 -29
Carport in Front Setback
4624 North Shore Drive
Chavez Contracting requested conditional use approval to construct a carport in the front
setback at 4624 North Shore Drive. There were ten (10) properties within 200 feet of the
perimeter of this location with carports in the front setback.
Twenty -six (26) surrounding property owners were notified of this request. Ten (10) or 38.46%
replied in favor and none (0) were opposed.
Mr. Harmon made a motion to approve the Consent Agenda; Mr. Gardner seconded. The
Commission unanimously approved this request.
Chairman Nelson announced the three carports on the Consent Agenda were approved. He
reminded the applicants to purchase a building permit prior to construction and to comply with
all building requirements.
P & Z COMMISSION PAGE 4 AUGUST S, 2012
IV. REGULAR AGENDA
1. Case C 12 -30
Request for a Conditional Use Permit for the expansion of Light Manufacturing &
Outdoor Storage within a General Commercial zoning district
1400 Loop 11
J & M Oil Field Service & Equipment requested a conditional use permit to expand their existing
operation at 1400 Loop 11 and to relocate a portion of their outdoor storage. They are located
in a General Commercial zoning district.
This facility provides some basic machining and assembly of oil field equipment parts. They are
proposing to relocate the outdoor storage to the south part of the property then add a new shop
building to the west of the existing building.
The new building will be 50'x 60' with a 14' eave height. This structure will be approximately 45
feet the west property line at its closest point, exceeding 30 feet from the nearest residential
buffer requirement. This new building will provide the necessary interior shop space to perform
repairs currently conducted outside. The outdoor storage of equipment will be moved to the
vacant land to the south and placed on a gravel surface. The owner is aware that privacy
fencing is required between the commercial use and the residential use. Fencing will also be
required around the new outdoor storage area.
Fourteen (14) surrounding property owners were notified of this request. Three (3) or 21.43%
responded in favor and one (1) or 7.14% was opposed. Chairman Nelson acknowledged
receiving comments from the property owner submitting the negative response. Mr. Odom
explained this comment claimed the proposed outdoor storage might hinder the future sale of
their property; however, he noted outdoor storage is required to be screened. Mr. Taylor stated
he had a difficult time seeing what the issue might be when he went to the site. Mr. Anderson
asked what type of zoning the person having the issue had; Mr. Odom replied it was
commercial. Mr. Odom commented a fence is required along Loop 11 and between the
applicant's property and the residents' properties.
Mr. Martin Litteken of Cornerstone Engineering represented the applicant and stated J & M Oil
Field Service has been operating at this location since the early 80's. They understand the
screening and buffering requirements for General Commercial zoning abutting residences.
Much of their work is performed offsite at oilfield leases. None of the residents most affected
by this change submitted any negative responses.
Mr. Anderson asked if the proposed expansion would create more jobs. Mr. Litteken stated the
problem is the lack of adequate physical room to do the work because it is taken up by parts
and equipment.
Mr. Taylor stated he was not aware of the additional outdoor storage hindering the sale of a
property; he felt it would dress it up, possibly making it more advantageous for another
business to locate nearby. He commented he was in favor of this request. Mr. Anderson
commented he agreed.
Chairman Nelson acknowledged all citizens' comments have been taken into consideration.
Mr. Taylor made a motion to approve this conditional use request; Mr. Harmon seconded. The
motion carried.
P & Z COMMISSION PAGE 5 AUGUST 8, 2012
V. OTHER BUSINESS
City Council Update
Mr. Odom stated City Council adopted the proposed amendments to the sign ordinance
allowing institutional signs to use digital technology.
VI. ADJOURN
The meeting adjourned at 2:13 p.m.
Warren Gardner for L. O. Nelson, Chairman
ATTEST:
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Marty Odom,
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