Library Advisory Board Minutes - 04/19/2011LIBRARY ADVISORY BOARD MINUTES (� �� D U) Y A
April 19; 2011 `
n
_ MEMBERS PRESENT: MEMBERS ABSENT:
Amy Bobrowitz
Jennifer Andrews
Arthur Bea Williams Julie Carter `r q j
Jean Hall Jeff Tillman I �_ , 0 � �' 1 ,
Carrie Ann Taylor
Cari Guidry
Donna Jane McGough RECEIVEF) IN
EX- OFFICIO MEMBERS PRESENT: CITY CLERK'S OFFICE
Jack Murphy, Director of Parks & Recreation 4'r S- l v - l !
Jenny Bechtold, President Friends of the Wichita Falls Public Library.
Lesley Daly, Library Administrator
Patricia Boyd, Guest
A quorum was present and the meeting was called to order at 4:20 pm.
Librarian's report:
Staff Update: Ms. Daly reported that there have been several staff absences during the past month due to work - related conferences as
well as vacation and sick time. Lana Horner, the Library's Circulation Manager is currently on extended sick leave after minor
surgery, but is expected back to work within the next few weeks.
New Business: The City has started the annual budget preparation process which is going relatively smoothly to date. All
departments have been asked to submit a secondary budget proposal reflecting a 2% reduction in case circumstances dictate the need
to reduce expenditures.
Coming up during May, the Library will be sponsoring three paid programs highlighting the new bilingual and Spanish children's
books acquired through the Arno Leer grant. May 2, 9 and 16 will be musical events with puppets and ventriloquism and stories, and
on May 23 there will be a family storytime complete with pinata party. The Library has been working closely with Telemundo in
order to advertise these programs to try and attract Spanish speakers, and it will be interesting to see what kind of response we have to
this venture.
Summer Reading plans are well underway — the adopted theme for 2011 is "Dig up a Good Book' with the Youth department opting
for dogs and paws, and the adults leaning towards gardening motifs.
Ms. Daly gave board members a copy of the 2010 Texas Public Library Survey (attached) that has been submitted to the State Library:
2010 marked the first full fiscal year of reduced staff and reduced operating hours, so certain numbers were definitely down from
previous years and warranted explanation to the state. Despite the anticipated drop in circulation (7.2) and gate counts (7.10), it was
noted that the number of programs offered for children actually increased in 2010 (7.8) as did the attendance at those programs (7.9)
Ms. Daly also noted that while the Library may not be immediately significantly impacted by the recent cuts to the State Library's
budget, that there is still cause for concern in the erosion of the overall concept of libraries and the role of government in supporting
these institutions. The Summer Reading program is the most obviously threatened local program for Wichita Falls: State funding has
been used to pay for performances in the past, and has also provided for extensive printing and advertising. There is also a lot of
uncertainty regarding the upcoming local library budget: the State Library has advised that the Texshare database access fees could
rise at least 35 %. Currently, the library is paying $2,505 for access to 49 databases: should WFPL pursue these 49 licenses as a lone
entity rather than under the cooperative umbrella of the Texas State Library, the anticipated cost would be $325,883. At this stage, the
library is hopeful that the city budget will allow for the 35% increase!
There are also uncertainties as to the future `look' and governance of the State library: the ten regional systems in place across the
state are likely to have to be dissolved, and this in turn could well affect the effectiveness of certain consortiums that have been
successfully forged. Overdrive is the biggest concern to WFPL at this time: if the North Texas Regional Library System ceases to
exist, it is not clear at this time whether Overdrive will continue to honor the agreement of the thirteen member libraries without a
collective group name. Also of interest to Overdrive patrons right now is the growing concern regarding HarperCollins and the rights
of ebook customers. HarperCollins has decreed that after 26 `checkouts', the license or access rights to an electronic book (or
downloadable audiobook) should be revoked. The consortium's immediate decision was to stop purchasing HarperCollins titles in
protest: to date, there have been no known problems or complaints, and thankfully no other major publisher has followed the
HarperCollins lead.
Friends Report: Jenny Bechtold reviewed recent Friends' activities including the distribution of a March newsletter, the success of
the Dr. Seuss party where over 700 children's books were sold, the acquisition of two new shopping - cart-style basket carts, and the
support for the Library's annual Bookmark contest.
The Friends have also agreed to put on an Alice in Wonderland program and fundraiser with board member help and are currently
looking at a possible August date for the event.
Arthur Bea Williams voiced a concern after discussion with the Friends that the Library has been disposing of books rather than
passing them to the bookstore for sale. Ms. Daly agreed to consult again with staff in order to clarify current policy which does indeed
give the Friends the first right of refusal.
T _re being no further business, the meeting was a rued at 5:05 pm .
ex meeting: Ma l 7, 2011, 4:15 pm
Amy Bobtowltz, Chair
Wichita Falls Public Library
2010 Texas Public Library Survey
CURRENT YEAR PREVIOUS YEAR
1.1 -1.26 Identification
This report is due at the Texas State Library and Archives Commission by March 31, 2011. All data applies to your library's
2010 fiscal year.
1.1 Library Name Wichita Falls Public Wichita Falls Public
1.2
County
Mailing Address
1.3
Street or PO Box
1.4
City
1.5
Zip Code
1.6
4 Digit Zip Extension
Street
Address (If different)
1.7
Street Address
1.8
City
1.9
Zip Code
1.10
4 Digit Zip Extension
1.11 Phone
1.12 Listed #
1.13 Telefax
1.14 E -mail Address (administrator /director)
1.15 E -mail Address (library's)
1.16 Web Address (Internet)
Head Librarian
1.17 First Name
1.18 Last Name
1.19 Is the information provided in 1.1 through 1.18 correct?
Contact Person
1.20 First Name
1.21 Last Name
Board Chair
1.22 First Name
1.23 Last Name
Friends President
1.24 First Name
1.25 Last Name
1.26 Library ID
2.1 -2.4 Outlets and Users
Library
Wichita
600 11 th St
Wichita Falls
76301
4604
600 11 th St
Wichita Falls
76301
4604
Library
Wichita
600 11th St
Wichita Falls
76301
4604
600 11th St
Wichita Falls
76301
4604
9407670868 9407670868
Yes Yes
(940) 720 -6672 9407206672
Lesley.Daly @wfpl.net Lesley. Daly @wfpl.net
Lesley.Daly @wfpl.net Lesley.Daly @wfpl.net
www.wfpl.net www.wfpl.net
Lesley
Daly
Yes
Lesley
Daly
Amy
Bobrowitz
Jenny
Bechtold
413
Lesley
Daly
Yes
Lesley
Daly
Amy
Bobrowitz
Jim
Kearby
413
2.1 Number of branch libraries 0 0
2.2 Number of bookmobiles in use 0 0
2.3 Has the main library building(s) or any branch library been
renovated, expanded, or new construction completed within the No No
period covered by this report?
2.4 What is the square footage of the main library? 61000 61000
3.1 -3.12 Categories of Expenditures
SALARIES AND WAGES
3.1 Library Employees $612,425 $717,939
EMPLOYEE BENEFITS
3.2 Library Employees $231,010 $244,006
3.3
Subtotal Wages and Benefits (Total of 3.1 through 3.2)
$843,435
$961,945
COLLECTION
$0
5.7
3.4
Print Materials
$176,261
$216,090
3.5
Materials in Electronic Format
$80,110
$103,723
3.6
Other Materials
$65,721
$50,369
3.7
Subtotal Collection (Total of )3 .4 through 3.6)
$322,092
$370,182
MISCELLANEOUS
3.8
Other Operating Expenses (include TexShare fees)
$315,222
$325,218
3.9
Total Direct Operating Expenditures (Total of 3.3 + 3.7 + 3.8)
$1,480,749
$1,657,345
3.10
Indirect Costs ( Optional - attach documentation if claimed)
$0
3.11
Total Operating Expenditures (Total of 3.9 + 3.10)
$1,480,749
$1,657,345
3.12
Capital Outlay (Do not include expenditures reported above)
$7,258
$22,242
4.1 -4.3 Local Financial Effort
4.1 Of the amount shown in Library Collection Expenditures (Item 3.7), $312,355 $354,116
how much was expended from local funds only?
Of the amount shown in Total Operating Expenditures (Item 3.11), how much was expended from:
4.2 Local funds only (include government sources)? $1,469,706 $1,641,279
4.3 Local government sources only? $1,469,706 $1,641,279
Note: See Instructions for definitions of "local funds" and "local government sources. "
5.1 -5.25 Library Income By Source
"Operating Income" is money received by the library for the current and recurrent costs of operation, including grants for
special projects. "Capital Income" is money intended for major capital expenditures, construction, renovation, endowment
fund deposits, or other extraordinary items. (Exclude interlibrary loan and system operation grants from both of these
categories as well as indirect costs).
OPERATING INCOME
5.1 City, Cities, or Library District $1,469,706 $1,641,279
5.2 County or Counties $0
5.3 School Districts $0
5.4 Subtotal of Local Government Income (5.1 + 5.2 + 5.3) $1,469,706 $1,641,279
5.5
Loan Star Libraries Grant Award
$20,780 $16,066
5.6
Other State Funds
$0
5.7
Federal Library Services &Technology Act Funds
$0
5.8
Other Federal Funds
$0
5.9
Subtotal of Federal Operating Income (5.7 + 5.8)
$0 $0
5.10
Foundation and Corporate Grants
$0
5.11
Other Local Sources (interest, fines, donations from individuals)
$22,051
$21,509
5.12
Subtotal of Other Operating Income (5.10 + 5.11)
$22,051
$21,509
5.13
Total Income (5.4 + 5.5 + 5.6 + 5.9 + 5.12)
$1,512,537
$1,678,854
CAPITAL
INCOME
144,795
141,839
5.14
City, Cities, or Library District
$0
$0
5.15
County or Counties
$0
$0
5.16
School Districts
$0
$0
5.17
Loan Star Libraries grant award
$0
5.18
Other State Funds
$0
$0
5.19
Federal Library Services & Technology Act Funds
$0
$0
5.20
Other Federal Funds
$0
$0
5.21
Foundation & Corporate Grants
$0
$0
5.22
Other Local Sources (interest, fines, donations from individuals)
1,275
$0
5.23
Total Capital Income (5.14 through 5.22)
$0
$0
If the
library received funds from a city or county other than the one in which the library is located,
list the appropriate cities
or counties separately and indicate the total of the funds received from each city or county.
6.13
5.24
Other Cities or Counties Funding the Library
0
5.25
Amount Received
$0
6.14
6.0 -6.19 Library Collection
6.0 Does the library have a catalog of its holdings available to the public
7.1 -7.14 Local Library Services
that is searchable, either manually or electronically, at a minimum by
Yes
Yes
author, title, and subject?
6.1
Books and Serials Titles (in print)
127,057
123,977
6.2
Books and Serials Volumes, Items or Physical Units (in print)
144,795
141,839
6.3
Audio Materials Titles - physical units
6,071
5,671
6.4
Audio Materials Volumes, Items or Physical Units
6,149
5,849
6.5
Audio Materials Titles - cataloged downloadable
1,966
6.6
Audio Materials Titles - downloadable only
6.7
Video Materials Titles - physical units
4,075
3,670
6.8
Video Materials Volumes, Items or Physical Units
4,633
4,162
6.9
Video Materials - cataloged downloadable
6.10
Video Materials - downloadable only
0
6.11
Electronic Books Volumes, Items or Physical Units (Do not include
1,275
1097
TexShare holdings)
6.12
Local Licensed Databases
25
24
6.13
State Library Licensed Databases (include TexShare and TexSelect
49
51
holdings)
6.14
Other Licensed Databases (include cooperative agreements or
I
1
consortia within state or region)
6.15
Licensed Databases SUBTOTAL (6.12 + 6.13 + 6.14)
75
76
6.16
TOTALS Titles (6.1 + 6.3 + 6.7 + 6.12)
137,228
134,439
6.17
TOTALS Volumes, Items or Physical Units (6.2 + 6.4 + 6.5 + 6.6 +
158,843
152,971
6.8 +6.9 +6.10 +6.11 +6.12)
6.18
Number of subscriptions currently received (in print format)
323
323
6.19
Number of electronic subscriptions currently received (Do not
0
0
include TexShare holdings)
7.1 -7.14 Local Library Services
7.1
Number of reference transactions received by your library
61,666
72,469
7.2
Number of library circulation transactions
363,876
368,685
7.3
Number of circulations of children's materials (This is part of #7.2)
113,764
111,076
(children's materials in all formats, excluding young adult materials)
'
7.4
Total number of library programs provided by the library
246
244
7.5
Total attendance at programs /presentations provided by the library
9,924
8,168
7.6
Total number of Young Adult programs provided by the library (This
24
35
is a subset of 7.4)
7.7
Total attendance (regardless of age) at young adult programs
276
394
provided by the library (This is a subset of 7.5)
7.8
Total number of children's programs provided by the library (This is
181
176
a subset of 7.4)
7.9
Total attendance (regardless of age) at children's programs provided
9,038
7,331
by the library (This is a subset of #7.5)
7.10
Number of library visits (gate count)
216,132
224,192
7.11
How many registered borrowers do you have?
44,081
44,117
7.12
Does the library have a long -range plan?
Plan approved by the library's governing board must be reviewed and
Yes
Yes
updated at least every five years and must include a collection
development element.
7.13
Does the library have available a photocopier for use by staff?
Yes
Yes
7.14
Does the library have available a photocopier for use by the public?
Yes
Yes
8.1 -8.8 Library Staffing and Salaries
Include all positions funded in the library's budget whether those positions are filled or not. Report figures as of the last day
of the fiscal year. Forty hours per week is one full -time equivalent (FTE). Divide staff hours worked per week by 40. Enter
total FTE's.
Paid Persons Holding Title of Librarian
8.1 With master's degree from program accredited by ALA 10 11
8.2 Other persons holding title of librarian 0 1
8.3 All other paid staff 10 10
8.4 Total library paid staff (8.1 + 8.2 + 8.3) 20.00 22
8.5 How many hours last year did volunteers (including community 1,300 1,500
service, Green Thumb, etc.) work in your library?
8.6 What was the Head Librarian's annual rate of salary? $60,152 $60,152
8.7 How many hours per week is the Head Librarian currently employed 40 40
in library duties?
Continuing education activities that meet qualitative standards for which the applicant can supply documentation of
participation, duration, and relevance to the operation of a library.
8.8 Has the Head Librarian obtained a minimum of 10 hours continuing Yes Yes
education credits within this reporting period?
9.1 -9.4 Resource Sharing
Questions 9.1 and 9.2 are part of the library's accreditation. They are based on the following rule.
13. TAC 1.83: A public library shall offer to borrow materials via the interlibrary loan resource sharing service for persons
residing in the library's designated service area. A library shall also participate in the interlibrary loan resource sharing
service by lending its materials to other libraries, as requested. The library governing board may adopt policies regarding
materials available for loan and the length of the loan, the good standing of the borrower, and other relevant issues; these
policies must be posted on the library system's web site.
9.1 Is your library willing to borrow materials for your patrons? Yes Yes
9.2 Is your library willing to lend materials to another library for their Yes Yes
patrons?
Please report number of loans actually received or actually loaned, even if that number is zero.
Interlibrary loan requests (exclude informational requests)
9.3 How many loans were received from other libraries? 614 778
9.4 How many loans were provided to other libraries? 2,717 2749
10.1 -10.5 Internet and Electronic Services
10.1
Does your library have a computer with Internet access for use by
Yes
Yes
11.2
the staff?
09/30/2010
0913012009
10.2
Does your library have a computer with Internet access for use by
Yes
Yes
the public?
10.3
How many terminals (PC, dumb tenninals, laptops, etc.) are used to
31
31
access the Internet by the general public?
10.4
What were the total number of users of public Internet computers in
67,440
80,562
11.6
the library during the year? This is for in- library use only:
53
0
10.5
How many persons were trained in the use of electronic resources
13,127
11330
11.7
(formal and informal):
11.1 -11.7 Library Hours
The local fiscal year covered by this report
11.1
began (mm/dd/yyyy)
10/01/2009
1010112008
11.2
and ended (mm/dd/yyyy)
09/30/2010
0913012009
11.3
Total number of hours during the year that the CENTRAL /MAIN
2,756
3,164
library was open.
11.4
Total Number of Weeks that the CENTRAL/MAIN library was open
52
during the year
11.5
Total Hours Open during Regular Week
53
63
11.6
Total Hours Open during Summer Week
53
0
Note: May be same as 11.5
11.7
How many unduplicated hours is the library and its branches open
per week during a regular scheduled week? If your library does not
53
63
have branches, please record how many hours you are open during a
regular scheduled week.
12.1 -12.19 Branch and /or Bookmobile Information
12.0 Branch ID N/A
12.1 Branch/Bookmobile N/A
12.2 Library Name N/A
12.3 Mailing Address Street or PO Box N/A
12.4 City N/A
12.5
Zip Code
N/A
12.6
Zip Extension
N/A
12.7
Street Address (if different)
N/A
12.8
City
N/A
12.9
Zip Code
N/A
12.10
Zip Extension
N/A
12.11
Phone
N/A
12.12
Telefax
N/A
12.13
E -mail address
N/A
12.14
First Name of Librarian
N/A
12.15
Last Name of Librarian
N/A
12.16
What is the square footage of the branch library?
N/A
12.17
Does the branch have an established schedule in which services of
N/A
the staff are available to the public?
12.18
Total Number of hours during the year the
N/A
BRANCH /BOOKMOBILE was open.
12.19 Total Number of Weeks that the BRANCH /BOOKMOBILE library N/A
was open during the year.
DEADLINE FOR SUBMISSION OF THIS REPORT
Texas Administrative Code, Title 13, Chapter 1, Rule A§ 1.85 regarding the Annual Report.
A public library shall file a current and complete annual report with the Texas State Library and Archives Commission by
April 30. Revisions to the annual report which would affect membership status for the next fiscal year will not be accepted
after July 31. Staff vacancies that occur after the report is filed shall not adversely affect applications for system membership
in the next fiscal year. Staff vacancies that occur prior to filing the report which affect system membership must be filled and
reported prior to July 31. Willful falsification of annual reports shall cause the library to be disqualified for one year in the
first instance and disqualified for three years in the second instance.
One completed application form should be returned to the Library Development Division, Texas State Library and Archives
Commission.
You may mail the application to, PO Box 12927, Austin, Texas 78711 -2927; or
you may fax the application to 512- 463 -8800, attention Bell Clarke; or
you may scan and email the application to bell. clarkeAtsl. state. tx.us
QUESTIONS: If you have any questions about this survey, please write or call your System Coordinator or contact Bell
Clarke at the following address: Library Development Division, Texas State Library & Archives Commission; PO Box
12927; Austin, Texas 78711-2927; 512/463 -5466; fax 512/463 -8800; bell.clarke(&tsl.state.tx.us
System Membership Application Form
Authorization to Apply for New or Continuing System Membership
LIBRARY NAME:
CITY
Wichita Falls Public
Library
Wichita Falls
This Authorization for application should be completed only for the following reasons:
• Your library is applying for new membership in the Texas Library System.
• Your library wishes to continue its membership in the Texas Library System for the upcoming state fiscal year
(SFY2012).
All signatures are necessary. Current members of the Texas Library System MUST obtain all necessary signatures if they
wish to continue their System membership during SFY2012.
Signatures of city secretaries, county clerks, and so forth are not valid substitutions for the signatures of mayors, city
managers, or county judges.