4B Sales Tax Corporation Minutes - 06/29/2011MINUTES OF THE 46 SALES TAX CORPORATION
June 29, 2011
Present:
Jim Ginnings, President §
Charles Elmore, Vice President/Sec. Treasurer §
Alan Donaldson §
Darron Leiker §
Joe Nieto §
Bob Seabury §
Rick Hatcher, Liaison §
Miles Risley, City Attorney §
Jim Dockery, Asst. City Manager /CFO §
Kevin Hugman, Assistant City Manager §
Pat Hoffman, Property Administrator §
Jack Murphy, Director of Parks §
Linda Merrill, Recording Secretary §
Corporation Board Members
City Council
City Staff
Kathy Roach, President §
Michael Callahan, Vice President §
Stacie Flood, Kell House Curator § Wichita County Heritage Society
Anthony Inman, Anthony Inman Construction §
Delores Culley, Executive Director §
Lila Arnold §
Elizabeth Hawley § Wild Bird Rescue, Inc.
John Hirschi §
Absent:
Dustin Nimz § Corporation Board Members
1. CALL TO ORDER
Jim Ginnings called the meeting to order at 3:30 p.m.
2. APPROVAL OF MINUTES (1/26/10)
Charles Elmore moved, seconded by Jim Nieto. that the minutes be aparoved.
The motion unanimously carried. President Ginnings requested clarification from Pat
Hoffman on the properties around Lake Wichita that are struck off to the City for back
taxes. Ms. Hoffman explained that the City is acquiring these properties as they become
available, and is not offering them for sale to the public.
K
Financial Statement
Kevin Hugman provided an updated financial statement. The actual sales tax revenues
are just under $2 million, exceeding the budget by four percent. The fund has total
revenues of $1,996,537 to date, and an unreserved fund balance of $322,000. This
statement does not include the TIF #2 reimbursement (Maplewood extension), which is
an end -of- the - fiscal -year adjustment.
He gave an update on projects funded by the Board, including the South Weeks Park
Pond Project. The sum of $146,420 remains in the account, and various amenities
(including the gazebo) have yet to be completed. Citizens have requested restroom
facilities. If the Board has no objection, the City could install a unisex restroom for about
$15,000. No additional funds beyond what remains in the account would be required.
3. Kell House Renovations (Wichita County Heritage Society)
Delores Culley, Executive Director for the Wichita County Heritage Society (WCHS),
addressed the Board. The Kell House is 102 years old. Gary Oatman of GTO Services
performed a structural analysis on the house, which revealed serious problems. The
foundation is held up with brick columns that have deteriorated, causing shifts in the
house. Additionally, there is significant drainage underneath the house, causing the
brick columns to deteriorate at a more rapid pace.
The Kell House had structural repairs done in the 1990's. The WCHS would like to
repair the house to the extent that they will not have to ask for funds to repair it every
few years. To that end, they have a three - phrase repair plan to be accomplished over
the next three to five years, at an estimated total cost of $1 million.
They are requesting $166,746 from the 4B Board for help with Phase 1. This phase
includes gutter repairs, foundation restoration, and plumbing, drainage, and electrical
work. The total cost for this phase is $402,435; they have raised $235,689. Anthony
Inman is the contractor, and is providing his services as an in -kind donation. They have
received multiple quotes for the various projects to be performed.
Joe Nieto questioned whether the Kell House is safe for the public, and asked how
many people are in the house at one time. Ms. Culley said Mr. Oatman assured them
the house is safe for visitors. The Kell House occasionally accommodates as many as
60 elementary school children at one time.
Darron Leiker asked if the WCHS intends to request more 413 funds throughout the
phases of this renovation. Ms. Culley replied that is not her plan. Phase 2 consists of
column restoration. The Texas Historical Commission typically grants funds for such
structural renovation. Phase 3 will include repairs to crown molding and interior painting.
They will look to local funding and memberships to pay for this work.
Bob Seabury asked how many visitors come to the Kell House each year. Ms. Culley
replied between 8,000 to 10,000 a year. This includes every third -grade class, and
special events such as Santa House.
Mr. Nieto asked the appraised value of the house. Ms. Culley said she did not know. It
is tax exempt, and is extremely valuable from a historical standpoint to the community.
He asked where the Kell House derives its money. Ms. Culley replied that it has an
endowment that offsets the cost of insurance and utilities. They hold fundraisers
throughout the year, apply for various grants, and sell memberships. In addition, they
receive funds from the Arts Commission.
Jim Ginnings asked if the WCHS is waiting on any other major donations. Ms. Culley
replied that other foundations were waiting to see what the 413 Board contributes.
Mr. Ginnings thanked the WCHS members for their attendance and presentation.
4. Wild Bird Rescue Public Viewing Area Project
Lila Arnold, Executive Director of Wild Bird Rescue (WBR), addressed the Board. They
are requesting funding to help with the Windows to Learning Walkway, their effort to
educate the public and raise funds for the future. The total project cost is $251,177.
They have received $50,000 from the Prothro - Yeager Foundation; $45,000 from the
Priddy Foundation, and donations for fence work and duct work. They are asking the 4B
Board for $116,627.
The WBR goal is to rehabilitate orphaned /injured song birds, shore birds, water fowl,
and birds of prey, and release them. They have taken in 700 baby song birds this year
alone. They are open sun up to sun down, seven days a week.
The U.S. Fish and Wildlife prohibits the WBR from allowing tours of the rehab facilities,
or the display of birds. Their solution is a walkway along the side of the building and the
installation of one -way glass. The volunteers would bring birds up to the window.
Speakers would allow the volunteers to explain the rehabilitation process to visitors.
They hope to offer free tours to every third grade class in Wichita Falls. The walkway
would be open to the public when small groups are not scheduled.
Mr. Nieto asked how often the public visits the facility. Ms. Arnold estimates between
50 -75 people drop off birds every day. Mr. Nieto asked why it is so expensive to care for
the birds. Ms. Arnold replied that they feed the birds between 60,000 to 80,000 mill
worms each week. He expressed concern over the cost of the project of over $200,000,
in comparison to the finished product of a net income of $1,250. He is concerned that it
costs so much money to provide this service. Ms. Arnold stated another prong of their
service to the community is to educate the community regarding wild bird rescue,
conservation, loss of habitat, and the effect of climate change on bird populations
around the world.
Mr. Ginnings thanked the WBR for their informative presentation.
5. ' Wild Bird Rescue Public Viewing Area Project
Mr. Ginnings adjourned the meeting into executive session at 4:21 p.m. pursuant to
TEXAS GOVERNMENT CODE §551.072. He announced the meeting back into regular
session at 5:11 p.m. The subjects posted in the Notice of Meeting were deliberated, and
no action was taken on these items in executive session.
6. Funding Outside Agencies and Project Scoring and Evaluation
Kevin Hugman provided a project scoring /evaluation form that was used in a city for
which he previously worked. Mr. Leiker said it might be something the Board would find
useful to help evaluate 413 requests. More outside agencies are making requests for
funding, and at face value they may seem like good projects. However, if they were
evaluated against this form, they might not meet the criteria to qualify for funding.
Mr. Hugman said different criteria would be weighted based on the priorities established
by the Board. The Board, of course, would be free to establish the criteria and priorities
it desires. Such criteria could include:
1. Growth and economic development
2. Is the project identified in the Board's Master Plan?
3. Percentage or portion of the population served by the project
4. Is the project eligible for other funding (e.g., grants, matching funds)?
Mr. Nieto asked if the Board could mandate that all non - profit agencies provide the
Board with its IRS Form 990 for the past two years. The form would give a better picture
of the financial strength of the organization. Mr. Risley replied that staff will require
agencies to furnish whatever documents the Board desires.
Rhea Road /Callfield Realignment Project
Mr. Ginnings called for a motion to consider 413 funding to the extent of $3.2
million in partnership with TIF #2 for the Rhea Road /Callfield realignment project.
Alan Donaldson so moved, seconded by Joe Nieto. Darron Leiker moved to
amend the motion to reflect the expenditure of $4.92 million. The amended
motion, seconded by Mr. Donaldson, unanimously carried.
Kell House Renovations (Wichita County Heritage Society)
The Board discussed the request from the Wichita County Heritage Society. Miles
Risley stated that some past agreements with agencies required them to furnish
drawings, and the Board would reimburse the agency for the work specified in the
drawings as it is completed. Mr. Ginnings requested an action item for the Board's
next meeting that requires the agency to build according to the specifications in
the drawing, within a specified timeframe, and only up to the requested $166,746.
The Board would require that it know that the low bid was awarded. Mr. Risley
said there could be language included that requires the $240,000 from other
funding sources to be the required match.
Wild Bird Rescue Public Viewing Area Project
Mr. Donaldson remarked that the requested amount of money is a large investment.
Mr. Seabury questioned the level of interest in the activities of the organization, and felt
it needed a wider scope of attraction. Mr. Ginnings said he is in favor of providing some
help, but feels they are asking for more money than the Board ought to commit.
7. Adjourn
The meeting adjourned at 5:40 p.m.
J ;T�n P�np7r e- s i d e n t
4B SALES TAX FY 2011 -2012 ANNUAL
BUDGETrXNAM
Actual
$ 3,408,651
$ 52,709
$ 241,072
5
..'`i $
# 99 ' $
$2_
Actual
3,338,970
9,302
#
3,'4,126 $
7,51 ': #
Sow
YTD
Actual
2,286,361
4,186
$
$
$
Projected _
FYJJ
Actual _
-
3,541,611
7,500
319,612
PROPOiSIM
# 3,6 t,631,
# 7,80G'
320,204
�8?11E31
8N/2011
RtnnA
Sales Taxes
Interest
Reimbursement (TIF #2)
Total Revenues
COWL EC]3
Enhanced Gym Space
$ 200,239
$ 30,000
$ 60,(=
$ 40,000
S 259190
$ 1,727,778
.
� €, $ 53,543
:' a
-
60,000
$ 10,617
1,648,255
$ 175 000
�` $ 104,151:.
-�,
$
$
$
-
---
--
-
30,193
275,000
220 432
9,309
$
$
$
S
- -
30193
275,000
220 432
9,309
WFISD Gym Add[ Expense
Wichita Count Heritage Socie
Wichita Falls Little League
Wichita Theatre
Community Wide Marketing:.;
River Bend Nature Works #3
Mobile Data Terminals
Trail Ext - Rhea/Lake Wichita Dams'
Kemp Center for the Arts
Castaway Cove WP Im rovmts
Dog Park - Lake Wichita Park
Debt Service - Projects
$ 512,315
$ 599 803
-
# ;; 8# $ 510,915
# j#, E $ 515,088
$ 231,199
$ 365,828
! !
_
5i+,2t'; $
. 4ti , $
# . , $
$
T"
54,608
491 952
82 477
109 273
384,469
--
$
$
$
$
$
514,215
491,952
231,199
368,548
489,889
-
#
-
4410,24
3,746 -''
',..
109.129
Public Safety Pro ects
Trail/Land/Firing Range
TIF #2 / Maplewood 2006A Ser
Golf Renovation 20066 Series
Castaway Cove Water Park
TIF #2 / Rhea Road
Ca hal E ui mt Maint / Im nrmts
$ 127,455
$ 130,9758
` hf� $
1,� $
�
$
$
127,455
132,883
97,456
137,357
10(M
(k? $
¢ i, $
# 244 a $
,. 4W. $
1"; 14%. 9
#•_ 1;Ot16
128,241
110,669
91,952
400,000
$
$
$
$
$
$
128,241
135.000
234,468
400 000
140,000
10,000
#
#
#
$r
127,500
110.00Q°
154,488
4(0,=
1M000
14,000
Radio Maintenance 73238
CAD /Records Maint 73239
MDT Software Maint 71110
Street Im rovements
Outdoor Warning Siren Replacmt
Administration Charges
Prior Years Capitol Prolocts
$ 30,000
$ 974
3,718,729
S (16.2971
3 5.388124
$ 2,841,397
3 2.547.327
$
$
,y l a $
` 1,089;1
81 OW,
#
! S
#" '(1 77th: S
j S
3 * 3 -��;` $
, ,
38118 89? S
14,603
432,684
1,147,100 _
5.,774.134
(2.170.8601
5.388.724
3.217.864
, ,
1.257.968
#
1
S'
2
,
$
'' $
2000EI ,
$
$
,
MAR 3
4.2M -21-
41-3agn 5_
2K,803,413
1 -4 �-
30,149
24,442
947,653
487
26,466
(1.111.3791
2.106.485
303.072
$
$
$
$
$
3
3
S
45,397
166,342
1,000,000
_ 18,993
46,000
-- - --
-�
',
(11070.6091
3_864
2.147255
- - --
66,007
1.881248
--
2
2
S
!
#
!I_
_-
811.981
2.147.2M
2.959.238
286,007
2.893,E
Backdoor Theatre
South Weeks Park Pond RcnsbLtn.
MPEC Repair /Replacemt Items
Downtown Intersection Improvmts
Lake Wichita Improvements
_Wichita Theatre Renovation
- - _
FY 12 Capital Projects
To Be Determined
Total Expenditures
Revenues Less Expenses
-
Beginning Cash Balance _
Ending Cash Balance - _ _ _
-
Reserved For Encumbrances
_ -
Unreserved Fund Balance
FY 2011 -12 48 Budget DRAFT.)ds