4B Sales Tax Corporation Minutes - 08/01/2011MINUTES OF THE 4B SALES TAX CORPORATION
August 1, 2011
Present:
Jim Ginnings, President § Corporation Board Members
Charles Elmore, Vice President/Sec. Treasurer §
Tony Fidelie §
Darron Leiker §
Dustin Nimz §
John Burrus, Director, AT &T
§
Jim Dockery, Asst. City Manager /CFO
§
Kevin Hugman, Assistant City Manager
§
City Staff
Jack Murphy, Director of Parks
§
Miles Risley, City Attorney
§
Russell Schreiber, Director of Public Works
§
Linda Merrill, Recording Secretary
§
Kathy Roach, President
§
Stacie Flood, Kell House Curator
§
Wichita County Heritage Society
Delores Culley, Executive Director
§
Penny Miller
§
Elizabeth Hawley
§
Wild Bird Rescue, Inc.
Marjorie Hardin
§
John Hirschi
§
Absent:
Joe Nieto
§
Corporation Board Members
Alan Donaldson
§
1. CALL TO ORDER
Jim Ginnings called the meeting to order at 4:00 p.m. City Clerk Lydia Ozuna swore in
Tony Fidelie as a 413 Sales Tax Corporation Board Member.
2. APPROVAL OF MINUTES (6/29/11)
Charles Elmore moved. seconded by Darron Leiker, that the minutes of the June
29, 2011 meeting be approved. The motion unanimously carried.
3. WILD BIRD RESCUE
Mr. Ginnings opened the public hearing at 4:05 p.m. Elizabeth Hawley, president
of the Wild Bird Rescue (WBR), addressed the Board. The WBR has raised funds
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through grants and donations, and would appreciate any level of support from the 4B
Board. Mr. Ginnings closed the public hearing at 4:06 p.m.
Mr. Elmore moved to provide money to aid in the construction of a public
viewing area at the Wild Bird Rescue Center. Mr. Ginnings seconded the motion.
Mr. Elmore stated the viewing area would be educational and beneficial to the
community. Dustin Nimz expressed reservations about giving 4B money to a project
that would reach a relatively low number of citizens. He realizes this would be an
opportunity for third - graders, but that is some time down the line.
John Hirschi said a large number of people are exposed to the WBR, as it is on
an extension of the loop trail around the City. Mr. Leiker asked how they intend to
advertise. Mr. Hirschi replied the web page is the primary source of advertisement.
There is signage on Lake Shore Drive. When the trail gets extended, they would also
have signage visible to those using the trail.
Mr. Ginnings called for a vote on Mr. Elmore's motion. The motion carried,
with all members voting in favor of the project with the exception of Dustin Nimz,
who voted against it. Mr. Ginnings then called for a motion to specify the amount
to grant to the center. Mr. Elmore moved that $20,000 be granted. Tony Fidelie
seconded the motion, which carried unanimously.
Mr. Ginnings told the Wild Bird Rescue folks that he would like to see them work
with the Convention & Visitors' Bureau to publicize the center. He also suggested
creating interest among senior high school students. Penny Miller said they will involve
the CVB once the walkway is constructed. They do use students in various activities,
including Scout troops and junior high key club students.
4. KELL HOUSE
Mr. Ginnings opened the public hearing at 4:16 p.m. for discussion of renovation
of the Kell House. Delores Culley reminded the Board they seek funds for stabilization
of the 102 - year -old Kell House. This three -phase project will take place over 3 to 5
years and total approximately $1.5 Million. They have raised over $235,000 for Phase
One, and now need $166,746.
Mr. Ginnings asked if they needed all the money for Phase One in order to begin
the work. Ms. Culley replied they did. The first phase involves going under the house to
remove all the air conditioning ducts. The air conditioning will be turned off, and
temporary units must be rented until the foundation repair is completed.
Mr. Ginnings closed the public hearing at 4:22 p.m.
Mr. Ginnings called for a motion. Mr. Nimz moved to provide money to aid
in the stabilization of the Kell House (Phase One). The motion was seconded by
Mr. Fidelie. Mr. Ginnings asked Mr. Nimz if he would amend his motion to specify
the amount of $40,000, to which Mr. Nimz agreed. The motion unanimously
carried.
Mr. Leiker clarified that the grant of funds is predicated upon the Heritage Society
raising the entire amount needed for Phase One. Mr. Risley said he will draft contracts
for the two projects approved today. The 4B Board will pay a certain amount based
upon the completion of the work. The contract would list exactly what needs to be done,
with drawings attached as necessary.
Mr. Ginnings called for a vote on the motion. The motion unanimously
carried.
5. BUDGET
Kevin Hugman submitted to the Board an updated version of the proposed
annual budget. Sales tax revenues are currently at $2.28 Million, with interest over
$4,000. Sales tax revenues run two months in arrears. The ending projected sales tax
revenue of $3.54 Million is the same amount used for FY 2012. This is a very
conservative approach, as this is the Board's primary source of revenue.
He then discussed the FY 2012 budget. The debt service represents the bulk of
expenditures for previously committed projects (public safety, TIF #2 Maplewood, golf
course renovation, and Castaway Cove). He also added the TIF #2 Rhea Road
Realignment to this list. That debt service was originally estimated at $260,000; the
closer estimate for this year is $109,000, but it should go up to $260,000 for subsequent
years. The exact annual amount will not be known until the debt is issued later this year.
The TIF #2 will reimburse for the Maplewood extension, and up to $150,000 toward the
Rhea Road Realignment. The TIF fund will not have the full amount for the first few
years, but staff is projecting it will have $329,200 in revenues in 2012.
Mr. Ginnings asked if the $275,000 is all of the TIF tax appreciation. Mr. Hugman
replied that it is; the fund is still catching up from its first years, as there was not enough
revenue initially to meet the debt service. It should be paying approximately $380,000
for the Maplewood Extension and the Rhea Road Realignment.
Funding continues for the Radio and CAD MDT software maintenance; $400,000
for street improvements in the downtown area; $160,000 for year three of the four -year
outdoor warning siren replacement project (with an additional $20,000 for narrow
banding software); and $10,000 for administrative charges. Other ongoing projects
include Backdoor Theatre, South Weeks Park Pond Project, MPEC, and the Downtown
Intersection Improvements. There may be a savings realized on both the Downtown
Intersection and MPEC projects, but both are showing the full amount allocated.
The budget will be adjusted to include today's expenditures, and the amendment
will be approved by the City Council. Total revenues of $3,878,000 are projected, with
total expenditures of $3,066,300. Revenues in excess of expenditures total $811,981,
with $266,000' reserved for encumbrances. Assuming no other projects, the unreserved
fund balance projected for the end of FY 2012 is $2,693,229.
$200,000 for MPEC; $66,000 for Lake Wichita Improvements
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Mr. Ginnings asked for an update on Lake Wichita. Jack Murphy said the
engineering work for bank fishing access has been completed by Public Works. City
Engineers are working on the elevated platform and floating pier. Signs have been
designed in- house, and the frames are also being made in- house. All this should come
together by the fall.
Mr. Ginnings then asked for an update of the MPEC dehumidification project.
Mr. Dockery said the City used an outside engineering firm to prepare the design plans.
It is ready to go for bids. However, a separate project undertaken by the City is an
energy conservation program. Consultants are conducting facility audits. The
dehumidification project could interact in some way with this program, so the
consultants want a final look at the specs before this project is let for bids. He
anticipates that within the next 30 days they will have the specs out for bid.
Mr. Hugman finished his presentation by stating the end of the year projection for
FY 2011 for the unreserved fund balance is $1.88 million. The Board approved $60,000
in new projects today, and he will refine those numbers before the end of this fiscal
year.
Mr. Ginnings asked the expiration date of the $200,000 debt service. Mr. Dockery
said $100,000 is due to expire in 2011, and another $100,000 in 2013. The intent with
the new Call Field Road debt service was to offset that savings. After the Call Field
Road Project debt service is issued, it should run about the same as it was before those
two schedules expire.
Mr. Fidelie asked the status of the funding for the MDT Project. Mr. Dockery said
the project cost is completed, but the 4B Board pays the maintenance on the project.
Mr. Elmore expressed his desire that the $1.5 Million still available for trail
construction be used to purchase the former Hawk Ridge Golf Course as a park for the
City. Districts 1, 3 and 4 have around 300 acres of park land. District 2 has 190 acres,
and District 5 has 31 acres. Mr. Leiker noted that the Sheppard Air Force Base
population is included in District 5. They have a golf course, pools and parks. He feels
that Mr. Elmore should either remove that population from his argument regarding acres
of park per capita, or add the SAFB parks to his calculations.
Mr. Ginnings opined that the Board's function does not include initiating projects,
but rather, to receive recommendations from the City Council as a result of studies,
programs and plans by the Council and City staff. He believes it is quite appropriate for
the Council to consider Mr. Elmore's desires.
6. Adjourn
The meeting adjourned at 4:59 p.m.
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