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4B Sales Tax Corporation Minutes - 08/13/2012MINUTES OF THE WICHITA FALLS 4B SALES TAX CORPORATION August 13, 2012 PRESENT: Jim Ginnings, President Dominique Calhoun Alan Donaldson Tony Fidelie Darron Leiker Dustin Nimz Glenn Barham, Mayor Tim Ingle, Councilor District 4 Jim Dockery, Asst. City Manager /CFO Kevin Hugman, Assistant City Manager Jack Murphy, Director, Parks and Recreation John Burrus, Director, AT &T Miles Risley, City Attorney Lin Barnett, MPO Director § LeAnn Moran, Airport Administrator Linda Merrill, Recording Secretary Glen Beavers H. P. Schuele Curtis Borron Greg Stevens ABSENT: Joe Nieto 1. CALL TO ORDER § r� Members City Council City Staff Aviation Advisory Board WF Radio Control Club Member W � , d � ti rn n m r m C6m M C6 C) v Q jT1 Jim Ginnings called the meeting to order at 3:02 p.m. He welcomed new member Dominique Calhoun, who replaced outgoing member Charles Elmore. 2. APPROVAL OF MINUTES Darron Leiker moved for approval of the minutes of the June 11 meeting. Seconded by Tony Fidelie, the motion carried. 3. RADIO CONTROL CLUB FIELD IMPROVEMENT PROJECT Miles Risley said the Radio Control Club Field Improvement Project changed slightly from what was represented in the Board meeting. Originally, the Board authorized the expenditure of funds for the construction of the pad site and shelter, while the Club agreed to pay for a bleacher slab and aluminum bleacher treads. However, the 4B funds allocated toward this H: \_legal \4A & 4B \4B Corp \4B Minutes\2012\2012.8.13 Airport.Pier\MinutesAB 2012.8.13.doc WFEDC — Minutes of August 13, 2012 2 project will also be able to pay for part of the bleachers. There is no need to change the motion, but staff wanted the Board aware of this change. No member of the Board expressed any concerns. Mr. Ginnings said this is a good project, and the City will benefit from it. 4. PUBLIC HEARING AND CONSIDERATION OF MUNICIPAL AIRPORT TERMINAL BUILDING PROJECT Mr. Ginnings opened the public hearing at 3:08 p.m. John Burrus said the City is seeking final sources of funding for a new municipal airport terminal building. The terminal is owned by Sheppard Air Force Base and was built in 1959. The 17,500 square foot building has been remodeled a half -dozen times since its construction. The new building would nearly double the size of the existing facility. The current terminal presents many challenges. Due to the need for additional security elements since 9/11, there is no room for a second airline carrier. There is an inability to adequately serve those with disabilities, and there is very little expansion opportunity. In addition, there are passenger - related issues related to capacity: passengers have to exit the security hold room in order to use the restroom facilities, and then go back through security to reenter the security hold room. A modern terminal would provide a gateway into the community and give businesses access to domestic and world markets. The additional space envisioned in the new terminal would put the City in a better position to attract additional commercial air carriers. The new facility would add a USO room for military personnel, and include a non- denominational chapel /meditation room, as well as vending and restroom facilities within the security hold room. There would also be a VIP conference room for new business representatives, military dignitaries, and Admiral Club members. Dustin Nimz entered the meeting at 3:25 p. m The project would be completed in three phases: (1) parking lot and entry road; (2) new terminal building; and (3) apron servicing new building coming off taxiway C. The total cost of the project is $35 million; the costs for phase 1 are not included in the funding request. The FAA is willing to provide $28 million toward this project; $7.2 million is available from local funding. Considering worst case scenario, the City will need to borrow $20 million at 4% interest for 20 years, with an annual debt service of $1,445,000 per year. The City is asking the 4B Sales Tax Board and the Wichita Falls Economic Development Corporation to commit $140,000 each over the next 20 years toward this project, as it has committed an equal share from its general fund. Glenn Beavers addressed the Board. He serves on the Aviation Advisory Board, and has been involved with aviation in Wichita Falls since he moved here 37 years ago. He recalls addressing the Rotary Club his first year in town, pointing out the need for a new terminal. He feels the same today, adding that it would be a tremendous addition to the city. Mr. Ginnings closed the public hearing at 3:51 p.m. He called for a motion that the Board consider contributing to the debt service of such future debt for the municipal WFEDC — Minutes of August 13, 2012 airport terminal building project up to $140,000 per year. Mr. Calhoun so moved, seconded by Mr. Donaldson. Mr. Ginnings asked if this commitment of funding would require the 4B Board to contribute more money if the other entities failed to fund equal shares as anticipated. Mr. Risley said the 4A and 4B Boards would not be directly liable to the people to who buy the bonds, but instead, they would be liable to the City to back up their obligations. Jim Dockery added that this action would be approved on an annual basis. Mr. Donaldson asked why the 4A Board was not being asked to pay all of the debt service. Mr. Risley said there are provisions of the Texas Local Government Code that apply to the 4A Board that do not apply to the 4B Board. These provisions prohibit the 4A Board from funding primarily transportation projects. The 4A money will be used to fund the construction of the rooms used for industrial and military meeting purposes. The motion was unanimously approved. 5. PUBLIC HEARING AND CONSIDERATION OF LAKE WICHITA IMPROVEMENTS PROJECT Mr. Ginnings opened the public hearing at 4:03 p.m. No one from the public was present to address this issue, so he closed the hearing. Jack Murphy said this project was approved by the Board a couple of years ago in the amount of $85,000. The City has proceeded with the floating pier, consisting of a ramp to the top of the dam down to the first level, and then another ramp down to the water's edge. That project is under contract with Potter Bowles. The floating pier costs were higher than anticipated, and the City is requesting an additional $23,000 to complete the project, which would include a sidewalk to connect those two ramps. This is a beginning effort to improve Lake Wichita, and combined with the shoreline stabilization, wildlife observation platform and signs, has made a positive impact upon the community. Alan Donaldson moved, seconded by Darron Leiker, that the additional sum of $23,000 be expended to complete this project. The motion was unanimously approved. 6. ELECTION OF OFFICERS Darron Leiker moved that Jim Ginnings continue to serve as president. Seconded by Tony Fidelie, the motion carried. Alan Donaldson moved that Dustin Nimz serve as vice- president /secretary- treasurer. Seconded by Darron Leiker, the motion carried. 7. 2012 -2013 BUDGET Kevin Hugman noted that Mr. Donaldson had requested a way to view historic sales tax records; he has prepared a report covering the past two years, and will continue to provide this information. He also submitted to the Board a draft of their budget for Fiscal Year 2013. He went through the particulars of the budget, noting the Board has available the sum of $704,627 to use for projects this coming year without touching its fund balance. He projects the Board will end this fiscal year with an unreserved balance of just over $1.9 million, which accounts for encumbrances for projects already approved but not expended. WFEDC — Minutes of August 13, 2012 8. ADJOURN Mr. Donaldson moved, seconded by Mr. Leiker, to adjourn the meeting. The motion carried, and the meeting was adjourned at 4:29 p.m. r-7.