AGD 05/02/2023 City of Wichita Falls
City Council Agenda
Stephen Santeliana, Mayor
Bobby Whiteley, Mayor Pro Tem/At Large �Michael Smith, District 1 " / 04zy..
\-- Larry Nelson, District 2 ..-•��� }�
Jeff Browning District 3
/4j4if ��5 Tim Brewer, District 4 °
TEXAS Steve Jackson, District 5 7
40
Stue5Aie�:Golder-Oyportu rties:
Darron Leiker, City Manager
Kinley Hegglund, City Attorney
Marie Balthrop, City Clerk
Notice Of Regular Meeting Of The Mayor And City Council Of The City Of Wichita
Falls, Texas, To Be Held In The City Council Chambers, Memorial Auditorium, 1300
Seventh Street, Tuesday, May 2, 2023, Beginning At 8:30 A.M.
This meeting can be accessed and viewed at the following locations:
1. A livestream will be shown on the Spectrum/Time Warner Cable Channel 1300
2. A livestream will be shown on the City's Facebook page (City of Wichita Falls,
Texas Government) (https://www.facebook.com/CitvofWF)
3. A video of the meeting will be posted on the City's YouTube page
(https://www.voutube.com/citvofwf)
Item #
1 . Call to Order
2. (a) Invocation: Pastor Al Easterling
St. Marks United Methodist Church
(b) Pledge of Allegiance
3. Presentations
(a) Employee of the Month — Brian Railsback, Health Department
(b) Proclamation — Bike Month, Bike Wichita Falls
(c) Proclamation — Letter Carriers' "Stamp Out Hunger" Food Drive Day, Wichita
Falls Area Food Bank
(d) Proclamation — National Historic Preservation, Kell House Heritage Center
(e) Proclamation — 54th Annual Municipal Clerks Week, City Clerk
(f) Presentation of Annual Comprehensive Financial Report by Edgin, Parkman,
Fleming, & Fleming, PC
CONSENT AGENDA
4. Approval of minutes of the April 18, 2023 Regular Meeting of the Mayor and City
Council.
5. Receive Minutes
(a) Planning & Zoning, March 8, 2023
(b) Landmark Commission, March 28, 2023
REGULAR AGENDA
6. Public Hearing & Ordinances
(a) Conduct a public hearing and take action on an ordinance to establish the
minimum Standards of Care for the Summer Day Camp Program
i. Public Hearing
ii. Take Action
(b) Ordinance making an appropriation to the Special Revenue Fund for the Texas
Healthy Communities Grant in the amount of $85,185; received from the
Department of State Health Services; authorizing the City Manager to execute
contract accepting same
(c) Ordinance appropriating $13,988.77 to the Special Revenue Fund for additional
direct award grant revenue from the State of Texas for the Texas Department of
Transportation Selective Traffic Enforcement Program ("Click It or Ticket") Wave
Grant for Fiscal Year 2023 and authorizing the City Manager to accept said funds
(d) Ordinance appropriating $13,988.77 to the Special Revenue Fund for additional
direct award grant revenue from the State of Texas for the Texas Department of
Transportation Selective Traffic Enforcement Program (Operation SlowDown)
Wave Grant for Fiscal Year 2023 and authorizing the City Manager to accept said
funds
7. Resolutions
(a) Resolution authorizing the City Manager to make application for a grant from the
Office of the Governor, Public Safety Office, Criminal Justice Division, FY 2023
ALERRT Travel Assistance in the amount of $2,300.00
CITY COUNCIL AGENDA
PAGE 2 OF 4
(b) Resolution authorizing the City Manager to award bid and contract for the 2023
Lake Wichita Park Parking Lot to Freeman Paving, LLC, in the amount of
$802,440.00
(c) Resolution appointing Andrea Bacon of the Animal Services Division of the Wichita
Falls-Wichita County Public Health District to act as the Local Rabies Control
Authority for the City of Wichita Falls, Texas
(d) Resolution accepting an allocation from the Tax Increment Financing (TIF) #2
Board of the remaining TIF #2 District fund balance for the design and construction
of the South Wenonah Boulevard extension to the City of Wichita Falls to manage
and construct
8. Other Council Matters
(a) Announcements concerning items of community interest from members of the City
Council. No action will be taken or discussed.
9. Comments from the public to members of the city council concerning items that are
not on the city council agenda. People wishing to address the council should sign up
prior to the start of the meeting. A three-minute time frame will be adhered to for those
addressing their concerns. Since comments from citizens are not posted agenda
items, the City Council is prohibited from deliberating or taking any action, other than
a proposal to place the item on a future agenda. Staff may provide factual statements
in response to inquiries or recite existing policy.
10.Executive Sessions
(a) Executive Session in accordance with Texas Government Code §551 .087, to
discuss or deliberate the offer of a financial or other incentive, including
modification to an existing agreement, for a business prospect that the WFEDC
seeks to have, locate, stay, or expand in or near the territory of the City of Wichita
Falls and with which the WFEDC is conducting economic development
negotiations for creation and retention of primary jobs (as defined by Tex. Local
Gov't. Code §501 .002).
(b) Executive Session in accordance with Texas Government Code §551 .072, to
deliberate the purchase, exchange, lease, or value of real property if deliberation
in an open meeting would have a detrimental effect on the position of the
governmental body in negotiations with a third person.
11 .Adjourn
Spanish language interpreters, deaf interpreters, Braille copies or any other special needs
will be provided to any person requesting a special service with at least 24 hours' notice.
Please call the City Clerk's Office at 761-7409.
CITY COUNCIL AGENDA
PAGE 3 OF 4
Every item on this agenda shall be considered a public hearing. Regardless of the agenda heading under
which any item is listed, any word or phrase of any item listed on this agenda shall be considered a subject
for consideration for purposes of the Texas Open Meetings Act and other relevant law, and City Council
may deliberate and vote upon any such subject and resolutions related thereto. Resolutions, ordinances,
and other actions concerning any word, phrase, or other subject may be voted upon, regardless of any
language of limitation found in this agenda or any document referring to such action. Any penal ordinance,
development regulation or charter provision of the City of Wichita Falls or item which is funded by the current
or next proposed City of Wichita Falls budget, including, without limitation, any street, water pipe, sewer,
drainage structure, department, employee, contract or real property interest of the City of Wichita Falls,
may be discussed and deliberated, and the subject is hereby defined as such without further notice. Any
item on this agenda may be discussed in executive session if authorized by Texas law regardless of whether
any item is listed under "Executive Sessions" of this agenda, regardless of any past or current practice of
the City Council. Executive sessions described generally hereunder may include consideration of any item
otherwise listed on the agenda plus any subject specified in the executive session notice. Executive
sessions described generally hereunder are closed meetings, may include consideration of any item
otherwise listed on the agenda plus any subject specified in the executive session notice, and may include
items under Texas Government Code Sections 551.071, 551.072, 551.073, 551.074, 551.076, 551.084,
and/or 551.087.
CERTIFICATION
I certify that the above notice of meeting was posted on the bulletin board at Memorial
Auditorium, Wichita Falls, Texas on the 26th day of April, 2023 at 5:00 o'clock p.m.
1717(akc.— &LoiTk.r
City Clerk
CITY COUNCIL AGENDA
PAGE 4 OF 4
CITY COUNCIL AGENDA
May 2, 2023
ITEM/SUBJECT: Employee of the month
INITIATING DEPT: Health
NAME: Brian Railsback
DEPARTMENT: Health
HIRE DATE: August 20, 2002
PRESENT POSITION: Health Inspector Trainer
COMMENTARY: Presentation of the Employee of the Month Award (plaque, letter of
appreciation, gift card, dinner for two, and a check for $100).
® Director of Human Resources
® Budget Office Review
® City Attorney Review
® City Manager Approval
PAGE 1 OF 1 PAGES
AGENDA ITEM NO. 3.A
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Item 1 - Call to Order
The City Council of the City of Wichita Falls, Texas, met in regular session at 8:30 a.m.
on the above date in the Council Chambers at Memorial Auditorium with the following
members present.
Stephen Santellana - Mayor
Bobby Whiteley - Mayor Pro Tem/At-Large
Tim Brewer - Councilors
Jeff Browning -
Steve Jackson -
Larry Nelson -
Michael Smith -
Darron Leiker - City Manager
Kinley Hegglund - City Attorney
Marie Balthrop - City Clerk
Mayor Santellana called the meeting to order at 8:30 a.m.
Item 2a — Invocation
Pastor Harold Roan, Lamar Baptist Church, gave the invocation.
Item 2b — Pledge of Allegiance
Mayor Santellana led the Pledge of Allegiance.
Item 3-5 — Consent Items
PAGE 1 of 7
AGENDA ITEM NO.4.
8:31 a.m.
Darron Leiker, City Manager, gave a briefing on the items listed under the Consent
Agenda.
Moved by Councilor Browning to approve the consent agenda.
Motion seconded by Councilor Smith and carried by the following vote:
Ayes: Mayor Santellana, Councilors Brewer, Browning, Jackson, Nelson, Smith, and
Whiteley
Nays: None
Item 3 —Approval of Minutes of the April 4, 2023, Regular Meeting of the Mayor and
City Council
Item 4a — Resolution 41-2023
Resolution authorizing the City Manager to execute all documents necessary to purchase
an HPE Nimble DHCI solution to replace several aging servers and storage for our City
Business Network from CDW Government LLC in the amount of $159,856.90.
Item 4b — Resolution 42-2023
Resolution authorizing award of bid for roadway striping services for the Wichita Falls
Traffic Engineering Division from the low bidder Linear Traffic Markings LLC in the amount
of $51 ,171.50.
Item 5 — Receive Minutes
(a) Library Advisory Board, September 20, 2022
(b) Lake Wichita Revitalization Committee, March 14, 2023
Item 6a — Ordinance 17-2023
8:33 a.m.
Ordinance making an appropriation to the Special Revenue Fund for the State
Tuberculosis Prevention and Control Program in the amount of $42,446; received from
CITY COUNCIL MINUTES
April 18, 2023
Page 2
PAGE 2 of 7
AGENDA ITEM NO.4.
the Department of State Health Services; and authorizing the City Manager to execute
contract accepting same.
Moved by Councilor Brewer to approve Ordinance 17-2023.
Motion seconded by Councilor Browning and carried by the following vote:
Ayes: Mayor Santellana, Councilors Brewer, Browning, Jackson, Nelson, Smith, and
Whiteley
Nays: None
Item 6b — Ordinance 18-2023
8:34 a.m.
Ordinance making an appropriation to the Special Revenue Fund for Public Health
Preparedness in the amount of $124,416; received from the Department of State Health
Services; authorizing the City Manager to execute contract accepting same.
Moved by Councilor Browning to approve Ordinance 18-2023.
Motion seconded by Councilor Smith and carried by the following vote:
Ayes: Mayor Santellana, Councilors Brewer, Browning, Jackson, Nelson, Smith, and
Whiteley
Nays: None
Item 7a — Resolution 43-2023
8:35 a.m.
Resolution authorizing the City Manager to execute all documents necessary to repair the
damage that occurred in the MPEC Seminar Room due to flooding in the amount of
$143,213 with Clark Contractors.
Moved by Councilor Brewer to approve Resolution 43-2023.
Motion seconded by Councilor Jackson and carried by the following vote:
Ayes: Mayor Santellana, Councilors Brewer, Browning, Jackson, Nelson, Smith, and
Whiteley
CITY COUNCIL MINUTES
April 18, 2023
Page 3
PAGE 3 of 7
AGENDA ITEM NO.4.
Nays: None
Item 7b — Resolution 44-2023
8:37 a.m.
Resolution authorizing the City Manager to approve a request from the Museum of North
Texas History to donate by Gift Agreement, artifacts from the holdings of the abandoned
Railroad Museum.
Moved by Councilor Browning to approve Resolution 44-2023.
Motion seconded by Councilor Nelson.
Paul Menzies, Assistant City Manager discussed the history of the Railroad Museum, and
the plan moving forward.
Councilor Jackson requested a public meeting to allow citizens the opportunity to discuss
restoring the Railroad Museum, and made a motion to table this item until May 16, 2023.
The motion to table was seconded by Councilor Browning.
There was brief discussion regarding the work already completed by the Museum of North
Texas History, various calls Councilors have received, and concerns with donations and
ownership.
The motion to table carried by the following vote:
Ayes: Councilors Brewer, Browning, Jackson, and Whiteley
Nays: Mayor Santellana, and Councilors Nelson, and Smith
Item 7c — Resolution 45-2023
8:55 a.m.
Resolution authorizing the City Manager to apply for and accept funding in an amount of
$2,742,753 for a section of circle trail along the Wichita River under the 2023
Transportation Alternatives Set-Aside Program provided by the Texas Department of
Transportation.
Moved by Councilor Brewer to approve Resolution 45-2023.
CITY COUNCIL MINUTES
April 18, 2023
Page 4
PAGE 4 of 7
AGENDA ITEM NO.4.
Motion seconded by Councilor Smith and carried by the following vote:
Ayes: Mayor Santellana, Councilors Browning, Nelson, Smith, and Whiteley
Nays: Councilors Brewer and Jackson.
Item 8a — Staff Reports — Update on Strategic Plan Goal 4.2 as related to the city's
construction permitting and inspections operations - Paul Menzies
8:59 a.m.
Paul Menzies, Assistant City Manager, gave a presentation on Strategic Plan Goal 4.2,
Reinforce a Culture of Superior Customer Service, as related to the city's construction
permitting and inspection operations, and perception issues. Mr. Menzies reviewed the
development process, discussed performance measures being used, addressed the
perception issue in the community, and discussed continued opportunities for
improvement. He provided a comparison of inspection times in comparable cities,
discussed the adopted building codes, and the spirit of general compliance versus strict
compliance. Various members of Council acknowledged improvements in the
department, and there was brief discussion regarding how complaints are often due to
contractor issues, and not issues with the development process. Mr. Leiker discussed
how staff is now including the project owner in any emails to contractors. Mr. Menzies
visited with various community members and he discussed their feedback and the local
attitude. He discussed recommendations he received, such as making the public feel like
they are in a partnership with the City, and to promote our flexibility. Mr. Menzies
discussed research being completed for new permitting software, the new Development
Services poster regarding our commitment to partnerships, and our development values.
Mr. Leiker provided input on the values for development and reiterated that the City will
continue to measure our performance. He asked the Council to partner with staff in
changing negative perception, and to pass along any issues that are reported to them.
He also discussed the partnership with the Chamber of Commerce to assist the
development community, and change the negative perception in an effort to promote
growth in the City.
Item 8b — Announcements concerning items of community interest from members
of the City Council. No action will be taken or discussed.
10:23 a.m.
Councilor Jackson expressed his appreciation for tabling the railroad museum item and
encouraged interested individuals to reach out to him or City staff to set up a meeting.
CITY COUNCIL MINUTES
April 18, 2023
PAGE 5 OF 7
PAGE 5 of 7
AGENDA ITEM NO.4.
The Appraisal District is sending out appraisals and he recommended that citizens protest
increases. He stated that the 2020 local election audit is still going on, and will hopefully
have more information in the next month.
Councilor Brewer discussed how it is springtime and time to water, and he thanked Mr.
Schreiber for the water reuse program, since without it we would have much stricter
watering restrictions.
Councilor Smith discussed how the little bit of rain has caused grass to grow and he
encouraged citizens to keep their grass cut to help our Code Enforcement office. He
stated he would like to stay involved in the discussions regarding the Railroad Museum.
Councilor Smith encouraged everyone to have a wonderful day and enjoy the spring
weather.
Councilor Whiteley thanked Mr. Burrus for the presentation on the trail project, and
discussed positive comments he has received regarding the hike and bike trail.
Councilor Nelson reiterated 4.1 of the strategic plan regarding employee recruitment and
retention. He discussed how well Debra Nix serves our inspection department and
wanted to recognize her, and have the development community recognize her. He
thanked Carol and Cathy for attending today, and thanked Cody Melton, Fire Marshall,
for the information he learned from him.
Mayor Santellana thanked all staff, thanked Mr. Menzies for his presentation, and
discussed the need to continue to work on public perception issues. He looks forward to
meeting with individuals interested in working with the railroad museum, and stated that
the spring weather is great so get out and enjoy our park system.
Item 9 — Comments from the Public to Members of the City Council Concerning
Items That Are Not on the City Council Agenda
9:20 a.m.
There were no comments from the public.
Item 10 —Adjourn
Mayor Santellana adjourned the meeting at 10:32 p.m.
PASSED AND APPROVED this 2nd day of May 2023.
CITY COUNCIL MINUTES
April 18, 2023
PAGE 6 OF 7
PAGE 6 of 7
AGENDA ITEM NO.4.
Stephen Santellana, Mayor
ATTEST:
Marie Balthrop, TRMC, MMC
City Clerk
CITY COUNCIL MINUTES
April 18, 2023
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PAGE 7 of 7
AGENDA ITEM NO.4.
MINUTES
PLANNING & ZONING COMMISSION
March 8, 2023
PRESENT:
David Cook •Chairman
Michael Grassi • Member
Blake Haney • Member
Mark McBurnett • SAFB Liaison
Doug McCulloch • Member
Matt Marrs • Member
Paul Mason •Alternate No.2
Wayne Pharries • Member
Jeremy Woodward • Vice-Chair
James McKechnie, Deputy City Attorney • City Staff
Terry Floyd, Development Services Director •City Staff
Fabian Medellin, Planning Manager ♦City Staff
Cedric Hu, Planning Technician ♦City Staff
Christal Cates, Senior Executive Assist. •City Staff
ABSENT:
Noros Martin • Member
Cayce Wendeborn • Member
Steve Wood •Alternate No.1
Councilor Whiteley • Council Liaison
I. CALL TO ORDER
The meeting was called to order by Chairman, Mr. David Cook, at 2:00 p.m.
Chairman Cook proceeded to make the following comments:
III. PUBLIC COMMENTS
Chairman Cook asked if there were any comments from the public. With no
response, Mr. Cook closed public comments.
IV. APPROVAL OF MINUTES
Mr. Doug McCulloch made a motion to adopt the February 8, 2023, minutes. Mr.
Matt Marrs seconded the motion. The motion was passed unanimously, 8-0
VII. CONSENT AGENDA
Case P 23-05 Plum Creek Commercial Addition — Preliminary
Case P 23-06 Bridge Creek Estates, Section 8
PAGE 1 of 6
AGENDA ITEM NO.5.a
Planning and Zoning 2 March 8, 2023 1
Case P 23-07 Hill & Hill Heights, Section 3, Unit 7
Case P 23-08 Cherokee Industrial Park, Lot 1, Block 5
Mr. Fabian Medellin advised Chairman Cook that Mr. McCulloch had recused
himself from voting as there was a conflict of interest with one of the plats on the
consent agenda and that all appropriate paperwork was filed in the City Clerk's
office. Chairman Cook asked if anyone had an item to be moved to the regular
agenda. Nothing to be moved. Mr. Jeremy Woodward made a motion to approve
the consent agenda. Mr. Marrs seconded the motion. Motion passed unanimously,
7-0.
VIII. REGULAR AGENDA
1. Case C 23-02 — 2356 Airport Drive:
Consider taking action on a conditional use at 2356 Airport Drive to allow
for an automotive repair shop in a General Commercial (GC) zoning
district.
Applicant: Stephanie Wall, Triangle Engineering
Mr. Michael Grassi made a motion to approve the case. Mr. Marrs seconded the
motion. Mr. Medellin presented the case and stated, Stephanie Wall had met with
staff for a pre-development meeting in November 2022, in regards to a new
16,000sf., Caliber Collision Center on Airport Drive. During the meeting staff
explained all development regulations and that a conditional use permit approval
would be required for the proposed autobody repair facility in a General
Commercial (GC) zoning district.
Mr. Medellin advised the subject property was undeveloped agriculture land located
at the corner of Loop 11 and Airport Drive intersection. That same use could be
found to the north of the subject property and to the south, southeast, and the east,
is a Wal-Mart along with mixed uses in a strip center. To the southwest of the
subject property is the Warren CAT distribution center. Mr. Medellin noted the lack
of residential uses and stated the nearest residential use was '/2 mile to the east
and 1 mile to the west.
Mr. Medellin displayed the preliminary site plan and advised the proposed street to
the west side of the subject property would be named Shaffer Street and would be
used to gain access to the site. Airport Drive is a TxDOT owned road and the
developer is aware all approvals would need to be given by TxDOT.
As Mr. Medellin continued over the site plan he explained the detention pond on-
site as part of the development requirements as well as the correct number of
parking stalls and noted that a portion of the property will be fenced in for cars
waiting for parts to arrive and/or repairs. Any inoperable vehicles parked in this
area will require the fence to be fully screened as to restrict visibility of the
inoperable vehicles.
PAGE 2 of 6
AGENDA ITEM NO.5.a
Planning and Zoning 3 March 8, 2023
The surrounding uses to the north of the subject property are agriculture, to the
south and east are, retail, offices and restaurants and to the west are agriculture
and warehouse uses.
Notices were sent to the 3 property owners in the surround 200ft. of the subject
property. A total of 2 responses were received back, both in favor of this conditional
use.
Staff recommends approval of the operation of an automotive repair services at 2356
Airport Dr. subject to the following conditions:
1. Final Plat the lot before any permits or development is started.
2. Obtain all necessary permits and licenses in accordance with city ordinances,
adopted building code and health code regulations.
3. Any proposed lights provided to illuminate any parking facility or paved area
shall be designed to reflect away from any residential use and / or public
street.
4. Any additional site improvements or developmental requirements will be
subject to the site plan review process.
5. Prior to initiating operations all developmental requirements, conditions,
permits and licensing shall be reviewed, approved, constructed and
inspected.
6. The storage of vehicles shall comply with Chapter 46, Article V — Outdoor
Storage.
7. The screening of the storage area shall be of materials approved by the
director of Development Services.
Chairman Cook asked if the applicant was present. Ms. Stephanie Wall was
present and did not wish to present anything further to the Commission. Chairman
Cook asked for any public comments. Chairman Cook closed public comments and
opened the floor up to Commission discussion. Commission member, Mr.
McCulloch, asked if there would be an entrance off Airport Drive to access the
subject property. Mr. Medellin stated at that time TxDOT had not approved any
curb cuts and it was planned to use Shaffer Street for access. There were no
further comments from the Commission. Mr. Cook called for a vote and the motion
passed unanimously 8-0.
2. Case C 23-03 — 802 Waco Street:
Consider taking action on a conditional use at 802 Waco Street to allow for
a manufactured home in a Single Family-2 (SF-2)zoning district.
Applicant: Nancy Hagan
PAGE 3 of 6
AGENDA ITEM NO.5.a
Planning and Zoning 4 March 8, 2023
Mr. Woodward made a motion to approve the case. Mr. Grassi seconded the
motion. Mr. Cedric Hu presented the case and stated, the applicant was seeking
approval of the proposed conditional use permit for a manufactured home on her
property located at 802 Waco Street.
Mr. Hu stated the subject property was located in the east part of Wichita Falls,
northeast of Galveston and East Scott intersection. The property was vacant with
surrounding residential uses. To the east is a contractor's yard and to the south is
an auto repair shop.
Mr. Hu displayed the site plan showing a 3-bedroom, 2-bathroom home
approximately 1,232sf. that would set on a .17acre parcel. The manufactured
home measures 28ft. X 44ft. and will meet all setback requirements.
The surrounding uses to the north are residential and vacant lots in a Single
Family-2 (SF-2) zoning district. To the south are warehouse and auto services in a
Light Industrial (LI) zoning district. To the east is more vacant land in a Single
Family-2 (SF-2) zoning district and a contractor's yard in a Light Industrial (LI)
zoning district. Lastly, to the west is continued vacant land and residential uses
both in a Single Family-2 (SF-2) zoning district.
Mr. Hu advised staff notified 17 surrounding property owners and received no
responses back. Staff recommends approval of a conditional use for a
manufactured home at 802 Waco Street with the following conditions:
1. The manufactured home meets the requirements of Section 5600 for in-fill
manufactured housing of the zoning ordinance for manufactured housing.
2. The proposed home must comply with all applicable codes and
ordinances at the time of construction permitting.
Chairman Cook asked if the applicant was present, the applicant was present, but
did not wish to present anything further to the Commission. Chairman Cook asked
for any public comments. Chairman Cook closed public comments and opened the
floor up to Commission discussion. With no comments from the Commission, Mr.
Cook called for a vote and the motion passed unanimously 8-0.
3. Case R 23-02 2901 City View Drive - Rezone:
Public hearing to consider taking action on a proposed rezone at 2901 City
View Drive (Hicks Subdivision, Lot 1, Block 1) from Light Industrial (LI) to
Single Family — 1 Residential (SF-1) to allow for development of an
additional residential structure.
Applicant: Teresa Villarreal
Chairman Cook opened the public hearing at 2:15 pm concerning case R 23-02.
Mr. Hu presented the case, and stated the owner applicant of 2901 City View Drive
would like to construct an additional residence on her property. City ordinances do
PAGE 4 of 6
AGENDA ITEM NO. 5.a
Planning and Zoning 5 March 8, 2023
not allow any new residential structures to be built inside Light Industrial (LI) zoning
districts. The approval of the proposed rezone to the adjacent district of Single
Family-1 would allow for and additional residential structure.
Mr. Hu advised the subject property was located in the northwest area of Wichita
Falls, north of Airport Drive and City View Drive intersection. The surrounding
zoning district to the north is Single Family-1 (SF-1), to the south is Light Industrial
(LI), to the east is Single Family-1 (SF-1) and Light Industrial (LI) and to the west is
Mobile Home Residential (MHR) and Light Industrial (LI) zoning districts. Mr. Hu
stated the uses surrounding the subject property to the north, south and east were
single family residential uses with the west having a mixture of single family
residential and mobile home parks.
Mr. Hu stated when the City adopted the zoning ordinance in 1985, the large tracts
along City View Drive where given General Commercial (GC) and Light Industrial
(LI) zoning designations. Further north is where Single Family-1 (SF-1) begins with
large lot sizes.
The current zoning for the subject property is Light Industrial (LI) which does not
allow for any new residential development; however, rezoning the property to
Single Family-1 (SF-1) that is adjacent to the north of the subject property will allow
for the new residential development. When evaluating a proposed rezoning
request, it's standard procedure for planners to consider the relationship to the
municipal comprehensive plan (land use element); the surrounding zoning districts
and land use; infrastructure impacts; the intensity of use, along with the degree of
impact on adjacent uses and size of land parcel. The area to be rezoned is
primarily situated adjacent to residential uses or undeveloped land. Staff believe
the petition will allow the applicant's lot to better serve its purpose in terms of
keeping a residential character for the surrounding properties.
Staff notified 8 property owners within 200ft. of the subject property and received 3
responses in favor and 1 opposed. The opposing neighbor was contacted by staff
and they stated their objection was they did not want any manufactured homes on
the property. Once the objector knew the purpose for the proposed rezone they
retracted their objection.
Staff recommends approval of the proposed rezoning request of +/- 1.65 acres of
land at 2901 City View Drive (Hicks Subdivision, Lot 1, Block 1) to Single Family-1
(SF-1) Residential.
Chairman Cook asked if there was anyone from the public that would like to
comment. The owner, Ms. Villarreal, was present for the meeting and advised she
had nothing to add to the presentation. With no other comments, Mr. Cook closed
the public hearing at 2:22 pm and asked for a motion to open the item for
discussion. Mr. Woodward made the motion with Mr. Matt Marrs seconding. With
no further discussion among the Commission, Chairman Cook called for a vote.
The vote was 8-0 in favor of the rezoning recommendation
PAGE 5 of 6
AGENDA ITEM NO.5.a
Planning and Zoning 6 March 8, 2023 k
IX. ADJOURN
Chairman Cook adjourned the meeting at 2:22 p.m.
David Cook, Chairma Date
Vie)
Ter loyd, Director of Development Services Date
PAGE 6 of 6
AGENDA ITEM NO.5.a
LANDMARK COMMISSION
MINUTES
March 28, 2023
MEMBERS PRESENT:
Michele Derr • Chairwoman
John Dickinson • Member
Christy Graham • Member
Andy Lee •Member
Nadine McKown • Vice-Chairwoman
Noros Martin • P&Z Liaison
Marcela Medellin ■Member
Janel Ponder Smith • Member
Monica Aguon, Assistant City Attorney • City Staff
Terry Floyd, Development Services Director • City Staff
Chris Horgen, Public Information Officer • City Staff
Karen Montgomery-Gagne, Principal Planner/HPO ■ City Staff
ABSENT:
Joel Hartmangruber • Member
Tim Brewer • Council Liaison
GUESTS:
Whitni Stone Simmons • 1501 Tilden
Jase King ■ 1300 Tilden
James Wetherbee • 1300 Tilden
Rhonda Wetherbee ■ 1300 Tilden
Melissa Monteiro • 1409 Tilden
Richard Moore • Home Depot
Sean Donovan • Home Depot
Scott Todd • 1401 Garfield
Kim Tigrett • Pres.WFHNA
I. Call to Order, Introductions and Welcome
Chairwoman Michele Derr called the meeting to order at 12:00 p.m. Ms. Derr had
Commission members, staff and guests, introduce themselves.
II. Action Item: Election of Landmark Commission 2023 Chairperson & Vice-
Chairperson
Mr. John Dickinson nominated Ms. Michele Derr for Chairperson. Ms. Nadine McKown
seconded the motion. The motion passed unanimously 8-0.
Ms. Derr nominated Ms. McKown for Vice-Chairperson. Mr. Andy Lee seconded the motion.
The motion passed unanimously 8-0.
PAGE 1 of 16
AGENDA ITEM NO.5.b
2 March 28, 2023
Ill. Review & Approval of Minutes from: November 22nd 2022
Chairwoman Derr called for review and approval of the November 22nd 2022 Landmark
Commission meeting minutes. Mr. Lee made a motion to approve the minutes, Ms. Marcela
Medellin seconded the motion. Minutes were unanimously approved 8-0.
Regular Agenda
IV. Action Item: Design Review — 1501 Tilden Street: West Floral Heights Historic District
(Residential)
Request Various Exterior Alterations:
1) Windows — Replace with Alternative Materials:
O 9 Windows Replaced Void of Permits
o Stop Work Order Issued December 2022
2) Doors — Replace with Alternative Design & Materials:
• 2 Doors Replaced Void of Permits
• Stop Work Order Issued December 2022
Ms. Karen Montgomery-Gagne presented the case and stated the homeowner was in
attendance and that the contractor was expected soon. Ms. Gagne advised this was
brought before the Commission to consider a request to authorize prior alterations with
removal of 9 wood windows, 1 single door, and 1 door with 2-sidelites, void of permitting
approval.
Ms. Gagne stated this was brought to staff's attention in December from a call of concern
about work being performed without a permit. The subject property is located at the corner
of Avenue E and Tilden. The property is a 3-story brick, contributing structure in the Neo-
Classical style, constructed in 1920. The structure is symmetrical with a full-height entry
porch with a flat-roof in Greek Revival detail; classical columns with Ionic capitals. Ms.
Gagne further detailed the structure having side-gabled, shingle tiled, roof with boxed eave;
moderate overhang with modillions beneath and rounded arch roof dormers with 6 light
windows. The single and paired, double-hung, sash windows have a vertical emphasis, 5
over 1; 6 over 1; 9 over 9 and 12 over 12. The entry features a larger door with sidelights
and elaborate surround. The 2nd story features narrow double doors with a wrought iron
balcony. The side wings feature a porte co.chere on north side and single-story sunroom
on south side.
Displaying photos for the Commission, Ms. Gagne advised the structure, in 2013 was
virtually unchanged other than paint and a missing shutter from the nomination photo
previously shown from 2004. Inventory photos from 2019 show some changes. Ms. Gagne
stated in 2017 there was authorization approved by the Landmark Commission to replace
the tile roof. Some of the unauthorized changes at that time by the previous owner
(2018/19) were dormer windows replaced with 2 over 2 pattern and other windows to the
rear-side and upper story.
A photo was displayed showing the Tilden Avenue façade that is highly visible from the
public right-of-way. The main windows and doors, believed to be original, appear intact and
are 6 over 1 on the 2nd story, 5 over 1 on the 1st story and 9 over 9 and 12 over 12 on the
sunroom. The front entry door is a single hung door with side-lights. •
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AGENDA ITEM NO. 5.b
Landmark Commission 3 March 28,2023
Staff stated a stop-work order was issued on December 19th, 2022. Staff worked with the
contractor and homeowner on that same day providing a design review application to the
contractor, requesting it be completed and turned in by the first week of January 2023 so
the request could be heard at the January 24th Landmark meeting.
The owners retained the removed windows, door and side-lights and have allowed staff to
view the condition of those materials. In order to have an unbiased review and comment
on the condition of the materials, staff asked one of the Commission's architects and one
of the craftsmen to review. Commission members are appointed by City Council and have
taken a sworn oath of office to uphold regulations, laws and requirements of the City of
Wichita Falls and the State of Texas. Staff felt it was key to work with the architects and
craftsman on the Landmark Commission. On February 10th, 2023 staff and the two
Commission members, with the approval of the homeowners, met on-site to view the
condition of the removed windows and doors. Ms. Gagne advised their detailed reports
were given in the staff report.
Photos taken by Building Inspections on December 19th, 2022, when the stop-work order
was issued, were displayed showing in detail, the work in progress. Photos showed the
original leaded glass front door and paired sidelights removed and replaced with double
doors with 2 x 3 window panels without building permits or design review authorization for
the alterations. Also removed were the original windows, constructed of wood with exterior
muntins and double-hung. Photos of the replacement windows were displayed to the
Commission showing the replacement vinyl window inserts that were installed with an
alternate pattern 4 over 1 instead of original 5 over 1 style; simulated divided lights and
single hung. The owners indicated the replacement windows were installed for improved
energy efficiency, conservation and security. The owners stated since December there had
been significant energy savings and at one point the original front door would not stay
latched.
Ms. Gagne advised the concern of staff was that the replacement window pattern
configuration and design materials are not the same as what was removed. For a
contributing structure, the design guidelines require matching replacements. The Building
Code Inspector working with staff on this case did advise there was an exemption from the
energy code (Building Code—Sec. 101.4.2—Historic Buildings)for buildings and structures
that are designated as historic properties under our local and state designation. This gives
additional authority to the Chief Building Official for interpretation of the energy code when
it comes to restoration and rehab of existing windows that if they were manufactured the
way they came out of the house today, they would not meet minimum energy code
standards, but because it is a designated historic district, it allows for the option to restore
the windows and reinstall them in the structure.
The assessment from the Landmark architect and craftsman that viewed the original
removed windows was a determination the windows could be repaired; deglazed and
repainted then re-installed. Noting it was not the end of the useful life of the wood windows.
Ms. Gagne stated the Secretary of the Interior Standards for wood on historical structures,
which are the basic parameters the design guidelines were based on, was that replacement
elements must match the design and detailing of the original or historic feature as closely
as possible, and they must be replicated using similar elements at the site as a template or
PAGE 3 of 16
AGENDA ITEM NO.5.b
Landmark Commission 4 March 28,2023
through the use of historic photographs. The Landmark Design Guidelines for windows
build upon that statement (pages 56-57):
b. Retain & restore original windows, window surrounds, and screens unless
deteriorated beyond repair.
c. Storm windows may provide increased energy efficiency without damaging historic
windows.
d. If original windows or screens deteriorated beyond repair, replacement windows
shall maintain the same size, profile, configuration, finish and details as the original
windows.
f. False muntins inserted inside the glass are not permitted; true divided lites or
dimensional muntins on outside of glass and spacers inside glass provide
appearance of true divided lites.
Ms. Gagne stated the concern was the replacement windows material (vinyl), style, finish
and visual qualities did not reflect materials removed and were a change in architectural
style thus potentially creating a non-contributing structure.
Staff believed the replacement inserts do not follow the Sec. of the Interior Standards for
Treatment of Historic Properties and the Wichita Falls Design Review Guidelines for
windows. The sunroom window appearance does not match the materials, configuration or
finishes of the previous windows which noticeably change the depth of reveal, muntin
configuration, and the reflectivity. It is not recommended to alter windows or features which
are important in defining historic character of a building so that, as a result, the character
is diminished.
Ms. Gagne advised she would be moving forward to discuss the previously installed
replacement doors located on the front and side entries of the structure. The original front
entry door was a single wood door with leaded glass and leaded glass full sidelights that
were replaced with fiberglass double glazed doors with 6 window panels in each. The
original front door's right plane is warped about '/2 inch from top to bottom. The assessment
from the Commission's architect and craftsman were if the bottom portion of the door were
replaced; rebuilt, it would be very difficult to remove the warping without continued long-
term issues. The sidelights however, were deemed to have options for restoration &
reinstallation. Staff believed the main issue with the replacement is size, proportion and
style — completely different from original which impacts overall architectural character of
the building. When looking at the Sec. of the Interior's Standards for Rehabilitation this is
what is found:
#2. The historic character of a property shall be retained and preserved. The removal
of historic materials or alteration of features and spaces that characterize a property
shall be avoided.
#6. Deteriorated historic features shall be repaired rather than replaced. Where severity
of deterioration requires replacement of a distinctive feature, new feature shall
match the old in design, color, texture, and other visual qualities and, where
possible, materials. Replacement of missing features shall be substantiated by
documentary, physical, or pictorial evidence.
The Wichita Falls Design Guidelines for doors states (page 58):
a. Do not enlarge, move, or enclose original door openings. May be appropriate to •
restore original door openings that have been enclosed.
PAGE 4 of 16
AGENDA ITEM NO.5.b
Landmark Commission 5 March 28,2023
b. Retain original doors, door surrounds, sidelights, and transoms, unless deteriorated
beyond repair.
c. If a replacement door, door surround, sidelight, or transom is necessary, the style,
materials, and finish of the replacement shall reflect the style and period of the
building.
Ms. Gagne stated there was another door replaced that was located on the north side under
the porte co•chere and was visible from Avenue E. This replacement door does meet the
style and design more closely of the original because it was a single door. The window
pattern is slightly different and it was textured/frosted glass but is more in keeping with the
previous door style. The last door for discussion, which is not subject to design guidelines,
however, was provided as an example. The door was located on the sunroom rear patio
and was not visible from the right-of-way but clearly visible during the homeowner approved
site visit in the rear yard.
Ms. Gagne advised the sequence of treatments would be to first try and repair the building
elements as much as possible. If that were not an option, replacement was deemed as the
last and final option.
Chairwoman Derr asked if the Commission had any questions or comments. Ms. Janel
Ponder-Smith asked if there was any attempt to retain the side-lights and rebuild the front
door or have another door built to match the original so that side-lights could be retained.
Ms. Gagne stated she would defer that question to the owner and/or contractor, however,
there are other options available depending on what preference the owner was seeking.
Noting the architect and craftsman determined the side-lights could be restored and
reinstalled.
Mr. John Dickinson asked if it was correct there initially was no building permit. Ms. Gagne
stated that was correct, all alterations were void of any permitting. If permits had been
applied for, the address would have been flagged as historic in the building inspection's
database and staff would have been able to work with the homeowner/contractor to try and
address replacement material, design, what the guidelines would allow and what would be
recommended prior to any installation.
The owner, Ms. Whitni Stone Simmons, stated it was her understanding, unfortunately, that
the contractor had obtained permits and all replacements approved. She stated she sent
a picture of the front door she originally wanted to the contractor and was told that was
denied because it was an arched door.
Ms. Marcela Medellin stated unfortunately in this situation the design was just too different
for it to be approved. The style is very different, the windows in the front are starting to get
there, but was there a reason why you changed the configuration on the sunroom windows
when you could have also kept them the same. The front door is completely different and
would not approve that. Ms. Stone Simmons stated from a cost standpoint to refurbish the
original front door along with the safety issues they were having plus the utility bills it was
cheaper to replace the front door. Ms. Medellin stated she understood the cost and having
energy efficiency and that the owners are close, however, the windows for example, the
muntins are on the inside of the vinyl and there were other options the owner could have
• selected.
PAGE 5 of 16
AGENDA ITEM NO.5.b
Landmark Commission 6 March 28, 2023
Mr. Dickinson stated the re-glazing on the original windows with storm windows over them
would have accomplished energy efficiency. Ms. Stone Simmons stated her husband
leaned over to pick up a soccer ball and leaned against a rear original window and it
shattered, that was the condition of the windows. Ms. Simmons stated some of the windows
had been replaced with something other than glass and were very uneven; the windows
were all different and not in good shape.
Mr. Terry Floyd, Director of Development Services reminded the public that if they wished
to address the Commission they would need to come up to the podium to speak.
Mr. Andy Lee stated that many of those homes built in 1920/1925, the front door was the
key element of the architectural style. Mr. Lee stated the door and the side-lights were a
featured element and set the tone for the structure and believed it changed everything with
the replacement doors. Mr. Lee stated the fact that permits were not obtained is concerning
because at the time it would have given the Commission a chance to comment on
replacement doors and would have saved time and money and that issue should be taken
up with the contractor. Mr. Lee stated he was opposed to the replacement front door and
asked if they had since obtained permits. Ms. Gagne stated permits had been applied for,
however, they were on hold until the case was reviewed by Landmarks as the materials
and design allowed had to be addressed prior to a permit being issued.
Ms. Smith stated she would like to separate the request into different parts since there were
multiple styles of windows and doors replaced. Ms. Smith made a motion to separate the
design review into four different parts; 1)front door; 2) sunroom windows; 3) 15t story Tilden
Avenue windows; and 4) side porte-cochere door. Mr. Lee seconded the motion. Ms. Derr
asked if there was any public comment on the separation of the design review. Mr. Aldana,
Aldana Construction, who is the contractor for 1501 Tilden Avenue apologized to the
Commission for showing up late and stated the replacement windows on the 1st story floor
were the same windows that had been replaced on the second story by prior contractor.
Ms. Gagne noted those prior replacement windows had no design review approval or staff
review. Chairwoman Derr asked Mr. Aldana if he had any comments on the motion to
separate the design review, Mr. Aldana stated he did not. Chairwoman Derr called for a
vote, the motion passed unanimously 8-0.
Chairwoman Derr stated the discussion would start with the front door and side-lights and
stated it did not adhere to the design review standards and did not match the style of the
house. Mr. Lee stated he agreed and the door and side-lights were a key feature on the
structure. Ms. Medellin stated she agreed and would like to see it replaced with the same
3-part configuration and that the replacement did not match on any level and completely
changed the face of the structure. Ms. Derr asked if the Commission had any further
comment on the front door. Ms. Smith stated she again would like to ask the question to
the homeowner, if they had any other contractors look at the front door and side-lights to
see if they could have been restored and reinstalled prior to installing the unauthorized
replacement door. Mr. Aldana stated the door was not salvageable. Ms. Gagne again
asked, for anyone addressing the Commission to please come to the podium so they could
be heard. Mr. Aldana stated when they removed the original doors parts were breaking and
that is why they replaced it. He stated he wished they could have fixed it but he was not a
wood craftsman and could not replace it piece-by-piece and replacing the entire door was
the cheapest option. Ms. Smith stated there were craftsmen in Wichita Falls that could •
have repaired the door. Mr. Aldana stated they didn't look for a craftsman. Ms. Medellin
PAGE 6 of 16
AGENDA ITEM NO.5.b
Landmark Commission 7 March 28,2023
stated she understood things happen when taking out certain elements of a historical home,
however, there are other doors that could have been purchased to replace the original door
and side-lights that would have matched in character. Mr. Aldana stated when he started
the project he went to the city to find out if a permit was needed, if this was in the historic
district and was told by the lady at the counter it was not in the historical district so he did
not obtain a permit. Mr. Aldana stated he didn't start work on that day because they had
ordered the doors and the windows and started a month later. He stated he again asked if
the lady at the counter was sure he did not need a permit and she advised him he did not
that it was not in the historical area and as long as he wasn't changing the size of the
existing window opening he did not need a permit. Ms. Smith stated in the photos you can
see where framing was done. Mr. Aldana stated it was not new framing, he only replaced
the trim around it to cover the old frame. The trim was so the new door, which was slightly
smaller would fit. Ms. Smith stated if the new door was smaller then he did change the
opening size which was not allowed. Mr. Aldana stated that was incorrect the trim was just
until they could get an inset that would fit the new door.
Mr. Noros Martin asked what authority the Commission had, if the homeowner did not
comply with the decision the Commission agreed on. Chairwoman Derr stated, as the
Commission, they were charged with following the guidelines the City of Wichita Falls sets
forth on making the changes. Ms. Gagne stated there is also Chapter 62 of the Code of
Ordinances for the City of Wichita Falls, which is the Historic Preservation section. Mr.
Martin asked what the guidelines were for this issue. Ms. Gagne stated, the preservation
ordinance has basic parameters that are then applied through the design guidelines, which
when originally created and prepared as part of a joint City and Texas Historical
Commission funded grant program were endorsed by the City Council. The design
guidelines are in place to carry out the provisions of Chapter 62, the preservation ordinance
and the Secretary of the Interior's Standards for Rehabilitation. Mr. Martin stated that it
would seem the current door did not meet the historic guidelines, was that correct. Ms.
Gagne stated in the current configuration, they did not.
Chairwoman Derr asked if there were anymore comments from the Commission, or
comments from the public. With no further comments Chairwoman Derr called for a motion.
Mr. Martin made a Motion to deny the replacement front doors as installed as they do not
meet the City's Design Review Guidelines Sec. 4, Item 7. Mr. Lee stated he would advise
the owner to retain the original glass, restore the side-lights and keep the same size. Ms.
Medellin stated restoring the original would be best however, if not possible, find something
of the same character. Mr. Dickinson stated there are door shops in Wichita Falls that you
can take the original pieces to and they will salvage the glass, side-lights and anything else
that can be used and make a new unit utilizing the original glass. The Ms. Stone Simmons
stated the original door has sat out in the elements for 3 months now and is not salvageable.
She stated she would be willing to find a replacement door the Commission would approve
to replace it, but the cost to have those doors built was insane. She stated she was not
going to use the old doors, that she would find new doors the Commission would approve.
Mr. Dickinson and Ms. Smith both stated they were not telling her she had to use the original
doors, but rather the glass from the original doors could be salvaged and the door shop
could make her a new door using the salvaged pieces. Ms. Christy Graham stated she
believed the owner could get new doors and side-lights that matched the same size as the
• original and have the new glass removed and replaced with the original glass that way the
door would be energy efficient and still have the style and character with the original glass.
PAGE 7 of 16
AGENDA ITEM NO.5.b
Landmark Commission 8 March 28, 2023
Ms. Smith stated given the condition of the original door being out in the elements she
would like to have the owner find a new door with side-lights that is comparable to the
original and fit the original opening and have those specs brought in before the Commission
for approval. Motion passed unanimously.
Mr. Martin revised his motion to state denial of the replacement front doors as installed as
they do not meet the City's Design Review Guidelines Sec. 4, Item 7 — Doors and submit a
new application for a single front door with side lites that maintain the same configuration
and design as original. The motion was seconded by Ms. Smith. The motion passed
unanimously with a vote of 8-0.
Chairwoman Derr asked if the Commission had any discussion on the second item of the
sunroom windows. Ms. Medellin asked if the original windows in the sunroom were
operational and she was advised they were not operable. Chairwoman Derr stated the first
issue was that the replacement windows were vinyl and those are not an acceptable option
that they would need to be wooden or aluminum clad wood windows. Mr. Dickinson stated
secondly, the muntins also were on the inside of the windows and those would need to be
located on the outside. The third issue is the replacement windows were not the same
configuration of 9 over 9 windows. Ms. Graham stated she didn't believe the sunroom
windows had to be 9 over 9 since the sunroom would have been added on to the original
structure and was newer. Ms. Graham stated she believed the homeowner was trying to
match the windows on the front of the home to the ones on the sunroom. Chairwoman Derr
asked if the sunroom was an addition or original to the structure. Ms. Stone Simmons
stated the sunroom was added on after the home was built and that she was indeed trying
to match all the windows to be the same configuration. The question was asked if muntins
could be added to the outside of the replacement windows. Ms. Smith asked if just the
muntins were vinyl or if the entire window was vinyl. Mr. Aldana stated the entire window
was vinyl.
A question from the public was asked if you couldn't tell by looking if the window was wood,
vinyl or wood clad aluminum what the difference would be because these homes are not
energy efficient. Ms. Smith stated vinyl does not withstand the heat and that they must
adhere to the design guidelines set forth by the City of Wichita Falls. Ms. Gagne stated a
70/80-year-old-growth wood window is of better quality than a vinyl window that has been
newly produced. Obviously, maintenance is needed over time and some repair but it is still
a better quality made of wood window and is also a state standard. The citizen asked how
energy efficient that old window would be. Ms. Medellin stated they are energy efficient
and the seals can be replaced to keep them efficient. Mr. Dickinson stated there are also
replacement issues with new vinyl windows as they do not have the perfect fit. He noted
there are many things you can do to improve the energy efficiency of a wooden window
and even send your windows to a wood-workshop. There are many things that have to be
researched when you own a historic home. The citizen stated the historic homeowners
want to comply with the design standards but it is too costly and the City doesn't offer
financial assistance for those standards and they should rather than slapping those
homeowners on the hand. Chairwoman Derr said that is the purpose of coming before the
Landmark Commission with a design review. This case was actually coming in reverse,
typically the Commission will review what the homeowner is wanting to do before the work
is started and approve or disapprove as well as give alternative options for replacements •
before they are purchased. Chairwoman Derr explained the guidelines state, "...although
PAGE 8 of 16
AGENDA ITEM NO. 5.b
Landmark Commission 9 March 28,2023
some substitute materials, such as aluminum, may be used for replacement windows, the
appearance of the window from the public right-of-way shall closely resemble the original
in size and configuration, profile and finish. Vinyl is not an appropriate substitute material."
Mr. Dickinson stated that when he was talking about having windows and doors restored
or custom built, that anyone could visit Ms. Gagne's office and she had all the information
they would need. A citizen asked what the difference would be in their electric bill. Mr.
Dickinson stated a correctly built wood window would be as energy efficient as a new
window. The citizen asked at what cost. Ms. Smith stated there are also interior storm
windows that can be installed that do not change the look of the exterior at all. Ms. Gagne
stated storm windows are highly encouraged in the design guidelines. Chairwoman Derr
asked if there were any further discussion from the Commission or the public and once
again reminded if anyone wished to comment they would need to come to the podium.
Ms. Kim Tigrett, President of the West Floral Heights Neighborhood Association, stated
currently there was no homeowner's association, however, there was a neighborhood
association and the neighbors get together to help each other. She invited homeowners of
the district to attend the next meeting, April 4th, 2023, which would be held at her residence
on 1301 Grant Street. She stated there was a member that knew how to work on old wood
doors and windows and had worked on historical homes in San Francisco. She would give
his contact information to them after conclusion of the meeting.
Mr. Dickinson stated he didn't want a homeowner to spend more money than they needed
to, however, the Commission is in place to uphold the design guidelines. Chairwoman Derr
asked if there was a motion. Mr. Martin made a motion to deny the installed sunroom
windows as they do not meet the requirements (City's Design Review Guidelines Sec. 4,
Item 6 —Windows and Screens)for replacement windows as they need to be replaced with
wood, aluminum or aluminum clad wood, exterior muntins and a 9 over 9 configuration. Ms.
Graham seconded the motion. Scott Todd, 1401 Garfield, stated he believed the owner
should be able to keep in continuity with the front of the home and replace with 5 over 1
configuration in the sunroom. Ms. Graham removed her previous motion and Mr. Martin
amended his motion to state denial of the installed sunroom windows as they do not meet
the requirements (City's Design Review Guidelines Sec. 4, Item 6—Windows and Screens)
for replacement windows as they need to be replaced with wood, aluminum or aluminum
clad wood, exterior muntins and a 5 over 1 configuration. Mr. Lee seconded the motion.
Chairwoman Derr called for a vote with the motion passing 8-0.
Chairwoman Derr proceeded to the third item of the 1st story windows facing Tilden Avenue.
Ms. Chairwoman clarified they are the main windows on the home. Chairwoman Derr stated
the summary was the same discussion had on the sunroom windows and they did not meet
guidelines. Chairwoman Derr asked if there was any further comment from the
Commission. With nothing more from the Commission, Chairwoman Derr asked if there
were any comments from the public. Ms. Stone Simmons stated the replacement windows
on the bottom floor matched the windows on the 2"dstory that had been replaced by a
previous owner (2018/19) without design review approval and if they would have to be
replaced. Ms. Simmons also asked if she would have to replace the windows in the rear of
the home as well. Ms. Medellin stated the previous windows were wood and the
replacements were not. Ms. Smith stated the replacement windows in question are only
• those visible from the right-of-way. Ms. Gagne stated the Commission does hold the current
homeowner accountable for actions of previous homeowners. Ms. Stone Simmons stated
PAGE 9 of 16
AGENDA ITEM NO.5.b
Landmark Commission 10 March 28,2023
the 3 windows in the rear along with the windows in the front were all vinyl, so why was it
okay for those in the rear to stay and the ones in the front to have to be replaced. Ms. Smith
stated because the rear windows were replaced by a previous owner they could not make
her as the current homeowner accountable to replace them, only the windows she replaced
as the current homeowner were in question. Ms. Stone Simmons asked if she should have
just denied their calls and then would she have been able to keep the replacement windows
she had because that is what the previous homeowner had done. Chairwoman Derr stated
if they were replaced in the future, the homeowner would have to replace with approved
windows. Chairwoman Derr stated if there were no more comments she would hear a
motion. Ms. Medellin made a motion to deny the installed replacement windows (City's
Design Review Guidelines Sec. 4, Item 6 — Windows and Screens) and replace with an
appropriate material with exterior muntins and same configuration of 5 over 1. Ms. Smith
seconded the motion which passed unanimously with a vote of 8-0.
Chairwoman Derr stated the last item was the side port-cochere door. Ms. Gagne
displayed photos or the original door and the replacement door. Ms. Smith asked Ms.
Gagne what the visibility was for that door. The door is visible, however, Ms. Gagne stated
it was limited depending if there were vehicles in the porte-cochere and shrubbery because
it has a side-curved driveway from Avenue E. Ms. Medellin asked if it was a fiberglass door
and if so was that acceptable material. Chairwoman Derr stated yes it was fiberglass and
acceptable. Ms. Graham asked for the Commission to view page 61 of the packet book to
view what the visibility is from Avenue E. Mr. Lee said he questioned how much visibility
the door would have as well as the security risk of the old door. Ms. Gagne stated in the
past the Commission has allowed fiberglass materials on the side and secondary facades.
Ms. Smith made a motion to accept the replacement side porte-cochere door as installed
based on limited visibility from the public right of way (Ave E/Tilden) and similar
size/materials as removed door. Chairwoman Derr asked if there was any public
discussion. With no discussion Ms. McKown seconded the motion which passed
unanimously with a vote of 8-0.
V. Action Item: Design Review — 1409 Tilden Avenue: West Floral Heights Historic District
Request for Solar Panel Installation:
Residence — Main Structure:
• Option 1 — Request to Install 21 Roof Panels:
O 9 West Slope (Facing Tilden)
O 12 East Slope (Facing Alley)
• Alternate Option — Residence + Detached Garage (21 panels)
Ms. Gagne presented the case and stated the owner Ms. Melissa Montero, presented staff
with a design review application after working with Fastrac Energy Services of Houston,
Texas. The home is in the Colonial Revival style, constructed in 1919 and at one time was
a contributing structure, however, with current structures on the property is in non-
contributing. Ms. Gagne noted, even with non-contributing structures, it was the goal to
move the structure towards contributing. Key features include; side-gabled, 1 story
symmetrical façade;full-width porch under main roof; doric columns; and altered, aluminum
siding and new windows before the district was designated by City Council.
•
PAGE 10 of 16
AGENDA ITEM NO.5.b
Landmark Commission 11 March 28,2023
Inventory photos shown from 2019 reflect repairs authorized by the Commission in
December of 2011 include the authorization to allow brick structural support for front porch
(not painted); replace windows, replace front door panel with Craftsman style insert; replace
front porch columns in-kind; repair concrete porch steps and concrete driveway repair and
new egress for detached garage. Staff noted at some point (between 2013 and 2019) the
detached garage door was either changed or painted white with a new window panel; there
is no record of design review for this alteration.
The first proposal included 21 solar panels on the main structure, the house roof. The
alternate proposal suggested panels on the rear roof slope facing the alley and on the front
detached garage. Current photos show the home virtually unchanged since 2019 and how
the solar panels would be visible from Tilden with panels placed on the west roof slope of
the house and south facing roof slope of the detached garage. Photos taken from the rear
alley show the primary structure east roof slope is clearly visible above the fence line from
the public right-of-way. The proposed solar panels on the rear side of the roof will also
have direct visibility from the alley.
Ms. Gagne displayed the overview from Fastrac Energy showing the proposed 21 solar
panels; 9 on primary roof slope directly facing Tilden and 12 on rear/east roof slope facing
the alley.
Staff advised the Commission this configuration would set a precedent in the historic district
with solar panels proposed on the main structure and on the roof slope facing the street if
approved. In addition, the east roof slope placement will have visibility from the rear alley.
Ms. Gagne stated the Commission has previously approved solar panels only on secondary
structures with limited visibility. The alternate proposal shows 12 panels on the main
structure (rear facing alley slope) and 9 panels on the front detached garage that has high
visibility. Ms. Gagne again stated allowing solar panels to be placed on the main structure
and with direct visibility on the front detached garage would set a precedent in the District
and impact the historic character not only for 1409 Tilden but the 1400 block and entire
West Floral Heights Historic District. Ms. Gagne gave a brief overview of other cities solar
panel placement best practices and noted the design guidelines for the City of Wichita Falls.
Ms. Medellin asked in the second option, was there a reason why the panels were pushed
to the front of the detached garage verses the rear. Ms. Gagne stated that was the alternate
plan submitted by the energy company to ensure an option was approved. The Commission
discussed both options and the concerns with highly visible panels. The homeowner, Ms.
Monteiro, stated where the panels would be placed, they would be visible and she wasn't
sure the integrity of the roof would sustain the added weight of the panels. She also noted
she was not happy with the fact she may have to significantly prune very old trees for the
panels to be successful and was surprised to learn this company had an "F" rating which
she feels they would not fix any problem and had no issues with them denying the panels.
Ms. Smith made a motion to deny both options based on setting a precedent in the historic
district as the solar panels would have direct visibility from the primary public right of way
(Tilden) which is not in compliance with City's Design Review Guidelines [Sec. 4 - Item 5
(energy efficiency) and 9 (mechanical equipment]. Mr. Lee seconded the motion.
Chairwoman Derr asked if there were any public comments. Mr. Todd stated the
• Commission needed to really look at what they are doing, that energy prices are going up
and they have to make provisions for historical home owners. Mr. Todd continued to note
PAGE 11 of 16
AGENDA ITEM NO.5.b
Landmark Commission 12 March 28,2023
his high utility bills and the cost of maintaining a historical home. Assistant City Attorney,
Monica Aguon, reminded the Commission of the motion of the floor. Chairwoman Derr
called for a vote, motion passed 7 in favor; 1 opposed.
VI. Action Item: Design Review — 1300 Tilden Avenue — The Langford House: Wichita
Falls Landmark #29 & West Floral Heights Historic District
Request Replacement Tile Roofing & Repairs:
• Replace Existing Tile with Ludowici Tile
• Replace Felt Underlay Materials
• Replace Copper Flashing
• Repair Dormers & Trim Pieces
Ms. Gagne presented the case and stated this property had a pivotal structure as it was
located at the entrance of West Floral Heights Historic District, had distinct architectural
features and occupied an entire city block. Ms. Gagne stated the proposal was to replace
the entire Ludowici tile roof on the main structure and the detached, 2-story garage
apartment along 10th Street. The structure is located in the 1300 Block of Tilden Avenue,
constructed in the Neoclassical style in 1922 and was a contributing, character defining
property in historic district. The structure is also a City of Wichita Falls Landmark #29,
known as, The Langford House.
The original Ludowici tile roof is a prominent, character defining feature; proposed for
replacement due to age/weathering/storm damage (hail impact). Some of the key features
included: a façade dominated by full-height, partial-width porch; roof supported by classical
columns with Corinthian capitals; symmetrical balanced windows and center door;
2 1/2 story; brick with wood and stone trim (keystone lintel, sills and quoins at corners;
garlands, hands, etc.); hipped roof; entry porch features a classical pediment with
exaggerated modillions and gabled roof above; roof dormers with segmented pedimented
roof; multi-pane double-hung sash windows in single and triples (6 over 1; 12 over 1); side
extensions: south — 2 story; north — 2 story porte-cochere; and low balustrade around a
platform porch (stone).
Inventory and current photos displayed to the Commission show tile roof and dormer
conditions. Staff stated the 101-year-old roof had outlasted the 75-year lifetime warranty,
noting the overall roofing damage after several hail storms, age and weathering was visible
from an aerial photo from Restore Masters. The contractor, Restore Masters, would be
replacing the historic Ludowici tile roof, copper flashing, trim pieces, and wood decking
materials with Ludowici vintage green tile and new trim components.
Mr. Jase King, with Restore Masters stated he had previously met with the Commission
last year on an approved design review at 1400 Tilden Avenue and wanted to provide
photos of that project for examples of what goes on for a historic project of this magnitude.
Mr. Martin asked what the replacement tiles would be made of, Mr. King stated they are
handmade, fired clay tile. Ms. Smith asked if the texture of the new tiles would match the
original, Mr. King stated they would. Mr. Martin clarified work had not been done prior to
design review approval. Staff stated no work initiated. Chairwoman Derr asked if there
were any other comments from the public. Mr. Lee made a motion to approve the e
replacement of the Ludowici tile roof, felt underlay materials, wood decking (as needed),
PAGE 12 of 16
AGENDA ITEM NO.5.b
Landmark Commission 13 March 28,2023
new copper flashing, gutters and dormer caps along with the rear roof section (flat portion)
will be TPO with removal and replacement of the termination bar and repair of the
overlay. Mr. Martin seconded the motion which was approved as presented based on
compliance with City's Design Review Guidelines Sect 4. - Item 3 (Roofs); Motion passed
unanimously with a vote of 8-0.
VII. Action Item: Design Review — 1612 Grant Street: West Floral Heights Historic District
Request for Solar Panel Installation:
• Request to Install 35 Panels on Flat Roof Sections of the Main Structure:
0 9 Panels on the North Wing (Over Porte-Cochere)
26 Panels on the South Wing
Ms. Gagne presented the case and stated she was not certain if the homeowner and/or
contractor were present, but the contractor would be Davis Electric. Staff stated this was
another key contributing structure located on the corner of Avenue G and Grant Street. The
home was built in 1925 in the Prairie style with Craftsman details. Key features of the
structure include; two-story brick —American Foursquare; low pitched, hipped pantile roof;
3 chimneys; symmetrical facade with recessed wings; north forms two-story porte-cochere;
exposed roof rafters under wide, overhanging eaves; flat-roofed one-story entry porch with
decorative iron railing, exposed rafters and decorative brackets at corners; supported by
square, brick columns and tapered Doric columns; and double-hung sash windows (9 over
9 or 9 over 1) with stone sills.
Ms. Gagne displayed inventory photos showing the structure virtually unchanged over the
decades. Also shown were two portions of flat-roof, proposed for solar panel placement
which is not supposed to have direct or oblique visibility. Ms. Gagne stated the proposed
addition of solar panels to the south wing, 2nd story flat roof, would result in minimal visibility
from the public right of way. Photos showing panels similar to those proposed and method
for attachment to the house roof where displayed. Based on City Design Review Standards,
the goal would be for zero visibility from the public right of way (Grant & Ave G) with either
a direct or oblique view. Ms. Gagne stated the current proposal for 1612 Grant involved
installation on the main structure primary roof. However, because of the flat 2nd story roof
sections, it's anticipated the proposed panels will not be visible from either Grant or Ave G.
Ms. Gagne did note that allowing solar panels on a main structure sets a precedent in West
Floral Heights Historic District and that consideration must be given for impacts on historic
character in surrounding blocks.
Mr. Dickinson asked if this project would require a building permit and staff advised it would.
Mr. Dickinson stated when obtaining the building permit the contractor would be required
to provide detailed site plans showing the panel slope so there should be opportunity to
verify no visibility. Ms. Gagne stated staff would be reviewing those plans as that is a
concern with the slight angle of the panels. Chairwoman Derr and Ms. Medellin both agreed
they didn't believe there would be any visibility. Mr. Martin stated he understood there was
a need for solar energy, however, he thought the solar panels were not pleasant to observe
on a home. Mr. Dickinson agreed with Mr. Martin and stated this was a chance to work with
the homeowner and still meet design guidelines. Ms. Medellin pointed out there was an
accessory structure they could have placed some panels on. Chairwoman Derr pointed out
• that roof had a slight slope and the panels would be visible on it and wasn't near large
PAGE 13 of 16
AGENDA ITEM NO.5.b
Landmark Commission 14 March 28,2023
enough to fit all panels. Ms. Smith asked what material the roof was made of and if there
were tiles that would have to be removed. Ms. Gagne stated it was a TPO roof.
Mr. Martin made a motion to approve the placement of solar panels only on the main
structure's sections of 2nd story flat roof. Motion to allow the request for placement of 35
solar panels, 9 north wing and 26 on south wing only on the flat roof sections with no
visibility from Grant and Ave G. Mr. Dickinson seconded the motion that passed
unanimously with a vote of 8-0.
VIII. Action Item: Design Review — 1416 Hayes Street: West Floral Heights Historic District
Request for Various Exterior Alterations:
1) Windows — Replace with Alternate Materials
• 10 Windows (Vinyl) Replaced Void of Permits
• Installed January 2023
2) Front Door— Replace with Alternate Design & Materials
• Steel Door; No Window Panel; Storm Door
• Stop-Work Order Issued March 2023
Ms. Gagne presented the case and stated the property was located on the northwest corner
of Hayes Street and Avenue E intersection and was a contributing structure to the West
Floral Heights Historic District. Staff was alerted to work being done without design review
approvals and permits. The 1 1/2 story brick home was constructed in 1925 in the Craftsman
style with key features including; a brick chimney; hipped roof with wide, overhanging eaves
with exposed roof rafters; clipped front gable with decorative beams form small covered
entry hoot; clipped front gable roof dormer with shingles and series of 4 double hung sash
windows 6 over 6; double-hung, sash windows (6 over 1; and 6 over 6) single, paired or
tripled; two front entries; 1 more prominent with 8 small, square lights in top of door with
distinctive glazing; and wrought iron screen doors which were added at a later date.
Ms. Gagne displayed inventory photos from 2019 showing a screen door that had been
added to the primary entry door, with former windows and doors still intact. When city staff
was alerted to window installation being conducted by Home Depot the installation was
essentially completed with no permits or design review obtained. There were 10 windows
replaced on east and south facades with direct visibility from Hayes/Avenue E. The
replacement windows were vinyl double-hung, with simulated divided lites.
Reflectivity/glare is visible from replacement windows. The replacement windows are the
same size as the original windows. The replaced windows were single-pane, sash windows.
Post WWII, it appears original windows were replaced with standard size wood sash units
and sometime later, were replaced, wrapped with aluminum and mill-finish aluminum storm
windows installed A replacement front door was in the installation process on March 7th,
2023, when Building Inspections issued a stop-work order.
Photos of the original and replacement windows were shown side-by-side. As a point of
comparison for the missing ground floor windows, the roof dormer windows, which were
still intact, were double hung, 6 over 6 and appeared to be wood and possibly original. The
removed ground floor windows may have been replaced at some point, with aluminum and
built-up framing to match the original openings with aluminum storm windows. •
PAGE 14 of 16
AGENDA ITEM NO. 5.b
Landmark Commission 15 March 28,2023
Ms. Gagne stated the removed front door had 8-lites of beveled glass and appeared original
based on design and unique size (43.5 x 85.75 inches). The proposed replacement door is
a JELD-WEN steel single door unit with no glazing. The owner is also requesting a full-
view-window storm door. The style, materials and design do not fit the Craftsman
architectural style or meet the minimum design review guidelines. The replacement door is
not a Craftsman design and impacts overall architectural character of the building. The
design guidelines specify that, "Solid steel or hollow-wood doors are not appropriate for
main entries for landmarks or historic districts designated to date". Ms. Gagne advised the
staff's concern was the replacement material, style and overall appearance do not reflect
the architectural style of original door potentially creating a non-contributing structure.
The Commission had discussions on the removed windows and whether they were original
windows or windows that had been replaced by another homeowner. Mr. Rick Moore from
Home Depot briefly spoke to the Commission that he was unaware the structure was in a
historical district.
Ms. Graham stated she understood the special ordered steel door was for security
purposes, however, the replacement door is not Craftsman style and does not meet design
standards. Ms. Smith asked if the removed door was wood. The owner was not present
and Mr. Moore and Ms. Gagne surmised the door was likely wood but were not aware of
the location of the door post removal. Chairwoman Derr stated she would recommend a
door that matched the Craftsman style.
Chairwoman Derr asked if there were any comments from the public or anything further
from the Commission. Mr. Martin made a motion to deny the solid steel door and
recommend either repair original wood door or replace with either a wood or fiberglass door
that matches the same architectural style. Mr. Dickinson seconded the motion which
passed unanimously with a vote of 8-0.
Ms. Graham made a motion to deny the windows as installed with vinyl which do not meet
the City's Design Review Guidelines Sec. 4— Item 6—Windows and Screens. The windows
need to be replaced with either wood, aluminum or aluminum clad materials, any color,
muntins on the exterior and 6 over 6 configuration, with the middle single window (Hayes
façade) being 8 over 8 configuration. Ms. McKown seconded the motion which passed
unanimously with a vote of 8-0.
IX. Other Business:
a) Monthly Reports
Depot Square:
Ms. Derr gave the following updates:
• Apr. 6th —Art Walk begins and is the 1 St Thursday of each month through Oct.
• Apr. 22nd — Cajun Fest
• Now —Apr. 15th —Wichita Theater—Wizard of Oz
• Apr. 21 st—Wichita Theater— James Taylor Tribute
West Floral Heights:
• Ms. Smith had no updates
PAGE 15 of 16
AGENDA ITEM NO.5.b
Landmark Commission 16 March 28, 2023
b) Commission Procedural Items:
• Online - Open Meetings Act & Public Information Act Training; Release of
Information Form
c) Updates:
• NPS Listing - Indiana Ave. Historic District
• THC Real Places Conference & CLG Annual Report
• Preservation Month 2023 - THC Marker Refurbishment Phase II Project
• Preservation TX - North Central Regional Summit
d) Derelict Historic Properties Update: 502 Ohio; 1400 Travis (Berry Brown landmark)
e) Articles/Periodicals/Trainings:
• Nat'l Trust: Preservation -Winter 2023 issue
• THC -The Medallion - Fall 2022 issue
• NAPC - CAMP Training - Ft Worth - Sat. April 15
f) Design Review - Staff Authorized - Minor Alteration/Repairs:
• 1705 Tilden -WFHHD -composition roof
• 1701 Tilden -WFHHD - interior bathroom remodel/stop work order
• 1311 Tilden -WFHHD -foundation repair
• 1307 Tilden -WFHHD -foundation repair
• 1717 Grant -WFHHD -electrical panel replacement rear building
X. Adjourn
Next regularly scheduled meeting April 25, 2023 - 12 p.m. 111
Meeting adjourned at 2:41 p.m.
1, Ciu1d y-2�'- za 2-5
Michele Derr, Chairperson Date
•
PAGE 16 of 16
AGENDA ITEM NO.5.b
CITY COUNCIL AGENDA
May 2, 2023
ITEM/SUBJECT: Conduct a public hearing and take action on an ordinance to
establish the minimum Standards of Care for the Summer Day Camp
Program.
INITIATING DEPT: Parks & Recreation
STRATEGIC GOAL: Efficiently Deliver City Services
STRATEGIC OBJECTIVE: Practice Effective Governance
COMMENTARY:
The City of Wichita Falls provides several youth-oriented activities including a summer
day camp. State law considers summer day camps in many instances as "day care
facilities" which requires state licensing as a daycare. However, statute also allows
municipal operated day camps to be exempted from the state licensing requirement by,
after a public hearing, adopting an ordinance outlining the "Standards of Care" for such
programs.
The proposed standards are included in the attached ordinance and, at minimum, require:
• That such standards are provided to the parents of each program participant,
and
• That such standards shall include staffing ratios, minimum staff qualifications,
minimum facility, health, and safety standards, and mechanisms for monitoring
and enforcing the adopted local standards; and
• That parents be informed that the program is not licensed by the state and the
program may not be advertised as a child-care facility.
Staff recommends approval of the ordinance.
® Assistant City Manager
ASSOCIATED INFORMATION: Ordinance
® Budget Office Review
® City Attorney Review
® City Manager Approval
PAGE 1 OF 5 PAGES
AGENDA ITEM NO. 6.A
Ordinance No.
Ordinance to adopt established minimum Standards of Care for the
Summer Day Camp Program
WHEREAS, the City's Parks and Recreation Department has determined that
certain minimum standards of care are necessary to health, safety, and welfare of
individuals participating in the Summer Day Camp Program and,
WHEREAS, the State of Texas Human Resources Code Chapter 42 exempts
certain after - school and summer recreation programs from state licensing requirements
as identified in Subsection 42.041(b)(14) stating "an elementary-age (ages 5-13)
recreation program operated by a municipality provided the governing body of the
municipality annually adopts standards of care by ordinance after a public hearing for
such programs, that such standards are provided to the parents of each program
participant, and that the ordinances shall include, at a minimum, staffing ratios, minimum
staff qualifications, minimum facility, health, and safety standards, and mechanisms for
monitoring and enforcing the adopted local standards; and further provided that parents
be informed that the program is not licensed by the state and the program may not be
advertised as a child-care facility;"
WHEREAS, the City Council, at a meeting on May 2, 2023, held a public hearing
prior to adopting this ordinance regarding established Standards of Care for the Summer
Day Camp Program.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF WICHITA FALLS, TEXAS, THAT:
The attached minimum standards of care for the City's summer camp program are
hereby adopted by the City of Wichita Falls.
PASSED AND APPROVED this the 2nd day of May 2023.
MAYOR
ATTEST:
City Clerk
PAGE 2 OF 5 PAGES
AGENDA ITEM NO. 6.A
Standards of Care for Summer Day Camp Program.
Definitions.
A. "Camp Program Staff" means a person responsible for the direct care or supervision of
participants, including volunteers and contractors. The term excludes a person whose primary
duties include administration, clerical support, or facility maintenance.
B. "Department" means the Parks and Recreation Department.
C. "Administrator" means an administrator of the Parks and Recreation Department.
D. "Designee" means a person appointed by the administrator to act on the administrator's
behalf.
E. "Facility" means a building or improvement operated or used by the department in conducting
a recreational program.
F. "Participant" means a child age 5 to 13 years old that is enrolled in a recreational program and
is under the supervision of department staff.
G. "Recreational Program or Program" means a fee-based children's program or activity offered
and supervised by the department that requires a participant to enroll or register to participate.
H. "Staff" means a person who is employed by the department to work in a recreational program.
I. "Parent" means a legal guardian of a participant.
Purpose. The Standards of Care set forth in this chapter are intended to be the minimum
standards by which the City of Wichita Falls Parks and Recreation Department will operate its
Summer Day Camp program which is recreational in nature and not designated as a child care
program. Pursuant to section 42.041(b)(14) of the Texas Human Resource Code, adoption of
these Standards of Care will allow the City to qualify as being exempt from the state licensing
requirements of the Texas Human Resource Code.
Participant and Camp Program Staff Ratios.
A. Camp programs shall have no greater than a 12/ 1 ratio of participant to camp program staff
for children 5-13 years of age.
B. Each participant should have a program employee who is responsible for him or her and who
is aware of details of the participant's habits, interests, and any special problem.
PAGE 3 OF 5 PAGES
AGENDA ITEM NO. 6.A
Minimum Camp Program Staff Qualifications.
A. Camp program staff must be at least 16 years of age.
B. At least 50% of camp program staff must possess certification from a nationally recognized
body in First Aid; and Community CPR or equivalent.
C. Camp program staff must complete a camp program staff orientation including but not limited
to:
1. An overview of the City of Wichita Falls Standards of Care; and
2. Policies including discipline, guidance, and the release of participants; and
3. An overview of symptoms of child abuse, neglect, and sexual abuse and the
responsibility of reporting these; and
4.The procedures to follow in handling emergencies including but are not limited to:fire,
explosion, tornado, toxic fumes, volatile persons, and severe injury or illness of a child or
adult; and the use and locations of fire extinguishers and first aid equipment.
Employment Restrictions.
A. Criminal background checks will be conducted on prospective camp program staff. Criminal
background checks shall conform with the policies and procedures of the City of Wichita Falls
Human Resources Department.
Minimum Building Standards.
A. The facility and equipment used do not present any known fire, health, or safety hazards and
are kept free of accumulations of objectionable debris.
B. The facility shall be subject to an annual safety inspection.
C. The facility shall reasonably be kept free of insects, rodents, and stray animals.
D. Facility buildings shall maintain clearly marked emergency exits.
E. A disaster and evacuation procedure shall be posted at the facility.
F. First-aid kits and infection control kits shall be available at the facility and taken to other
locations at which the participants are engaged in program activities.
G. First-aid guidelines shall be on file and available at the facility.
H. The facility shall have a sufficient number of restrooms maintained in good repair and
equipped for independent use by children and designed to permit staff supervision as needed.
PAGE 4 OF 5 PAGES
AGENDA ITEM NO. 6.A
Minimum Health and Safety Standards.
A.A participant who is ill or injured shall be supervised until the participant is released to a parent
or other authorized person.
B. A participant whose illness or medical condition requires a degree of supervision by staff that
would compromise the health or safety of the other participants shall be kept separate from the
other participants until the participant is removed from the facility.
C. A participant whose illness or medical condition prevents the participant from comfortably
participating in program activities or places other participants at risk may not be admitted or
readmitted to the facility for the duration of the illness or condition.
D. A staff member will not administer medication to a participant. Parents are highly encouraged
to come to the camp and administer medication by pre-arranging with the Camp Supervisor.
E. Parents must complete a medication administration form with the Camp Supervisor.
F. A staff member shall maintain a medication and first aid log.
Mechanisms for Monitoring and Enforcing Standards.
The administrator or designee shall monitor the camp programs for performance. Compliance
with these standards will be a factor in rating the performance of the youth program.
Review.
This Chapter will expire one year after its effective date.
Recommendation for Amendment or Re -Adoption.
No later than May 1st of each year the administrator or designee shall recommend to the City
Council adoption of the local standards of care.
PAGE 5 OF 5 PAGES
AGENDA ITEM NO. 6.A
CITY COUNCIL AGENDA
May 02, 2023
ITEM/SUBJECT: Ordinance making an appropriation to the Special Revenue Fund for
the Texas Healthy Communities Grant in the amount of $85,185;
received from the Department of State Health Services; authorizing
the City Manager to execute contract accepting same.
INITIATING DEPT: Health
STRATEGIC GOAL: Efficiently Deliver City Services
STRATEGIC OBJECTIVE: Practice Effective Governance
COMMENTARY: The Department of State Health Services (DSHS) is amending the
current Texas Healthy Communities Grant Program contract to add $85,185 of funding
for Fiscal Year 2024. This grant program has no match requirement. This grant covers a
Texas Healthy Communities Program Manager; the primary job duties of the Program
Manager are to ensure programmatic and financial requirements are met. Programmatic
activities change each year based on the needs of the community, as identified by DSHS.
Prior activities have included heart disease and stroke education and prevention, the
creation and maintenance of a Wichita Falls Trail App, and bicycle safety education. The
contract period for this grant is September 01 , 2023, to August 31 , 2024.
Staff recommends approval of the ordinance.
® Interim Director of Health
ASSOCIATED INFORMATION: Ordinance
® Budget Office Review
® City Attorney Review
® City Manager Approval
PAGE 1 OF 2 PAGES
AGENDA ITEM NO. 6.B
Ordinance No.
Ordinance making an appropriation to the Special Revenue Fund for
the Texas Healthy Communities Grant in the amount of $85,185;
received from the Department of State Health Services; authorizing the
City Manager to execute contract accepting same
WHEREAS, the Health District and the Department of State Health Services desire
to enter into a contract for continued public health services; and
WHEREAS, approval of these funds could not have been anticipated prior to the
adoption of the 2022 - 2023 budget.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF WICHITA FALLS, TEXAS, THAT:
There is hereby appropriated in the Special Revenue Fund $85,185 for the Texas
Healthy Communities Grant Program, and the City Manager is authorized to enter into a
contract with the Department of State Health Services for the Wichita Falls-Wichita
County Public Health District.
PASSED AND APPROVED this the 2nd day of May 2023.
MAYOR
ATTEST:
City Clerk
PAGE 2 OF 2 PAGES
AGENDA ITEM NO. 6.B
CITY COUNCIL AGENDA
May 2, 2023
ITEM/SUBJECT: Ordinance appropriating $13,988.77 to the Special Revenue Fund
for additional direct award grant revenue from the State of Texas
for the Texas Department of Transportation Selective Traffic
Enforcement Program ("Click It or Ticket") Wave Grant for Fiscal
Year 2023 and authorizing the City Manager to accept said funds.
INITIATING DEPT: Police
STRATEGIC GOAL: Efficiently Deliver City Services
STRATEGIC OBJECTIVE: Practice Effective Governance
COMMENTARY: The City of Wichita Falls has been invited to participate in a direct
award grant, also known as "Click It or Ticket," from the Texas Department of
Transportation. The $14,000.00 grant is to be awarded during the Memorial Day
holiday period spanning May 22, 2023, through June 4, 2023. The grant also requires a
20% total match from the City of Wichita Falls ($3,547.66), which will be comprised of
in-kind contributions, including salary related to grant administration and vehicle usage.
Calculating State funding and City match, the total amount will be $17,536.43. This
selective enforcement period places primary emphasis on the non-use of safety belts
and child safety seats. The award amount is to reimburse the City of Wichita Falls for
overtime payment to off-duty officers working selective traffic enforcement during the
specified holiday period.
Staff recommends approval of the ordinance.
® Police Chief
ASSOCIATED INFORMATION: Ordinance
® Budget Office Review
® City Attorney Review
® City Manager Approval
PAGE 1 OF 3 PAGES
AGENDA ITEM NO. 6.0
TEXAS DEPARTMENT OF TRANSPORTATION u'eill$
Home I Proposal/Grant I RFR I Performance Report I Supplementals I Inventory
Training Materials Organizations) I Profile Logout
I PRINT VERSION I I ADD NOTE I I CHECK GLOBAL ERRORS I I SHOW HELP
Document Information:2023-WichitaPD-CIOT-00041
1, Details
You are here: > STEP-CIOT-2023 Menu > Forms Menu > Budget
BUDGET SUMMARY
Instructions:
Click the Save button to complete this page.
Budget Category TxDOT Match Total
Category I-Labor Costs
(100) Salaries 511,284.00 S1,157.36 512,441 36
(200) Fringe Benefits S2,704.77 S277.42 52.982.19
Category I Sub-Total S13,988.77 S1.434.78 $15,423.55
Category II-Other Direct Costs
(300) Travel SO S714.00 S714.00
(400) Equipment SO SO S0
(500) Supplies SO S0 SO
(600) Contractual Services SO S0 S0
(700) Other Miscellaneous SO SO SO
Category II Sub-Total SO S714.00 5714.00
Total Direct Costs $13,988.77 $2,148.78 316,137.55
Category Ill-Indirect Costs
(800) Indirect Cost Rate SO 51,390.44 S1,390.44
Summary
Total Labor Costs S13,988.77 $1,434.78 $15,423.55
Total Direct Costs SO S714.00 S714.00
Total Indirect Costs SO S1,390.44 51,390.44
Grand Total $13,988.77 $3,539.22 $17,527.99
Fund Sources(Percent Share) 79.81% 20.19%
PAGE 2 OF 3 PAGES
AGENDA ITEM NO. 6.c
Ordinance No.
Ordinance appropriating $13,988.77 to the Special Revenue Fund for
additional direct award grant revenue from the State of Texas for the
Texas Department of Transportation Selective Traffic Enforcement
Program ("Click It or Ticket") Wave Grant for Fiscal Year 2023 and
authorizing the City Manager to accept said funds.
WHEREAS, the City of Wichita Falls has been invited to participate in a direct
award from the Texas Department of Transportation for the purpose of selective traffic
enforcement; and,
WHEREAS, the City of Wichita Falls will provide a 20.23% match totaling
$3,547.66; and,
WHEREAS, the primary emphasis will be on the non-use of occupant restraints
(safety belts and child safety seats) during the holiday period; and
WHEREAS, the holiday period will span May 22, 2023, through June 4, 2023.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF WICHITA FALLS, TEXAS, THAT:
There is appropriated $13,988.77 to the Special Revenue Fund for the purpose
of selective traffic enforcement as authorized in the grant from the Texas Department of
Transportation, and the City Manager is authorized to execute all documents necessary
to accept said funds on behalf of the City of Wichita Falls.
PASSED AND APPROVED this the 2nd day of May 2023.
MAYOR
ATTEST:
City Clerk
PAGE 3 OF 3 PAGES
AGENDA ITEM NO. 6.0
CITY COUNCIL AGENDA
May 2, 2023
ITEM/SUBJECT: Ordinance appropriating $13,988.77 to the Special Revenue Fund
for additional direct award grant revenue from the State of Texas
for the Texas Department of Transportation Selective Traffic
Enforcement Program (Operation SlowDown) Wave Grant for
Fiscal Year 2023 and authorizing the City Manager to accept said
funds.
INITIATING DEPT: Police
STRATEGIC GOAL: Efficiently Deliver City Services
STRATEGIC OBJECTIVE: Practice Effective Governance
COMMENTARY:
The City of Wichita Falls has been invited to participate in a direct award grant, also
known as "Operation SlowDown," from the Texas Department of Transportation. The
$14,000.00 grant is to be awarded during the Memorial Day holiday period spanning
July 14, 2023 through July 30, 2023. The grant also requires a 20% total match from the
City of Wichita Falls ($3,547.66), which will be comprised of in-kind contributions
including salary related to grant administration and vehicle usage. Calculating State
funding and City match, the total amount will be $17,536.43. This selective enforcement
period places primary emphasis on the enforcement of speed limits in selected zones
throughout the city that have been identified as problem areas for serious injury and
fatality crashes. The award amount is to reimburse the City of Wichita Falls for overtime
payment to off-duty officers working selective traffic enforcement during the specified
holiday period.
Staff recommends approval of the ordinance.
® Police Chief
ASSOCIATED INFORMATION: Ordinance
® Budget Office Review
® City Attorney Review
® City Manager Approval
PAGE 1 OF 3 PAGES
AGENDA ITEM NO. 6.D
TEXAS DEPARTMENT OF TRANSPORTATION rBrl/S
I Home I Proposal/Grant RFR I Performance Report I Supplementals I Inventory
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BUDGET SUMMARY
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Budget Category TxDOT Match Total
Category I-Labor Costs
(100) Salaries S11,284.00 S1,157.36 $12,441.36
(200) Fringe Benefits S2,704.77 S277.42 $2,982.19
Category I Sub-Total $13,988.77 S1,434.78 $15,423.55
Category II-Other Direct Costs
(300) Travel S0 5714.00 S714.00
(400) Equipment SO SO SO
(500) Supplies SO SO SO
(600) Contractual Services SO SO SO
(700) Other Miscellaneous SO SO SO
Category II Sub-Total SO S714.00 S714.00
Total Direct Costs S13,988.77 S2,148.78 $16,137.55
Category III-Indirect Costs
(800) Indirect Cost Rate SO S1,390.44 S1,390.44
Summary
Total Labor Costs $13,988.77 S1,434.78 $15,423.55
Total Direct Costs SO S714.00 S714.00
Total Indirect Costs SO S1,390.44 $1,390.44
Grand Total $13,988.77 S3,539.22 S17,527.99
Fund Sources(Percent Share) 79.81% 20.19%
PAGE 2 OF 3 PAGES
AGENDA ITEM NO. 6.D
Ordinance No.
Ordinance appropriating $13,988.77 to the Special Revenue Fund for
additional direct award grant revenue from the State of Texas for the
Texas Department of Transportation Selective Traffic Enforcement
Program (Operation SlowDown) Wave Grant for Fiscal Year 2023 and
authorizing the City Manager to accept said funds.
WHEREAS, the City of Wichita Falls has been invited to participate in a direct
award from the Texas Department of Transportation for the purpose of selective traffic
enforcement; and,
WHEREAS, WHEREAS, the City of Wichita Falls will provide a 20.23% match
totaling $3,547.66; and,
WHEREAS, the primary emphasis will be on the enforcement of speed limits
during the specified period; and
WHEREAS, the specified period will span July 14th, 2023 through July 30th, 2023.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF WICHITA FALLS, TEXAS, THAT:
There is appropriated $13,988.77 to the Special Revenue Fund for the purpose
of selective traffic enforcement as authorized in the grant from the Texas Department of
Transportation, and the City Manager is authorized to execute all documents necessary
to accept said funds on behalf of the City of Wichita Falls.
PASSED AND APPROVED this the 2nd day of May, 2023.
MAYOR
ATTEST:
City Clerk
PAGE 3 OF 3 PAGES
AGENDA ITEM NO. 6.D
CITY COUNCIL AGENDA
May 2, 2023
ITEM/SUBJECT: Resolution authorizing the City Manager to make application for a
grant from the Office of the Governor, Public Safety Office, Criminal
Justice Division, FY 2023 ALERRT Travel Assistance in the amount
of $2,300.00.
INITIATING DEPT: Police
STRATEGIC GOAL: Efficient Delivery of City Services
STRATEGIC OBJECTIVE: Practice Effective Governance
COMMENTARY: The Office of the Governor, Public Safety Office, Criminal Justice
Division have opened applications for law enforcement agencies to offset agency-
incurred travel costs for the sending of peace officers to Advanced Law Enforcement
Rapid Response Training (ALERRT) Training for FY 2023. The Wichita Falls Police
Department sent (2) officers for ALERRT training in the month of March. We are looking
to apply for a grant to get reimbursed for incurred travel costs and registration fees from
this training opportunity.
Staff recommends approval of the resolution.
® Police Chief
ASSOCIATED INFORMATION: Resolution
® Budget Office Review
® City Attorney Review
® City Manager Approval
PAGE 1 OF 2 PAGES
AGENDA ITEM NO. 7.A
Resolution No.
Resolution authorizing the City Manager to make application for a
grant from the Office of the Governor, Public Safety Office, Criminal
Justice Division, FY 2023 ALERRT Travel Assistance in the amount of
$2,300.00
WHEREAS, the City of Wichita Falls is eligible to apply for a non-matching grant,
from the Office of the Governor, Public Safety Office, Criminal Justice Division FY 2023
ALERRT Travel Assistance in the amount of $2,300.00; and,
WHEREAS, the Wichita Falls City Council finds it in the best interest of the citizens
of Wichita Falls, that the City Manager applies for the reimbursement of incurred agency
cost from the Office of the Governor, Public Safety Office to be offered for FY 2023; and,
WHEREAS, the Wichita Falls City Council agrees that in the event of loss or
misuse of funding from the Office of the Governor, Public Safety Office, the Wichita Falls
City Council assures that the funds will be returned to the Office of the Governor in full;
and,
WHEREAS, the Wichita Falls City Council designates Darron Leiker, City
Manager, as the grantee's authorized official. The authorized official is given the power
to apply for, accept, reject, alter, or terminate the grant on behalf of the applicant agency.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF WICHITA FALLS, TEXAS, THAT:
The City Manager is hereby authorized to make application for a non-matching
grant from the Office of the Governor, Public Safety Office, Criminal Justice Division FY
2023 Advanced Law Enforcement Rapid Response Training (ALERRT) Travel
Assistance, grant #4712501 in the amount of$2,300.00.
PASSED AND APPROVED this the 2nd day of May 2023.
MAYOR
ATTEST:
City Clerk
PAGE 2 OF 2 PAGES
AGENDA ITEM NO. 7.A
CITY COUNCIL AGENDA
May 2, 2023
ITEM/SUBJECT: Resolution authorizing the City Manager to award bid and contract
for the 2023 Lake Wichita Park Parking Lot to Freeman Paving, LLC,
in the amount of $802,440.00.
INITIATING DEPT: Public Works
STRATEGIC GOAL: Provide Quality Infrastructure
STRATEGIC OBJECTIVE: Complete Signature Public Improvements Projects
COMMENTARY: On April 18, 2023, bids were opened for the 2023 Lake Wichita Park
Parking Lot. This project is generally described as the construction of a parking lot at Lake
Wichita Park and associated work. The project will be comprised of the installation of curb
& gutter and asphalt pavement at the Lake Wichita Parking Lot, a sidewalk connection
from the existing pavilion at Lake Wichita Park to the new proposed parking lot, and a 2-
inch asphalt overlay on the parking lot by the dam off Taft Blvd. The budget for this project
is $870,000.00.
The bids received for this project, which include the Base Bid plus Add/Alts No. 3 & No.
4, are as follows:
COMPANY AMOUNT
Freeman Paving, LLC — Vernon, TX $802,440.00
SPI Asphalt, LLC —Argyle, TX $1 ,013,780.00
Construction of this project should require approximately 120 calendar days to complete.
Freeman Paving, LLC has performed similar work for the City in the past, and therefore,
staff recommends award of the contract to Freeman Paving, LLC in the amount of
$802,440.00, which includes the Base Bid and Add/Alts No. 3 & No. 4 based on unit price
quantities.
® Director, Public Works
ASSOCIATED INFORMATION: Resolution, Bid Tab, Location Map
® Budget Office Review
® City Attorney Review
® City Manager Approval
PAGE 1 OF 4 PAGES
AGENDA ITEM NO. 7.B
Resolution No.
Resolution authorizing the City Manager to award bid and contract for
the 2023 Lake Wichita Park Parking Lot to Freeman Paving, LLC, in the
amount of $802,440.00
WHEREAS, the City of Wichita Falls has advertised for bids for the 2023 Lake
Wichita Park Parking Lot; and,
WHEREAS, it is found that the lowest responsible bidder is Freeman Paving, LLC,
who made a unit price bid with an estimated total of $802,440.00.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF WICHITA FALLS, TEXAS, THAT:
The unit price bid for the 2023 Lake Wichita Park Parking Lot is awarded to
Freeman Paving, LLC, in an estimated total amount of $802,440.00, and the City
Manager is authorized to execute a contract for the City with said Contractor for the
construction of such project.
PASSED AND APPROVED this the 2nd day of May 2023.
MAYOR
ATTEST:
City Clerk
PAGE 2 OF 4 PAGES
AGENDA ITEM NO. 7.B
2023 Lake Wichita Park Parking Lot
CW F23-550-09
BID DATE:APRIL 18,2023
BASE BID Freeman Paving,LLC SPI Asor,31:, _LC
Lake Wichita Park Park'ng_c: Vernc-.-X Arm e,-k
Pay Item Description Lint Quantity Jnit Pr oc To-al Unit Price Total
200.1 Mobilization(Not to Exceed 54 ) _S I $10,000.00 $10,000.00 $30,000.00 $30,000.00
202 Temporary Ero zicn Centro _ I $5,000.00 $5,000.00 $20,000.00 $20.300.00
203 Site Prep _S 1 $10,000.00 $10,000.00 $40,000.00 $40,000.00
204-1-1Iv1 Fydramjl.-- &5eedi-g SY $2.50 $3,765.00 $14.00 $21.384.00
301.3-RIP 12"Subgrade Recycle In Place SY 6951 $40.00 $279,640.00 $18.00 $125,838.00
302-C Type C HMAC TON _S3.t $150.00 $290,100.00 $167.00 $322,978.0C
305-VG 8"Concrete Valley Gutter SY 8,3 $90.00 $5,670.00 $120.00 $7,560.00
305.1 6r Concrete Curb&ate- IF 2..;?2 $40.00 $107,680.00 $120.00 $323,040.00
305.2-SW Concrete Sidewalk SY 20 $120.00 $2,400.00 $108.00 $2,1160.00
467 Safety End Treatment EA 2 $2,500.00 $5,000.00 $5,000.00 $10,000.00
508.6 12"ADS EIP Pipe LF 27 $125.00 $3,375.00 $600.00 $16,200.00
82.1 Temporary Traffic Control _r. 1 $5,000.00 $5,000.00 $20,COC,00 $20,000.00
803.3 12"Rock Riprap CY 1 $3,000.00 $3,000.00 $500.00 $500.00
804 Strping _5 1 $7,500.00 $7,500.00 $10,000.00 $10.300.00
Engineers Estimate:$800,000.00 TOTAL $738,130.00 TOTAL $949.353.00
ADD/AL-No.3 Freeman Paving,LLC SPI Asofnalt, _LC
Ta't Par'k'ng_, . Vernon,TX Argy e,-k
Pay Item Description 1,-i t Qutrti_y Unit Price Total Unit Price Total
302-D-A3 Type D HMAC TON 141 $150.00 $21,150.00 $180.00 $25,380.00
402-A3 Base Repair SY 282 550.00 $25,380.00 $70.00 $19.743.00
403-M-A3 Milling SY 85 $80.00 $6,800.00 $100.00 $8,500.00
804-A3 Str'aing _5 1 $7,500.00 $7.500. C $5.000.00 $5.3a0.00
Engineers Estimate:$55,000.00 TO-A_ $50.83C. 'C TO-A_ $58.623.00
ADD/ALT No.4 Freeman Paving,LLC SPI Ar,::i' C
Pavillion Connection Verne,TX Argr
Pay Item Description Unit Quantity Unit Price Total Unit Price Total
305.2-SW-A4 Concrete Sidewalk SY 29 $120.00 $3,180.00 $200.00 = .o f::
Engineers Estimate:$3,200.00 TO-A_ $3„...K.of TO-AL .:,-:
Total Base Bid&AddJAlt No.3&4 'TOTAL 802,440.00 1,013,780.00
PAGE 3 OF 4 PAGES
AGENDA ITEM NO. 7.B
2023 LAKE WICHITA PARK
PARKING LOTS
CWF23-550-09
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PAGE 4 OF 4 PAGES
AGENDA ITEM NO. 7.B
CITY COUNCIL AGENDA
May 02, 2023
ITEM/SUBJECT: Resolution appointing Andrea Bacon of the Animal Services Division
of the Wichita Falls-Wichita County Public Health District to act as
the Local Rabies Control Authority for the City of Wichita Falls,
Texas.
INITIATING DEPT: Health
STRATEGIC GOAL: Efficiently Deliver City Services
STRATEGIC OBJECTIVE: Practice Effective Governance
COMMENTARY: The Rabies Control Act (Chapter 826 of the Texas Health and Safety
Code, as amended April 02, 2015) requires that the Commissioners' Court of each county
and the governing body of each municipality appoint an officer to act as the Local Rabies
Control Authority (LRCA). The LRCA is empowered to quarantine animals exposed to
rabies and enforce both local and state rabies orders, ordinances, and statutes.
Ms. Bacon will replace William Tucker, who transferred to another department within the
City of Wichita Falls. Ms. Bacon is the Animal Services Administrator and has been
employed with the City of Wichita Falls since December 2018. She has extensive training
in animal care and control, including certifications for Animal Control and Cruelty
Investigator. She has received extensive training and certifications from the Texas Animal
Control Training Institute (TACTICAL) specific to LRCA and Animal Care Officer (ACO).
Ms. Bacon has also received a certification in Animal Shelter Behavioral Management.
Staff recommends approval of the resolution.
® Interim Director of Health
ASSOCIATED INFORMATION: Resolution
® Budget Office Review
® City Attorney Review
® City Manager Approval
PAGE 1 OF 2 PAGES
AGENDA ITEM NO. 7.0
Resolution No.
Resolution appointing Andrea Bacon of the Animal Services Division
of the Wichita Falls-Wichita County Public Health District to act as the
Local Rabies Control Authority for the City of Wichita Falls Texas
WHEREAS, the Rabies Control Act (Chapter 826, as of April 02, 2015) was
established as a minimum statewide program to control and eradicate rabies in the State
of Texas, to be administered by the Texas Department of State Health Services, with the
cooperation of the governing bodies of the counties and incorporated municipalities within
the State; and,
WHEREAS, the Act requires that the governing bodies of the counties and
incorporated municipalities appoint a Local Rabies Control Authority to assume the
responsibilities of administering the Act; and,
WHEREAS, the City staff deem it appropriate that Ms. Bacon be appointed as
Local Rabies Control Authority for the City of Wichita Falls.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF WICHITA FALLS, TEXAS, THAT:
Ms. Andrea Bacon of the Wichita Falls-Wichita County Public Health District is
hereby appointed as the Local Rabies Control Authority for the City of Wichita Falls,
Texas.
PASSED AND APPROVED this the 2nd day of May 2023.
MAYOR
ATTEST:
City Clerk
PAGE 2 OF 2 PAGES
AGENDA ITEM NO. 7.0
CITY COUNCIL AGENDA
May 2, 2023
ITEM/SUBJECT: Resolution accepting an allocation from the Tax Increment
Financing (TIF) #2 Board of the remaining TIF #2 District fund
balance for the design and construction of the South Wenonah
Boulevard extension to the City of Wichita Falls to manage and
construct.
INITIATING DEPT: Development Services Department
STRATEGIC GOAL: Provide Quality Infrastructure
STRATEGIC OBJECTIVE: Evaluate Alternative Options for Financing Infrastructure
Improvements
COMMENTARY:
Timeline
• April 5, 2023 — TIF #2 Board considers and approves by unanimous vote the
allocating of all current and remaining unencumbered funds to the design and
construction of South Wenonah Boulevard.
• May 2, 2023 — City Council consideration of a Resolution to accept the allocation
for the South Wenonah Boulevard project.
Summary
This item is to consider approval of a Resolution to accept and allocate the current and
future allocations of the TIF #2 district for the design and construction of South Wenonah
Boulevard. The TIF #2 Board met on April 5, 2023, and approved a recommendation
(with attached subsequent Resolution) that current and future funding (projected total of
approximately $4.7M) allocated to the TIF #2 district be designated for the design and
construction (including right-of-way acquisition) of South Wenonah Boulevard. The TIF
#2 zone sunsets the end of 2025 along with the ability to utilize said funds.
Background
The original TIF #2 Project Plan outlined several public infrastructure projects with the
goal of them being completed during the 20-year span of the zone (2005-2025):
• Maplewood Extension;
• Lawrence/Rhea Rd Realignment;
• South Wenonah Blvd
To date, the revenue generated in the zone has performed beyond expectations and is
able to meet its payment commitments for the first two projects, as well as the subject
South Wenonah Blvd construction.
PAGE 1 OF 9 PAGES
AGENDA ITEM NO. 7.D
In addition to being the last remaining major project from the TIF #2 Project Plan, the
construction of South Wenonah Boulevard is also identified in the City's Thoroughfare
Plan and the City's Metropolitan Planning Organization (MPO) Freight/Mobility Plan. Also,
since 2017, the South Wenonah extension from Kell (US 82/277) to Maplewood has
consistently ranked in the top 30 projects for the MPO region and in 2023 was ranked the
5th most important future transportation project for the area.
Estimated Project Costs
When the zone was created (2005), the South Wenonah extension had a cost estimate
of $907,500 which excluded ROW costs. The Financial Plan was updated in 2008 with
revised project costs - Wenonah was estimated at $2.51 million. By 2021 , (post-COVID),
the Public Works Department estimates had doubled to $4.2m to consider acquiring,
designing, and constructing South Wenonah in three phases. Current estimates continue
to rise with $5.83m potentially getting the entire roadway segment developed from Kell
Blvd. to Maplewood with proposed connections at Gregory, Tarry, and Maplewood.
Based on financial projections, staff anticipates there would be sufficient increment funds
available to pay for a portion of South Wenonah's development, along with design and
right-of-way (ROW) acquisition costs. Other funding sources, public and/or private, may
be considered to supplement this infrastructure project. Staff would consider South
Wenonah's development in phases that would be dependent on numerous factors,
including right of way availability, private-public partnerships, and the most logical route
to initiate development, whether it be from Kell Blvd. and extend southward or begin at
Maplewood and extend northward as funding/bids allow.
Staff anticipates completing right-of-way acquisition sometime this summer, and having
the design completed and ready for bid by early 2024. Pending palatable bids and City
Council approval of such, construction could begin in the spring/summer of 2024.
Staff recommends approval of the resolution.
® Director of Development Services ® Assistant City Manager
ASSOCIATED INFORMATION: Exhibits from TIF #2 meeting, Resolution
® Budget Office Review
® City Attorney Review
® City Manager Approval
PAGE 2 OF 9 PAGES
AGENDA ITEM NO. 7.D
April 5, 2023, TIF #2 Board Meeting — Exhibits
AGENDA ITEM 4
April 2023
Consider Request to Allocate Remaining TIF#2 Fund Balance to Assist in the Development
(Acquisition, Design and Construction) of South Wenonah Blvd. Extension
1. Staff Recommendation
Request the board consider the merits of allocating increment funds to development of South Wenonah
Blvd. as a reliever route providing benefits within the reinvestment zone, for the regional transportation
network and continued economic development of the area. The reinvestment zone sunsets the end of
2025 along with the ability to utilize increment funds for critical infrastructure projects. Staff recommend
fund allocation for South Wenonah Blvd. as it is a logical zone investment with community benefit
coupled with being the only remaining undeveloped public infrastructure project outlined in the Project
& Financial Plan.
2. Basis for Consideration
Purpose of the reinvestment zone was to provide for needed redevelopment in a former industrial area
and to utilize the generated increment funds for public infrastructure improvements that would benefit
the zone and region. The projects focused on drainage (removal of land from 100-yr
floodplain/channelization), roadway extensions, widening, and realignments that would result in both
regional benefit and within the zone.
TIF#2 Project& Financial Plan:
The Plan outlined four main public infrastructure projects with the goal of them being completed during
the 20-year span of the zone. To date, the zone has performed beyond expectations and is able to
meet its payment commitments for two projects while growing the increment for future projects in the
Plan. Two of the four projects were completed with assistance from other funding sources: Maplewood
Extension (Phase II) and the Lawrence Road/Rhea realignment and widening. Other projects have
successfully been completed without the use of the TIF funds. A public-private partnership in
conjunction with passage of the 2018 bond allowed the final roadway segment and drainage canal work
for Maplewood Phase III thus creating a complete corridor from McNiel to Southwest Pkwy. In addition,
the McGrath/Quail Creek drainage improvement project is currently underway but utilizing other funding
sources. The TIF#2 Board revised their project priority list in 2012 and the only remaining infrastructure
project is South Wenonah Blvd. from Kell Blvd. to Maplewood.
Thoroughfare Plan:
The City's Thoroughfare Plan identifies the functional street classification system from freeways to local
residential streets. The Plan serves three functions: 1) reserves adequate right of way as roads are
developed to meet future demand; 2) assists in maintaining overall street connectivity; and 3) is a tool
for long-range transportation planning and roadway capacity. South Wenonah Blvd. is identified on the
City's Thoroughfare Plan as a future street connection and classed as a major collector with a 48ft
pavement width. Since the reinvestment zone's creation in 2005, development has continued to be
attracted to this area of the city and with that, the level of traffic and congestion has also grown. The
South Wenonah connection was initially identified as a reliever route to divert freight traffic from the
burgeoning commercial area along Lawrence near the Quail Creek Plaza and Highland Town Square
(Call Field/Lawrence). South Wenonah would have connections at the north to US 82/277 (Kell) and to
Gregory, Tarry and Maplewood.
Wichita Falls MPO Prioritized Project List and Freight/Mobility Plan:
The City's Metropolitan Planning Organization maintains an annual list of future roadway, bi-ped, bridge
and transportation safety projects. Many of these projects are submitted from the public during annual
meetings and from member communities. The projects are ranked annually based on a detailed matrix
PAGE 3 OF 9 PAGES
AGENDA ITEM NO. 7.D
which considers everything from funding availability to level of improvement to the federal highway
system. The South Wenonah extension from Kell (US 82/277) to Maplewood, since 2017 has
consistently ranked in the top 30 projects for the MPO region and in 2023 was ranked the 5th most
important future transportation project for the area.
The Freight and Mobility Study/Plan (2022) is a guide for the MPO to promote safe and efficient
movement of freight while supporting support freight-related economic growth opportunities. Lawrence
Road was identified as a crash hot spot and access management was a recommended strategy to
address safety concerns. The study also assessed congestion and network reliability by assigning an
index for Level of Travel Time Reliability (LOTTR) measured by recording the time it takes traffic to
travel through a roadway segment over a 4-hour period. The Lawrence Road corridor had an index of
over 2 at the intersections of US 82/277 (Kell) and Call Field which was deemed unreliable. In order to
improve both safety conditions and system reliability, developing South Wenonah from US 82/277(Kell)
to Maplewood provides an alternate route for freight/delivery traffic which is anticipated to reduce
congestion on both Lawrence and Kemp Blvd.
3. Estimated Project Costs
When the zone was created (2005), Wenonah extension had a cost estimate of $907,500 which
excluded ROW costs. The Financial Plan was updated in 2008 with revised project costs -Wenonah
was estimated at$2.51 million. By 2021, post Covid, Public Works estimates had doubled to $4.2m to
consider acquiring, designing and constructing South Wenonah in three phases. Current estimates
continue to rise with $5.83m potentially getting the entire roadway segment developed from Kell Blvd.
to Maplewood with proposed connections at Gregory, Tarry and Maplewood.
Based on financial projections, staff anticipate there would be sufficient increment funds available to
pay for a significant portion of South Wenonah's development. Other funding sources, public and/or
private, may be considered to supplement this infrastructure project. Staff would consider South
Wenonah's development in phases that would be dependent on numerous factors, including right of
way availability, private-public partnerships and the most logical route to initiate development, whether
it be from Kell Blvd. and extend southward or begin at Maplewood and extend north.
4. Basis for Recommendation
• Addresses goals and objections of the TIF Zone
• Enhanced economic revitalization opportunities for surrounding land tracts
• Thoroughfare Plan implementation —alternate north-south collector route
• Wichita Falls MPO Freight Mobility Study Implementation: Improving System Safety
• Assist in alleviating traffic and potential accident reduction on Lawrence Rd.
• Collaboration for public-private partnership
• Allocates final increment funds for a priority project prior to zone expiration
• Positive impact within the reinvestment zone and for greater Wichita Falls region
PAGE 4 OF 9 PAGES
AGENDA ITEM NO. 7.D
April 5, 2023, TIF #2 Board Meeting - Exhibits
TAX INCREMENT FINANCE ZONE NO.2
Financial Projections as of 3/30/2023
Revenue Expenditures
Fiscal Year Revenue Expenditures Balance City County Interest Maplewood Call Field
2007 98,358 98,358 - 55,442 41,884 1,032 98,358
2008 165,147 165,147 - 93,430 70,523 1,194 165,147
2009 230,494 230,494 - 133,364 96,575 555 230,494
2010 255,002 255,002 - 145,661 109,114 227 255,002
2011 319,650 319,650 - 174,762 144,850 38 319,650
2012 305,804 305,804 - 168,195 137,497 111 231,919 73,885
2013 384,262 384,262 - 211,235 172,797 229 261,423 122,839
2014 410,164 410,164 - 226,801 183,362 260,164 150,000
2015 498,085 462,982 - 262,319 235,672 94 276,623 186,358
2016 572,737 381,883 190,855 296,546 275,522 669 231,883 150,000
2017 639,326 321,161 509,020 305,443 331,552 2,331 171,161 150,000
2018 715,669 357,608 867,081 314,606 392,I30 8,933 207,608 150,000
(1) 2019 1,109,244 358,832 1,617,493 431,667 664,895 12,682 208,832 150,000
2020 794,630 357,807 2,054,316 481,493 306,880 5,258 207,807 150,000
2021 847,818 359,311 2,542,824 499,353 348,063 403 209,311 150,000
(2) 2022 811,294 359,311 2,994,806 482,947 313,556 14,791 209,311 150,000
(3) 2023 865,000 351,000 3,508,806 483,000 314,000 68,000 201,000 150,000
2024 917,000 350,400 4,075,406 483,000 314,000 120,000 200,400 150,000
2025 904,000 359,600 4,619,806 483,000 314,000 107,000 209,600 150,00D
(4) 2026 20,500 4,640,306 20,500
Life to Date 10,864,184 6,188,775 4,675,409 5,732,265 4,766,872 365,047 4,155,693 2,033,082
(1)County funds include road and bridge taxes that were excluded in subsequent years
(2)Fund balance as of the fiscal year ended Fy 2022 financials.
(3)Assumes revenue property tax revenues at current levels for future years.
Assumes interest revenue at higher rates and that a I but$5001 is invested in Texpod.
(4)TIE set to expire December 31,2025,so interest revenue for three months only.
PAGE 5 OF 9 PAGES
AGENDA ITEM NO. 7.D
April 5, 2023, TIF #2 Board Meeting — Exhibits
wu I �nv�,yuEo
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Proposed and Completed Public Infrastructure Projects Z w
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PAGE 6 OF 9 PAGES
AGENDA ITEM NO. 7.D
April 5, 2023, TIF #2 Board Meeting — Exhibits
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South Wenonah Boulevard Exhibit Legend
S Wenonah Blvd Ext.
CITY OF WICHITA FALLS PLANNING DIVISION
MAP PRODUCED BY.Cedric Hu Property owned by City
DATE PRODUCED.30 March 2023
�Mor p,ho :e,h Property owned by Lowes
=e eare, ;.°17,��a,�rvry�n.eae,�„o1v,� 11';;ma�e,e��,�bu��o„. Property owned by Railroad
PAGE 7 OF 9 PAGES
AGENDA ITEM NO. 7.D
April 5, 2023, TIF #2 Board Meeting — Exhibits
TIF #2 Resolution of Approval
Resolution approving the allocation of the remaining TIF #2 fund
balance for the design and construction of the South Wenonah
Boulevard extension within the TIF #2 District.
WHEREAS, the TIF #2 board has previously approved the design project for the
South Wenonah Boulevard extension; and,
WHEREAS, the TIF #2 board wishes to allocate the remaining TIF#2 fund balance
for the design and construction of the South Wenonah Boulevard extension to the City of
Wichita Falls to manage and construct.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF WICHITA FALLS, TEXAS, THAT:
The TIF #2 board hereby authorizes the allocation of the remaining TIF #2 fund
balance for the design and construction of the South Wenonah Boulevard extension to
the City of Wichita Falls to manage and construct.
PASSED AND APPROVED this the 5th day of April 2023.
• IFMA
ATTEST:
•
Karen Mont some agne v
TIF #2 Liaison
City of Wichita Falls
PAGE 8 OF 9 PAGES
AGENDA ITEM NO. 7.D
Resolution No.
Resolution accepting an allocation from the Tax Increment
Financing (TIF)#2 Board of the remaining TIF#2 district fund balance
for the design and construction of the South Wenonah Boulevard
extension to the City of Wichita Falls to manage and construct
WHEREAS, the TIF #2 board has previously approved the design project for the
South Wenonah Boulevard extension; and,
WHEREAS, on April 5, 2023, the City of Wichita Falls TIF #2 Board authorized the
allocation of the remaining TIF #2 fund balance for the design and construction of the
South Wenonah Boulevard extension to the City of Wichita Falls to manage and
construct.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF WICHITA FALLS, TEXAS, THAT:
Accepts the current and future funding allocation to Tax Increment Financing (TIF)
District #2 to design, manage and construct South Wenonah Boulevard extension.
PASSED AND APPROVED this the 2nd day of May 2023.
MAYOR
ATTEST:
City Clerk
PAGE 9 OF 9 PAGES
AGENDA ITEM NO. 7.D