Loading...
Helen Farabee Centers Board of Trustees Minutes - 09/03/2009 • HELEN FARABEE REGIONAL MHMR CENTERS BOARD OF TRUSTEES • av• September 3,2009 N. 11:00 AM Child and Adolescent Services 516 Denver Street Wichita Falls,Texas Board of Trustee Ken Andrews, Chair; Robert Clement; Bill Coombs, Vice-Chair; Sue Nunn, Members Present: Secretary/Treasurer; Shelley Owen; Sara Rugeley; Bobby Smith; Billye Ruth White Board of Trustee Kay Ainsworth Members Absent: Senior Roddy Atkins, Executive Director; Jeff Dresbach, Human Resources and Risk Management Staff Management Director; Gianna Harris, Essential Services and Clinical Present: Accountability Director; Lynn Hartje, Mental Health Services Director; Marcy Thomas, Substance Abuse Services; Rose Wilson,Mental Retardation Services Director Other Staff and Jana Simpson, Chief Accountant; Jan West, Administrative Assistant/Board Guests Present: Liaison,Recorder AGENDA TOPICS 090309-1 CALL TO ORDER Ken Andrews, Chair called the meeting to order in open session at 11:04 AM with a quorum of six present. A)Introduction of New Board of Trustee Sara Rugeley,new Board of Trustee was introduced and welcomed back. B)Introduction of Guests There were no guests present. 090309-2 PRESENTATIONS A) Open Citizen Comment to the Board No citizen comment was offered. 090309-3 APPROVAL OF MINUTES The Board of Trustees approved the minutes of the July 30, 2009 Board of Trustees meeting. Motion: Ms. Nunn Affirmative: 5 Second: Ms. White Negative: 0 Citizen Comment: None 090309-4 TRAINING A) Executive Directors'Board of Trustee Training 11:15 AM Shelley Owen arrived at the meeting 11:24 AM Robert Clement arrived at the meeting Roddy Atkins, Executive Director,presented the Board of Trustee Training (on file). THE BOARD OF TRUSTEES RECESSED FOR LUNCH AT 11:30 AM. THE MEETING WAS RECONVENED BY KEN ANDREWS AT 12:13 PM WITH SIX BOARD OF TRUSTEE MEMBERS IN ATTENDANCE. Board of Trustee Meeting Minutes 1 September 03,2009 090309-5 RECOMMENDATIONS A. BOARD OF TRUSTEES 1) Texas Council Dues RECOMMENDED ACTION: That the Board of Trustees approve the Fiscal Year 2010 Dues Commitment with the Texas Council of Community MHMR Centers and authorize the Chair and Executive Director to sign the commitment form. Jana Smpson, Chief Accountant presented the information on the the Texas Council of Community MHMR Centers Fiscal Year 2010 Dues (on file). The Board of Trustees approved the Fiscal Year 2010 Dues Commitment with the Texas Council of Community MHMR Centers and authorized the Chair and Executive Director to sign the commitment form. Motion: Ms. Owen Affirmative: 5 Second: Ms. Rugeley Negative: 0 Citizen Comment: None B. BUDGET AND FINANCE 1)Financial Statements RECOMMENDED ACTION: That the Board of Trustees approve the financial statements for July 2009. Jana Smpson, Chief Accountant presented the financial statements for July 2009 (on file). The Board of Trustees approved the financial statements for July 2009. Motion: Mr. Coombs Affirmative: 5 Second: Mr. Smith Negative: 0 Citizen Comment: None C. CONTRACTS AND PLANS 12:23 PM Robert Clement returned to the meeting 1)Fiscal Year 2010—2011 Performance Contracts RECOMMENDED ACTION: That the Board of Trustees ratify the Fiscal Year 2010- 2011 Performance Contract with the Department of Aging and Disability Services(DADS) and Department of State Health Services(DSHS) and approve the Fiscal Year 2010 Department of Aging and Disability Services (DADS) budget. I � Jana Smpson, Chief Accountant presented the Fiscal Year 2010 -2011 Performance Contract with the Department of Aging and Disability Services(DADS) and Department of State Health Services(DSHS) and the Fiscal Year 2010 Department of Aging and Disability Services (DADS)budget. (on file). One correction was noted on page 77 where it stated "...and additional Department of Aging and Disability Services (DADS) funding of$230,000." There was a typo and the amount should have been $130,000. A handout of the Cost Saving Actions and Suggestions (on file) was distributed and discussed. Board of Trustee Meeting Minutes 2 September 03,2009 Shelley Owen stated I want the staff and patients to have what they need. However, I remember how hard it was last time when we had to reduce the budget by making some difficult cuts. I want us to do what we can to cut down to the necessities so we can continue with the current staff we have. Robert Clement stated I appreciate Shelley's work to make the recommendations and I am encouraged by the staffs response. I would like to have a follow up report at future meetings on the effectiveness of the Cost Saving Actions and Suggestions. The Board of Trustees ratified the Fiscal Year 2010-2011 Performance Contract with the Department of Aging and Disability Services (DADS)and Department of State Health Services(DSHS)and approved the Fiscal Year 2010 Department of Aging and Disability Services(DADS)budget. Motion: Mr. Clement Affirmative: 6 Second: Ms. Owen Negative: 0 Citizen Comment:None _ D. FACILITIES AND EQUIPMENT No Agenda Items E. POLICIES AND PROCEDURES No Agenda Items F. PROGRAM AND PERSONNEL 1)Anniversary Hire Day RECOMMENDED ACTION: That the Board Of Trustees approve staff being granted one day off in recognition of the anniversary of their hire date with the Helen Farabee Regional MHMR Centers beginning January 1,2010. Jeff Dresbach, Human Resources and Risk Management Director presented the information on the proposed one day off in recognition of the anniversary of their hire date, Bill's Day (on file). The Board of Trustees approved the staff being granted one day off in recognition of the anniversary of their hire date with the Helen Farabee Regional MHMR Centers beginning January 1, 2010. Motion: Ms.Nunn - Affirmative: 6 Second: Ms. Rugeley Negative: 0 Citizen Comment:None 090309-6 QUARTERLY REPORTS LA. ESSENTIAL SERVICES AND CLINICAL ACCOUNTABILITY No Agenda Items B. PLANNING AND NETWORK ADVISORY COMMITTEE (No Agenda Items Board of Trustee Meeting Minutes 3 September 03,2009 C. EXTERNAL AUDITS 1) Third Quarter Report=Substance Abuse Services RECOMMENDED ACTION: Information item only. Marcy Thomas, Substance Abuse Services reported on the findings of the Department of State Health Services (DSHS)Audit (on file). No action required, for information only. Citizen Comment: None 2) Third Quarter Report—Mental Retardation Services RECOMMENDED ACTION: Information item only. Rose Wilson, Mental Retardation Services Director reported on the Annual Recertification Audits conducted on Horizon House and Extended Living Facility(on file). No action required, for information only. Citizen Comment: None • 3) Third Quarter Report—Human Resources Management RECOMMENDED ACTION: Information item only. Jeff Dresbach, Human Resources and Risk Management Director reported on an initial audit of our management practices associated with Criminal History checks and a desk audit of our CEU (Continuing Education Unit)program by the Texas Board of Social Worker Examiners (on file). In addition to these two audits conducted exclusively by our department,my staff have been involved in 13 audits and have done an outstanding job. No action required, for information only. Citizen Comment: None 4) Third Quarter Report—Essential Services and Clinical Accountability 1:13 PM Billye Ruth White returned to the meeting RECOMMENDED ACTION: Information item only. Gianna Harris, Essential Services and Clinical Accountability Director reported on the Quality Assurance Authority Review; Second Quarter Department of State Health Services (DSHS) lost Medicaid Reimbursement Audit, and Fiscal Year 2008 CORE Claims Audit(on file). No action required, for information only. Citizen Comment: None Board of Trustee Meeting Minutes 4 September 03,2009 D. TEXAS COUNCIL RISK MANAGEMENT FUND MEETING No Agenda Items E. OUTPATIENT MEASURES ADULT SUBSTANCE ABUSE SERVICES 1)Fiscal Year 2009 RECOMMENDED ACTION: Information item only. Marcy Thomas, Substance Abuse Services reported on the Adult Services Outpatient Measures for Fiscal Year 2009 (on file). No action required, for information only. Citizen Comment:None 090309-7 EXECUTIVE DIRECTOR'S REPORT 1)Intellectual and Developmental Disabilities Services We received a $300.00 donation in Honor of Adam Hollingsworth from the Rule ISD Administration Scholarship Fund and the Short Farms Scholarship Fund to establish a Music Library at the Haskell Day Habilitation Center. Bobby Smith asked if we could talk to staff about what their needs are,because there might be additional assistance available. 2)Mental Health Services We had a Department of State Health Services (DSHS) Financial Audit. They were here for five days. We do not expect to get the official results until the end of September. Robert attended the exit as the Board of Trustee representative. Robert Clement stated there were four individuals in different capacities. They presented their findings and every item was minor. The have to report their findings for further directions from their bosses. There was nothing substantial. 090309-10 ANNOUNCEMENTS A)Next Meeting Ken Andrews announced the next meeting is scheduled for 11 A.M., Thursday, October 01, 2009, Ouanah, at a location to be determined. 090309-11 OTHER BUSINESS Bill Coombs presented a Plaque of Appreciation to Ken Andrews for his first ten years of serving on the Board of Trustees. Robert Clements asked that an ad hoc committee be appointed to review the comparison of Executive Directors' salaries and present their findings to the Board of Trustees. Ken Andrews appointed Robert Clements, Billye Ruth White, and Sue Nunn to review the Executive Directors' salaries and report their findings to the Board of Trustees at the October meeting. Board of Trustee Meeting Minutes 5 September 03,2009 090309-12 ADJOURN The Board of Trustees' meeting adjourned at 1:46 PM. Approved as presented: Approved as corrected: October 01, 2009 Board of Trustee Meeting Minutes 6 September 03,2009 lO/(/oq gee vd#rn iv rn H E L E N FARAB E E Wichita Falls Administrative Office �A P. O. Box 8266, Wichita Falls, TX 76307-8266 �� Regional I MHMR M R Centers1000 Brook Street, Wichita Falls, TX 76301 Reg na Phone (940)397-3100 irPP Fax(940)397-3150 October 05, 2009 Darron Leiker City Manager City of Wichita Falls P.O. Box 1431 Wichita Falls, Texas 76307-1431 Dear Mr. Leiker: In accordance with the provisions of Senate Bill 112, a copy of the minutes of the Board of Trustees of Helen Farabee Regional MHMR Centers is enclosed for the regularly scheduled meeting held on September 03, 2009. These minutes were approved by the Board at its meeting held on October 01, 2009. Sinc- - 1111111, Jan W' Adm.,istrative Assistant/Board Liaison /jw enclosure RECEIVED IN �~ CITY CLERK'S OFFICE Date i a- 6 7 0 9 By Time g a 1141 w.