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Helen Farabee Centers Board of Trustees Minutes - 02/05/2009 HELEN FARABEE REGIONAL MHMR CENTERS k BOARD OF TRUSTEES • �J'� February 5,2009 44\ 11:00 AM Child and Adolescent Services 516 Denver Street Wichita Falls,Texas Board of Trustee Ken Andrews, Chair; Sue Nunn, Secretary/Treasurer; Kay Ainsworth; Linda Members Present: Ammons Robert Clement; Shelley Owen; Billye Ruth White Board of Trustee Bill Coombs, Vice-Chair; Bobby Smith Member_s Absent: Senior Roddy Atkins, Executive Director; Rod Brennan, Chief Financial Officer; Management Staff Gianna Harris, Essential Services and Clinical Accountability Director; Connie Present: Johnston, Community and Consumer Support Director Other Staff and Andrea Castillo, QMHP, Crisis Follow-Up &Relapse Prevention Specialist; Guests Present: Andrew Collier, LPC, LPHA Clinical Support and Placement Specialist; Ray Gonzalez, Precinct 1 County Commissioner; Scott Griffiths, QMHP, Inpatient Continuity of Care Specialist; Andrew Martin, LPC, Utilization Manager; Charles Martin, QMHP,Director of Crisis Services; Paula Staats,LPC, LPHA Clinical Support and Placement Specialist; Jan West, Administrative Assistant/Board Liaison, Recorder; Andrea Zoet, QMHP,Utilization Review Specialist AGENDA TOPICS 020509-1 CALL TO ORDER Ken Andrews, Chair called the meeting to order in open session at 11:10 AM with a quorum of five present. A)Introduction of Guests Ray Gonzalez,Precinct 1 County Commissioner arrived later and was welcomed upon his arrival. 020509-2 PRESENTATIONS A) Open Citizen Comment to the Board No citizen comment was offered. 020509-3 APPROVAL OF MINUTES The Board of Trustees approves the minutes of the January 04, 2009 Board of Trustees meeting. Motion: Ms. Nunn Affirmative: 4 Second: Ms. White Negative: 0 Citizen Comment: None 020509-4 TRAINING A)Essential Services and Clinical Accountability—Crisis Services Gianna Harris, Essential Services and Clinical Accountability Director asked her staff to introduce themselves and go other their job responsibilities and the Power Point (on file). Charles Martin, QMHP, Director of Crisis Services went over the flow chart. Andrew Collier,LPC,LPHA Clinical Support and Placement Specialist introduced himself and Paula Staats, LPC,LPHA Clinical Support and Placement Specialist and gave a brief overview of the Crisis on call LPHA (Licensed Practitioner of the Healing Arts) duties. Scott Griffiths, QMHP, Inpatient Continuity of Care Specialist went over the Continuity of Care duties and responsibilities. Andrea Castillo, QMHP, Crisis Follow-Up &Relapse Board of Trustee Meeting Minutes 1 February 5,2009 Prevention Specialist went over the Crisis Relapse Prevention responsibilities. Andrew Martin, LPC, Utilization Manager and Andrea Zoet, QMHP,Utilization Review Specialist went over the Quality and Utilization Management monitoring requirements. 12:15 PM Linda Ammons arrived at the meeting 12:25 PM Robert Clement arrived at the meeting THE BOARD OF TRUSTEES RECESSED FOR LUNCH AT 12:35 PM. THE MEETING WAS RECONVENED BY JUDGE ANDREWS AT 1:00 PM WITH SEVEN BOARD OF TRUSTEE MEMBERS IN ATTENDANCE. 020509-5 RECOMMENDATIONS A. BOARD OF TRUSTEES No Agenda Items B. BUDGET AND FINANCE 1) Financial Statements RECOMMENDED ACTION: That the Board of Trustees approve the financial statements for December 2008. Rod Brennan, Chief Financial Officer presented the financial statements for December 2008 (on file). mfor December Board of Trustees approved the financial statements 2008. Motion: Ms. Ammons Affirmative: 6 Second: Ms. Nunn Negative: 0 Citizen Comment: None 2) Retirement Funds RECOMMENDED ACTION: Information item only. Rod Brennan, Chief Financial Officer presented the information on the Retirement Funds (on file). No action required, for information only. C. CONTRACTS AND PLANS No Agenda Items D. FACILITIES AND EQUIPMENT 1)Brook Street Facility Heating, Ventilation and Air Conditioning(HVAC)System RECOMMENDED ACTION: That the Board of Trustees approve the replacement of the Heating, Ventilation, and Air Conditioning(HVAC) system at the Brook Street facility at a cost not to exceed $25,000. Board of Trustee Meeting Minutes 2 February 5,2009 Rod Brennan, Chief Financial Officer presented the information on the Heating, Ventilation, and Air Conditioning(HVAC) system at the Brook Street facility(on file). We currently have two bids and the recommendation is that this item be tabled until staff have time to review the bids and possibly obtain a third bid. The Board of Trustees approved the tabling of this item. 2) Vehicle Repair RECOMMENDED ACTION: That the Board of Trustees ratify the repair of a vehicle at a cost of $3,207.62. Rod Brennan, Chief Financial Officer presented the information on the vehicle repairs. (on file). The Board of Trustees ratified the repair of a vehicle at a cost of$3,207.62. Motion: Ms. Nunn Affirmative: 6 Second: Ms. Ainsworth Negative: 0 Citizen Comment: None E. POLICIES AND PROCEDURES No Agenda Items F. PROGRAM AND PERSONNEL No Agenda Items 020509-6 QUARTERLY REPORTS A. PLANNING AND NETWORK ADVISORY COMMITTEE 1)First Quarter Report RECOMMENDED ACTION: Information item only. Connie Johnston, Community and Consumer Support Director reported the Planning and Network Advisory Committee met on October 16, 2008 to review the Local Planning and Network Development Plan,to learn when and how to use competitive and non-competitive procurement for community services. An invitation was given to the members to attend the"Fine Line"presentation at the Wichita Falls Museum of Art at Midwestern State University. Mr. Lynn Hartje gave the times and details along with the speakers schedules. No action required, for information only. Citizen Comment: None B.ESSENTIAL SERVICES AND CLINICAL ACCOUNTABILITY No Agenda Items C. EXTERNAL AUDITS No Agenda Items Board of Trustee Meeting Minutes 3 February 5,2009 . 020509-7 EXECUTIVE DIRECTOR'S REPORT Fine Line Art Exhibit I want to update you on the Fine Line Art Exhibit. We were not out any money on the exhibit,the grants we received covered all the cost. It is estimated that 5,400 attended, the Wichita Falls Museum of Art staff stated that 3,000 is a good attendance for most of their exhibits. We had good attendance at the Therapeutic Speakers' Presentations. They were all well attended. We will be holding a meeting soon to look back at what we accomplished and see where we can take it. It was very successful. Graham Day Habilitation Center The community of Graham has been very supportive of our Graham Day Hab. Over the Christmas holidays,individuals from the community donated over $1,200.00 worth of Christmas gifts for our consumers. Debbie Moore was asked for an estimate of the value of the gifts and she choose to use it as a training exercise. She took her consumers to Wal Mart and had them get the prices for the donated items. We appreciate the support we receive from the Graham community. Local Network Development Plan We received feedback on our Local Network Development Plan. We have to do some work on our implementation timeframe. That has to be back to them by Monday. Once the Plan is approved we will have to decide if we want to complete an RFP (Request For Proposal) or RFA (Request For Application) to go out for the Psychiatrist and Counseling Services. Staff working on this plan have been Gianna Harris,Director of Essential Services and Clinical Accountability; Andrew Martin,Utilization Manager; Rod Brennan,Chief Financial Officer; Kim Beck, Procurement and Contracts Manager; and Connie Johnston, Community and Consumer Support Director. Rod and Kim have been working with other agencies. The idea is to contract with Private Providers to increase the consumer choice. Substance Abuse Services We have submitted our grant request to United Way. That request is for funding for another Substance Abuse slot to focue on Adolescent Substance Abuse Services. We submitted our grant proposal to the Criminal Justice Department for SAF-P. We are pushing to get those services for Wichita, Wise, and Jack Counties. We have been in discussion with the STAR Program out of Stephenville. They received the money to provide services for Adolescent Substance Abuse Services, they have not been able to hire staff to provide those services and can not spend their money. If we can get the money, we can spend it. There is a huge demand. Autism Program and Services We had staff, Rose Wilson, Mental Retardation Services Director; Lynn Hartje, Behavioral Health Services Director; Laura Hise, Mental Retardation Services Psychologist; and Dr. Frank Del Rio Mental Retardation Services Psychologist visit Texana MHMR Center. They have set up a Private Provider Autism Program. There is a demand for Autism Treatment. They used their Mental Retardation Services General Revenue to get it started. It is a cool program. It is an Applied Behavioral Analysis Program. They have an out patient program and an intensive Day Treatment program designed for children between the ages of three and eight years of age. We have been exploring our options with the Independent School System;North Texas Rehab; and other stake holders. Texana MHMR Center charges $4,000.00 per month for individuals in their program, and they have a waiting list. People are desperate to get good care for their children. There are grants available to help offset the cost to the families. There is a huge demand in this region. Board of Trustee Meeting Minutes 4 February 5,2009 Legislative Session Update It is anticipated that the Committee appointments for the House of Representatives will be made today. The Governor has instructed state agencies to come up with a 2.5%reduction. The Legislative Budget Board will recommend continued funding for the Crisis Redesign Program but not any more recommendations. The State Schools will be a top priority. Jay Kimbrough has been appointed by the Governor to oversee the State Schools. The Federal Crimnal Justice Department has been involved with the State Schools so we anticipate additional funds going to them. There will also be money going to the HCS (Home and Community—Based Services)program to get folks out of the State School. We do still anticipate some increased Substance Abuse Services funding. Executive Directors'Consortium Rod attended the Executive Directors' Comsortium Meeting and brought back a Power Point presentation (on file)that was presented about the budgeting process. Rod Brennan,you can review the graphs attached. Health Care is huge. They need to replace the funding for the Property Taxes reductions promised to the Schools. They claim to be ten billion dollars in the hole,but in reality it is not as big a problem as it initially looks like. This report was given by a neutral individual from the Center for Publc Policy Priorities. It is an interesting look at the numbers, there are a lot of charts. Texas Council Board of Directors'Meeting Ken, do you want to report on the Texas Council Board of Directors' Meeting. Ken Andrews,the Texas Council Board of Directors voted to change the voting methodology as recommended by the Ad Hoc Committee. The vote was 26 for and six against. 020509-8 ANNOUNCEMENTS A)Next Meeting Ken Andrews announced the next meeting is scheduled for 11 A.M., Thursday, March 05, 2009, Child and Adolescent Services, 516 Denver, Wichita Falls. 020509-9 OTHER BUSINESS None 020509-10 ADJOURN The Board of Trustees' meeting adjourned at 2:09 PM. Approved as resented: Approved as corrected: March 5, 2009 Board of Trustee Meeting Minutes 5 February 5,2009 0.6% HELEN FARABEE AAdo ,� �� REGIONAL MHMR CENTERS Wichita Falls Administrative Office P.O.Box 8266 1000 Brook Street Wichita Falls,Texas 76307-8266 Phone (940) 397-3100 Fax (940) 397-3150 March 11, 2009 Darron Leiker City Manager City of Wichita Falls P.O. Box 1431 Wichita Falls, Texas 76307-1431 Dear Mr. Leiker: In accordance with the provisions of Senate Bill 112, a copy of the minutes of the Board of Trustees of Helen Farabee Regional MHMR Centers is enclosed for the regularly scheduled meeting held on February 05, 2009. These minutes were approved by the Board at its meeting held on March 05, 2009. Sincerely, 7/181- Can :t Ad istrative Assistant/Board Liaison /jw enclosure • RECEIVED IN CITY CLERK'S OFFICE Date C ( V B ) Time