Helen Farabee Centers Board of Trustees Minutes - 09/02/2010 a , a ttJt-cam 01 ' 1/4-4^1
r Pc
HELEN FARABEE REGIONAL MHMR CENTERS
\C / BOARD OF TRUSTEES
• • September 2,2010
/4.\� 11:00 AM
Child and Adolescent Services
516 Denver Street
Wichita Falls,Texas
Board of Trustee Ken Andrews, Chair; Carla Kay Ainsworth; Robert Clement; Verner
Members Present: Hayhurst; Sue Nunn. Secretary/Treasurer; Shelley Owen,Vice-Chair; Bobby
Smith
Board of Trustee Sara Rugeley; Billye Ruth White
Members Absent:
Senior Roddy Atkins, Executive Director; Rod Brennan, Chief Financial Officer;
Management Staff Gianna Harris, Essential Services and Clinical Accountability Director; Lynn
Present: Hartje, Behavioral Health Services Director; Rose Wilson, Intellectual and
Developmental Disability Services Director
Other Staff and Jan West, Administrative Assistant/Board Liaison, Recorder
Guests Present:
AGENDA TOPICS
090210-1 CALL TO ORDER
Ken Andrews, Chair called the meeting to order in open session at 11:06 AM with a quorum of five
present.
A. INTRODUCTION OF VERNER HAYHURST,PLACE 1 BOARD OF TRUSTEE MEMBER
REPRESENTING ARCHER, CLAY,AND MONTAGUE COUNTIES
Mr. Hayhurst was introduced and welcomed to the Board of Trustees.
B)Introduction of Guests
There were no guests present. _
090210-2 PRESENTATIONS
A) Open Citizen Comment to the Board
No citizen comment was offered.
090210-3 APPROVAL OF MINUTES
RECOMMENDED ACTION: That the Board of Trustees approves the minutes of the August 05, 2010
Board of Trustees meeting.
The Board of Trustees approved the minutes of the August 05 2010 Board of Trustees meeting.
Motion: Ms. Nunn Affirmative: 4
Second: Mr. Smith I Negative: 0
Citizen Comment: None
H.-CEiVT._ IN
CITY CLERK'S OFFICE
Date
By X 1,3' Timm St.e9d A
Board of Trustee Meeting Minutes `- "` 1
September 2,2010
. " a
090210-4 TRAINING
A)Board of Trustee Training
Roddy Atkins, Executive Director provided training on the Roles and Responsibilities of the Board of
Trustees (on file).
090210-5 RECOMMENDATIONS
A. BOARD OF TRUSTEES
11:17 AM Shelley Owen arrived at the meeting
1)Meeting Schedule for Fiscal Year 2011
RECOMMENDED ACTION: That the Board of Trustees cancel the October 7th meeting.
Roddy Atkins, Executive Director presented the request to cancel the October 7th meeting (on file).
The Board of Trustees approved the cancellation of the October 7th meeting.
Motion: Ms. Owen Affirmative: 5
Second: Ms. Ainsworth Negative: 0
Citizen Comment: None
2) Texas Council Dues
RECOMMENDED ACTION: That the Board of Trustees approve the Fiscal Year 2011 Commitment of
Dues Payment for Texas Council of Community Centers and authorize the Chair and Executive Director to
sign the commitment form.
Rod Brennan, Chief Financial Officer presented the Fiscal Year 2011 Commitment of Dues Payment for
Texas Council of Community Centers (on file).
The Board of Trustees approved the Fiscal Year 2011 Commitment of Dues Payment for Texas Council of
Community Centers and authorized the Chair and Executive Director to sign the commitment form.
Motion: Ms. Nunn Affirmative: 5
Second: Mr. Smith Negative: 0
Citizen Comment: None
3) Texas Council Risk Management Fund
RECOMMENDED ACTION: Information item only.
Rod Brennan, Chief Financial Officer presented the summary of the last Board meeting on August 13,
2010 and a memorandum outlining all of the additional services provided by and through the Risk
Management Fund (on file).
No action required, for information only.
Board of Trustee Meeting Minutes 2
September 2,2010
B. BUDGET AND FINANCE
1)Financial Statements
RECOMMENDED ACTION: That the Board of Trustees approve the financial statements for July 2010.
Rod Brennan, Chief Financial Officer presented the financial statements for July 2010 (on file).
The Board of Trustees approved the financial statements for July 2010.
Motion: Ms. Nunn Affirmative: 5
Second: Ms. Owen Negative: 0
Citizen Comment: None
THE BOARD OF TRUSTEES RECESSED FOR LUNCH AT 11:45 AM.
12:15 PM Robert Clement arrived at the meeting
THE MEETING WAS RECONVENED BY KEN ANDREWS AT 12:30 PM WITH SEVEN
BOARD OF TRUSTEE MEMBERS IN ATTENDANCE.
C. CONTRACTS AND PLANS
1)Leases
RECOMMENDED ACTION: That the Board of Trustees approve and authorize the Chair or Executive
Director to sign a two year lease for Norris Place, ICF/MR(Intermediate Care Facility for Persons with
Mental Retardation) Group Home, 1555 Norris Street,Wichita Falls.
Rod Brennan, Chief Financial Officer presented the information on the lease (on file).
The Board of Trustees approved and authorized the Chair or Executive Director to sign the two year lease
for Norris Place, ICF/MR(Intermediate Care Facility for Persons with Mental Retardation) Group Home,
1555 Norris Street,Wichita Falls.
Motion: Mr. Smith Affirmative: 6
Second: Ms. Owen Negative: 0
Citizen Comment: None
D. FACILITIES AND EQUIPMENT
No Agenda Items
E. POLICIES AND PROCEDURES
No Agenda Items
F. PROGRAM AND PERSONNEL
No Agenda Items
Board of Trustee Meeting Minutes 3
September 2,2010
090210-6 QUARTERLY REPORTS
A. ESSENTIAL SERVICES AND CLINICAL ACCOUNTABILITY
No Agenda Items
B. PLANNING AND NETWORK ADVISORY COMMITTEE
No Agenda Items
C. EXTERNAL AUDITS
1) Third Quarter Report-Intellectual and Developmental Disabilities
RECOMMENDED ACTION: Information item only.
Rose Wilson, Intellectual and Developmental Disability Services Director presented the findings on the
external audits conducted during the third quarter at Horizon House and the Extended Living Facility(on
file).
No action required, for information only.
Citizen Comment:_None
1) Third Quarter Report—Essential Services and Clinical Accountability
RECOMMENDED ACTION: Information item only.
Gianna Harris, Essential Services and Clinical Accountability Director presented the findings on the
third quarter Quality Assurance Authority Review and the Texas Home Living Authority Review (on
file).
No action required, for information only.
Citizen Comment: None L090210-7 EXECUTIVE DIRECTOR'S REPORT
1)Psychiatric/Medical Services
We have a prospective Child and Adolescent Psychiatrist scheduled to tour our facility on September
28th.
2)Pharmacy Security
The Texas Council Risk Management Fund has assigned a claims adjuster locally to weed through our
claim. I guess the letter attorney, Roger Lee, sent heed. We will evaluate and go from there.
Board of Trustee Meeting Minutes 4
September 2,2010
3) Texas Council Board of Directors and Executive Directors'Consortium
At the last Texas Council Board of Directors and Executive Directors' Consortium meeting, Friday was a
Legislative Retreat. They presented some Talking Points (on file); the idea is to Promote and Protect.
The Legislators made some good investments in the last two sessions. In the DSHS (Department of State
Health Services) appropriation request, cut Community Mental Health Center by 90 million dollars; 80
million dollars for ongoing services and 10 million dollars for Crisis Services. Substance Abuse Services
were cut by 4 million dollar. Most Substance Abuse Services are Federal funds so they are cutting the
State match. State Mental Health Facilities (State Hospital)were cut by 44 million dollars. That is a 140
million dollar range of cuts to Behavioral Health Service. They are cutting one system that impacts law
enforcement,jails, and prisons. Roberta Sund who is a Community Member of the Times Record News
Editorial Board and columnist wrote a good editorial piece (on file) for the paper. Department of Aging
and Disability Services Proposed Budget Cuts (on file). Agencies were asked to reduce their budget by
5%. Some were exempted during this budget year. The full 5%is back plus 10%. The Base Budget
includes a reduction proposal of 25 million dollar General Revenue reduction obtained by a 3.641 %
HCS (Home and Community—Based Services)rate reduction; a 1.5% reduction in the ICF/MR
(Intermedate Care Facility for persons with Mental Retardation)rate which includes a 1%reduction
effective September 1, 2010; and a two million dollar General Revenue reduction by authorizing fewer
HCS (Home and Community—Based Services)through utilization review. The scenario for the 10%
cuts, the reduction options incude 25 millon dollar general revenue reduction obtained by an additional
3.64%HCS (Home and Community—Based Services) rate reduction for a total of a 7.28%reduction; a
5.7 million dollar General Revenue reduction to In—Home Family Support; and 37.7 million General
Revenue reduction to the Safety Net Funds. That includes Respite, Targeted Case Management, and Day
Hab. In the last Legislative Session they authorized HCS (Home and Community—Based Services) slots
and financed the match with the stimulous funds. In order to maintain that funding they will need about
356 million dollars to fullly fund current services. We encourage the legislators to fully utilize the Rainy
Day Fund. A percentage of oil and gas revenue goes into theRainy Day Fund, so it will replenish itself.
The Rainy Day Fund has been used seven out of the ten sessions since it has been in existance. They are
looking at an approximate 500 million dollar cut out of an 88 billion dollar budget. In my opinion that is
nothing but BUDGET DUST. That is one half of one percent of the appropriated general revenue. The
ultimate cost at the local and state levels of these proposed cuts will by far exceed any initial savings.
They need to look at other options. This is not a spending issue but an income issue for the State of
Texas.
090210-8 ANNOUNCEMENTS
A)Next Meetings
Roddy Atkins, Executive Director announced the Legislative Open House and Luncheon has been
scheduled for Tuesday, October 12th at the Wichita County Mental Health Center, 500 Broad Avenue,
Wichita Falls. I encourage members to contact their sponsoring entities and encourage them to attend.
Board of Trustee members are encouraged to particpate in the tour if their time permits. Times Record
News will be conducting interview with some of our consumers to compete an article about services they
receive. I would like for Board of Trustee members to attend if at all possible. It will be a good
opportunity for you to interact with our legislators because you are our best spokepersons.
A)Next Meeting
Ken Andrews announced the next meeting is scheduled for 11 A.M., Thursday, November 2, 2010, at
Child and Adolescent Services, 516 Denver,Wichita Falls
Board of Trustee Meeting Minutes 5
September 2,2010
090210-9 OTHER BUSINESS
None
090210-10 ADJOURN
The Board of Trustees' meeting adjourned at 1:30 PM.
Approved as presented: Approved as corrected:
J
November 0 , 10
Board of Trustee Meeting Minutes
September 2,2010
I .
Wichita Falls Administrative Office
(A H E L E N FA RA B E E P. O. Box 8266, Wichita Falls, TX 76307-8266
1000 Brook Street, Wichita Falls, TX 76301 n. �I Regional MHMR Centers Phone (940) 397-3100
Fax (940) 397-3150
14%.1,
November 09, 2010
Darron Leiker
City Manager
City of Wichita Falls
P.O. Box 1431
Wichita Falls, Texas 76307-1431
Dear Mr. Leiker:
In accordance with the provisions of Senate Bill 112, a copy of the minutes of the Board of
Trustees of Helen Farabee Regional MHMR Centers is enclosed for the regularly scheduled
meeting held on September 02, 2010. These minutes were approved by the Board at its meeting
held on November 04, 2010.
Sincerely,
an st
Adm nistrative Assistant/Board Liaison
/jw
enclosure