Helen Farabee Centers Board of Trustees Minutes - 06/03/2010 4. .
HELEN FARABEE REGIONAL MHMR CENTERS
�� BOARD OF TRUSTEES
• June 3,2010
�� 11:00 AM
Child and Adolescent Services
516 Denver Street
Wichita Falls,Texas
Board of Trustee Carla Kay Ainsworth; Robert Clement; Bill Coombs, Vice-Chair, Acting
Members Present: Chair; Sue Nunn, Secretary/Treasurer; Shelley Owen; Sara Rugeley; Bobby
Smith; Billye Ruth White
Board of Trustee Ken Andrews, Chair
Members Absent: _
Senior Roddy Atkins, Executive Director; Rod Brennan,Chief Financial Officer;
Management Staff Gianna Harris, Essential Services and Clinical Accountability Director; Lynn
Present: Hartje, Behavioral Health Services Director; Connie Johnston, Community and
Consumer Support Director
Other Staff and Jan West, Administrative Assistant/Board Liaison, Recorder
Guests Present:
AGENDA TOPICS
060310-1 CALL TO ORDER
Bill Coombs, Vice-Chair called the meeting to order in open session at 11:00 AM with a quorum of five
present.
A)Introduction of Guests
There were no guests present.
060310-2 PRESENTATIONS
A) Open Citizen Comment to the Board
No citizen comment was offered.
060310-3 APPROVAL OF MINUTES
RECOMMENDED ACTION: That the Board of Trustees approves the minutes of the May 06, 2010
Board of Trustees meeting.
The Board of Trustees approved the minutes of the May 06, 2010 Board of Trustees meeting.
Motion: Ms. Nunn Affirmative: 4
Second: Ms. Ainsworth Negative: 0
Citizen Comment: None
060310-4 TRAINING
A) Community and Consumer Support
Connie Johnston, Community and Consumer Support Director provided training on Community and
Consumer Support Services (on file).
11:05 AM Shelley Owen arrived at the meeting
11:07 AM Robert Clement arrived at the meeting
11:13 AM Billye Ruth White arrived at the meeting
Board of Trustee Meeting Minutes 1
June 3,2010
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060310-5 RECOMMENDATIONS
A. BOARD OF TRUSTEES
No Agenda Items
B. BUDGET AND FINANCE
11:46 AM Sara Rugeley left the meeting
1)Financial Statements
RECOMMENDED ACTION: That the Board of Trustees approve the financial statements for April 2010.
Rod Brennan, Chief Financial Officer presented the financial statements for April 2010 (on file).
The Board of Trustees approved the financial statements for April 2010.
Motion: Ms. White Affirmative: 6
Second: Ms. Nunn Negative: 0
Citizen Comment: None
THE BOARD OF TRUSTEES RECESSED FOR LUNCH AT 11:47 AM.
THE MEETING WAS RECONVENED BY BILL COOMBS AT 12:21 PM WITH SEVEN
BOARD OF TRUSTEE MEMBERS IN ATTENDANCE.
2)Auditor's Letter of Engagement
RECOMMENDED ACTION: That the Board of Trustees accept the attached Letter of Engagement from
Scott,Singleton,Fincher and Company and authorize the Chair to sign the letter.
Rod Brennan, Chief Financial Officer presented the Letter of Engagement from Scott, Singleton,Fincher
and Company(on file).
The Board of Trustees accepted the Letter of Engagement from Scott, Singleton,Fincher and Company and
authorized the Chair to sign the letter.
Motion: Mr. Clement Affirmative: 6
Second: Mr. Smith Negative: 0
Citizen Comment: None
12:24 PM Sara Rugeley returned to the meeting
C. CONTRACTS AND PLANS
No Agenda Items
D. FACILITIES AND EQUIPMENT
No Agenda Items
E. POLICIES AND PROCEDURES
No Agenda Items J
Board of Trustee Meeting Minutes 2
June 3,2010
F. PROGRAM AND PERSONNEL
No Agenda Items
060310-6 QUARTERLY REPORTS
A. ESSENTIAL SERVICES AND CLINICAL ACCOUNTABILITY
No Agenda Items
B. PLANNING AND NETWORK ADVISORY COMMITTEE
No Agenda Items
C. EXTERNAL AUDITS
No Agenda Items
D. TEXAS COUNCIL RISK MANAGEMENT FUND MEETING
No Agenda Items
E. OUTPATIENT MEASURES ADULT SUBSTANCE ABUSE SERVICES
No Agenda Items
060310-7 EXECUTIVE DIRECTOR'S REPORT
1)Budget
We have received a mandate from the state leadership, Governor, Lieutenant Governor, and Speaker, for
state agencies to reduce an additional 10%from their budgets for Fiscal Year 2012 and 2013. The state
had asked earlier for a 5% cut from state agencies,but this is an additional 10%reduction. We need to
be acutely aware of this. We are dealing with Cities and Counties who have financial issues. We need to
be doing our work between now and the legislative session. We have to remind them what is at stake if
we make drastic cuts. We need to be ready to articulate to our legislative delegation,which will have a
major change in December, that a cut in services here will impact our local communities. We need to be
able to articulate that to our Counties and the City. The Counties are not hit as hard as the Cities. We
could use some of our Board of Trustee members at the City Budget Hearing. We are still pushing hard
for the matching funding that they never came up with. This year in our letter we were a little more
blunt; everybody else has stepped up. I had a discussion with Mayor Barham and have scheduled a
I presentation to the City Council about the role and responsibilities of the sponsoring entity. I want to
make sure the city staff are on the same page. I will go over it in a ten minute presentation. We are not
just another non profit agency that they fund out of the gratiousness of their heart. We need to make sure
from the local level up that they know what is involved. The Legislative Budget Board (LBB) are doing
an evaluation of the Community Centers in comparison to NorthSTAR. As always when we are in a
situation where our state finances are tight, there are large groups of people who step up and say if you
do this you can save money. We need to make sure the legislative delegation hears and takes care of the
issues. We can not afford to have State Mental Health Facility beds cut. If they make the cuts,make
sure they know of the local consequences. A 10% cut will affect services, we can not make a 10% cut
without affecting care. Everybody is look at cost and making hard decisions, we want it to be a hard
decision. A 10%cut will amount to a$700,000.00 cut,plus we are looking at a possible cut in Medicaid
rates. In the state budget there is 20 to 25%they can play with, the rest is set up in entitlements that can
not be touched. You will be hearing all sorts of gloom and doom to see what the public's reaction is.
We need to make sure we have a solid message for our sponsoring entities.
Board of Trustee Meeting Minutes 3
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1 2) Hardeman and Foard County MHMR Center
The work on the Hardeman and Foard County MHMR Center is three fourth of the way done. The work
has slowed down due to the rain. It appears to be going well.
3) Childress County Mental Health Facility
We think we have the roof leak solved at the Childress County Mental Health Facility. As you will recall
we have had a flooding issue behind the building. There is a revene behind the building that needs to be
cleaned and grated. We are not sure who owns that part of the property. We are working with the
Department of Public Safety to determine ownership and to make sure they are OK with us doing the
work if they still own that portion of the property.
4)Psychiatric/Medical Services
We have a Child and Adolescent physician, Dr. Quazi Imam, scheduled to visit.
060310-8 CLOSED SESSION
In accordance with Chapter 551.074 of the Government Code, the Board of Trustees will now meet
in closed session for the purpose of discussion of personnel matters.
Review and Discussion of Executive Director Evaluation
060310-9 OPEN SESSION
No action was taken in Closed Session.
Bill Coombs announced the outcome of the Executive Director's Evaluatoin. All Evaluatons were
received back from the Board of Trustee members. The tasks were rated with 0 =Below Standard; 1 =
Meets Standard; and 2 = Exceeds Standard. The Average Performance for all Tasks for the Executive
Director was 1.68. There were two issues of concern, (1) Safety Van Training was not aggressively
addressed and (2)there needs to be an in depth study of security in the Pharmacy.
Shelley Owen stated your scores were great, you have a good organization and a good staff.
060310-10 ANNOUNCEMENTS
A) Next Meeting
Bill Coombs announced the next meeting is scheduled for 11 A.M., Thursday, July 1, 2010, at a location
to be determined in Haskell, Texas
060310-11 OTHER BUSINESS
None
060310-12 ADJOURN
The Board of Trustees' meeting adjourned at 1:22 PM.
Approved as presented: Approved as corrected:
July 01, 2010
Board of Trustee Meeting Minutes 4
June 3,2010
kiti* H E L E N FARAB E E Wichita Falls Administrative Office
P. O. Box 8266, Wichita Falls, TX 76307-8266
1000 Brook Street, Wichita Falls, TX 76301
Regional MHMR Centers Phone (940) 397-3100
0-11
Fax (940) 397-3150
July 07, 2010
Darron Leiker
City Manager
City of Wichita Falls
P.O. Box 1431
Wichita Falls, Texas 76307-1431
Dear Mr. Leiker:
In accordance with the provisions of Senate Bill 112, a copy of the minutes of the Board of
Trustees of Helen Farabee Regional MHMR Centers is enclosed for the regularly scheduled
meeting held on June 03, 2010. These minutes were approved by the Board at its meeting held
on July 01, 2010.
Sincerely,
A g.,,,/i
Jan W:l
Administrative Assistant/Board Liaison
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enclosure
CITY CLERK'S OFFICE I
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