Helen Farabee Centers Board of Trustees Minutes - 02/04/2010 HELEN FARABEE REGIONAL MHMR CENTERS
BOARD OF TRUSTEES
•
February 4,2010
$'\� 11:00 AM
Child and Adolescent Services
516 Denver Street
Wichita Falls,Texas
Board of Trustee Ken Andrews, Chair; Carla Kay Ainsworth; Robert Clement; Bill Coombs,
Members Present: Vice-Chair; Sue Nunn, Secretary/Treasurer; Sara Rugeley; Bobby Smith _
Board of Trustee Shelley Owen; Billye Ruth White
Members Absent:
Senior Roddy Atkins,Executive Director; Rod Brennan, Chief Financial Officer;
Management Staff Gianna Harris, Essential Services and Clinical Accountability Director; Lynn
Present: Hartje, Behavioral Health Services Director; Connie Johnston, Community and
Consumer Support Director
Other Staff and Jim Ginnings, District 4 City Councilman; Valerie Mandela, Director of
Guests Present: Mental Retardation Service Coordination; Jan West, Administrative
Assistant/Board Liaison, Recorder
AGENDA TOPICS
020410-1 CALL TO ORDER
Ken Andrews, Chair called the meeting to order in open session at 11:05 AM with a quorum of six
present.
A)Introduction of Guests
Jim Ginnings,District 4 CityCouncilman arrived later and was welcomed upon his arrival.
020410-2 PRESENTATIONS
A) Open Citizen Comment to the Board
No citizen comment was offered.
020410-3 APPROVAL OF MINUTES
RECOMMENDED ACTION: That the Board of Trustees approves the minutes of the January 07, 2010
Board of Trustees meeting.
The Board of Trustees approved the minutes of the January 07, 2010 Board of Trustees meeting.
Motion: Ms. Nunn Affirmative: 5
Second: Mr. Coombs Negative: 0
Citizen Comment: None
020410-4 TRAINING
No Agenda Items
020410-5 RECOMMENDATIONS
A. BOARD OF TRUSTEES
No Agenda Items
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February 4,2010
II B. BUDGET AND FINANCE
1) Financial Statements
RECOMMENDED ACTION: That the Board of Trustees approve the financial statements for December
2009.
Rod Brennan, Chief Financial Officer presented the financial statements for December 2009(on file).
The Board of Trustees approved the financial statements for December 2009.
Motion: Mr. Coombs Affirmative: 5
Second: Ms. Rugeley Negative: 0
Citizen Comment: None
C. CONTRACTS AND PLANS
No Agenda Items
D. FACILITIES AND EQUIPMENT
1) Vehicles
RECOMMENDED ACTION: That the Board of Trustees approve the purchase of three vehicles at a cost
not to exceed$46,500.
Rod Brennan, Chief Financial Officer presented the information on the purchase of the three vehicles(on
file).
The Board of Trustees approve the purchase of three vehicles at a cost not to exceed$46,500.
Motion: Ms. Nunn Affirmative: 5
Second: Ms. Rugeley Negative: 0
Citizen Comment: None
E. POLICIES AND PROCEDURES
No Agenda Items
F. PROGRAM AND PERSONNEL
No Agenda Items
020410-6 QUARTERLY REPORTS
A. ESSENTIAL SERVICES AND CLINICAL ACCOUNTABILITY
No Agenda Items
Board of Trustee Meeting Minutes 2
February 4,2010
r .
B. PLANNING AND NETWORK ADVISORY COMMITTEE
11:20 AM Robert Clement arrived at the meeting
1)First Quarter Report
RECOMMENDED ACTION: Information item only.
Connie Johnston, Community and Consumer Support Director reported on the Planning and Network
Advisory Committee activities for the first quarter of Fiscal Year 2010 (on file).
No action required, for information only.
Citizen Comment: None
C. EXTERNAL AUDITS
1)Fourth Quarter Report Financial Review
RECOMMENDED ACTION: Information item only.
Rod Brennan,Chief Financial Officer went over the final report from the Department of State Health
Services (DSHS) financial review of all of our Department of State Health Services (DSHS)programs on
August 101 through August 14th (on file).
No action required, for information only.
Citizen Comment: None
THE BOARD OF TRUSTEES RECESSED FOR LUNCH AT 11:45 AM.
THE MEETING WAS RECONVENED BY KEN ANDREWS AT 12:27 PM WITH SEVEN
BOARD OF TRUSTEE MEMBERS IN ATTENDANCE.
D. TEXAS COUNCIL RISK MANAGEMENT FUND MEETING
No Agenda Items
E. OUTPATIENT MEASURES ADULT SUBSTANCE ABUSE SERVICES
No Agenda Items
020410-7 EXECUTIVE DIRECTOR'S REPORT
1) Crisis Services
Part of the Crisis Services initiative has been the interaction with Jails. For a number of years the jails
have sent us booking information and we run the data into our State CARE (Client Assignment and
Registration System) system to see if they have been involved in the Mental Health System. We have
done this for years. This is changing. It is moving to where the jails will be doing their own query.
Thay will be working with DPS (Department of Public Safety) to make the query in real tme. Charlie
went for some training in Lubbock. Unfortunately we only had representatives from two of our counties
there, Jack and Dickens. Now after they do the query we will be able to go into our data warehouse to
see what counties have made a query and if anything popped up. Senate Bill 1557 is pushing the jails
and court system to identify people who meet the criteria for mental health and mental retardation. Jails
who identify a person with mental health or mental retardation must notify the magestrate within 72
hours. The magestrate then has several options: they can order the Mental Health Authority to provide a
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February 4,2010
summary of services for the court records; they can order the Mental Health Authority to do an
assessment within 30 days and determine if they meet the definition of Mental Health or Mental
Retardation; or the can request information on competency issues. This information will follow them
through the system as a consideration for adjudication. This is part of the jail diversion, so that
individuals with mental health or mental retardation issues are not held unnecessarily in jail. The good
news is that in Wichita Falls we are already doing 99% of the requirements. We had a meeting with the
Justice of the Peace and representatives from the District Attorney's office and the Police Department. It
will not change what we are already doing. The information we provide will be attached to the case file.
The jails have received notification of the Jail Standards. There will be less confusion in Wichita Falls
because it is done routinely here. The rural counties it will not happen that frequently. The Jails have
received the information whether they have read it or not. This bill does not apply to INS detainees.
2) Veterans
Lynn Hartje, Behavioral Health Services Director and Gianna Harris, Essential Services and Clinical
Accountability Director have just finished a$70,000.00 Grant request to the Governor's Office to
address Veterans Mental Health issues. It is designed to work with the Veterans Administration to set up
Vet to Vet (Peer to Peer) support groups. They will also be linked to other services such as Family
Psycho Education. We have met with the local Veterans administration Offices. We will be a conduit
for the funds and contract out the services. They will cover the cost of training. On February 18th we
have 12 licensed employees who will be going to Dallas for CPT (Cognitive Processing Therapy)
Training. This is the model the Veterans Administration uses for Post Traumatic Stress Disorder. We
are preparing to deal with the issues.
Lynn Hartje The target is OEF (Operation Enduring Freedom) and OIF (Operation Iraqi Freedom)not on
active military. We are casting a wide net to get the word out. Our 211 system will be linking with us.
They have received a similar grant. Part of the challenge is when veterans come back,particularly career
military,they will not seek services through the military. They recognize the stigma exists.
Roddy Atkins This will be a coordinated effort with the Veterans Administration Clinics. We already
serve a large number of veterans. There will be a lot of interaction to address the needs. VISN 16 the
Veterans Health Care Region is working on a Tele Mental Health Services out of San Antonio. They
want to partner with the Community MHMR Centers. They will work with us to provide critical and
crisis services.
3)Substance Abuse Services
Our Substance Abuse Services is getting ready to get the SAFP (Substance Abuse Felony Placement)
Program started for Wichita County and the surrounding area. There are still some details to work out. I
can say that TDCJ (Texas Department of Criminal Justice) is the most beaurocratic and difficult agency
to work with.
4)HCS(Home and Community—Based Services) Case Management Conversion
Valerie Mandela, Director of Mental Retardation Service Coordination will have 189 individuals
transferred to Case Management on June 1st. She will be making a training presentation to this Board of
Trustees at the May meeting. We are currently wrangling for office space.
5)Local Network Development Plan
The new planning cycle for the Local Network Development Plan starts March 1st. We have to have an
approved plan by August 31 st. We are working on it and will be bring it to the Board of Trustees for
approval. This cycle if there is no Private Provider that expresses an interest in providing services in our
are then we do not have to go any further except to encourage them to provide services. If they sign up
as providing services in our area but do not respond to us,then we do not have to pursue. That does not
preclude our responsibility to pursue contracing out services.
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6)Hardeman and Foard County MHMR Center
We put in an offer for the building in Quanah. The offer was not accepted by the owner. We will
continue to pursue that property.
The Day Hab Program in Quanah is no longer using the Funeral Home Building being provided by the
community. The community board has decided it is cost prohibitive to maintain the building for that use.
020410-10 ANNOUNCEMENTS
A)Next Meeting
Ken Andrews announced the next meeting is scheduled for 11 A.M., Thursday, March 4, 2010, Child
and Adolescent Services, 516 Denver, Wichita Falls.
020410-11 OTHER BUSINESS
None
020410-12 ADJOURN
The Board of Trustees' meeting adjourned at 12:54 PM.
Approved as presented: Approved as corrected:
March 04, 2010
Board of Trustee Meeting Minutes 5
February 4,2010
Wichita Falls Administrative
t H E L E N FARAB E E P. O. Box 8266, Wta Falls, TX 76307-8266Office
1000 Brook Street, Wichita Falls, TX 76301
A
Regional MHMR Centers Phone (940) 397-3100
Fax (940) 397-3150
March 05, 2010
Darron Leiker
City Manager
City of Wichita Falls
P.O. Box 1431
Wichita Falls, Texas 76307-1431
Dear Mr. Leiker:
In accordance with the provisions of Senate Bill 112, a copy of the minutes of the Board of
Trustees of Helen Farabee Regional MHMR Centers is enclosed for the regularly scheduled
meeting held on February 04, 2010. These minutes were approved by the Board at its meeting
held on March 04, 2010.
Sincerel
an W
Admi Ptrative Assistant/Board Liaison
/jw
enclosure
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