Helen Farabee Centers Board of Trustees Minutes - 01/06/2011 HELEN FARABEE REGIONAL MHMR CENTERS
BOARD OF TRUSTEES
• avr January 6,2011
11:00 AM
Child and Adolescent Services
516 Denver Street
Wichita Falls, Texas
Board of Trustee Ken Andrews, Chair; Robert Clement; Verner Hayhurst; Shelley Owen,
Members Present: Vice-Chair; Sara Rugeley; Billye Ruth White
Board of Trustee Carla Kay Ainsworth; Sue Nunn, Secretary/Treasurer; Bobby Smith
Members Absent:
Senior Roddy Atkins, Executive Director; Rod Brennan, Chief Financial Officer;
Management Staff Gianna Harris,Associate Executive Director of Operations
Present:
Other Staff and Rev. Dave Brummett, Director, Common Ground Recovery Ministries; Dr
Guests Present: Frank Del Rio, Psychologist, Intellectual and Developmental Disabilities
Services; Rev. Dave Hartman, Common Ground Recovery Ministries; Jim
Zug,Common Ground Recovery Ministries; Jan West, Administrative
Assistant/Board Liaison, Recorder
AGENDA TOPICS
010611-1 CALL TO ORDER
Ken Andrews, Chair called the meeting to order in open session at 11:13 AM with a quorum of five
present.
A)Introduction of Guests
Jim Zug,Rev. Dave Brummett and Rev. Dave Hartman with Common Ground Recovery Ministries
were introduced as guests and given the opportunity to address the Board of Trustees.
010611-2 PRESENTATIONS
A) Open Citizen Comment to the Board
Rev. Dave Brummett, Director, Common Ground Recovery Ministries shared a brochure (on file) about
Common Ground Recovery Ministries a Ministry of First Christian Church and presented the Board of
Trustees with a plaque that stated "With Gratitude and Deep Appreciation This Plaque is Presented to
The Board of The Helen Farabee Center In Thanks for sharing Lynn Hartje Director of Behavioral
Health Services of The Helen Farabee Center with First Christian Church Wichita Falls,Texas. During
2009 and 2010 Lynn provided many hours of training to Group Facilitators in Common Ground
Recovery Ministries, Counselors in the Stephen Ministry Program and the Staff of the Church. Lynn has
enriched the lives of many and in sharing his wise counsel with others, the Board of The Helen Farabee
Center has been faithful to your charge to create communities in which people enjoy life with balance,
flexibility and self-fulfillment." Thank you for your great service to the community.
Roddy Atkins, Executive Director thanked them for their support and valuable services to our patients.
Ken Andrews asked Mr. Atkins to see that Lynn Hartje receives the plaque.
010611-5 RECOMMENDATIONS
B. BUDGET AND FINANCE
11:20 AM Shelley Owen arrived at the meeting
Board of Trustee Meeting Minutes 1
January 6,2011
1)Fiscal Year 2010 Audit
RECOMMENDED ACTION: That the Board of Trustees approve and authorize the chair to sign the
attached resolution indicating the Fiscal Year 2010 audit performed by Scott,Singleton, Fincher&
Company, P.C.has been reviewed and approved.
Rod Brennan, Chief Financial Officer introduced Tommy Nelson, CPA with Scott, Singleton,Fincher&
Company, P.C. Mr. Nelson was allowed to proceed with the agenda item.
Tommy Nelson reviewed the Helen Farabee Regional MHMR Centers Annual Financial and Compliance
Report for the Year Ended Augusr 31,2010 (on file). Mr.Nelson stated we had an excellent, clean report.
Mr.Nelson distributed and went over the Management Letter(on file). Mr. Nelson expressed his
appreciation to the staff for the good job they do in providing requested information and expressed it has
been their pleasure to conduct our audits.
Mr. Brennan thanked Mr. Nelson and his staff for their thorough, professional, courteous service. Mr.
Brennan then acknowledged Jana Simpson, Chief Accountant, as the coordinator for the audit.
The Board of Trustees approved and authorized the chair to sign the attached resolution indicating the Fiscal
Year 2010 audit performed by Scott, Singleton,Fincher&Company, P.C.has been reviewed and approved.
Motion: Mr. Hayhurst Affirmative: 5
Second: Mr. Clement Negative: 0
Citizen Comment: None i
THE BOARD OF TRUSTEES RECESSED FOR LUNCH AT 12:10 PM.
THE MEETING WAS RECONVENED BY KEN ANDREWS AT 12:50 PM WITH SIX BOARD
OF TRUSTEE MEMBERS IN ATTENDANCE.
010611-4 TRAINING
A) Services for Individuals with Developmental Disabilities
Roddy Atkins, Executive Director introduced Dr. Frank Del Rio, Pychologist, Intellectual and
Developmental Disabilities Services, and explained that Rose Wilson, Director of Intellectual and
Developmental Disabilities Services is busy with auditors today and has asked Dr.Del Rio to present the
training.
Frank Del Rio, PhD Pychologist provided the Services for Individuals with Developmental Disabilities
Training (on file).
010611-3 APPROVAL OF MINUTES
RECOMMENDED ACTION: That the Board of Trustees approves the minutes of the December 02,
2010 Board of Trustees meeting.
Jan West, Administrative Assistant/Board Liaison, Recorder asked that in order to adequately document
the appointment of Ms. Rugeley to the Texas Council Board of Directors the following sentence be
added to item 120210— 11 Other Business, Texas Council Board of Directors "Ken Andrews thanked
Ms. Rugeley for volunteering and asked Mr. Atkins to notify the Texas Council Board of Directors of the
change in representation."
Board of Trustee Meeting Minutes 2
January 6,2011
The Board of Trustees approved the minutes of the December 02, 2010 Board of Trustees meeting with
the addition of"Ken Andrews thanked Ms. Rugeley for volunteering and asked Mr. Atkins to notify the
Texas Council Board of Directors of the change in representation." to item 120210 — 11 Other Business,
Texas Council Board of Directors.
Motion: Mr. Hayhurst Affirmative: 5
Second: Ms. Rugeley Negative: 0
Citizen Comment: None
010611-5 RECOMMENDATIONS
A. BOARD OF TRUSTEES
I) Texas Council of Community Centers'Dues
RECOMMENDED ACTION: That the Board of Trustees approve an increase of$1,361.00 for the Fiscal
Year 2011 Dues Commitment with the Texas Council of Community Centers and authorize the Chair and
Executive Director to sign the commitment form indicating a lump sum payment.
Rod Brennan, Chief Financial Officer presented the information on the Fiscal Year 2011 Dues
Commitment with the Texas Council of Community Centers (on file).
The Board of Trustees approved an increase of$1,361.00 for the Fiscal Year 2011 Dues Commitment with
the Texas Council of Community Centers and authorized the Chair and Executive Director to sign the
commitment form indicating a lump sum payment.
Motion: Mr. Hayhurst Affirmative: 5
Second: Ms.White Negative: 0
Citizen Comment: None
B. BUDGET AND FINANCE continued J
2)Financial Statements
RECOMMENDED ACTION: That the Board of Trustees approve the financial statements for November
2010.
Rod Brennan, Chief Financial Officer presented the financial statements for November 2010 (on file).
A lengthy discussion was held on budget concerns.
Billye Ruth White announced Shelly Owen and I have to leave for a prior appointment, we need to
proceed with the issues that need action taken because once we leave there will not be a quorum present.
The Board of Trustees approved the financial statements for November 2010.
Motion: Mr. Clement Affirmative: 5
Second: Mr. Hayhurst Negative: 0
Citizen Comment: None
Board of Trustee Meeting Minutes 3
January 6,2011
2)Investments
RECOMMENDED ACTION: That the Board of Trustees review and approve the status of investments.
Rod Brennan, Chief Financial Officer presented the status of investments (on file).
The Board of Trustees approved the status of investments.
Motion: Mr. Clement Affirmative: 5
Second: Ms. Rugeley Negative: 0
Citizen Comment: None
010611-10 ADJOURN
' The meeting adjourned when the two members left as there was no longer a quorum. The Board of
Trustees' meeting adjourned at 2:17 PM.
The remainder of the agenda items were deferred due to the adjournment of the meeting.
Copies of 82nd Legislative Priorities: Appropriations (on file) and Texas Council Community Center
Profile (on file) were distributed prior to the meeting.
Approved as presented: Approved as corrected:
March 03, 2011
Board of Trustee Meeting Minutes 4
January 6,2011
H E L E N FA RA B E E Wichita Falls Administrative Office
P. O. Box 8266, Wichita Falls, TX 76307-
8266
Regional MHMR Centers 1000 Brook Street, Wichita Falls, TX 76301
Phone (940) 397-3100
Fax (940) 397-3150
March 07,2011
Darron Leiker
City Manager
City of Wichita Falls
P.O. Box 1431
Wichita Falls, Texas 76307-1431
Dear Mr. Leiker:
In accordance with the provisions of Senate Bill 112, a copy of the minutes of the Board of
Trustees of Helen Farabee Regional MHMR Centers is enclosed for the regularly scheduled
meeting held on January 06, 2011. These minutes were approved by the Board at its meeting
held on March 03, 2011.
S.
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L
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Adm. trative Assistant/Board Liaison
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enclosure
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