Helen Farabee Centers Board of Trustees Minutes - 10/04/2007 HELEN FARABEE REGIONAL MHMR CENTERS
\\A4 BOARD OF TRUSTEES
October 04,2007
4,1\� 12:15 PM
Graham Administration Building
1720 Fourth Street
Graham,Texas
Via Televideo
Sue Nunn Conference Room
1000 Brook Avenue
Wichita Falls,Texas
Board of Trustee Ken Andrews, Chair; Bill Coombs, Vice-Chair; Linda Ammons; Robert
Members Present: Clement (via televideo); Shelley Owen; Bobby Smith
Board of Trustee Jo Ann Marquart; Bobby McGough; Sue Nunn, Secretary/Treasurer
Members Absent:
Senior Roddy Atkins, Executive Director; Jeff Dresbach, Human Resources and Risk
Management Staff Management Director; Gianna Harris, Essential Services and Clinical
Present: Accountability Director; Lynn Hartje, Mental Health Services Director; Connie
Johnston, Community and Consumer Support Director; Rose Wilson, Mental
Retardation Services Director
Other Staff and Kim Beck, Procurement and Property Management; Curt Coats, Daybreak
Guests Present: Community Services; Doug Howard, Daybreak Community Services; Tammy
Howard, Daybreak Community Services; Andy Martin,Utilization
Management; Debbie Moore,Mental Retardation Services Day Hab Young
County; Elizabeth Sconce, Center Manager, Young County Mental Health
Center; Jan West, Administrative Assistant/Board Liaison, Recorder
AGENDA TOPICS
100407-1 CALL TO ORDER
Ken Andrews, Chair called the meeting to order in open session at 12:20 PM. A quorum of Board of
Trustee members was present with five being present in Graham.
A) Introduction of Guests
Judge Andrews introduced the guests from Daybreak Community Services, Curt Coats, Doug Howard
and Tammy Howard.
100407-2 PRESENTATIONS
A) Open Citizen Comment to the Board
No citizen comment was offered.
B) Young County Mental Health Center
Elizabeth Sconce, Center Manager,Young County Mental Health Center, reported we currently serve
275 individuals, adult and children. There are six that are dually diagnosed with Mental Retardation and
Mental Health. We serve 36 child and adolescents up to age 19. There are 15 adults in Service Package 3
and 224 in Service Packagesl and 2. We have three secretaries, Medical Services, Patient Assistance and
Case Worker support. In addition to being the Center Manager I also see Service Package 1 and 2
patients. We have one vacant LPHA (Licensed Practitioner of the Health Arts) and those patients are
seen via video from Wichita Falls. We have one Service Packages 1 and 2 Adult Case Worker, one
Service Package 3 Case Worker, and one Child and adolescent Case Worker. We have one staff member
that takes care of benefits eligibility for Medicare Part D. We have a physician here one day a week and
a half day every other week in addition to nursing staff.
Board of Trustee Meeting Minutes 1
October 4,2007
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12:30 PM Robert Clement (via televideo) arrived at the meeting.
C) Mental Retardation Services
Debbie Moore, Southern Region, reported we have six individuals in Supported Employment and two
receiving Community Support. We have seven consumers in Group Homes, seven in Foster Care, and two
in Supported Home Living. I have 44 individuals in Day Hab. As you know we recently got a new bus.
We have one consumer that we had worked with over seven years unsuccessfully on his pedestrian skills.
Look both ways before you cross the street. Because of his love to ride on the bus, we are now able with
one gesture to get him to stop and look both ways before he crosses to the bus. He loves to ride on the bus
so much that we often have to take him around the block before he will get off if he is not scheduled to
ride that day. We have a Halloween Party schedule for the 26th and we are gearing up for our Annual
Christmas Party. Due to the generosity of community members we are able to ensure that each individual
gets at least four gifts.
100407-3 APPROVAL OF MINUTES
The Board of Trustees approves the minutes of the September 06, 2007 Board of Trustees meeting.
Motion: Ms. Owen Affirmative: 5
Second: Ms. Ammons Negative: 0
Citizen Comment: None
100407-4 TRAINING
A) Board of Trustees
Roddy Atkins, Executive Director, presented the Board of Trustees Training (on file).
100407-5 RECOMMENDATIONS
A. BOARD OF TRUSTEES
No Agenda Items
B. BUDGET AND FINANCE
1) Financial Statements
RECOMMENDED ACTION: That the Board of Trustees approve the financial statements for August,
2007.
Kim Beck, Procurement and Property Management presented updates to pages 59 and 62 (on file) and the
financial statements for August 2007 (on file).
The Board of Trustees approves the financial statements for August 2007.
Motion: Ms. Ammons Affirmative: 5
Second: Mr. Coombs Negative: 0
Citizen Comment: None
Board of Trustee Meeting Minutes 2
October 4,2007
2) Status of Investments
RECOMMENDED ACTION: That the Board of Trustees review and approve the status of investments.
Kim Beck, Procurement and Property Management presented the status of investments (on file).
The Board of Trustees reviewed and approved the status of investments.
Motion: Mr. Clement Affirmative: 5
Second: Mr. Smith Negative: 0
Citizen Comment: None
C. CONTRACTS AND PLANS
1) CMHC Maintenance Contract
RECOMMENDED ACTION: That the Board of Trustees ratify payment of the annual CMHC maintenance
contract with Netsmart for$63,129.60.
Kim Beck, Procurement and Property Management presented the annual contract for CMHC maintenance
with Netsmart(on file).
The Board of Trustees ratified payment of the annual CMHC maintenance contract with Netsmart for
$63,129.60.
Motion: Mr. Smith Affirmative: 5
Second: Ms. Owen Negative: 0
Citizen Comment: None
D. FACILITIES AND EQUIPMENT
1)Ratify Renovation of Graham HCS(Home and Community-Based Services)Home
RECOMMENDED ACTION: That the Board of Trustees ratify payment of$2,987.00 for renovations to
the HCS (Home and Community-Based Services)residence in Graham.
Kim Beck,Procurement and Property Management presented the information on the renovations to the
HCS (Home and Community-Based Services)residence in Graham and asked that the Board of Trustee
approve, not ratify this payment(on file).
The Board of Trustees approved payment of$2,987.00 for renovations to the HCS (Home and Community-
Based Services)residence in Graham.
Motion: Ms. Ammons Affirmative: 5
Second: Mr. Smith Negative: 0
Citizen Comment: None
Board of Trustee Meeting Minutes 3
October 4,2007
2)Brook Avenue Facility Maintenance
RECOMMENDED ACTION: That the Board of Trustees approve maintenance upgrades to the Brook
Avenue facility at a cost not to exceed $25,000.00.
Kim Beck, Procurement and Property Management presented three bids for carpet for the Brook Avenue
facility. The bids were for$17,166, $17,400 and $20,208 with the recommendation that the $17,400 bid
be accepted due to dissatisfaction with work previously done by the low bidder. The$25,000 cost will be
adequate to cover the cost for the carpeting and the cost of primer and paint to cover the vinyl boards in
the offices (on file).
The Board of Trustees approve maintenance upgrades to the Brook Avenue facility at a cost not to exceed
$25,000.00.
Motion: Ms. Ammons _ Affirmative: 5
Second: Mr. Coombs Negative: 0
Citizen Comment: None
E. POLICIES AND PROCEDURES
No Agenda Items
F. PROGRAM AND PERSONNEL
No Agenda Items
100407-6 QUARTERLY REPORTS
A. ESSENTIAL SERVICES AND CLINICAL ACCOUNTABILITY
I) The Mental Health Uniform Assessment—Impact on Treatment and Outcome Measures
RECOMMENDED ACTION: Information item only.
Andy Martin, Utilization Management presented the training on the Mental Health Uniform Assessment
(on file).
No action required, for information only.
Citizen Comment: None
B. PLANNING AND NETWORK ADVISORY COMMITTEE
1)Fourth Quarter Report
RECOMMENDED ACTION: Information item only.
Connie Johnston, Community and Consumer Support Director presented the Fourth Quarter Planning and
Network Advisory Committee Report (on file).
No action required, for information only.
Citizen Comment: None
Board of Trustee Meeting Minutes 4
October 4,2007
C. EXTERNAL AUDITS
No Agenda Items
100407-7 EXECUTIVE DIRECTOR'S REPORT
Next Meeting
I will be in Austin attending the Texas Council Executive Directors' Consortium meeting on November ls`
when our next Board of Trustee meeting is schedule so I will not be in attendance. Other than that, I have
nothing additional to report.
100407-8 ANNOUNCEMENTS
A. Employee Appreciation Day
Jeff Dresbach, Human Resources and Risk Management Director asked that members in attendance sign
cards to express to the vendors our appreciation for their attendance at our very succcessful Employee
Appreciation Day.
B. Next Meeting
Ken Andrews announced the next meeting will be at 11 A.M., Thursday, November 01, 2007, in Wichita
Falls.
100407-9 OTHER BUSINESS
None
100407-10 ADJOURN
The Board of Trustees' meeting adjourned at 1:30 PM.
Approved as presented: Approved as corrected:
November 1, 2007
Board of Trustee Meeting Minutes 5
October 4,2007
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�A� HELEN FARABEE
L • REGIONAL MHMR CENTERS Wichita Falls Administrative Office
RECEIVED IN P.O.Box 8266 1000 Brook Street Wichita Falls,Texas 76307-8266
CITY CLERK'S OFFICE Phone (940) 397-3100 Fax (940) 397-3150
Date Ak ✓ (li 7
By S C.T Time Og/716
November 06, 2007
Darron Leiker
City Manager
City of Wichita Falls
P.O. Box 1431
Wichita Falls, Texas 76307-1431
Dear Mr. Leiker:
In accordance with the provisions of Senate Bill 112, a copy of the minutes of the Board of
Trustees of Helen Farabee Regional MHMR Centers is enclosed for the regularly scheduled
meeting held on September 06, 2007. These minutes were approved by the Board at its meeting
held on November 01, 2007.
Sine ,
12-e7A—
Admin trative Assistant/Board Liaison
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enclosure