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Helen Farabee Centers Board of Trustees Minutes - 09/06/2007 HELEN FARABEE REGIONAL MHMR CENTERS BOARD OF TRUSTEES September 6,2007 11:00 AM Child and Adolescent Services 516 Denver Street Wichita Falls,Texas Board of Trustee Ken Andrews, Chair; Robert Clement; Bill Coombs, Vice-Chair; Jo Ann Members Present: Marquart; Bobby McGough; Sue Nunn, Secretary/Treasurer; Shelley Owen; Bobby Smith Board of Trustee None Members Absent: Senior Roddy Atkins, Executive Director; Rod Brennan, Chief Financial Officer; Jeff Management Staff Dresbach, Human Resources and Risk Management Director; Gianna Harris, Present: Essential Services and Clinical Accountability Director Other Staff and Sherrye Nail, Southern Area Residential Director; Jan West, Administrative Guests Present: Assistant/Board Liaison, Recorder AGENDA TOPICS 090607-1 CALL TO ORDER Ken Andrews, Chair called the meeting to order in open session at l l:00 AM with a quorum of seven Board of Trustee members present. A) Introduction of Board of Trustee Member Judge Andrews welcomed Linda Ammons, Place 9 Board of Trustee Member representing the City of Wichita Falls. B) Introduction of Guests There were no guests present. 090607=2 PRESENTATIONS A) Open Citizen Comment to the Board No citizen comment was offered. 090607-3 APPROVAL OF MINUTES The Board of Trustees approves the minutes of the August 02, 2007 Board of Trustees meeting. Motion: Judge McGough Affirmative: 6 Second: Mr. Coombs _ Negative: 0 Citizen Comment: None 090607-4 TRAINING A) Mental Retardation Services Sherrye Nail, Southern Area Residential Director presented the annual training on Mental Retardation Services (on file). 11:15 AM Shelley Owen arrived at the meeting Board of Trustee Meeting Minutes 1 September 6,2007 090607-5 RECOMMENDATIONS A. BOARD OF TRUSTEES 1) Texas Council Dues RECOMMENDED ACTION: That the Board of Trustees approve and the Chair sign the Fiscal Year 2008 Dues Commitment with the Texas Council of Community MHMR Centers. Further,that the Board of Trustees approve equal quarterly payments in September, December, March, and June. Rod Brennan, Chief Financial Officer presented the Fiscal Year 2008 Dues Commitment with the Texas Council of Community MHMR Centers(on file). The Board of Trustees approved and authorized the Chair to sign the Fiscal Year 2008 Dues Commitment with the Texas Council of Community MHMR Centers. The Board of Trustees approved equal quarterly payments in September,December, March, and June. Motion: Mr. Clement Affirmative: 7 Second: Ms. Owen Negative: 0 Citizen Comment: None THE BOARD OF TRUSTEES RECESSED FOR LUNCH AT 11:40 AM. THE MEETING WAS RECONVENED BY JUDGE ANDREWS AT 12:20 PM WITH EIGHT IN ATTENDANCE. B. BUDGET AND FINANCE 12:40 PM Sue Nunn arrived at the meeting 12:45 PM Jo Ann Marquart left the meeting 12:50 PM Judge Bobby McGough left the meeting 1)Financial Statements RECOMMENDED ACTION:That the Board of Trustees approve the financial statements for July 2007. Rod Brennan, Chief Financial Officer presented the financial statements for July 2007 (on file). The Board of Trustees approved the financial statements for July 2007. Motion: Mr. Clement Affirmative: 6 Second: Ms. Owen Negative: 0 Citizen Comment: None Board of Trustee Meeting Minutes 2 September 6,2007 2) Payroll Processing Change RECOMMENDED ACTION: That the Board of Trustees ratify the change in payroll processing that resulted in an additional pay period in Fiscal Year 2007. Rod Brennan, Chief Financial Officer presented the changes in the payroll processing(on file). The Board of Trustees ratified the change in payroll processingthat resulted in an additional payperiod in g PYr Fiscal Year 2007. Motion: Mr. Smith Affirmative: 6 Second: Ms. Nunn Negative: 0 Citizen Comment: None C. CONTRACTS AND PLANS 1) Fiscal Year 2008 Performance Contract and Budget with the Department of Aging and Disability ' Services (DADS) RECOMMENDED ACTION: That the Board of Trustees ratify the Fiscal Year 2008 Performance Contract and budget with the Department of Aging and Disability Services(DADS). Rod Brennan, Chief Financial Officer presented the Fiscal Year 2008 Performance Contract and budget with the Department of Aging and Disability Services (DADS)(on file). The Board of Trustees ratified the Fiscal Year 2008 Performance Contract and budget with the Department of Aging and Disability Services (DADS). Motion: Ms. Ammons Affirmative: 6 Second: Mr. Coombs Negative: 0 �I Citizen Comment: None D. FACILITIES AND EQUIPMENT No Agenda Items E. POLICIES AND PROCEDURES No Agenda Items F. PROGRAM AND PERSONNEL No Agenda Items IIIM1 E QUARTERLY IZEPORTS A. PLANNING AND NETWORK ADVISORY COMMITTEE No Agenda Items 12:55 PM Judge Bobby McGough returned to the meeting Board of Trustee Meeting Minutes 3 September 6,2007 B.ESSENTIAL SERVICES AND CLINICAL ACCOUNTABILITY 1) Third Quarter Report RECOMMENDED ACTION: Information item only. Gianna Harris, Essential Services and Clinical Accountability Director presented the Essential Services and Clinical Accountability Third Quarter Report(on file). i information only.No action required, for info a on Citizen Comment: None C. EXTERNAL AUDITS No Agenda Items. 090607-7 EXECUTIVE DIRECTOR'S REPORT Disaster Services I will let Jeff bring you up to date on our final disaster services. Jeff—We have finished up our last two week report with our final report due the end of September. Then we will find out if we will be reimbursed for any or all of our two months of work. 100%of the cases the last month were follow-up cases. We will hand off for long range assistance from the primarily religious based assistance services. The smoothness of the services and the transition was due to the quality of staff efforts initially. The two outreach workers, we have brought one back as a full time employee and the other one is on hold for an available children's worker job. They did a good job. I was very proud of our organization. The Disaster Services officially ended August 28 . Crisis Redesign and Crisis Planning Our Performance Contract with DSHS (Department of State Health Services) is reflective of last years Performance Contract with the understand that it will be amended to include Crisis Redesign. We will be required to submit a Crisis Plan. As you will remember the Legislator's apppropriated 82 million dollars for Crisis Redesitn. One third of that money will go towards equity, we will not get any of that money. One third will be distributed per capita and the final third will be helt for special projects such as out patient compentency restroration and for other crisis related services. Before we can consider making a request for a Crisis Observation Unit we have to see if we can pull the support together. A Crisis Observation Unit will probable cost between one and two million dollars and will require a 25%match. The advantage of a Crisis Observation Unit to the rural areas would be they would not have to wait. They would have a quick drop off area and then be back on the road. It would reduce the amount of time they are out of their county. The benefit for Wichita Falls woud be the same. The Police Officer would not have to wait on the admission or would not have to come back and pick them up. We have discussed setting up a Mental Health Police Officer in Wichita Falls to transport from the Observation Unit to the State Hospital. The 25%match can be money or in kind but it still has to be cleared up. Bill—The County Commissioners I have visited with are concerned that this would be an ongoing cost, not just for one year and they can not commit funds for an ongoing cost. Board of Trustee Meeting Minutes 4 September 6,2007 Roddy—There are a lot of barriers and issues. The Observation Facility would be able to observe them for 48 hours in which to make the determination to pursue commitment, chanel them into Substance abuse Services, or send them home. The Observation Unit would be responsible for transportation from the unit. There is some interest here locally because it would free up the emergency room. It would servce much as a Behavioral Health Emergenchy Room for law enforcement. That is part of the motivation to consider it locally. The Observation Unit would also be a locked unit, our CRU (Crisis Respite Unit) is not locked. We will first look at our Crisis Hot Line, our Mobile Crisis Unit and what other areas we need to beef up. If there is support for the Crisis Observation Unit and if the local match comes then we will write an RFP (Request For Proposal). There has been some discussion about using the Eighth Street Campus since it is owned by the County as part of the in-kind along with perhaps food and lab work. The 25% match will be the big barrier. Staff Appreciation I will let Jeff talk to you about the Staff Appreciation Open Enrollment Plans. • Jeff—This will be our third year to hold our Staff Appreciation and Open Enrollment Day. Each year it gets bigger and better. This year we have commitments from Patterson Auto Center as well as Eddie Hill's Fun Cycles to bring out some of their new vehicles for staff to view. We will also have representatives for staff to visit with pertaining to their benefits, i.e. retirement and dental. The last two years Rod and Roddy have done a good job cooking hot dogs and hamburgers for the staffs enjoyment. We have talked with Texas Best Meats and we can get Sirloin Steaks for$2.44 each with a total purchase price of$611.25. Folks have been working hard and it helps to unify the Center. It will be held on Friday September 2l s' from 10 a.m. until 3 p.m. here on Denver Street. The Board of Trustees offered their encouragement and support. 090607-8 ANNOUNCEMENTS A. Next Meeting Ken Andrews announced the next meeting will be at 11 A.M., Thursday, October 04, 2007, in Graham. 090607-9 OTHER BUSINESS None 090607-10 ADJOURN The Board of Trustees' meeting adjourned at 2:00 PM. Approved as presented: Approved as corrected: October 04, 2007 Board of Trustee Meeting Minutes 5 September 6,2007 • HELEN FARABEE • REGIONAL MHMR CENTERS Wichita Falls Administrative Offic r( P.O.Box 8266 1000 Brook Street Wichita Falls,Texas 76307-82( Phone (940) 397-3100 Fax (940) 397-315 4J . I l October 09, 2007 Darron Leiker City Manager City of Wichita Falls P.O. Box 1431 Wichita Falls, Texas 76307-1431 Dear Mr. Leiker: In accordance with the provisions of Senate Bill 112, a copy of the minutes of the Board of Trustees of Helen Farabee Regional MHMR Centers is enclosed for the regularly scheduled meeting held on September 06, 2007. These minutes were approved by the Board at its meeting held on October 04, 2007. Sincerely, Jan Wes Administrative Assistant/Board Liaison /jw enclosure RECEIVED IN -�--- CITY CLERK'S OFFICE Date /D lI p 7 By Ltd Time 9.1�