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Helen Farabee Centers Board of Trustees Minutes - 01/04/2007 061101‘A4 HELEN FARABEE !�• r REGIONAL MHMR CENTERS Wichita Falls Administrative Office r P.O.Box 8266 1000 Brook Street Wichita Falls,Texas 76307-826 Phone (940) 397-3100 Fax (940) 397-315 February 05, 2007 Darron Leiker City Manager City of Wichita Falls P.O. Box 1431 Wichita Falls, Texas 76307-1431 Dear Mr. Leiker: In accordance with the provisions of Senate Bill 112, a copy of the minutes of the Board of Trustees of Helen Farabee Regional MHMR Centers is enclosed for the regularly scheduled meeting held on January 04, 2007. These minutes were approved by the Board at its meeting held on February 01, 2007. an ' e/ Admi trative Assistant/Board Liaison ljw enclosure RECEIVED IN CITY CLERK'S OFFICE Dateert_CIa0`�lBy Timeg1,Jr' D A HELEN FARABEE REGIONAL MHMR CENTERS Ct44 BOARD OF TRUSTEES • January 4,2007 $'1'� 11:00 AM Child and Adolescent Services 516 Denver Street Wichita Falls,Texas Board of Trustee Ken Andrews, Chair; Robert Clement; Bill Coombs, Vice-Chair; Michael Members Present: Ezell; Sue Nunn, Secretary/Treasurer; Shelley Owen; Bobby Smith Board of Trustee Jo Ann Marquart; Bobby McGough Members Absent: Senior Roddy Atkins, Executive Director; Rod Brennan, Chief Financial Officer; Jeff Management Staff Dresbach, Human Resources and Risk Management Director; Gianna Harris, Present: Essential Services and Clinical Accountability Director; Connie Johnston, Community and Consumer Support Director Other Staff and I Linda Ammons, City of Wichita Falls Liaison; Tommy Nelson, CPA with Scott, Guests Present: Singleton,Fincher&Company,P.C.;Jana Simpson, Chief Accountant; Jan West,Administrative Assistant/Board Liaison, Recorder AGENDA TOPICS 010407-1 CALL TO ORDER Ken Andrews, Chair called the meeting to order in open session at 11:10 AM. A quorum of Board of Trustee members was present. A)Introduction of Guests Linda Ammons, City Commissioner arrived later in the meeting and was introduced as a guest. 010407-2 PRESENTATIONS A) Open Citizen Comment to the Board No citizen comment was offered. 010407-3 APPROVAL OF MINUTES The Board of Trustees approves the minutes of the December 07, 2006 Board of Trustees meeting. Motion: Ms.Nunn Affirmative: 4 Second: Mr. Coombs Negative: 0 Citizen Comment:None 010407-5 RECOMMENDATIONS B. BUDGET AND FINANCE 11:20 AM Shelley Owen arrived at the meeting 11:25 AM Robert Clement arrived at the meeting Board of Trustee Meeting Minutes 1 January 4,2007 2)Fiscal Year 2006 Audit RECOMMENDED ACTION:That the Board of Trustees approve and authorize the chair to sign the attached resolution,indicating the Fiscal Year 2006 audit performed by Scott, Singleton,Fincher& Company,P.C.has been reviewed and approved. Rod Brennan, Chief Financial Officer introduced Tommy Nelson, CPA with Scott, Singleton,Fincher& Company,P.C. Mr.Nelson was allowed to proceed with the agenda item. Tommy Nelson reviewed the Helen Farabee Regional MHMR Centers Annual Financial and Compliance Report Year Ended Augusr 31,2006(on file). He then went over the Helen Farabee Regional MHMR Centers Management Letter October 13,2006(on file). Mr.Nelson expressed his appreciation to the staff for their assistance with the audit. Mr.Brennan thanked Mr.Nelson and his staff for their courteous service. Mr.Berman then thanked Jana Simpson,Chief Accountant,for her outstanding leadership in preparation for the audit. The Board of Trustees approved and authorized the chair to sign the attached resolution indicating the Fiscal Year 2006 audit performed by Scott, Singleton,Fincher& Company,P.C.has been reviewed and approved. Motion: Ms. Nunn Affirmative: 6 Second: Mr. Clement Negative: 0 Citizen Comment: None THE BOARD OF TRUSTEES RECESSED FOR LUNCH AT 11:50 AM. THE MEETING WAS RECONVENED BY JUDGE ANDREWS AT 12:35 PM with Michael Ezell and Robert Clement not in attendance. 010407-4 TRAINING A) Open Meetings Act Jan West,Administrative Assistant/Board Liaison reported initially the Texas Attorney General Web Site only listed the deadlines for completing the required Opens Government Training so the assumption was that it would be required annually. Upon researching the Web Site,the Frequently Asked Questions about Open Government Training states "Q: How often are officials required to complete open government training? A: Officials and others subject to the training requirements must complete a course of training at least once.There is no requirement for continuing education or "refresher" courses" (on file). This training will be incorporated into our orientation for new Board of Trustee appointees,but will not be required as part of our annual training. 010407-5 RECOMMENDATIONS A. BOARD OF TRUSTEES No Agenda Items Board of Trustee Meeting Minutes 2 January 4,2007 B. BUDGET AND FINANCE 2)Financial Statements RECOMMENDED ACTION:That the Board of Trustees approve the financial statements for November 2006. Rod Brennan, Chief Financial Officer presented the financial statements for November 2006 (on file). The Board of Trustees approved the financial statements for November 2006. Motion: Mr. Coombs Affirmative: 4 Second: Ms. Owen Negative: 0 Citizen Comment: None 3) Status of Investments RECOMMENDED ACTION:That the Board of Trustees review and approve the status of investments. Rod Brennan, Chief Financial Officer presented the status of investments(on file). The Board of Trustees approved the status of investments. Motion: Mr. Smith Affirmative: 4 Second: Mr. Coombs Negative: 0 Citizen Comment: None C. CONTRACTS AND PLANS No Agenda Items D. FACILITIES AND EQUIPMENT 1) Vehicles RECOMMENDED ACTION: That the Board of Trustees approve the purchase of six replacement vehicles at a cost not to exceed$64,083. Also,that the Board of Trustees review the actual vehicles purchased as approved at the November Board of Trustee meeting. Rod Brennan, Chief Financial Officer presented the information on the vehicles purchased after the Board of Trustee approval at the November meeting and the request to purchase six replacement vehicles(on file). The Board of Trustees approved the purchase of six replacement vehicles at a cost not to exceed$64,083. Motion: Ms. Nunn Affirmative: 4 Second: Ms. Owen Negative: 0 Citizen Comment: None E. POLICIES AND PROCEDURES No Agenda Items Board of Trustee Meeting Minutes 3 January 4,2007 F. PROGRAM AND PERSONNEL No Agenda Items 010407-6 QUARTERLY REPORTS A. PLANNING AND NETWORK ADVISORY COMMITTEE I)First Quarter Report RECOMMENDED ACTION: Information item only. Connie Johnson Community and Consumer Support Director presented the first quarter Planning and Network Advisory Committee report (on file). No action required,for information only. Citizen Comment: None JB.ESSENTIAL SERVICES AND CLINICAL ACCOUNTABILITY No Agenda Items 010407-7 EXECUTIVE DIRECTOR'S REPORT State Hospital Bed Day Utilization After our meeting last month where we talked with Ms. Ammons about our need to improve communications with our police,we had a very nice meeting with our Chief of Police and two of his deputies. We were able to clarify some of the issues. This should impact our State Hosptal Bed Day Utilization. It was a very good meeting. County Judges We have six new County Judges in our service area. • Archer County Judge, Honorable Gary Beesinger • Baylor County Judge,Honorable Linda Rogers • Cottle County Judge, Honorable D. N. Gregory • Hardeman County Judge, Honorable Ronald Ingram • Montague County Judge,Honorable Ted Winn • Wilbarger County Judge, Honorable Greg Tyra I made a presentation to them yesterday along with our Legislative delegation as part of the Nortex Regional Planning Commission Training. There was a lot of discussion about Mental Health issues. I have brought each of you copies of the hand outs(on file)we prepared for our Legislators when we visited with them recently and would ask that each of you contact and follow up with your judges as we prepare for the new legislative session which will begin Janyuary 9t. This will probable be the best opportunity we have as a system to see new funding. It does not hurt to follow up with our sponsoring entities. Board of Trustee Meeting Minutes 4 January 4,2007 010407-8 ANNOUNCEMENTS A. Next Meeting Ken Andrews announced the next meeting will be at 11 A.M., Thursday, February 01,2007, in Decatur. 010407-9 OTHER BUSINESS None 010407-10 ADJOURN The Board of Trustees' meeting adjourned at 1:10 PM. Approved as presented: Approved as corrected: February 01, 2007 Board of Trustee Meeting Minutes 5 January 4,2007